IL Early Childhood Outcome

Contents

Introduction

Use the IL Early Childhood Outcome report to submit early childhood outcome data to the ISBE SIS. This report contains information for special education students enrolled in any grade level below Kindergarten during the reporting period. The state uses this information to identify the early childhood special education students in your school district. Any student who was actively enrolled during the reporting period extracts on the report. You can generate this report at the school or district level.

The report format is comma-delimited (CSV) with a .txt extension. If a student field is blank for a mandatory field, the field default is used in the extract. If a student field is blank for an optional field, the field is blank on the extract.

The Extract Viewer link is available on the State Reports page in the description area for the IL Early Childhood Outcome report. The Extract Viewer can be used as a troubleshooting tool.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

For the IL Early Childhood Outcome report, special education students enrolled in grade level Kindergarten or below are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.
The school must not be excluded from state reporting.

Student Selection

The report selects which student records to use based on the following criteria:

The student must not be excluded from state reporting.
The enrollment for the student must not be excluded from state reporting.
The student was enrolled at any time between the report start and end dates.
The student’s grade level is below Kindergarten.
The student has an Exit Code not equal to 2, Transfer in District.
The student must have an Entry Rating Date or Progress Rating Date that falls between the report start and end date.
The student has an Individualized Education Plan (IEP). The IEP is used to identify the student as a special education student.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2011 @ 10:05 AM.
Select District	(Optional) If this option appears, select the District for which to run the report.
Report Start Date	Enter the start date for the reporting period. Format: MM/DD/YYYY Notes: You must enter a start date that includes the entry information if there is no exit date within the school year and the entry date is prior to the school year. Report start and end dates may span multiple school years.
Report End Date	Enter the end date for the reporting period. Format: MM/DD/YYYY Note: Report start and end dates may span multiple school years.
The RCDTS Number	Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results.
Run from the Extract Viewer	Choose one of the following from the pop-up menu: Yes – This processes the extract from the extract viewer records rather than from the PowerSchool database. The extract viewer contains records from the last time the report was run. No – Select No when running any extract for the first time or to run the report from the PowerSchool database. Note: If you select No, the data in the extract viewer is replaced with the data from the report currently being run.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	State Student Identifier	The student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This value should be blank for all students upon first submission of the student. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[Students]State_StudentNumber	Alpha-numeric	9
2	SAP ID	The PowerSchool student identification code. Extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information.	[Students]Student_Number	Alpha-numeric	50
3	Legal Last Name	The legal last name of the student. Extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information. If the Legal Last Name field is left blank, the student’s last name entered on the Demographics page is used.	[S_IL_STU_Demographics_X] Legal_Last_Name	Alpha-numeric	30
4	Legal First Name	The legal first name of the student. Extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information. If the Legal First Name field is left blank, the student’s first name entered on the Demographics page is used.	[S_IL_STU_Demographics_X] Legal_First_Name	Alpha-numeric	30
5	Birth Date	The student’s birth date. Extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information.	[Students]DOB	Alpha-numeric	10
6	Entry Rating – Home RCDTS	Enter the RCDTS Home School number that identifies the home school conducting the entry rating. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If left blank, the RCDTS Home School entered on the Edit School page is used in the report.	[S_IL_STU_EarlyChildhood_X] ER_Home_RCDTS	Alpha-numeric	15
7	Entry Rating Date	The date the home school conducted the entry rating. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X]ER_Date	Alpha-numeric	10
8	Entry Rating – Positive Social Relationships	The rating for the student’s Positive Social Relationships outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Positive_Relationships	Alpha-numeric	2
9	Entry Rating – Acquire Use and Knowledge Skills	The rating for the student’s Acquire Use and Knowledge Skills outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Use_Skills	Alpha-numeric	2
