Online IEP
On this page:
Introduction
The data for this extract is used to provide the Health Department with daily enrollment and attendance totals for the ESSENCE project (Electronic Surveillance System for the Early Notification of Community-based Epidemics).
Report Input – Online IEP
For help with navigation and running the report, see How to Find and Generate a Report.
This report uses the State reporting Platform to generate results.
Field | Description |
|---|---|
| Use Alternate School Numbers | If you require the use of the Alternate School number select Yes. |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run nightly. Check the weekdays only box |
Please Select Schedule Settings | Enter the Start Date and Start time. Click the Repeat and Daily buttons. |
Please select daily repeat cycle options. | Click the Weekdays only box. |
Please select end date range option | Click the No End date or you may complete the Ends On field with the day after you last day of school. |
Submit | Click the submit button. You will be taken to the Report Queue. Once your file is complete, click on the complete button and you will have a PDF file to assist you in compiling your spreadsheet for the State. |
Report Output — Online IEP
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
|---|---|---|---|---|---|---|
1 | SASID | This field contains the student identification number assigned by the Maryland State Department of Education. This field is extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information. | [Students]State_StudentNumber | Alpha-numeric | 10 | 1-10 |
2 | Social Security Number | This field contains the social security number of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]SSN | Alpha-numeric | 9 | 11-19 |
3 | Student ID Number | This field contains the student identification number assigned by the school. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Student_Number | Alpha-numeric | 15 | 20-34 |
4 | First Name | This field contains the last name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal last name is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. | [Students]First_Name OR | Alpha-numeric | 25 | 35-59 |
5 | Middle Initial | This field contains the middle initial of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal middle initial is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. | [Students]Middle_Name OR | Alpha-numeric | 1 | 60 |
6 | Last Name | This field contains the first name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal first name is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. | [Students]Last_Name OR | Alpha-numeric | 35 | 61-95 |
7 | DOB | This field contains the birth date of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]DOB | Date | 8 | 96-103 |
8 | Gender | This field contains the student's gender code. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal gender is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. The alpha character is converted to a one-digit numeric code when the report is run: 1 for male and 2 for female. | [Students]Gender OR [Students.StudentCoreFields]PSCore_Legal_Gender | Alpha-numeric | 1 | 104 |
9 | Grade | This field contains the grade level of the student. This field is extracted from the Edit Demographics page or the Edit Current Enrollment page, Start Page > Student Selection> General Demographics or Start Page > Student Selection > Transfer Info > Edit Current Enrollment. | [Students]Grade_Level | Alpha-numeric | 2 | 105-106 |
10 | Address | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Street | Alpha-numeric | 50 | 107-156 |
11 | Address 2 | This field is left blank | Alpha-numeric | 50 | 157-206 | |
12 | City | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]City | Alpha-numeric | 20 | 207-226 |
13 | State | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]State | Alpha-numeric | 2 | 227-228 |
14 | Zip 5 | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Zip | Numeric | 5 | 229-233 |
15 | Zip 4 | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Zip | Numeric | 4 | 234-237 |
16 | Phone Number | This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]home_phone | Numeric | 10 | 238-247 |
17 | Existing Race/Ethnicity | This field is blank | Numeric | 1 | 248-248 | |
18 | Residence Public Agency | This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, Start Page > District Setup > District Information. | [Prefs]MD_DistrictLEA | Numeric | 2 | 249-250 |
19 | Home School Number | This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Students]SchoolID | Numeric | 4 | 251-254 |
20 | Service Public Agency | This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, Start Page > District Setup > District Information. | [Prefs]MD_DistrictLEA | Numeric | 2 | 255-256 |
21 | Service School Number | This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Students]SchoolID | Numeric | 4 | 257-260 |
22 | Parent/Guardian 1 First Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_first_name | Alpha-numeric | 25 | 261-285 |
23 | Parent/Guardian 1 Middle Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_middle_name | Alpha-numeric | 1 | 286 |
