PowerSchool SIS Maryland
PowerSchool SIS Maryland
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ML Enrollment and Pretest Submission

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Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

The report selects records based on the following criteria:

  • The student’s School ID must be in the selected schools to run.

  • The student must be enrolled on the Count Date entered.

  • The student must be in grade 0 – 12 and their ELL status must be Y or be an immigrant.

  • If using a current student selection, the student must be in the current student selection.

  • The student cannot be set to be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

This report uses the State reporting Platform to generate results. There may be some additional setup required to run this report.

Field

Description

Select Schools

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report

  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Current Selection Students

Click the button to run for the Selected Students or All Students

Use Alternate School Numbers

Select Yes if you would like to use Alternate School Numbers when processing the report.

Count Date

Enter the Date to determine which students are included.

Scheduling – Run Now

Leave Run Now selected to run the report now.

Submit

Click Submit to run the report now

Scheduling – Please Select When to run

Click the Schedule button to schedule this report to run nightly. Check the weekdays only box

Please Select Schedule Settings

Enter the Start Date and Start time. Click the Repeat and Daily buttons.

Please select daily repeat cycle options.

Click the Weekdays only box.

Please select end date range option

Click the No End date or you may complete the Ends On field with the day after you last day of school.

Submit

Click Submit to schedule the report

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Column Letter

Data Element

Description

[Table]FieldName

Field Type

Field Length

A

Filler





B

LEA Number 

This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, District Management > District Setup > District Info.

[Pref]MD_DistrictLEA

Numeric

2

C

Filler





D

School Number

This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, District Management > District Setup > School Info > Edit School.

[Schools]School_Number

Numeric

4

E

LEA Student Number

This field contains the student identification number assigned by the school. This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

[Students]Student_Number

Numeric

10

F

Last Name

This field contains the first name of the student. This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

[Students]Last_Name Or
[Students]PSCore_Legal_Last_Name

Alpha numeric

25

G

First Name

This field contains the first name of the student. This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

[Students]First_Name Or
[Students]PSCore_Legal_First_Name

Alpha numeric

15

H

Middle Name

This field contains the first name of the student. This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

[Students]Middle_Name Or
[Students]PSCore_Legal_Middle_Name

Alpha numeric

15

I

Date of Birth

This field contains the birth date of the student. This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

Students]DOB

Date format: YYYYMMDD

8

J

Grade

This field contains the grade level of the student. This field is extracted from the Edit Demographics page or the Edit Current Enrollment page, Student Selection > Student Profile > Demographics or Student Selection > Enrollment History > Enrollment History > Edit Current Enrollment.

Reported Values:

If Grade_Level = 0 then 91 else Grade_Level

[Students]Grade_Level

Or

[ReEnrollments]Grade_Level

Alpha numeric

2

K

Gender

This field is extracted from the Edit Demographics page, Student Selection > Student Profile > Demographics.

Reported Values:

1 If gender is M (Male), 2 if gender is F (Female), X if gender is Non-Binary.

[Students]Gender Or [Students]PSCore_Legal_Gender

Alpha numeric

1

L

SASID

This field contains the student identification number assigned by the Maryland State Department of Education. Student Selection > Compliance > General Information > State Assigned Student ID (SASID)

[Students] State_StudentNumber

Numeric

10

M

Ethnicity (Hispanic/Latino)

Student Selection > Student Profile > Demographics OR Student Selection > Compliance > General Information > Race/Ethnicity Identification section > Hispanic or Latino

Reported Values:

Y If fedethnicity = 1 OR Hispan_Lat_TF = 1 else N.

[Students] fedethnicity OR

[S_MD_STU_X]Hispan_Lat_TF

Alpha numeric

1

N

Race

Student Selection > Student Profile > Demographics OR Student Selection > Compliance > General Information > Race/Ethnicity Identification section

Reported Values:

  • Character 1 = 1/0, 1 if RaceCd OR Race_Amer_Ind_TF = 1 else 0.

  • Character 2 = 2/0, 1 if RaceCd Race_Asian_TF = 1 else 0.

  • Character 3 = 3/0, 1 if RaceCd Race_Black_TF = 1 else 0.

  • Character 4 = 4/0, 1 if RaceCd Race_Hawaiian_TF = 1 else 0.

  • Character 5 = 5/0, 1 if RaceCd Race_White_TF = 1 else 0.

[StudentRace]RaceCd OR

[S_MD_STU_X]Race_Amer_Ind_TF

[S_MD_STU_X]Race_Asian_TF,

[S_MD_STU_X]Race_Black_TF,

[S_MD_STU_X]Race_Hawaiian_TF,

[S_MD_STU_X]Race_White_TF

Numeric

5

O

Filler





P

Home Language

Student Selection > Compliance > ELL and Immigrants (ELL)

ISO Native Language Code ISO 639.2

[S_MD_STU_X] ELL_homeLanguage

Alpha numeric

3

Q

Date Student First Enrolled in a US School

Student Selection > Compliance > General Information > Student Demographics section

[S_MD_STU_X]First_Date_In_US_School

Date format: YYYYMMDD

8

R

Length of Time in ESOL program in a US school

Calculated at run time based on school year selected and the student’s First Date Received ELL Services [S_MD_STU_X]ELL_Begin_Date date.

