Birth to Three Indicators Report

Contents

Introduction

The IL Birth to Three Indicators Report extracts information regarding a student's experiences from birth to 3 years old.

Selection Criteria

Student Selection

The report selects which student records to use based on the following criteria:

The student must not be excluded from state reporting.
The enrollment for the student must not be excluded from state reporting.
The Home RCDTS of the student’s active enrollment must match the RCDTS of the IWAS user entering the data.

Prenatal To Student Match

To match a Student to a Prenatal record, the conditions below must be true:

Student’s date of birth is equal to the Delivery Date on the Prenatal record.
The Prenatal record must be exited with a Prenatal Services Exit Reason of “Live Birth”.
A Student cannot be linked to more than one prenatal record.
A Prenatal record can be linked to the number of birthed children.
The Home RCDTS of the Birth To Three record must match the RCDTS of the IWAS user entering the data.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Schools to Include	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
RCDTS Number (Override)	Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results.
Report Start Date	Enter the start date for the reporting period. Format: MM/DD/YYYY
Report End Date	Enter the end date for the reporting period. Format: MM/DD/YYYY

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data Element	Description	[Table]FieldName	Field Type	Field Length
Student ID	The identification code assigned to each student in your district by the Illinois State Board of Education (ISBE).	[Students]State_StudentNumber	Alphanumeric	9
SAP ID	The PowerSchool student identification code.	[Students]Student_Number	Alphanumeric	50
Legal Last Name	The legal last name of the student.	[S_IL_STU_Demographics_X] Legal_Last_Name	Alphanumeric	30
Legal First Name	The legal first name of the student.	[S_IL_STU_Demographics_X] Legal_First_Name	Alphanumeric	30
Birth Date	The student’s birth date.	[Students]DOB	Alphanumeric	10
RCDTS Home School	The RCDTS number that identifies the student’s home school. Note: If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted.	[S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School	Alphanumeric	15
RCDTS Serving School	The RCDTS number that identifies the school that provides service to the student. Note: If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is extracted.	[S_IL_STU_X]RCDTS_Serving_School [S_IL_SCH_X]RCDTS_Home_School	Alphanumeric	15
Child Welfare Involvement Within the Past Year	Did the child or their family receive services from the Department of Children and Family Services (DCFS), including foster care, intact family services or the parent has been a youth in care? Valid values: 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]Child_Welfare_Involvement	Boolean	N/A
Child of Teen Parents	Mother or father under the age of 21 at the first child's birth 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]TeenParents_Child	Boolean	N/A
Number of Months Child was Breastfed during Enrollment	Enter the number of months the child has been breastfed during the enrollment. If breastfed at all during the first month of enrollment, enter 1. If the child was breastfed into a new month of enrollment, enter the number of the new month. For example, if the child was breastfed for the first month of enrollment and part of the second month of enrollment, then you would enter the number 2.	[S_IL_STU_BirthTo3_X]Months_Breastfed	Numeric
EI Number	Enter the Early Intervention Identification Number (DHS Number)	[S_IL_STU_BirthTo3_X]EI_Number	Numeric
Infant Born with a Low Birth Weight	The weight of live born infants less than 2,500 g (5.51 lbs). 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]LowBirthWeight	Boolean	N/A
Preterm Birth (before 37 weeks)	Infant born prior to 37 weeks gestation 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]Preterm_Birth	Boolean	N/A
Total Number of Hours Student spent in DCFS Licensed Child Care Center During the Fiscal Year (PI hours only)	Enter the number of hours the child spent in DCFS Licensed Child Care Center services (for PI center-based programs only) during the fiscal year using PI funds (PI hours only).	[S_IL_STU_BirthTo3_X]Hours_DCFS_ChildCare	Alpha numeric
