IL IAR Pre-ID Report
Contents
Introduction
Use this report to generate the student registration file for the Illinois IAR Pre-ID Submission.
Selection Criteria
Selection criteria determine which database records are used in the report. Review State Reporting Setup and confirm that all required student information has been entered. Refer to the selection criteria for analysis when the report does not return the correct records.
For the IAR Pre-ID report, student enrollment records are selected.
School Selection
The report selects which school records to use based on the following criteria:
- The school must be associated with a student included in the report.
- The school must not be excluded from state reporting.
Student Selection
The report selects which student records to use based on the following criteria:
- The student is not excluded from State Reporting.
- The student is actively enrolled on the Report Snapshot Date.
- The student does not have an Exit Date before an Entry Date.
IAR Test Code Selection
The report selects which test records to extract based on the run time parameter selection for Report Mode:
- If “Both” is selected as the Report Mode, the student must have a value for either the ELA or the Math Test Code element. If the student has a value for both tests, two records are extracted in the file.
- If “ELA” is selected as the Report Mode, the student must have a value for the ELA Test Code element.
If “Math” is selected as the Report Mode, the student must have a value for the Math Test Code element.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Schools to Include* | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Current Selection Students* | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running the report. |
Include Only Grades 3-8 | Select Yes or No |
RCDTS Number | To override the default value, enter the RCDTS Number to report. This is required only if the user wishes to override the default value. If no override is entered, the District RCDTS # from the District Number or Sub-District Number in Setup is extracted. |
Snapshot Date* | Select date frompop-upmenu. |
Report Mode | Select ELA, Math, or Both. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
All fields are extracted based on the values displayed in the fields on the IAR Pre-ID (formerly PARCC) tab: Start Page > Student Selection > State/Province - IL > IAR Information (formerly PARCC) > IAR Pre-ID (formerly PARCC) tab.
Item # | Data Element | Description | [Table]FieldName | Field Length | Reqd |
1 | Student ID State Student ID | The student identification code assigned to each student in the district by the Illinois State Board of Education (ISBE). | [Students]state_studentnumber | 9 | M |
2 | SAP ID Local SAS ID | The PowerSchool student identification code. | [Students]student_number | 50 | O |
3 | Legal Last Name Last Name | The legal last name of the student. If the Legal Last Name field is blank, the student’s Last Name entered on the Demographics page is used. | [S_IL_STU_Demographics_X]Legal_Last_Name [Students]Last_Name | 30 | M |
4 | Legal First Name First Name | The legal first name of the student. If the Legal First Name field is blank, the student’s First Name entered on the Demographics page is used. | [S_IL_STU_Demographics_X]Legal_First_Name [Students]First_Name | 30 | M |
5 | Birth Date | The student’s date of birth. | [Students]DOB | 10 | M |
6 | RCDTS Home School | The code that uniquely identifies the student’s home school. The source fields are examined in the order listed, and the first value is used. | [S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School | 15 | M |
7 | RCDTS Serving School | The code that uniquely identifies the student’s serving school. The source fields are examined in the order listed, and the first value is used. | [S_IL_STU_X]RCDTS_Serving_School [S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School | 15 | M |
8 | RCDTS Testing School | The code identifying where a student is taking the state assessment during the current school year. The source fields are examined in the order listed, and the first value is used. | [S_IL_STU_X]RCDTS_Testing_School [S_IL_STU_X]RCDTS_Serving_School [S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School | 15 | M |
9 | School Year | The current school year for the assessment. The value is automatically calculated based on the Exit Date for the student’s current enrollment. | Derived from: [Students]ExitDate | 4 | M |
10 | Test Code | The Test Code for the ELA and/or Math tests. If the Test Code field was left blank, the student record is excluded from the output for the applicable test. | [S_Il_STU_X]PARCC_ELA_Test_Code [S_IL_STU_X]PARCC_Math_Test_Code | 5 | M |
11 | Test Format | Indicates whether the test was online (O) or paper (P) testing. If the Test Format field was left blank, a default value of O is output. | [S_IL_STU_X]PARCC_ELA_Test_Format [S_IL_STU_X]PARCC_Math_Test_Format | 1 | M |
