GSA Validation

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

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Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2011 @ 10:05 AM.

Select District

(Optional) If this option appears, select the District for which to run the report.

Start Date

Enter the start date for the reporting period.

Format: MM/DD/YYYY

End Date

Enter the end date for the reporting period.

Format: MM/DD/YYYY

1

Student Last Name

This field contains the student’s first name. This field is extracted from the Name (last, first MI) field on the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]Last_Name

Alpha-numeric

35

2

Student First Name

This field contains the student’s last name. This field is extracted from the Name field on the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]First_Name

Alpha-numeric

20

3

Claimable/Non-Claimable

This field contains a C if this student’s attendance is claimable for state aid or an N if this student’s attendance is not claimable for state aid. This field is extracted from the Enrollment Type field on the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information > Edit Current Enrollment.

Note:  If blank is found in the Enrollment Type field, “C” extracts rather than blank.

[Students]EnrollmentType

[ReEnrollments]EnrollmentType

Alpha-numeric

2

4

Grade Level

This field contains the student’s grade level for the reporting period. This field is extracted from the Grade Level field on the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]Grade_Level

[S_IL_STU_ELL_X]Grade_Level

[ReEnrollments]Grade_Level

Alpha-numeric

2

5

# Days Attended

This field is calculated.

N/A

N/A

N/A

6

Membership Share

This field contains the amount of a student’s membership for this enrollment. This field is extracted from the Membership Share field on the Illinois State Information General page, Start Page > Student Selection > Illinois State Information.

[Students]MembershipShare

[ReEnrollments]MembershipShare

Numeric

4

7

Birthday

This field contains the student’s date of birth. This field is extracted from the DOB field on the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]DOB

Numeric

10

8

IEP

This field contains a Y if the student has an Individualized Educational Plan (IEP) or an N if the student does not have an (IEP) This field is extracted from the IEP field on the Illinois State Information General page, Start Page > Student Selection > Illinois State Information.

[S_IL_STU_X]IEP

Numeric

2

9

School ID

This field contains the number identifying the school where the student is enrolled. This field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Schools]School_number

Alpha-numeric

9

10

Age

This field is calculated.

N/A

N/A

N/A

11

Run Date

This field contains the date that the report was generated.

N/A

N/A

N/A

12

Dates Reported From / To

This field contains the Start Date and End Date entered on the GSA Validation Report page.

N/A

N/A

N/A

13

Total Claimable Days

This is a calculated field. It is the total number of attendance days that the school can claim for state aid.

N/A

N/A

N/A

14

Total Kindergarten – 12^th Grade Claimable

These are calculated fields. It is the total number of attendance days, by grade level, that the school can claim for state aid.

N/A

N/A

N/A

15

Total Non-Claimable Days

This is a calculated field. It is the total number of attendance days that the school cannot claim for state aid.

N/A

N/A

N/A

16

Total Kindergarten – 12^th Grade Claimable

These are calculated fields. It is the total number of attendance days, by grade level, that the school cannot claim for state aid.

N/A

N/A

N/A