At Risk for Chronic Student Absence
The fundamental purpose of collecting data on students at risk for chronic absence is to empower both LEAs and MSDE to identify attendance challenges at the earliest possible stage in the academic year. Through systematic monthly data collection, MSDE can monitor attendance patterns statewide, identify emerging trends, and partner with LEAs to design and implement evidence-based interventions for students experiencing obstacles to consistent school attendance.
MSDE is dedicated to closely monitoring the attendance data of students who are at risk of chronic absence. This focus is on students who missed 10% or more of school days during the current school year. By identifying these at-risk students early, MSDE can strategically assist LEAs in developing and implementing targeted support initiatives aimed at improving attendance rates, enhancing academic engagement, and promoting better overall educational outcomes.
This report is a ZIP file of two reports:
The At Risk for Chronic Student Absence report: Copy and paste Column B data into the data collection tool provided by MSDE.
The Student Audit CSV file for the purpose of verifying the At Risk for Chronic Student Absence aggregate numbers.
Attendance data can be verified with the System Reports ADA/ADM by Student and/or ADA/ADM by Date.
All attendance codes with a Presence Status of Absent are used in the calculations.
The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate data calculations. The Refresh Premier Attendance Views Data function can be found at the school level: Start Page > Attendance > Refresh Premier Attendance Views Data.
Student Selection
The Student cannot be set to be excluded from State Reporting.
Only Students in grades K-12 are reported.
The student was enrolled during the selected Report Start Date and Report End Date.
The Report Start Date is the first day of the current school year.
The End Date is the last calendar day of the reporting month.
Report Input
Field | Description |
|---|---|
Select School to Export | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Select Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report |
Use Alternate School Numbers | Select Yes if you would like to use Alternate School Numbers when processing the report. |
School Year - User Selected at Run Time | Select the school year for this report. |
School Month - User Selected at Run Time | Select the school month for this report. |
Report Start Date | Enter the start date for this report. This should always be the first day of the school year. |
End Date | Enter the end date for this report. This will be the last calendar day of the reporting month |
At Risk for Chronic Student Absence Report Output
The cumulative 'as of' date refers to the last calendar day of each reporting month. All attendance data should be calculated from the first day of school through this date.
Data Element | Description |
|---|---|
School Year | The four-digit school year for at-risk chronic absence being reported. |
School Month | Reporting School Month in two-digit format MM - Month Name (example: 09 - September). |
LEA Number | The two-digit state designation of the local school system. |
All Student Enrollment | Total student count with the cumulative “as of” date. |
≥10% Absent Count | The school year-to-date count of students absent 10% or more days enrolled (Total days absent ÷ Total days enrolled × 100. Students reaching or exceeding 10% should be included in this count). |
Female Student Enrollment | Total female student count with the cumulative “as of” date. |
Female ≥10% Absent Count | The school year-to-date count of female students absent 10% or more days enrolled. |
Male Student Enrollment | Total male student count with the cumulative “as of” date. |
Male ≥10% Absent Count | The school year-to-date count of male students absent 10% or more days enrolled. |
Non-Binary Student Enrollment | Total non-binary student count with the cumulative “as of” date. |
Non-Binary ≥10% Absent Count | The school year-to-date count of non-binary students absent 10% or more days enrolled. |
Hispanic/Latino Student Enrollment | Total Hispanic/Latino student count with the cumulative “as of” date. |
Hispanic/Latino ≥10% Absent Count | The school year-to-date count of Hispanic/Latino students absent 10% or more days enrolled. |
American Indian/Alaskan Native Student Enrollment | Total American Indian/Alaskan Native student count with the cumulative “as of” date. |
American Indian/Alaskan Native ≥10% Absent Count | The school year-to-date count of American Indian/Alaskan Native students absent 10% or more days enrolled. |
Asian Student Enrollment | Total Asian student count with the cumulative “as of” date. |
Asian ≥10% Absent Count | The school year-to-date count of Asian students absent 10% or more days enrolled. |
Black or African American Student Enrollment | Total Black or African American student count with the cumulative “as of” date. |
Black or African American ≥10% Absent Count | The school year-to-date count of Black or African American students absent 10% or more days enrolled. |
Native Hawaiian or Other Pacific Islander Enrollment | Total Native Hawaiian or Other Pacific Islander student count with the cumulative “as of” date. |
Native Hawaiian or Other Pacific Islander ≥10% Absent Count | The school year-to-date count of Native Hawaiian or Other Pacific Islander students absent 10% or more days enrolled. |
Two or More Races Student Enrollment | Total Two or More Races student count with the cumulative “as of” date. |
