Kindergarten Readiness Assessment – Enrollments File

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Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

The report selects records based on the following criteria:

The student’s School ID must be in the selected schools to run.
The student must be enrolled in a section where the course is flagged to be included in the Kindergarten Readiness Assessment or enrolled in a section that is flagged to be included in the Kindergarten Readiness Assessment.
The start date of the student’s class must be less than or equal to the Report End Date entered.
The end date of the student’s class must be after the Report Start Date entered.
If using a current student selection, the student must be in the current student selection.
The student must be in one of the grade levels selected by the user.
The student cannot be set to be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

This report uses the State reporting Platform to generate results.

Field	Description
Select Schools	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Current Selection Students	Click the button to run for the Selected Students or All Students
Grades to Include	Select one of the following options Pre-kindergarten, age 3 Pre-kindergarten, age 4 KG All Grades
If selecting PK Students, select only Special Education Students	Select one of the following options No Yes
Use Alternate School Numbers	Select Yes if you would like to use Alternate School Numbers when processing the report.
Report Start Date	Enter the Start Date of the school year.
End Date	Enter the End Date of the school year.
Data Collection Token	Specify the Data Collection Token as specified by the State of Maryland
Scheduling – Run Now	Leave Run Now selected to run the report now.
Submit	Click Submit to run the report now
Scheduling – Please Select When to run	Click the Schedule button to schedule this report to run nightly. Check the weekdays only box
Please Select Schedule Settings	Enter the Start Date and Start time. Click the Repeat and Daily buttons.
Please select daily repeat cycle options.	Click the Weekdays only box.
Please select end date range option	Click the No End date or you may complete the Ends On field with the day after you last day of school.
Submit	Click Submit to schedule the report

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	Data Collection Token	Specified at runtime, consult the specifications as specified by the State of Maryland. EX kra2016	Alpha numeric	10
2	LEA	This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, Start Page > District Setup > District Information.	[Pref]MD_DistrictLEA	Numeric	2
3	Student ID Number	This field contains the student identification number assigned by the school. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.	[Students]Student_Number	Numeric	20
4	SASID	This field contains the student identification number assigned by the Maryland State Department of Education. This field is extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.	[Students]State_StudentNumber	Numeric	10
5	School Number	This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.	[Schools]School_Number	Numeric	4
7	First Name	This field contains the first name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.	[Students]First_Name OR [StudentCoreFields]PSCore_Legal_First_Name	Alpha numeric	50
8	Last Name	This field contains the last name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.	[Students]Last_Name OR [StudentCoreFields]PSCore_Legal_Last_Name	Alpha numeric	50
9	Date of Birth	This field contains the birth date of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.	[Students]DOB	Numeric	10
10	Teacher Id	Local Teacher ID	[Users]TeacherNumber	Alpha numeric	20
11	Teacher First Name	Teacher First Name	[Users]First_Name	Alpha numeric	20
12	Teacher Last Name	Teacher Last Name	[Users]Last_name	Alpha numeric	20

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