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EL Posttest

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Introduction

Use the EL Posttest report to collect English Learners in grades K - 12 who were in the county during the current year testing window.


The file must be opened in Excel and saved with the .xlsx file extension (i.e. EL Posttest.xlsx) otherwise the file will fail when submitting to Maryland State Department of Education (MSDE).



This report uses the State Reporting Platform (SRP) to generate results.

Selection Criteria

Selection criteria determine which database records are used in the report.

Records for the EL Posttest report are selected based on the following criteria:

  • The student must not be excluded from State Reporting.
  • The student's enrollment must fall between the report start and report end dates.
  • The student must be indicated as English Learner.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Report Parameters

Set Select All; this will store your selections for this report which is helpful when you need to submit a new file and you are unsure of how you created your last file.

Select Schools*

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Current Selection Students*

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [number] Students Only
  • All Students

Note: If running the report for a single student, or group of students, select the students prior to running report.

Report Start Date*

Enter the start date for the current year EL Test Window.

Report End Date*

Enter the end date for the current year EL Test Window.

Receives Title III Funding*

Indicate if Title III funding is received.

Use Alternate School Numbers*

Indicate if Alternate School Numbers should be used in the report.

Scheduling

Click Run Now to run this report immediately, or click Schedule to schedule it to run later.

Submit

Click Submit. You will be taken to the Report Queue. Once your file is complete, click Completen and you will have a PDF file to assist you in compiling your spreadsheet for the State.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Column

Data Element

Description

[Table]FieldName

Field Type

Field Length

A LSS NumberThe two-digit local education agency code (LEA). Extracted from the District Information page, Start Page > District Setup > District Information. [Prefs]MD_DistrictLEA

Alpha-numeric

2

BSchool Number The four-digit code that identifies the school building. Extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. [Students]School_Number

Alpha-numeric

4

C

LSS Student Number

The student identification number assigned by the school. Extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics.

[Students]Student_Number

Alpha-numeric

10

D

Last Name

The last name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics, or if the legal last name is populated on the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[Students]Last_Name

Alpha-numeric

25

E

First Name

The first name of the student. Extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics, or if the legal first name is populated on the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[Students]First_Name

Alpha-numeric

15

F

Middle Name

The middle initial of the student. Extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics, or if the legal middle initial is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information.

[Students]Middle_Name

Alpha-numeric

1

G

Date of Birth

The birth date of the student. Extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics.

[Students]DOB

Numeric

8

H

Grade

The grade level of the student. Extracted from the Edit Demographics page or the Edit Current Enrollment page, Start Page > Student Selection > General Demographics or Start Page > Student Selection > Transfer Info > Edit Current Enrollment.

[Students]Grade_Level OR

[Reenrollments]Grade_Level

Alpha-numeric

2

I

Gender

The student's gender code. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics, or if the legal gender is populated on the Maryland State Information page, Start Page>Student Selection>Maryland State Information. The alpha character is converted to a one-digit numeric code when the report is run: 1 for male and 2 for female.

[Students]Gender

Alpha-numeric

1

J

SASID

The student identification number assigned by the Maryland State Department of Education. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[Students]State_StudentNumber

Alpha-numeric

10

KEthnicity (Hispanic/Latino)

This field contains a Y if the student’s ethnicity is Hispanic or Latino, or an N if the student’s ethnicity is not Hispanic or Latino. This field value is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics.

If the field "Ethnicity: Is the student Hispanic or Latino?" is blank, the value is extracted from the Hispanic or Latino field on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information.

[Students]FedEthnicity OR

[S_MD_STU_X]Hispan_Lat_TF
Alpha-numeric1
LRaceThe five-digit number identifying each race code that applies to this student. Race is reported as a five position field, with each code assigned a value from 1 through 5. If a checkbox is not selected, a 0 is assigned to that position. For example, a student record with the Asian and African American race checkboxes selected is 02300. The race code values are extracted from the Edit Demographics page, Start Page > Student Selection > General Demographics. If the race code checkboxes are not selected on the Edit Demographics page, the values are extracted from the race code checkboxes on the Maryland State Reporting page, Start Page > Student Selection > Maryland State Information.

