IL Student Concurrent PDA Report

Introduction

The IL Student Concurrent PDA Report provides a listing of students with concurrent PDAs.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.
The school must not be excluded from state reporting.

Student Selection

The report selects which student records to use based on the following criteria:

Student must be an active student.
Students must have a valid concurrent PDA record for the selected date range
This report only includes students who are included in State Reporting.
This report only includes students whose enrollments are from schools which are included in State Reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Schools to Include	Choose one of the following: Current School Only – Includes all student records associated with the current school that meets selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. The All Schools option is only available when running the report from the District Office.
Current Selection Students	Indicate which students to include in the report by selecting one of the following options: Selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. If running the report for a single student, or group of students, select the students prior to running the report.
Report Start Date	Enter the start date for the reporting period. Format: MM/DD/YYYY
Report End Date	Enter the end date for the reporting period. Format: MM/DD/YYYY

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	Student ID	The student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for a student upon first submission. Extracted from the Demo tab of the Illinois State Information page; State/Provincial Reporting - IL > ISBE SIS Student Demographics/Enrollment Information.	[Students]State_StudentNumber	Numeric	9
2	SAP ID	The PowerSchool student identification code. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographics/ Enrollment Information.	[Students]Student_Number	Alpha-numeric	50
3	Legal Last Name	The legal last name of the student. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographics/Enrollment Information. If the Legal First Name field is left blank, the student’s first name entered on the Demographics page is reported.	[S_IL_STU_Demographics_X]Legal_Last_Name If blank, [Students]Last_Name	Alpha-numeric	30
4	Legal First Name	The legal first name of the student. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographics/Enrollment Information. If the Legal First Name field is left blank, the student’s first name entered on the Demographics page is reported.	[S_IL_STU_Demographics_X]Legal_First_Name If blank, [Students]First_Name	Alpha-numeric	30
5	Legal Middle Name	The legal Middle name of the student. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographics/Enrollment Information. If the Middle Name field is left blank, the student’s first name entered on the Demographics page is reported.	[S_IL_STU_Demographics_X] Legal_Middle_Name [Students]Middle_Name	Alpha- Numeric	30
6	Grade Level	The student's school grade level. as defined in the concurrent PDA record	[S_IL_ENR_ADDFTE_S]Grade_Level	Numeric	2
7	RCDTS for Home School	The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s home school. Extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographics/ Enrollment Information. Note: If left blank, the RCDTS Home School entered on the Edit School page is extracted.	[S_IL_STU_X]RCDTS_Home_School If blank, [S_IL_SCH_X]RCDTS_Home_School	Alpha-numeric	15
8	Percent Day Attended (PDA) (Home School)	The PDA value as defined in the enrollment record of the selected concurrent PDA record	[S_IL_STU_X]FTE	Numeric	6
9	RCDTS for Serving School	The Region, County, District, Type, School (RCDTS) code that uniquely identifies the student’s serving school. E Extracted from the RCDTS number of the Concurrent PDA Record	[S_IL_ENR_ADDFTE_S]RCDTS_Serving_School	Alpha-numeric	15
10	Percent Day Attended (PDA)	Percentage of each full school day for which the student is in attendance for this concurrent PDA enrollment.	[S_IL_ENR_ADDFTE_S]FTE	Numeric	6
11	Start Date	The date the student started this concurrent PDA enrollment	[S_IL_ENR_ADDFTE_S]Begin_Date	Date	10
12	End Date	The student's exit date from this concurrent PDA enrollment	[S_IL_ENR_ADDFTE_S]End_Date If Blank, Student main enrollment Exit Date	Date	10