12 | Session Name | The name used to group students based on the test format. If Test Format = Online (O), and Session Name is populated, the Test Session is auto-created, and the student's test is placed into the named Test Session. Students are automatically grouped together into a Test Session in PearsonAccessnext using the session name. If Test Format = Paper (P), and Session Name is populated, this is the room number or classroom name where paper tests will be administered.The Session Name is used to group student Pre-ID labels together after they are initially sorted by school, grade, and subject. | [S_IL_STU_X]PARCC_ELA_Session_Location [S_IL_STU_X]PARCC_Math_Session_Location | 45 | O |
13 | Class Name | The name of a group of students. Class Name can be used to sort online test results and to add students to Test Sessions by Class Name through PearsonAccessnext. | [S_IL_STU_X]PARCC_ELA_Class_Name [S_IL_STU_X]PARCC_Math_Class_Name | 38 | O |
14 | Accommodation EL (Obsolete as of 2016-17) | Indicates whether English Learner accommodations are needed for the assessment. If Yes, the student must be LEP. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Accom_ELL [S_IL_STU_X]PARCC_Math_Accom_ELL | 2 | O |
15 | Accommodation 504 | Indicates whether the student required 504 accommodations for the assessment. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Accom_504 [S_IL_STU_X]PARCC_Math_Accom_504 | 2 | O |
16 | Accommodation IEP | Indicates whether the student required Individualized Education Program accommodations for the assessment. If Yes, the student must have an IEP. Valid values are 01 (Yes), 02 (No) or blank. Note: ELA - Accommodation IEP is obsolete as of 2016-17. | [S_IL_STU_X]PARCC_ELA_Accom_IEP [S_IL_STU_X]PARCC_Math_Accom_IEP | 2 | O |
17 | Alternative Representation Paper Test | Indicates whether the student used a paper-based test format as an accommodation. If Yes, Test Format must = Paper (P), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Alt_Rep_Paper_Test [S_IL_STU_X]PARCC_Math_Alt_Rep_Paper_Test | 2 | O |
18 | Spanish Transadaptation of the Mathematics Assessment | Indicates whether the test was administered in Spanish. This accommodation applies only to Math. If Yes, EL Accommodation must = Yes. If this field was left blank, a default value of 00 is populated by ISBE when the file is submitted to Pearson. | [S_IL_STU_X]PARCC_Math_Translate_Spanish | 2 | O |
19 | Large Print | Indicates whether the student required a large print test booklet. If Yes, Test Format must = Paper (P), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Large_Print [S_IL_STU_X]PARCC_Math_Large_Print | 2 | O |
20 | Answer Masking | Indicates whether Answer Masking was assigned. This accessibility feature is available to all students for both computer and paper-based testing. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_Math_Answer_Masking [S_IL_STU_X]PARCC_Math_Answer_Masking | 2 | O |
21 | Color Contrast | Indicates whether Color Contrast was assigned. This accessibility feature is available to all students for both computer and paper-based testing. Note: For paper tests, this is a Proctor/School-provided Accommodation, and code 07 is the only applicable value. Valid values:
| [S_IL_STU_X]PARCC_ELA_Color_Contrast [S_IL_STU_X]PARCC_Math_Color_Contrast | 2 | O |
22 | Text-to-Speech | Indicates whether the student required a Text-to Speech device for computer-based testing. If Yes, Test Format must = Online (O), and IEP Accommodation or 504 Accommodation must = Yes. Valid values: For ELA:
For Math:
| [S_IL_STU_X]PARCC_ELA_Text_To_Speech | 2 | O |
23 | Human Reader or Human Signer | Indicates whether the student required a human reader or signer. Note: If Human Reader (03) or Human Signer (04) is indicated for ELA, 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_ELA_Human_Reader [S_IL_STU_X]PARCC_Math_Human_Reader | 2 | O |
24 | ASL Video | Indicates whether the student required a human signer to provide content in American Sign Language via a video. If Yes, Test Format must = Online (O), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_ASL_Video [S_IL_STU_X]PARCC_Math_ASL_Video | 2 | O |
25 | Assistive Technology - Screen Reader Non-Screen Reader | Indicates whether the student required a screen reader. If Yes, Test Format must = Online (O), and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X] PARCC_ELA_Screen_Reader_App [S_IL_STU_X] PARCC_Math_Screen_Reader_App | 2 | O |
26 | Closed Captioning for ELA/L | Indicates whether the student required closed captioning for computer-based testing. This accommodation applies only to ELA. If Yes, Test Format must = Online (O), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Closed_Caption | 2 | O |
27 | Refreshable Braille Display for ELA/L | Indicates whether the student used Braille in conjunction with a Screen Reader. This accommodation applies only to ELA. If Yes, Test Format must = Online (O), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Braille_Display | 2 | O |
28 | Placeholder 1 | This is a blank placeholder field. | N/A | ||
29 | Braille Response | Indicates whether the student used a Braille Writer or Braille Notetaker. This is a Proctor/School Provided Accommodation. If Yes, IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Braille_Response [S_IL_STU_X]PARCC_Math_Braille_Response | 2 | O |
