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Standard Student Demographic String

Contents

Introduction

The following reports utilize the Standard Student Demographic String and will refer to this page if applicable:

  • Attendance Extract (Early, End of Year, Sep 30)
  • Census Tract and Block File
  • Discipline Extract
  • High School Assessment Status, College and Career Readiness, and Completers
  • Student Course Grade Teacher Report

These reports will refer to this page for the fields noted in the Report Output section.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Column

Data Element

Description

[Table]FieldName

Field Type

Field Length

Begin/
End Position

1

A

LEA Number

The two-digit local education agency code (LEA). Extracted from the District Information page, Start Page > District Setup > District Information.

[Prefs]MD_DistrictLEA

Alpha-numeric

2

1-2

2

B

School Number

The four-digit code that identifies the school building. Extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Students]SchoolID OR [ReEnrollments]SchoolID OR [Schools]Alternate_School_Number

Alpha-numeric

4

3-6

3

C

State Assigned Student ID (SASID)

The student identification number assigned by the Maryland State Department of Education. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[Students]State_StudentNumber

Alpha-numeric

10

7-16

4

D

Local Student ID Number

The student identification number assigned by the school. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.

[Students]Student_Number

Alpha-numeric

10

17-26

5

E

Last Name

The last name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal last name is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information.

[Students]Last_Name OR
[Students.StudentCoreFields]PSCore_Legal_Last_Name

Alpha-numeric

25

27-51

6

F

First Name

The first name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal first name is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information.

[Students]First_Name OR
[Students.StudentCoreFields]PSCore_Legal_First_Name

Alpha-numeric

15

52-66

7

G

Middle Name

The middle initial of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics , or if the legal middle name is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information.

[Students]Middle_Name OR
[Students.StudentCoreFields]PSCore_Legal_Middle_Name

Alpha-numeric

1

67-81

8

H

Generational Code or Suffix

The generational code or suffix of the student, if applicable. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal suffix is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information.

[S_MD_STU_X]Generation OR [Students.StudentCoreFields]PSCore_Legal_Suffix

Alpha-numeric

3

82-84

9IPreferred NameOptional - The alternative first name preferred by the student (new 2018). Currently blank.[Students]First_NameAlpha-numeric1585-99

10

J

Date of Birth

The birth date of the student. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.

Format: YYYYMMDD

[Students]DOB

Numeric

8

100-107

11

K

Grade

The grade level of the student. Extracted from the Edit Demographics page or the Edit Current Enrollment page, Start Page > Student Selection> General Demographics or Start Page > Student Selection > Transfer Info > Edit Current Enrollment.

[Students]Grade_Level OR

[ReEnrollments]Grade_Level

Alpha-numeric

2

108-109

12

L

Gender

The student's gender. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal gender is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. The alpha character is converted to a one-digit numeric code when the report is run: 1 for male, 2 for female and X for Non-Binary.

[Students]Gender OR [Students.StudentCoreFields]PSCore_Legal_Gender

Alpha-numeric

1

110-110

13

M

Hispanic/Latino Ethnicity

Is Y if the student’s ethnicity is Hispanic or Latino or an N if the student’s ethnicity is not Hispanic or Latino. This field value is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.

If the Ethnicity: Is the student Hispanic or Latino? field is blank, this field value is extracted from the Hispanic or Latino field on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information.

[Students]FedEthnicity OR

[S_MD_STU_X]Hispan_Lat_TF

Alpha-numeric

1

111-111

14 - 18

N - R

Race Codes

These fields contain the number that identify the applicable race codes for the student. If a check box is not selected, a 0 is assigned to that position.

The race code values are extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. If the race code check boxes are not populated on the Edit Demographics page, the values are extracted from the race code check boxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information.