Calculated

Number

2

S

Interrupted Schooling

Student Selection > Compliance > ELL and Immigrants (ELL)

Reported Values:

Y = Yes, N = No

[S_MD_STU_X_ELL_X]InterruptedSchooling

Alpha

1

T

Literacy In L1

Student Selection > Compliance > ELL and Immigrants (ELL)

Reported Values:

Y = Yes, N = No

[S_MD_STU_X_ELL_X]LiteracyInL1

Alpha

1

U

EL Indicator

Student Selection > Compliance > ELL and Immigrants (ELL)

Reported Values:

Y = Yes, N = No

[S_MD_STU_X]ELL

Alpha

1

V

Title III Indicator (Status)

Student Selection > Compliance > General Information > Title I/Title III Data

Reported Values:

If report parameter Receives Title III Funding is Yes, and ELL = 1 or ELL = 1 or Immigrant is checked, then Y = Yes, else N = No

[S_MD_STU_X]ELL or [S_MD_STU_X]Immigrant

Alpha

1

W

Immigrant

Student Selection > Compliance > General Information > Title I/Title III Data

Reported Values:

Y = Yes, N = No

[S_MD_STU_X]Immigrant

Alpha

1

X

IEP Status (Disability)

Student Selection > Compliance > General Information > Student Demographics section > Special Education

Reported Values:

If Special Education ([S_MD_STU_X]Special_Education) = 1 Then Y = Yes else N = No

 [S_MD_STU_X]Special_Education

Alpha

1

Y

504 Plan

Student Selection > Compliance > General Information > Student Demographics section > Special Education

Reported Values:

If Special Education ([S_MD_STU_X]Special_Education) = 3 or 4 Then Y = Yes else N = No

[S_MD_STU_X]Special_Education

Alpha

1

Z

Migrant

Student Selection > Compliance > General Information > Student Demographics section > Migrant

Reported Values:

Y = Yes, N = No

[S_MD_STU_X]Migrant

Alpha

1

AA

Language Instruction Educational Program (LIEP)

Student Selection > Compliance > ELL and Immigrants (ELL) > LIEP Classification

Reported Values:

  • EBL - EL Bilingual

  • MBL - Mixed Bilingual

  • ETI - EL-Specific Transition Instruction

  • MNL - Mixed Classes with Native Language Support

  • EEO - EL-specific with English-only support

  • MEO - Mixed Classes with English-only Support

  • NSP - No Support Provided

[S_MD_STU_X_ELL_X]Lang_Inst_Ed_Program

Alpha

3

AB

LIEP Parental Refusal

Student Selection > Compliance > ELL and Immigrants (ELL) > Date Parent Refused Service

Reported Values:

Y = Yes If Date Parent Refused Services is not Null else N = No

[S_MD_STU_X]ELL_dateParentRefusedServices

Alpha

1

AC

Date Parent Refused LIEP Services

Student Selection > Compliance > ELL and Immigrants (ELL) > Date Parent Refused Service

[S_MD_STU_X]ELL_dateParentRefusedServices

YYYYMMDD

8

AD

Primary Disability

Student Selection > Compliance > General Information > Student Demographics section > Disability Codes

Reported Values:

If Special Education ([S_MD_STU_X]Special_Education) = 1 Then if

  • Primary_Disability = 14 - Then ‘AS’;

  • Primary_Disability = 12 - Then ‘DB’;

  • Primary_Disability = 15 - Then ‘DD’;

  • Primary_Disability = 02 OR 03 - Then ‘HI’;

  • Primary_Disability = 01 - Then ‘ID’;

  • Primary_Disability = 10 - Then ‘MD’;

  • Primary_Disability = 07 - Then ‘OI’;

  • Primary_Disability = 08 - Then ‘OHI’;

  • Primary_Disability = 06 - Then ‘ED’;

  • Primary_Disability = 09 - Then ‘SLD’;

  • Primary_Disability = 04 - Then ‘SLI’;

  • Primary_Disability = 13 - Then ‘TBI’;

  • Primary_Disability = 05 - Then ‘VI’

[S_MD_STU_X]Primary_Disability

Alpha

3

AE

Secondary Disability

Student Selection > Compliance > General Information > Student Demographics section > Secondary Disability

Reported Values:

If Special Education ([S_MD_STU_X]Special_Education) = 1 and if

  • Secondary_Disability = 14 - Then ‘AS’;

  • Secondary_Disability = 12 - Then ‘DB’;

  • Secondary_Disability = 15 - Then ‘DD’;

  • Secondary_Disability = 02 OR 03 - Then ‘HI’;

  • Secondary_Disability = 01 - Then ‘ID’;

  • Secondary_Disability = 10 - Then ‘MD’;

  • Secondary_Disability = 07 - Then ‘OI’;

  • Secondary_Disability = 08 - Then ‘OHI’;

  • Secondary_Disability = 06 - Then ‘ED’;

  • Secondary_Disability = 09 - Then ‘SLD’;

  • Secondary_Disability = 04 - Then ‘SLI’;

  • Secondary_Disability = 13 - Then ‘TBI’;

  • Secondary_Disability = 05 - Then ‘VI’

[S_MD_STU_X]Secondary_Disability

Alpha

3

AF

Manual Control of Item Audio (MC) for PBT

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_MC

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AG

Repeat Item Audio (RA)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_RA

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AH

Extended Speaking Test Response Time (ES)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_ES

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AI

Large Print (LP)

Student Selection > Compliance > Testing Accommodations.

