Demographics Page Validation

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2011 @ 10:05 AM.

Select District

(Optional) If this option appears, select the District for which to run the report.

1

Student Name

This field contains the student’s full name. This field is calculated using the student’s Legal Last Name, Legal First Name, and Legal Middle Name entered on the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

Click on this field to display the Demo tab for the student.

[S_IL_STU_Demographics_X]Legal_Last_Name

[S_IL_STU_Demographics_X]Legal_First_Name

[S_IL_STU_Demographics_X]Legal_Middle_Name

Alpha-numeric

N/A

2

State Student Number

This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for all students upon first submission of the Student.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[Students]State_StudentNumber

Numeric

9

3

Student Number

This field contains the PowerSchool student identification code. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[Students]Student_Number

Alpha-numeric

50

4

Legal Last Name

This field contains the legal last name of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If the Legal Last Name field is left blank, the student’s last name entered on the student Demographics page is used in this field.

[S_IL_STU_Demographics_X]Legal_Last_Name

Alpha-numeric

30

5

Legal First Name

This field contains the legal first name of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If the Legal First Name field is left blank, the student’s first name entered on the Student Demographics page is used in this field.

[S_IL_STU_Demographics_X]Legal_First_Name

Alpha-numeric

30

6

Legal Middle Name

This field contains the legal middle name of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If the Legal Middle Name field is left blank, the student’s first name entered on the Student Demographics page is used in this field.

[S_IL_STU_Demographics_X]Legal_Middle_Name

Alpha-numeric

3

7

Lineage Code

If applicable, this field contains the lineage/suffix that denotes the student’s generation in his or her family. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[S_IL_STU_Demographics_X]Lineage_Code

Alpha-numeric

30

8

Mother Maiden Name

This field contains the student’s mother’s maiden name. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[S_IL_STU_Demographics_X] Mother_Maiden_Name

Alpha-numeric

N/A

9

IL Race Ethnicity

This field contains the student’s ethnicity. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

If the Race/Ethnicity Code field is left blank, the student’s ethnicity entered on the Student Demographics page is used in this field.

[S_IL_STU_Demographics_X]FER

Alpha-numeric

N/A

10

Gender

This field contains the student’s gender. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

If the Gender Code field is left blank, the student’s gender entered on the Student Demographics page is used in this field.

[Students]Gender

Alpha-numeric

N/A

11

Date of Birth

This field contains the student’s date of birth. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

If the Birth Date field is left blank, the student’s birth date entered on the Student Demographics page is used in this field.

[Students]DOB

Numeric

10

12

Birth Place

This field contains the place/name of the geographic location where the student was born. The format can be City (space) State or City (space) Country (example: Folsom California).

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_Demographics_X]Birth_Place

Alpha-numeric

50

13

Reading First

Yes in this field indicates that the student (grades K-3) is a participant in the Reading 1^st program. No indicates that the student does not participate in the Reading 1^st program.

Note: This field applies only to students in Kindergarten through third grade. This field is optional at this time.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]Reading_First

Numeric

2

14

Reading Improve

Yes in this field indicates that the student (grades K-6) has been selected to receive services provided with Reading Improvement Block Grant funds. No indicates that the student was not selected to receive services provided with Reading Improvement Block Grant funds.

Note: This field applies only to students in Kindergarten through sixth grade. This field is optional at this time.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]Reading_Improve

Numeric

2

15

Title 1

An 11 in this field indicates the student is enrolled in a school that has been approved to operate with Title I, Part A Schoolwide authority.

A 12 in this field indicates that the student is a participant in federally funded Title 1 reading or mathematics instruction.

A 13 indicates that the student does not participate in a Title 1 program.

Note: This field is optional at this time.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]Title1

Numeric

2

16

Eligible for Immigrant Education Program

This field contains a value of 01 if the student is an eligible immigrant child. Otherwise, this field contains a value of 02.

[S_IL_STU_X]Elig_Immig_Edu_Prog

Numeric

2

17

NELB

This field contains the non-English language background for the student, if applicable. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If the Native Language Code (Non-English Background) field is left blank, the NELB code entered on the General tab of the Illinois State Information page is used in this field.

[S_IL_STU_Demographics_X]NELB

Numeric

2

18

Homeless

01 in this field indicates that the student is identified as homeless. Code 02 in this field indicates that the student is not identified as homeless.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_Homeless_X]Homeless

Numeric

2

19

Migrant

01 in this field indicates that the student is identified as a migratory child. 02 in this field indicate that the student is not identified as a migratory child. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[S_IL_STU_X]Migrant

Numeric

2

20

Career Tech Ed

01 in this field indicates that the student is a participant in Career and Technical Education program(s). 02 in this field indicate that the student is not a participant in Career and Technical Education program(s).

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[Students]IL_Career_Tech_Ed

Numeric

2

21

SES

01 in this field indicates that the student is a participant in Supplemental Education Services. The number 02 in this field indicates that the student is not a participant in Supplemental Education Services.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]SES

Numeric

2

22

LEP

01 in this field indicates that the student is a participant in a Limited English Proficiency program. The number 02 in this field indicates that the student is not a participant in a Limited English Proficiency program.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]LEP

Numeric

2

23

IEP

01 in this field indicates that the student has an individualized education plan (IEP). The number 02 in this field indicates that the student does not have an IEP.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]IEP

Numeric

2

24

LII

01 in this field indicates that the student is from a low-income family. The number 02 in this field indicates that the student is not from a low-income family.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]LII

Numeric

2

25

Century 21

01 in this field indicates that the student is participating in the 21^st Century Community Learning Centers program (After School Program). The number 02 in this field indicates that the student is not participating in the 21^st Century Community Learning Centers program.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[S_IL_STU_X]Century_21

Numeric

2

26

Enrollment Type Code

If applicable, this field contains the Enrollment Type Code. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

If this field is left blank on the Demographic/Enrollment Information page, this field contains the Entry Code entered on the Edit Current Enrollment page for this student.

[S_IL_STU_X]Enrollment_Entry_Type_Code

Numeric

2

27

Entry Date

This field contains the student’s current enrollment entry date. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[Students]EntryDate

Numeric

10

28

RCDTS Home School

This field contains the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If left blank, the RCDTS Home School entered on the Edit School page is used in the report.

[S_IL_STU_X]RCDTS_Home_School

Alpha-numeric

6

29

RCDTS Serving School

This field contains the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s serving school. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If left blank, the RCDTS Serving School entered on the Edit School page is used in the report.

[S_IL_STU_X]RCDTS_Serving_School

Alpha-numeric

6

30

Grade Level

This field contains the student’s current grade level. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

If left blank, this field contains the grade level entered on the Edit Current Enrollment page for this student.

[Students]Grade_Level

Numeric

2

31

FTE

This field contains the student’s Full Time Equivalency (FTE). This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[S_IL_STU_X]FTE

Numeric

4