10	Entry Rating – Take Appropriate Action to Meet Own Needs	The rating for the student’s Take Appropriate Action to Meet Own Needs outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X]ER_Action	Alpha-numeric	2
11	Entry Rating – How was Parent Involved in the Ratings?	The code that identifies how the student’s parent was involved in the entry outcome rating process. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X]ER_Parent	Alpha-numeric	2
12	Entry Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?	1 (Yes) if the coordinator, LEA representative, or administrator participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Coordinator	Alpha-numeric	2
13	Entry Rating – Did an Early Childhood Teacher Participate in the Ratings?	1 (Yes) if an early childhood teacher participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X]ER_Teacher	Alpha-numeric	2
14	Entry Rating – Did a Psychologist or Social Worker Participate in the Ratings?	1 (Yes) if a psychologist or social worker participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Psychologist	Alpha-numeric	2
15	Entry Rating – Did a Speech/ Language Pathologist Participate in the Ratings?	1 (Yes) if a speech/language pathologist participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Speech	Alpha-numeric	2
16	Entry Rating – Did Another Related Service Provider Participate in the Ratings?	1 (Yes) if another related service provider participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information.	[S_IL_STU_EarlyChildhood_X] ER_Related_Provider	Alpha-numeric	2
17	Progress Rating – Home RCDTS Override	The RCDTS Home School number that identifies the home school conducting the Progress Rating. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Home_RCDTS	Alpha-numeric	15
18	Progress Rating Date	The date the exit outcome rating occurred. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X]ExR_Date	Alpha-numeric	10
19	Progress Rating – Positive Social Relationships	The Progress Rating for the student’s Positive Social Relationships outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Positive_Relationships	Alpha-numeric	2
20	Progress Rating – Made Progress Positive Social Relationships	1 (Yes) if this student made progress in the Positive Social Relationships outcome. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Social_Prog	Alpha-numeric	2
21	Progress Rating – Acquire Use and Knowledge Skills	The Progress Rating for the student’s Acquire Use and Knowledge Skills outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills	Alpha-numeric	2
22	Progress Rating – Made Progress Use and Knowledge Skills	1 (Yes) if this student made progress in the Progress Use and Knowledge Skills outcome. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Use_Skills_Prog	Alpha-numeric	2
23	Progress Rating – Take Appropriate Action to Meet Own Needs	The Progress Rating for the student’s Take Appropriate Action to Meet Own Needs outcome. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_App_Action	Alpha-numeric	2
24	Progress Rating – Made Progress Take Appropriate Action to Meet Own Needs	1 (Yes) if this student made progress in the Take Appropriate Action to Meet Own Needs outcome. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_App_Action_Prog	Alpha-numeric	2
25	Progress Rating – Primary Assessment	The code identifying the primary assessment used to determine the summary rating. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Primary_Assessment	Alpha-numeric	2
26	Progress Rating – How was Parent Involved in the Ratings?	The code that identifies how the student’s parent was involved in the Exit outcome rating process. Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_How_Parent	Alpha-numeric	2
27	Progress Rating – Did a Coordinator, LEA Representative or Administrator Participate in the Ratings?	1 (Yes) if the coordinator, LEA representative, or administrator participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Coordinator	Alpha-numeric	2
28	Progress Rating – Did an Early Childhood Teacher Participate in the Ratings?	1 (Yes) if an early childhood teacher participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Teacher	Alpha-numeric	2
29	Progress Rating – Did a Psychologist or Social Worker Participate in the Ratings?	1 (Yes) if a psychologist or social worker participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Psychologist	Alpha-numeric	2
30	Progress Rating – Did a Speech/Language Pathologist Participate in the Ratings?	1 (Yes) if a speech/language pathologist participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Speech	Alpha-numeric	2
31	Progress Rating – Did Another Related Service Provider Participate in the Ratings?	1 (Yes) if another related service provider participated in the outcome rating process. Otherwise, 2 (No). Extracted from the EC Outcome tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > Early Childhood Outcome Information. If the student has multiple Progress Rating records during the report start and end date, the report pulls the most recent record.	[S_IL_STU_EarlyChildhood_X] ExR_Related_Provider	Alpha-numeric	2