[S_MD_STU_X]Race_Amer_Ind_TF
[S_MD_STU_X]Race_Asian_TF
[S_MD_STU_X]Race_Black_TF
[S_MD_STU_X]Race_Hawaiian_TF
[S_MD_STU_X]Race_Wite_TF

Alpha-numeric5
MHome LanguageThe student's home language. Extracted from the Edit Demographics page, Start Page > Student Selection > Maryland State Information > Public ELL and Immigrants (ELL).[S_MD_STU_X]ELL_HomeLanguageAlpha-numeric3
NInterrupted Schooling

Indicates if the student has missed six months or more of formal schooling prior to enrollment in a US school. Students above the age of 7 can be counted as having experienced interrupted schooling.

Y = Yes

N = No

[S_MD_STU_X]ELL_InterruptedSchoolingAlpha-numeric1
OLiteracy In L1

Indicates if a student can read and write in their first language. Extracted from the Edit Demographics page, Start Page > Student Selection > Maryland State Information > Public ELL and Immigrants (ELL).

Y = Yes

N = No

[S_MD_STU_X]ELL_X.ELL_LiteracyInL1Alpha-numeric1
PEL IndicatorThe student’s ELL status if the student is currently enrolled in an ELL program. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.[S_MD_STU_X]ELLAlpha-numeric1
QTitle III Indicator (Status)

Indicates if the student is an English Learner who is a part of the LEA's Title III grant allocation.

Title III students are reported based on the following: If the report parameter "Receives Title III Funding" is Yes, and ELL = 1, or ELL = 1, or Immigrant is selected, then Y = Yes; otherwise, N = No.

[S_MD_STU_X]ELL AND

[S_MD_STU_X]Immigrant

Alpha-numeric1
RImmigrant

The immigrant indicator for this student. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

Y = Yes

N = No

[S_MD_STU_X]ImmigrantAlpha-numeric1
SIEP Status (Disability)The student’s special education status. The report will contain a 'Y' if this field is populated with a Y during the report start and end date; otherwise, an 'N' will be populated. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.[S_MD_STU_X]Special_EducationAlpha-numeric1
T504 PlanThe student's 504 status. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information.

[S_MD_STU_X]Special_Education AND

Value = '3' or '4'

Number1
ULIEP Parental RefusalThe LIEP Parental Refusal is determined at runtime by the presence or absence of a date in the Date Parent Refused LIEP Services field. If a date is present, a Y is reported and if the Date Parent Refused LIEP Service is Null the field is left blank.N/AAlpha-numeric1
VDate Parent Refused LIEP ServicesThe date the parent signed the Refusal form. Students must have an identified proficiency level. A date required only if parents refused services. This field is extracted from the Edit Demographics page, Start Page > Student Selection > Maryland State Information > Public ELL and Immigrants (ELL).Format: YYYYMMDD [S_MD_STU_X]ELL_DateParentRefusedServicesDate8
W1st Time Summative Test Taker in MD in SY21-22

Indicates if a student took the summative test (either ACCESS for ELLs 2.0 or Alternate ACCESS for ELLs) for the first time in the current school year in Maryland. Extracted from the Edit Demographics page, Start Page > Student Selection > Maryland State Information > Public ELL and Immigrants (ELL).

Y = Yes

N = No

[S_MD_STU_X]ELL_FirstTimeSummativeTestedNumber1
XFiller



YFiller



ZLEA Entry Date

Start Page > Student Selection > Transfer Info

The date the student enrolled in the current school.

[Students]EntryDateDate format: YYYYMMDD8
AALEA Withdraw Date

Start Page > Student Selection > Transfer Info

The date the student withdrew from the school system.

[Students]ExitDateDate format: YYYYMMDD8

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