Reported Values:

Y = Yes, N = No

When Y then Mode of Administration must be Null.

When Alternate ACCESS Tester is Y then must be Null.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_LP

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AJ

Braille (BR)

Student Selection > Compliance > Testing Accommodations.

Reported Values:

NC = Nemeth Contracted ACCESS Grades 1-12 
NU = Nemeth Uncontracted ACCESS Grades 1-12 
TC = Math/Science Contracted (formerly Technical) ACCESS Grades 6-12
TU = Math/Science Uncontracted (formerly Technical) ACCESS Grades 6-12
Blank

If Braille accommodation is entered, then Mode of Administration, Large Print Accommodation, and Alternate ACCESS for ELLs Tester must be Null.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_BR

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

2

AK

Interpreter Signs Test Directions in ASL (SD)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_SD

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AL

In-Person Human Reader Accommodation (IR)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_IR

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AM

Repeat in-Person Human Reader Accommodation (RP)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_RP

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AN

Assistive Technology (AT)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_AT

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AO

Speech to Text (STT)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_STT

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AP

Scribe (SR)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_SR

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AQ

Word Processor or Similar Keyboarding Device (WD)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_WD

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AR

Recording Device and Transcription (RD)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_RD

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AS

Test Administered in a Non-School Setting (NS)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_NS

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AT

Low Vision (LV) for Kindergarten

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No

Low Vision (LV) for Kindergarten – Accommodation ELL_LV with WIDA checked

Alpha

1

AU

Extended Testing of a Test Domain Over Multiple Days (EM)

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_EM

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AV

Mode of Administration

Student Selection > Compliance > Testing Accommodations

Reported Values:

If Grade is 0 or Alternate ACCESS Tester is Y then Null or

When Large Print is Y then Null or

When Braille is not Null then Null

Else O = (O)  or P = (P)

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_ModeAdministration

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AW

Paper Tier

Student Selection > Compliance > Testing Accommodations.

Reported Values:

If Grade is 0 or Mode of Administration is O or Alternate ACCESS Tester is Y then Null

Else A or BC

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_PaperTier

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

2

AX

Alternate ACCESS Tester

Student Selection > Compliance > Testing Accommodations

Reported Values:

Y = Yes, N = No.

When Y then Mode of Administration, Braille and Large Print must be Null.

[S_MD_STU_PNP_C]Reported Value

Where:

[S_MD_STU_PNP_C]Accommodation_code = ELL_AltACCESS

and

[S_MD_STU_PNP_C]ELL= 1

Alpha

1

AY

Student Type

Student Selection > Compliance > General Information > Student Current Enrollment Status or Student Selection > School Enrollment > Enrollment History

If EntryCode = 24 Then H

Else Student_Type

If not specified P – Public is submitted

[S_MD_STU_X]Student_Type OR [Students]EntryCode

Alpha

1

AZ

Filler





BA

Filler





BB

LEA Entry Date

Student Selection > School Enrollment > Enrollment History

The date the student enrolled in the current school.

[Students]EntryDate

Date format: YYYYMMDD

8

BC

LEA Withdraw Date

Student Selection > School Enrollment > Enrollment History

The date the student withdrew from the school system.

[Students]ExitDate

Date format: YYYYMMDD

8

BD

Excluded from Any of Four Domains

Will report ‘Y' when BE, BF, BG or BH are 'Y’

Excluded from Any of Four Domains Y if any of the below are Y else N

Alpha

1

BE

Speaking

Will report ‘Y' when Compliance > ELL and Immigrants (ELL) > Exclude from Speaking Domain is selected

Speaking =[S_MD_STU_X]. EL_EXCLUDE_SPEAKING_DOMAIN = Y else blank

Alpha

1

BF

Listening

Will report ‘Y' when Compliance > ELL and Immigrants (ELL) > Exclude from Listening Domain is selected

Listening = [S_MD_STU_X]. EL_EXCLUDE_LISTENING_DOMAIN = Y else blank

Alpha

1

BG

Reading

Will report ‘Y' when Compliance > ELL and Immigrants (ELL) > Exclude from Reading Domain is selected

Reading = [S_MD_STU_X]. EL_EXCLUDE_READING_DOMAIN = Y else blank

Alpha

1

BH

Writing

Will report ‘Y' when Compliance > ELL and Immigrants (ELL) > Exclude from Writing Domain is selected

Writing = [S_MD_STU_X]. EL_EXCLUDE_WRITING_DOMAIN = Y else blank

Alpha

1

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