30 | Braille with Tactile Graphics | Indicates whether the student required a hard copy Braille test booklet with embedded tactile graphics. If Yes, Test Format must = Paper (P), and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_ELA_Braille_w_Graphics [S_IL_STU_X]PARCC_Math_Braille_w_Graphics [S_IL_STU_X]PARCC_ELA_Braille_Graphics_2 [S_IL_STU_X]PARCC_Math_Braille_Graphics_2 | 2 | O |
| 31 | ELA - Human Signer for Test Directions | Indicates if a human signer for test directions is assigned to a student who requires a sign language accommodation on the PARCC English language arts/literacy (ELA/L) and/or a sign language accessibility feature on the PARCC mathematics assessments. | [S_IL_STU_X]PARCC_Math_TestDirections [S_IL_STU_X]PARCC_ELA_TestDirections | 2 | O |
32 | Answers Recorded in Test Book | Indicates whether the student recorded answers directly in the test booklet. If Yes, Test Format must = Paper (P), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Answer_Recorded [S_IL_STU_X]PARCC_Math_Answer_Recorded | 2 | O |
33 | Calculation Device and Mathematics Tools | Indicates whether the student was allowed to use a calculator as an accommodation, including for items in test sections designated as non-calculator sections. In addition, an arithmetic table (including addition/ subtraction and/or multiplication/division charts) and/or manipulatives may have been used. This accommodation applies only to Math. This is a Proctor/School Provided Accommodation. If Yes, and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_Math_Calculation_Device [S_IL_STU_X]PARCC_Math_Calc_Device_2 | 2 | O |
34 | ELA/L Constructed Response | Indicates whether the student required an external speech-to-text device, external AT device, human scribe, or human signer for constructed response item types. This accommodation applies only to ELA. This is a Proctor/School Provided Accommodation. If Yes, and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X] PARCC_ELA_Constructed_Response | 2 | O |
35 | ELA/L Selected Response or Technology Enhanced Items | Indicates whether the student required an external speech-to-text device, external AT device, human scribe, or human signer for selected response or technology enhanced item types captured the student’s response. This accommodation applies only to ELA. This is a Proctor/School Provided Accommodation. If Yes, and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X] PARCC_ELA_Selected_Response | 2 | O |
36 | Mathematics Response | Indicates whether the student required an external speech-to-text device, external AT device, human scribe, or human signer. This accommodation applies only to Math. This is a Proctor/School Provided Accommodation. If Yes, and IEP Accommodation or 504 Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_Math_Response | 2 | O |
37 | Monitor Test Response | Indicates whether the test administrator or assigned accommodations provider monitors proper placement of student responses on a test booklet or answer document. If Yes, Test Format must = Paper (P), and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Monitor_Response [S_IL_STU_X]PARCC_Math_Monitor_Response | 2 | O |
38 | Word Prediction for ELA | Indicates whether the student used a word prediction external device that provides a bank of frequently or recently used words as a result of the student entering the first few letters of a word. This is a Proctor/School Provided Accommodation. If Yes, and IEP Accommodation or 504 Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Word_Prediction [S_IL_STU_X]PARCC_Math_Word_Prediction | 2 | O |
39 | Mathematics Response - EL | Indicates whether an external speech-to-text device or human scribe captured the student’s response. This accommodation applies only to Math. This is a Proctor/School Provided Accommodation. If Yes, EL Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_Math_Response | 2 | O |
40 | Word to Word Dictionary (English/Native Language) | Indicates whether the student used a published word-to-word hand-held dictionary. This is a Proctor/School Provided Accommodation. If Yes, EL Accommodation must = Yes. Valid values are 01 (Yes), 02 (No) or blank. | [S_IL_STU_X]PARCC_ELA_Dictionary [S_IL_STU_X]PARCC_Math_Dictionary | 2 | O |
41 | Extended Time | Indicates whether extended Time was provided to the student. If Yes, IEP Accommodation, 504 Accommodation, or EL Accommodation must = Yes. Valid values:
| [S_IL_STU_X]PARCC_ELA_Extended_Time [S_IL_STU_X]PARCC_Math_Extended_Time | 2 | O |
42 | Administration | The IAR testing window in which the student was tested. Valid values:
The output is based solely on the value selected by the user in the run-time parameter for "Administration Test Window". | N/A – output is based on the value selected in the “Administration Test Window” report run-time parameter. | 2 | O |
43 | Placeholder | Not Collected | N/A | N/A | N/A |
44 | Placeholder | Not Collected | N/A | N/A | N/A |
45 | Placeholder | Not Collected | N/A | N/A | N/A |