See the Appendix for valid Race Codes

[StudentRace]RaceCd OR

[S_MD_STU_X]Race_Amer_Ind_TF

[S_MD_STU_X]Race_Asian_TF

[S_MD_STU_X]Race_Black_TF

[S_MD_STU_X]Race_Hawaiian_TF

[S_MD_STU_X]Race_White_TF

Alpha-numeric

5

112-116

19

S

Homeless Status

The student's homeless status. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes OR N = No (new for 2018)

[S_MD_STU_X].Homeless OR [S_MD_REN_X]Homeless

Alpha-numeric

1

117-117

20

T

Title One

The student's Title 1 status. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes OR N = No

[S_MD_STU_X]Title_One

Alpha-numeric

1

118-118

21

U

FARMS

The student's free and reduced lunch status. Extracted from the Lunch page, Start Page > Student Selection > Lunch.

F = Eligible for free lunch, OR N = No, OR R = Eligible for reduced price lunch

Note: Attendance Extract (Early, End of Year, Sep 30) - If the School CEP Flag is selected, then all students in the associated school are reported as F= Eligible for free lunch.

HS GOV/MISA Pre-Id - If a student's lunch status is FDC or RDC the Economically Disadvantaged (previously Free/Reduced Price Meals Eligibility) reports as 'Y', otherwise it is reported as 'N'.

[Students]LunchStatus OR [Reenrollments]Lunchstatus

[S_MD_SCH_X]CEP_Flag

Alpha-numeric

1

119-119

22

V

Migrant

The Migrant indicator for this student. Extracted from the Log Entry page, Student Selection > Log Entries. If the Migrant Indicator field blank on the Log Entry page, it is extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes OR N = No

[Students]Migrant OR [S_MD_REN_X]Migrant


Alpha-numeric

1

120-120

23

W

Foreign Exchange Student Indicator

The code identifying if the student is a foreign exchange student. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information

Y = Yes OR N = No

[S_MD_STU_X]Foreign_Exchange

Alpha-numeric

1

121-121

24

X

Special Education (SE) Indicator

The student’s special education status. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

E = Exited, N = No, Y = Yes, 2 = Section 504 Status OR 3 = Exited Special Education and placed in Section 504 Status

[S_MD_STU_X]Special_Education OR [S_MD_REN_X]Special_Education

Alpha-numeric

1

122-122

25

Y

Special Education End Date

The date the student exited special education. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Format: YYYYMMDD

[S_MD_STU_X]SpecEd_End

Numeric

8

123-130

26

Z

Special Education Certification

Indicates if the student has a special education certificate. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information

Y = Yes OR N = No

[S_MD_STU_X]Special_Ed_Certificate

Alpha-numeric

1

131-131

27

AA

English Learner (EL) Status

The student’s ELL status if the student is currently enrolled in an ELL program. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[S_MD_STU_X]ELL OR [S_MD_REN_X]ELL

Alpha-numeric

1

132-132

28

AB

English Learner Entry into the US Date

The student's First Date in a US School. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Format: YYYYMMDD

[S_MD_STU_X]First_Date_In_US_School

Numeric

8

133-140

29

AC

English Learner Service Begin Date

The date the student began EL services. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Format: YYYYMMDD

[S_MD_STU_X]ELL_Begin_Date

Numeric

8

141-148

30

AD

English Learner Service End Date

The date the student exited EL services. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Format: YYYYMMDD

[S_MD_STU_X]ELL_End_Date

Numeric

8

149-156

31AEEnglish Learner ELA Assessment Exempt Status

Indicates that the student is receiving ESOL services in their first year of enrollment in a U.S. school and is exempt from the PARCC English/Language Arts assessment. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes OR N = No (new for 2018)

[S_MD_STU_X]PARCC_LEPReadingExemptAlpha-numeric1157-157
32AFFoster Care Status

Indicates that the student is in foster care. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes OR N = No (new for 2018)

[S_MD_STU_X]Foster_Care_TF OR [S_MD_REN_X]Foster_Care_TFAlpha-numeric1158-158
33AGMilitary Connected Indicator

Indicates if the student's parent or guardian is on Active Duty. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes, N = No, OR U = Unknown (new for 2018)

[S_MD_STU_X]Military_Dependent OR [S_MD_REN_X]Military_DependentAlpha-numeric1159-159
34AI Filler

Numeric33160-192
35

AJ

Submission Date

The current date.

Format: YYYYMMDD

Date report is run.

Numeric

8

193-200

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