24 | Parent/Guardian 1 Last Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_last_name | Alpha-numeric | 35 | 287-321 |
25 | Parent/Guardian 1 Relationship | This field is blank | Numeric | 2 | 322-323 | |
26 | Parent/Guardian 1 Address 1 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_addline1 | Alpha-numeric | 50 | 324-373 |
27 | Parent/Guardian 1 Address 1 | This field is blank | Alpha-numeric | 50 | 374-423 | |
28 | Parent/Guardian 1 City | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_city | Alpha-numeric | 20 | 424-443 |
29 | Parent/Guardian 1 State | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_state | Alpha-numeric | 2 | 444-445 |
30 | Parent/Guardian 1 Zip 5 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_zip | Numeric | 5 | 446-450 |
31 | Parent/Guardian 1 Zip 4 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_zip4 | Numeric | 4 | 451-454 |
32 | Parent/Guardian 1 Home Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_hphone | Numeric | 10 | 455-464 |
33 | Parent/Guardian 1 Work Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_wphone | Numeric | 10 | 465-474 |
34 | Parent/Guardian 1 Work Phone Number Extension | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_wphoneExt | Numeric | 5 | 475-479 |
35 | Parent/Guardian 1 Cell Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_cphone | Numeric | 10 | 480-489 |
36 | Parent/Guardian 1 Email | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_email | Numeric | 75 | 490-564 |
37 | Parent/Guardian 2 First Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_first_name | Alpha-numeric | 25 | 565-589 |
38 | Parent/Guardian 2 Middle Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_middle_name | Alpha-numeric | 1 | 590 |
39 | Parent/Guardian 2 Last Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_last_name | Alpha-numeric | 35 | 591-625 |
40 | Parent/Guardian 2 Relationship | This field is blank | Numeric | 2 | 626-627 | |
41 | Parent/Guardian 2 Address 2 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_addline1 | Alpha-numeric | 50 | 628-677 |
42 | Parent/Guardian 2 Address 2 | This field is blank | Alpha-numeric | 50 | 678-727 | |
43 | Parent/Guardian 2 City | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_city | Alpha-numeric | 20 | 728-747 |
44 | Parent/Guardian 2 State | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_state | Alpha-numeric | 2 | 748-749 |
45 | Parent/Guardian 2 Zip 5 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_zip | Numeric | 5 | 750-754 |
46 | Parent/Guardian 2 Zip 4 | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_zip4 | Numeric | 4 | 755-758 |
47 | Parent/Guardian 2 Home Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_hphone | Numeric | 10 | 759-768 |
48 | Parent/Guardian 2 Work Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_wphone | Numeric | 10 | 769-778 |
49 | Parent/Guardian 2 Work Phone Number Extension | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_wphoneExt | Numeric | 5 | 779-783 |
50 | Parent/Guardian 2 Cell Phone Number | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_cphone | Numeric | 10 | 784-793 |
51 | Parent/Guardian 2 Email | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 2. | [Prefs] MD_p2_email | Numeric | 75 | 794-868 |
52 | Hispanic/Latino Ethnicity | This field contains a Y if the student's ethnicity is Hispanic or Latino or an N if the student's ethnicity is not Hispanic or Latino. This field value is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the Ethnicity: Is the student Hispanic or Latino? Field is blank, this field value is extracted from the Hispanic or Latino field on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [Students]FedEthnicity OR [S_MD_STU_X]Hispan_Lat_TF | Alpha-numeric | 1 | 869 |
53 | American Indian or Alaska Native | This field contains the single number identifying each race code that applies to this student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [Students]MD_Eth_Amer_Ind | Alpha-numeric | 1 | 870 |
54 | Asian | This field contains the single number identifying each race code that applies to this student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [Students]MD_Eth_Asian | Alpha-numeric | 1 | 871 |
55 | Black or African American | This field contains the single number identifying each race code that applies to this student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [Students]MD_Eth_Black | Alpha-numeric | 1 | 872 |
56 | Native Hawaiian or Other Pacific Islander | This field contains the single number identifying each race code that applies to this student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [Students]MD_Eth_Hawaiian | Alpha-numeric | 1 | 873 |
57 | White | This field contains the single number identifying each race code that applies to this student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [Students]MD_Eth_White | Alpha-numeric | 1 | 874 |
58 | Middle Name | This field contains the middle initial of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Middle_Name | Alpha-numeric | 15 | 875-889 |