Two or More Races ≥10% Absent Count | The school year-to-date count of Two or More Races students absent 10% or more days enrolled. |
White Student Enrollment | Total White student count with the cumulative “as of” date. |
White ≥10% Absent Count | The school year-to-date count of White students absent 10% or more days enrolled. |
Economically Disadvantaged Student Enrollment | Total Economically Disadvantaged student count with the cumulative “as of” date. |
Economically Disadvantaged ≥10% Absent Count | The school year-to-date count of Economically Disadvantaged students absent 10% or more days enrolled. |
Multilingual Learner Student Enrollment | Total Multilingual Learner student count with the cumulative “as of” date. |
Multilingual Learner ≥10% Absent Count | The school year-to-date count of Multilingual Learner students absent 10% or more days enrolled. |
Students with Disabilities Student Enrollment | Total Students with Disabilities count with the cumulative “as of” date. |
Students with Disabilities ≥10% Absent Count | The school year-to-date count of Students with Disabilities absent 10% or more days enrolled. |
New Race American Indian or Alaska Native Student Enrollment (Optional Field) | Total American Indian/Alaska Native student count with the cumulative “as of” date. |
New Race American Indian or Alaska Native ≥10% Absent Count (Optional Field) | The school year-to-date count of American Indian/Alaska Native students absent 10% or more days enrolled. |
New Race Asian Student Enrollment (Optional Field) | Total Asian student count with the cumulative “as of” date. |
New Race Asian ≥10% Absent Count (Optional Field) | The school year-to-date count of Asian students absent 10% or more days enrolled. |
New Race Black or African American Student Enrollment (Optional Field) | Total Black or African American student count with the cumulative “as of” date. |
New Race Black or African American ≥10% Absent Count (Optional Field) | The school year-to-date count of Black or African American students absent 10% or more days enrolled. |
New Race Native Hawaiian or Other Pacific Islander Student Enrollment (Optional Field) | Total Native Hawaiian or Other Pacific Islander student count with the cumulative “as of” date. |
New Race Native Hawaiian or Other Pacific Islander ≥10% Absent Count (Optional Field) | The school year-to-date count of Native Hawaiian or Other Pacific Islander students absent 10% or more days enrolled. |
New Race White Student Enrollment (Optional Field) | Total White student count with the cumulative “as of” date. |
New Race White ≥10% Absent Count (Optional Field) | The school year-to-date count of White students absent 10% or more days enrolled. |
New Race Hispanic or Latino Student Enrollment (Optional Field) | Total Hispanic/Latino student count with the cumulative “as of” date. |
New Race Hispanic or Latino ≥10% Absent Count (Optional Field) | The school year-to-date count of Hispanic/Latino students absent 10% or more days enrolled. |
New Race Middle Eastern or North African Student Enrollment (Optional Field) | Total Middle Eastern or North African student count with the cumulative “as of” date. Currently this data element is not located in PowerSchool and defaults to 0. |
New Race Middle Eastern or North African ≥10% Absent Count (Optional Field) | The school year-to-date count of Middle Eastern or North African students absent 10% or more days enrolled. Currently this data element is not located in PowerSchool and defaults to 0. |
New Race Two or More Races/Ethnicities Student Enrollment (Optional Field) | Total Two or More Races/Ethnicities student count with the cumulative “as of” date. |
New Race Two or More Races/Ethnicities Chronic ≥10% Count (Optional Field) | The school year-to-date count of Two or More Races/Ethnicities students absent 10% or more days enrolled. |
Student Audit Report Output
Data Element | Description | Fields |
|---|---|---|
LEA Number | The two-digit local education agency code (LEA). Extracted from the District Information page, Start Page > District Management > District Setup > District Info. | [Prefs]MD_DistrictLEA |
School Number | The four-digit code that identifies the school building. Extracted from the Edit School page, Start Page > District Management > District Setup > School Info > Edit School. | [Students]SchoolID OR [ReEnrollments]SchoolID OR [Schools]Alternate_School_Number |
Student ID | The student identification number assigned by the Maryland State Department of Education. Extracted from the Maryland State Information page, Start Page > Student Selection > Compliance > General Information > State Assigned Student ID(SASID). | [Students]State_StudentNumber |
Student Number | The student identification number assigned by the school. Extracted from the Edit Demographics page, Start Page > Student Selection> Student Profile > Demographics > Student Number. | [Students]Student_Number |
Student Name | The student’s Name. Extracted from the Edit Demographics page, Start Page > Student Selection> Student Profile > Demographics > Name (Last, First Middle) | [Students]LastFirst |
Grade Level | The grade level of the student. Extracted from the Edit Demographics page or the Edit Current Enrollment page, Start Page > Student Selection> Student Profile > Demographics > Grade Level or Start Page > Student Selection > School Enrollment > Enrollment History > Edit Current/Previous Enrollment. | [Students]Grade_Level OR [ReEnrollments]Grade_Level |
