IL Discipline Report

Contents

Introduction

The IL Discipline Report extract is used to send Discipline Incident and Group Discipline Incident data to the Illinois State Board of Education (ISBE) (Incident Management support only).

Report Data Setup

All Student Discipline and Groups Discipline Incidents must have been recorded in Incident Management.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report displays records from the [Students] table based on the following criteria:

Student has not been excluded from state reporting.
Student is active and has a discipline episode for the selected reporting period.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Schools to Include	Choose one of the following: Current School Only – If you select this option, only the Discipline and Group Discipline records (Incident Management) from the current school are extracted as long as the school is not excluded from state reporting. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – If you select this option, the Discipline and Group Discipline records (Incident Management) from all the schools in the district are extracted as long as a school is not excluded from state reporting. The All Schools option is only available when running the report from the District Office.
Current Selection Students	To include students charged with an incident in the report, select one of the following options: The Selected [Number] Students Only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. If running the report for a single student or group of students, select the students prior to running the report.
RCDTS Number (Override)	To generate the report for a specific RCDTS school, enter the school's 15-digit RCDTS (Region, Country, District, Type, and School) number. This is required only if the user wants to override the default value. If no override is entered, the District RCDTS number from the District Number is used.
Report Start Date	Enter the start date of the reporting period.
Report End Date	Enter the end date of the reporting period.
Action Code	Multi Select box, containing list of action codes.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	Required?	[Table]Fieldname	Field Type	Length
1	State Student ID	The student identification code assigned to each student in your district by the ISBE.	Required	[Students]State_Studentnumber	String	9
2	Local SAS ID	The PowerSchool student identification code.	Optional	[Students]Student_Number	String	50
3	Last Name	The legal last name of the student.	Required	Override: [S_IL_STU_DEMOGRAPHICS_X]Legal_Last_Name Default: [Students]Last Name	String	30
4	First Name	The legal first name of the student.	Required	Override: [S_IL_STU_DEMOGRAPHICS_X]Legal_First_Name Default: [Students]First Name	String	30
5	Birth Date	The date of birth of the student.	Required	[Students]DOB	String	10
6	RCDTS Home School	The RCDTS number that identifies the student’s home school. If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted.	Required	Override: [S_IL_STU_X]RCDTS_HOME_SCHOOL/[S_IL_REN_X]RCDTS_HOME_SCHOOL and Default: [S_IL_SCH_X]IL_RCDTS_Home_School	String	15
7	RCDTS Serving School	The RCDTS number that identifies the school that provides service to the student. If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is used in the report. If the RCDTS Serving school is the same as a Concurrent Enrollment School, a record is created for the RCDTS Serving School. If the incident has occurred in concurrent school the Discipline Report will reflect the concurrent School RCTDS in Serving School.	Required	Override: [S_IL_STU_X]RCDTS_SERVING_SCHOOL/[S_IL_REN_X]RCDTS_SERVING_SCHOOL and Default: [S_IL_SCH_X]IL_RCDTS_Home_School	String	15
8	School Year	The school year reported. This is the ending year of the school year in which the student is active. For example, if student is active in the 2018-19 school year, the report displays 2019.	Required	N/A	String	4
9	Incident Date	The date on which the incident occurred. Format: MM/DD/YYYY	Required	[Incident]Incident_TS	String	10
10	Incident ID	The system-generated identification number of the incident.	Optional	[Incident]Incident_ID	String	16
11	Incident Number	The count of incidents for the Student on the same Incident Date. Default value is 01, incremented by 1 for every other Incident ID.	Required	N/A	String	2
12	Disability Type	The type of disability that the student is identified with.	Required	[S_IL_STU_X]Disability	String	2
13	Incident Type Code	This field contains the code that identifies the incident involving the student’s violation of the established codes of the school or school district board of education (or civic authorities).	Required	[Incident_LU_Code]Code_Type	String	2
14	Disciplinary Action	This field contains the code of the punitive or corrective action taken by the school or court authority to reprimand or rehabilitate a student for the reported incident.	Required	[Incident_LU_Code]Code_Type	String	2
15	Disciplinary Duration	The duration of the disciplinary action in days.	Required	[Incident_Action]Duration_Actual, if blank [Incident_Action]Duration_Assigned if blank for [Incident_LU_Code]Code_Type= "durationcode", [Incident_LU_Sub_Code]State_Detail_Report_Code	String	2