IL Immigrant Report

Contents

Introduction

The IL Immigrant Report is used to send immigrant data to the ISBE SIS.

Selection Criteria

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.
The school must not be excluded from state reporting.

Student Selection

The report selects which student records to use based on the following criteria:

The student must not be excluded from state reporting.
The enrollment for the student must not be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2011 @ 10:05 AM.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	Student ID	This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for all students upon first submission of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[Students]State_StudentNumber	String	9
2	SAP ID	This field contains the PowerSchool student identification code. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[Students]Student_Number	String	50
3	Legal Last Name	This field contains the legal last name of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[S_IL_STU_Demographics_X] Legal_Last_Name	String	30
4	Legal First Name	This field contains the legal first name of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[S_IL_STU_Demographics_X] Legal_First_Name	String	30
5	Birth Date	This field contains the student’s birth date. This field is extracted from the Demographics page, Start Page > Student Selection > General Demographics.	[Students]DOB	String	10
6	RCDTS Home School	Enter the RCDTS number that identifies the student’s home school. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information >ISBE SIS Student Demographic/Enrollment Information. If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted.	[S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School	String	15
7	RCDTS Serving School	This field contains the RCDTS number that identifies the school that provides service to the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information >ISBE SIS Student Demographic/Enrollment Information. If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is used in the report.	[S_IL_STU_X]RCDTS_Serving_School [S_IL_SCH_X]RCDTS_Home_School	String	15
8	Country of Birth	This field contains the place/name of the geographic location of where the student was born.	[S_IL_STU_Demographics_X]Birth_Place	String	4
9	First Date of Entry into a US School	This field contains the students first date of entry into a US school. This fields is extracted from field 9 (9. First Date of Entry into a U.S. School) on the Immigrant tab at Start Page > Student Selection > Illinois State Information > ISBE Immigrant Information.	[S_IL_STU_X]First_Date_Into_US_School	String	10