Gender | The student's gender. Extracted from the Edit Demographics page, Start Page > Student Selection> Student Profile > Demographics > Gender, or if the legal gender is populated on the Maryland State Information page, Start Page > Student Selection > Compliance > General Information > Legal Information section > Legal Gender. The alpha character is converted to a one-digit numeric code when the report is run: 1 for male, 2 for female and X for Non-Binary. | [Students]Gender OR [Students.StudentCoreFields]PSCore_Legal_Gender |
Hispanic or Latino | Is Y if the student’s ethnicity is Hispanic or Latino or an N if the student’s ethnicity is not Hispanic or Latino. This field value is extracted from the Edit Demographics page, Start Page > Student Selection> Student Profile > Demographics > Ethnicity. If the Ethnicity: Is the student Hispanic or Latino? field is blank, this field value is extracted from the Hispanic or Latino field on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > Hispanic or Latino. | [Students]FedEthnicity OR [S_MD_STU_X]Hispan_Lat_TF |
American Indian/Alaska Native | This field contains the number '1' to identify the student as American Indian/Alaskan Native if the applicable race code is selected for the student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > Student Profile > Demographics. If a check box is not selected, a 0 is assigned to this position. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > American Indian/Alaska Native. See the Appendix for valid Race Codes | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Amer_Ind_TF |
Asian | This field contains the number '2' to identify the student as Asian if the applicable race code is selected for the student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > Student Profile > Demographics. If a check box is not selected, a 0 is assigned to this position. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > Asian. See the Appendix for valid Race Codes | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Asian_TF |
Black or African American | This field contains the number '3' to identify the student as Black or African American if the applicable race code is selected for the student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > Student Profile > Demographics. If a check box is not selected, a 0 is assigned to this position. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > Black or African American. See the Appendix for valid Race Codes | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Black_TF |
Native Hawaiian or Other Pacific Islander | This field contains the number '4' to identify the student as Native Hawaiian or Other Pacific Islander if the applicable race code is selected for the student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > Student Profile > Demographics. If a check box is not selected, a 0 is assigned to this position. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > Native Hawaiian or Other Pacific Islander. See the Appendix for valid Race Codes | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Hawaiian_TF |
Two or More Races | Is Y if the student who identifies with two or more of the race categories, otherwise reports a N: | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Amer_Ind_TF [S_MD_STU_X]Race_Asian_TF [S_MD_STU_X]Race_Black_TF [S_MD_STU_X]Race_Hawaiian_TF [S_MD_STU_X]Race_White_TF |
White | This field contains the number '5' to identify the student as White if the applicable race code is selected for the student. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > Student Profile > Demographics. If a check box is not selected, a 0 is assigned to this position. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Compliance > General Information > Race/Ethnicity Identification section > White. See the Appendix for valid Race Codes | [StudentRace]RaceCd OR [S_MD_STU_X]Race_White_TF |
Economically Disadvantaged | The FARMS is used to determine Total Economically Disadvantaged. The student's free and reduced lunch status. Extracted from the student’s Lunch page, Start Page > Student Selection > Student Profile > Lunch Program > Lunch Status. When Lunch Status is ‘F', ‘E’, ‘T’, ‘FDC’, ‘R’, ‘RDC’, then reports as 'Y’ When Lunch Status is ‘P' or blank, then reports as 'N’. | [Students]LunchStatus OR [Reenrollments]Lunchstatus |
Multilingual Learner | The student’s ELL status if the student is currently enrolled in an ELL program. Extracted from the Maryland State Information page, Start Page > Student Selection > Compliance > General Information > Student Demographics section > ELL. | [S_MD_STU_X]ELL OR [S_MD_REN_X]ELL |
Students with Disabilities | The student’s special education status. Extracted from the Maryland State Information page, Start Page > Student Selection > Compliance > General Information > Student Demographics section > Special Education. | [S_MD_STU_X]Special_Education OR [S_MD_REN_X]Special_Education |
Absent Count | Days Absent. This data element is calculated. It shows the aggregate number of days the student was absent during the current school year, to the nearest half-day (implied decimal). If the student has multiple records, there must be an absence item for each record. | N/A |
Potential Days Present Count | Days Attending. This data element is calculated. It shows the aggregate number of days the student was in attendance during the current school year, to the nearest half-day (implied decimal). If the student has multiple records, there must be an attendance item for each period of the time a student was enrolled in a school. | N/A |
Absent Rate | This data element is calculated. Calculation: Absent Count (Days Absent) ÷ Potential Days Present Count (Days Attending). | N/A |