Total Number of HoursStudent spent in DCFS Licensed Family Child Care Home During the Fiscal Year (PI hours only)	Enter the total number of hours the child spent in DCFS Licensed Family Child Care Home services (for PI family child care home programs only) during the fiscal year using PI funds (PI hours only).	[S_IL_STU_BirthTo3_X]PIhours_DCFS_ChildCare	Alpha numeric
Child Developmental Screening	Enter if the child has undergone a Child developmental screening.	[S_IL_STU_BirthTo3_X]Eligibilty_Tool	Alphanumeric
Child Developmental Screening for Social and Emotional Development	Enter the child developmental screening tool used to screen the child.	[S_IL_STU_BirthTo3_X]Social_Emo_Development	Alphanumeric
Total Number of Parent Groups/Sessions Attended During the Fiscal Year	Enter the number of parent groups/sessions attended/participated in by the child's parent(s) during the fiscal year (examples include parent-child interactions, parent workshops, parent support groups)	[S_IL_STU_BirthTo3_X]ParentGrps_Attend_PerYear	Alphanumeric
Biological Mother’s Date of Birth	Enter the birthdate of a woman who has conceived and given birth.	[S_IL_STU_BirthTo3_X]Biological_Mom_BirthDate	Alphanumeric
Parent was Married at Time of Student’s Birth	Ente if the parent was married at the time of student's birth. 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]ParentMarriedWhenStuBorn	Boolean	N/A
Total Number of Home Visits During the Fiscal Year	The number of completed home visits and in-person contacts provided to the family during the fiscal year based on program model and case management provided	[S_IL_STU_BirthTo3_X]TotalVisits_PerYear	Numeric
Family Structure	Select a code that best describes the child’s family structure at the time the child entered the program. 01 Both Parents in home 02 Single Parent Family 03 Lives with an adult other than Guardian 04 Youth in Care The child is currently in a foster care setting. 05 Parents have joint custody	[S_IL_STU_BirthTo3_X]Fam_Structure	Numeric
Household Income Criteria	The child is from a family whose income is less than 50%, 100%, 200% or 400% the poverty guidelines updated periodically in the Federal Register by the U.S. Department of Health and Human Services (HHS) under the authority of 42 U.S.C. 9902(2). 01 50% at or below the Federal Poverty Level 02 100% at or below the Federal Poverty Level 03 200% at or below the Federal Poverty Level 04 400% at or below the Federal Poverty Level 07 Did not collect	[S_IL_STU_BirthTo3_X]Houe_Income_Crit	Numeric
Student’s Family is Receiving Child Support	The court-ordered payments, typically made by a noncustodial divorced parent, to support one's minor child or children. 01 Yes 02 No	[S_IL_STU_BirthTo3_X]Receiving_ChildSupport	Boolean	N/A
Student’s Family is Receiving TANF	The Temporary Assistance for Needy Families (TANF) program provides temporary financial assistance for pregnant women and families with one or more dependent children. TANF provides financial assistance to help pay for food, shelter, utilities, and expenses other than medical. 01 Yes 02 No	[S_IL_STU_BirthTo3_X]Receiving_TANF	Boolean	N/A
Student's Family is Receiving WIC	WIC provides Federal grants to States for supplemental foods, health care referrals, and nutrition education for low-income pregnant, breastfeeding, and non-breastfeeding postpartum women, and to infants and children up to age five who are found to be at nutritional risk. 01 Yes 02 No	[S_IL_STU_BirthTo3_X]Receiving_WIC	Boolean	N/A
Student's Family is Receiving a Housing Subsidy	Subsidized housing or social housing is government supported accommodation for people with low to moderate incomes. Forms of subsidies include direct housing subsidies, non-profit housing, public housing, rent supplements and some forms of cooperative and private sector housing. 01 Yes 02 No	[S_IL_STU_BirthTo3_X]Receiving_Housing_Subsidy	Boolean	N/A
Student's Family is Receiving SNAP	The Supplemental Nutrition Assistance Program (SNAP) (formerly Food Stamps) helps low-income people and families buy the food they need for good health. Benefits are provided on the Illinois Link Card - an electronic card that is accepted at most grocery stores. The program is managed by the Food and Nutrition Service (FNS) of the United States Department of Agriculture. The Department of Human Services administers the program in Illinois. 01 Yes 02 No	[S_IL_STU_BirthTo3_X]Receiving_SNAP	Boolean	N/A