IL Birth to 3 Report

Contents

Introduction

The IL Birth to 3 Report extracts information regarding a student's experiences from birth to 3 years old.

Selection Criteria

Student Selection

The report selects which student records to use based on the following criteria:

The student must not be excluded from state reporting.
The enrollment for the student must not be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Schools to Include	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
RCDTS Number (Override)	Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results.
Report Start Date	Enter the start date for the reporting period. Format: MM/DD/YYYY
Report End Date	Enter the end date for the reporting period. Format: MM/DD/YYYY

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	Student ID	The identification code assigned to each student in your district by the Illinois State Board of Education (ISBE).	[Students]State_StudentNumber		9
2	SAP ID	The PowerSchool student identification code.	[Students]Student_Number		50
3	Legal Last Name	The legal last name of the student.	[S_IL_STU_Demographics_X] Legal_Last_Name		30
4	Legal First Name	The legal first name of the student.	[S_IL_STU_Demographics_X] Legal_First_Name		30
5	Birth Date	The student’s birth date.	[Students]DOB		10
6	RCDTS Home School	The RCDTS number that identifies the student’s home school. Note: The value is determined based on current or re-enrollment data that falls within the report start and end date. If both current and re-enrollment data fall within the report start and end date, both enrollment values are reported.	[S_IL_STU_X]RCDTS_Home_School [S_IL_REN_X]RCDTS_Home_School		15
7	RCDTS Serving School	The RCDTS number that identifies the school that provides service to the student. RECENTLY UPDATED Note: The value is determined based on current or re-enrollment data that falls within the report start and end date. If both current and re-enrollment data fall within the report start and end date, both enrollment values are reported.	[S_IL_STU_X]RCDTS_Serving_School [S_IL_REN_X]RCDTS_Serving_School		15
8	EI Number	The student's early intervention identification number.	[S_IL_STU_BirthTo3_X]EI_Number	Varchar2	6
9	Program Model	The preventative program in which the student is enrolled. For valid values, see the Appendix.	[S_IL_STU_BirthTo3_X]Program_Model	Varchar2	2
10	Service Location (Modality) for Prevention Initiative programs	The location where the preventative program service was administered. For valid values, see the Appendix.	[S_IL_STU_BirthTo3_X]ServLoc_PreventionInit	Varchar2	2
11	Screening for Eligibility Tool	Indicates the tool used to determine eligibility. Valid values: 01 = Ages and States Questionnaire 02 = Brigance (0 to 35 Months) 03 = Denver Development Screening 05 = Other Screening Instrument	[S_IL_STU_BirthTo3_X]Eligibility_Tool	Varchar2	2
12	Total Number of Home Visits During the Year	The total number of home visits for the year.	[S_IL_STU_BirthTo3_X]TotalVisits_PerYear	Number
13	Total Number of Parent Groups / Sessions Attended During the Year	The total number of parent groups/sessions the student's parent(s) attended during the year.	[S_IL_STU_BirthTo3_X]ParentGrps_Attend_PerYear	Number
14	Total number of Hours Student Spent in DCFS Licensed Child Care Center	The total number of hours the student spent in a DCFS licensed child care center.	[S_IL_STU_BirthTo3_X]Hours_DCFS_ChildCare	Number
15	Student born with a Low Birth Weight	Indicates whether the student was born with a low birth weight (less than 2,500g). Valid values:	[S_IL_STU_BirthTo3_X]LowBirthWeight	Boolean	2
16	Is Student a Youth In Care?	Indicates whether the student is in temporary protective custody of the IL Department of Children and Family Services.	[S_IL_STU_EarlyChildhood_X]Child_Youth_Care	Varchar2	2
17	Was Parent Married at Time of Student’s Birth	Indicates whether the student's parent was married when the student was born.	[S_IL_STU_BirthTo3_X]ParentMarriedWhenStuBorn	Boolean	2
18	Biological Mother’s Date of Birth	The birth date of the student's biological mother.	[S_IL_STU_BirthTo3_X]Biological_Mom_BirthDate	Varchar2	10
19	Student’s Family is receiving Child support	Indicates whether the student's family is receiving child support. Valid values: 01 – Yes 02 – No	[S_IL_STU_BirthTo3_X]Receiving_ChildSupport	Varchar2	2
20	Student’s Family is receiving TANF	Indicates whether the student's family is receiving Temporary Assistance for Needy Families (TANF) Valid values: 01 – Yes 02 – No	[S_IL_STU_EarlyChildhood_X]Receiving_TANF	Varchar2	2
21	Student’s Family is receiving WIC	Indicates whether the student's family is receiving WIC. Valid values: 01 – Yes 02 – No	[S_IL_STU_EarlyChildhood_X]Receiving_WIC	Varchar2	2
22	Student’s Family is receiving SNAP	Indicates whether the student's family is in the Supplemental Nutrition Assistance Program (SNAP). Valid values: 01 – Yes 02 – No	[S_IL_STU_EarlyChildhood_X]Receiving_SNAP	Varchar2	2
23	Student’s Family is receiving Housing Subsidy	Indicates whether the student's family is receiving housing subsidy assistance. Valid values: 01 – Yes 02 – No	[S_IL_STU_EarlyChildhood_X]Receiving_Housing_Subsidy	Varchar2	2
24	Household Income Criteria	Indicates whether the student’s family income is less than four times the poverty guidelines updated periodically in the Federal Register by the U.S. Department of Health and Human Services (HHS) under the authority of 42 U.S.C. 9902(2). Valid values: 01 = 50% at or below the Federal Poverty Level 02 = 100% at or below the Federal Poverty Level 03 = 200% at or below the Federal Poverty Level 04 = 400% at or below the Federal Poverty Level 06 = N/A - Homeless or Youth in Care (this option is obsolete)	[S_IL_STU_EarlyChildhood_X]Meets_PFA_Criteria	Varchar2	2
25	Screening for Social and Emotional Development	Indicates the screening that was used to determine the student's social and emotional Development. Valid values:	[S_IL_STU_BirthTo3_X]Social_Emo_Development	Varchar2	2