General State Aid Claim

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2011 @ 10:05 AM.

Select District

(Optional) If this option appears, select the District for which to run the report.

CODE

Enter the School’s Code.

REGION

Enter the School’s Region.

Validate Data

Choose one of the following from the pop-up menu:

• Yes (default) – The report searches for any data errors that could impact attendance calculations. If there are no errors found, the report extracts the General State Aid report. If errors are found, the error report displays.

• No – The report processes without looking for data errors. No error report displays.

School Year or Month

Choose either the School Year option to run the report for every month, or select a specific month option from the pop-up menu.

Approved Institute Day(s) (Not to exceed four)

Enter the appropriate number of Approved Institute Days.

Approved Parent-Teacher Conference Day(s) (Not to exceed four)

Enter the appropriate number of Parent-Teacher Conference Days.

Approved Act of God Day(s)

Enter the appropriate number of Act of God Days.

Waiver Approved Day(s)

Enter the appropriate number of Waiver Approved Days.

Page 1

1

Code

The school or district code entered on the report interface page.

N/A

Alpha-numeric

69

2

Region

The school or district’s region code as entered on the report interface page.

N/A

Alpha-numeric

69

3

District Name

The name of the district when the report is run for the entire district. When report is run for a specific school, the name of the school appears here.

[Prefs]DistrictName or [Schools]Name

Alpha-numeric

N/A

4

Rows

Each row displays the Beginning and Ending dates of the CLAIMABLE attendance days shown in that row, and 4 columns broken down by grade level with a total column on the far right.  All are calculated values.

N/A

Numeric

5

Row – Totals

Sum of the values shown in the rows above in the same column for columns 3, 4, and 5. 

N/A

Numeric

Page 2

1

Code

The school or district code entered on the report interface page.

N/A

Alpha-numeric

69

2

Region

The school or district’s region code as entered on the report interface page.

N/A

Alpha-numeric

69

3

District Name

The name of the district when the report is run for the entire district. When report is run for a specific school, the name of the school appears here.

[Prefs]DistrictName or [Schools]Name or
[CST_Subdistricts]SubDistrict_Name

Alpha-numeric

N/A

4

Rows

Each row displays the Beginning and Ending dates of the attendance days shown in that row. 

Column 3 displays Claimable days of attendance.

Column 4 displays Unclaimable days of attendance.

Column 5 displays the number of days school was in session.

Claimable ADA is calculated using columns 3 and 5.

Nonclaimable ADA is calculated using columns 4 and 5.

N/A

Numeric

N/A

5

Row – Totals

Sum of the values shown in the rows above in the same column for columns 3, 4, and 5. 

Claimable ADA in column 6 is calculated from the Total row using columns 3 and 5.

Nonclaimable ADA in column 7 is calculated from the Total row using columns 4 and 5.

N/A

Numeric

6

Row – Ada of resident students for whom tuition is paid to another local education agency included above on Line xx, column 6.

Calculated using column 4 total and column 5 total.

N/A

Numeric

7

Attendance Data – 9 Months ADA for Per Capita Comp (Line xx, Col. 6 minus Line 3 plus Line xx, Col. 7)

Calculated value using the formula show on the report.

N/A

Numeric

8

Districts Best 3 months ADA

Calculated based on the reporting period for which the report was run.

N/A

Numeric

9

Days School Was in Session (line xx, column 5)

The total days in session for the reporting period.

N/A

Numeric

3

10

Approved Institute Day(s) (Not to exceed four)

Value entered on the report interface page.

N/A

Numeric

1

11

Approved Parent-Teacher Conference Days(s) (Not to exceed four)

Value entered on the report interface page.

N/A

Numeric

1

12

Approved Act of God Days

Value entered on the report interface page.

N/A

Numeric

13

Waiver Approved Days

Value entered on the report interface page.

N/A

Numeric

14

Total Days (Sum of lines 6, 7, 8, 9 and 10.)

Sum of prior 5 lines.

N/A

Numeric

3