IL Detention Center Report

Contents

Introduction

Use the IL Detention Center report to submit Detention Center collection data to the ISBE SIS. The batch import file must conform to the order and data type listed in the table below with exception to the Result Code and Result Message fields. The Result Code and Result Message fields will be appended to each record by the ISBE SIS system for the batch export file. Refer to the ISBE SIS Data Elements document for the approved codes and definitions.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records

Student Selection

The report selects which student records to use based on the following criteria:

Students must be enrolled within the school year as per the user-defined report date.
Students must have a Detention Center record added
This report only includes students who are included in State Reporting.
This report only includes students whose enrollments are from schools which are included in State Reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
RCDTS Number (Override)	Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results.
Report Start Date	Enter the start date for the reporting period. Format: MM/DD/YYYY
Report End Date	Enter the end date for the reporting period. Format: MM/DD/YYYY
Run from the Extract Viewer	Choose one of the following from the pop-up menu: Yes – This processes the extract from the extract viewer. No – Select No when running any extract for the first time. Note: If you select No, the data in the extract viewer is replaced with the data from the extract.

Report Output

File Naming Standard: RCDTS or District Name+_ + Date(mmddyyyy) +_+ File Identifier.txt

Row 1 FILE HEADER Row described below separated by comma
1-A File Type Detention Center (already filled-in)
1-B Total number of records in the import file, not including the header row
1-C File Name including extension Name of import file being sent to ISBE SIS. Note: Must match actual file name to meet upload validation.
1-D File Sent Date Date file is sent to ISBE SIS (mm/dd/yyyy)
1-E RCDTS Your 15 digit District RCDTS code Note: Format is 111111111111111

Below is the example for header row for IL Detention Center
Detention Center,500,50082104002_12152004_001.csv,01/30/2022,500821040020000

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

tem #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	State Student Identifier (ISBE SIS Assigned Student ID#)	This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for all students upon first submission of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[Students]State_StudentNumber	Alpha-numeric	9
2	PowerSchool Student Number / SAP ID	This field contains the PowerSchool student identification code. This field is extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information.	[Students]Student_Number	Alpha-numeric	30
3	Legal Last Name	This field contains the legal last name of the student. This field is extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information. If the Legal Last Name field is left blank, the student’s last name entered on the Demographics page is used in this field.	[S_IL_STU_Demographics_X] Legal_First_Name	Alpha-numeric	30
4	Legal First Name	This field contains the legal first name of the student. This field is extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information. If the Legal First Name field is left blank, the student’s first name entered on the Demographics page is used in this field.	[S_IL_STU_Demographics_X] Legal_First_Name	Alpha-numeric	30
5	Birth Date	This field contains the student’s birth date. This field is extracted from the Early Child tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Early Childhood Information.	[Students]DOB	Alpha-numeric	10
6	RCDTS Detention Center	Region-County-District-Type-School code assigned by ISBE that uniquely identifies the Detention Center where a student is receiving services.	[S_IL_STU_Detention_C]Students]RCDTS_Detention_Center		15
7	Grade	This field contains the grade level or primary instructional level of the student.	[S_IL_STU_Detention_C]Grade
8	School Year	This field contains the school year which is applicable to this enrollment.	[S_IL_STU_Detention_C]School_Year		4
9	Service Start Date	This field contains the month, day, and year on which the Service was started.	[S_IL_STU_Detention_C]Services_Start_Date		10
10	Service End Date	This field contains the month, day, and year on which the Service was ended.	[S_IL_STU_Detention_C]Services_End_Date		10
11	Delete Record	This column is used to delete the Detention Center record with code '99'.	[S_IL_STU_Detention_C]Record_Status		2
12	Result Code	This field contains the Result code	N/A		2
13	Result Message	This field contains the result message	N/A		2