EL Validation

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2011 @ 10:05 AM.

Select District

(Optional) If this option appears, select the District for which to run the report.

1

Student’s Name

This field contains the student’s full name. This field is calculated using the student’s Legal Last Name, Legal First Name, and Legal Middle Name entered on the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

[S_IL_STU_Demographics_X] Legal_Last_Name

[S_IL_STU_Demographics_X] Legal_First_Name

[S_IL_STU_Demographics_X] Legal_Middle_Name

Alpha-numeric

N/A

2

LEP Indicator

01 in this field indicates that the student is a participant in a Limited English Proficiency program. The number 02 in this field indicates that the student is not a participant in a Limited English Proficiency program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_X]LEP

Numeric

2

3

State Student Number

This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for all students upon first submission of the Student.

This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.

[Students]State_StudentNumber

Numeric

9

4

Student Number

This field contains the PowerSchool student identification code. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/ Enrollment Information.

If this field is blank, the PowerSchool Student Number entered on the ISBE SIS Student Demographic/ Enrollment Information page is used.

[Students]Student_Number

Alpha-numeric

50

5

Legal Last Name

This field contains the legal last name of the student. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

If the Legal Last Name field is left blank, the student’s last name entered on the ISBE SIS Student Demographic/ Enrollment Information page is used in this field.

[S_IL_STU_Demographics_X] Legal_Last_Name

Alpha-numeric

30

6

Legal First Name

This field contains the legal first name of the student. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

If the Legal First Name field is left blank, the student’s first name entered on the ISBE SIS Student Demographic/Enrollment Information page is used in this field.

[S_IL_STU_Demographics_X] Legal_First_Name

Alpha-numeric

30

7

Date of Birth

This field contains the student’s date of birth. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

If the Birth Date field is left blank, the student’s birth date entered on the Edit Student Demographics page is used in this field.

[Students]DOB

Numeric

10

8

RCDTS Home School

This field contains the Region, County, District, Type, School (RCDTS) code which uniquely identifies the student’s home school. This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

If left blank, the RCDTS Home School entered on the Edit School page is used in the report.

[S_IL_STU_X]RCDTS_Home_School

Alpha-numeric

6

9

Date First Enrolled in District /LEA

This is the month, day, and year of the date student enrolled in the district/LEA (Local Educational Agency) for the first time.

The date displayed is entered on the Modify Information page, Start Page > Student Selection > Modify Information.

[Students]DistrictEntryDate

Numeric

10

10

New Arrival to U.S.

This field identifies the amount of time a student has been in the United States.

Yes displays if the First Year in United States field on the Pre-ID tab is set to Yes—Student in US less than a year (01).

No displays if the First Year in United States field on the Pre-ID tab is set to No—Student in the US for more than a year (02).

[S_IL_STU_ELL_X]New_To_US

Numeric

2

11

EL Placement-Entry Status

This field identifies the student’s status for receiving EL Services.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]ELL_Entry_Status

Numeric

2

12

Enrolled or Re-enrolled Date for EL Services (mm/dd/yyyy)

This is the entry date is the date that the student is enrolled to receive EL Services in your district or if the student exited from the EL Services before and has re-entered the EL Services for the current school year

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Enrolled_Reenrolled_ELL_Date

Numeric

10

13

Date EL Services Ended (mm/dd/yyyy)

This is the date the student stopped receiving EL Services during the current school year. If the student is still receiving EL Services and will continue next school year, leave blank.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]End_Date

Numeric

10

14

Reason for Ending EL Services

For each student with a Date EL Services Ended, enter the reason the student no longer receives EL services. If the student is still receiving EL Services, leave blank.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]Reason_for_ELL_Ending

Numeric

2

15

Class Period Provided Per Week

Use this field to report the most current need of service.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]Class_Period_Per_Week

Numeric

1

16

Title III Status

Select this checkbox if the student is part of the district’s Title III or NCLB allocation, or if the district does not receive or accept Title III allocation.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]Title_III_Status

Database values:

01 – Yes

02 – No

Numeric

2

17

504 Accommodation Indicator

Select this checkbox if the student will receive an accommodation on any part of the ISAT and the PSAE because of Section 504 Plan.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_PreID_X]Accommodate_504

Numeric

2

18

Developmental Bilingual Education

Select this checkbox if the student participates in a Development Bilingual Education program (sometimes referred to as a late-exit, maintenance, or one-way dual program).

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Development_Bilingual_Edu

Numeric

2

19

Dual Language & Two-Way Immersion

Select this checkbox if the student participates in a Dual Language & Two-Way Immersion (TWI) program (sometimes referred to as a two-way dual language program).

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Dual_Language_2_Way_Imm

Numeric

2

20

27, Sheltered Language Instruction

Select this checkbox if the student participates in a Sheltered English Instruction (SEI) program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Sheltered_Language_Instruct

Numeric

2

21

Transitional Bilingual Instruction

Select this checkbox if the student participates in a Transitional Bilingual Instruction (TBI) program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Transitional_Bilingual_Inst

Numeric

2

22

Content-Based ESL

Select this checkbox if the student participates in a Content-Based ESL (CBE) program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]Content_Based_ESL

Numeric

2

23

Structured English Immersion

Select this checkbox if the student participates in a Structured English Immersion (SEN) program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X] Structured_English_Immersion

Numeric

2

24

Pull-Out ESL

Select this checkbox if the student participates in a Pull-out ESL (POE) program.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_X]Pull_Out_ESL

Numeric

2

25

Self-Contained

Select this checkbox if the student taught in a self-contained classroom, usually with a dual-licensed (content area and bilingual or ESL) teacher.

This field is extracted from the EL / Screener tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > EL / Screener.

[S_IL_STU_ELL_X]Self_Contained

Numeric

2