Summer EBT
This creates the file for the Summer Electronic Benefit Transfer.
Selection Criteria
The student cannot be set to be excluded from State Reporting.
The student is currently active and the student's enrollment must fall between the report start and report end dates provided below.
The student's Lunch Status must be specified and is not Full pay (P).
Report Input
Select Schools to Export | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Current Selection Students | Click the button to run for the Selected Students or All Students |
Use Alternate School Numbers | Select Yes if you would like to use Alternate School Numbers when processing the report. |
Report Start Date | Choose the Start Date for enrollments that you want to include. |
End Date | Choose the End Date for enrollments that you want to include. |
Date of Submission | Choose the Submission date. |
Submission Number | Select the Submission Number. |
Scheduling Options | Description |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Submit | Click Submit to run the report now |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run. |
Please Select Schedule Settings | Enter the Start Date and Start time. Click the Repeat button. |
Please select repeat cycle options. | Choose the applicable option. |
Please select end date range option | Enter the appropriate information. |
Submit | Click Submit to schedule the report |
Report Output
Column Letter | Data Element | Description | [Table]FieldName | Field Type | Field Length |
1 | LEA Number | The two-digit local education agency code (LEA). Extracted from the District Information page, Start Page > District Setup > District Information. | [Prefs]MD_DistrictLEA | Alpha-numeric | 2 |
2 | LEA Name | The LEA Name. | [Prefs]Wherename='districtname' | Alpha-numeric | 25 |
3 | School Number | The four-digit code that identifies the school building. Extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Students]SchoolID OR [ReEnrollments]SchoolID OR [Schools]Alternate_School_Number | Alpha-numeric | 4 |
4 | School Name | The School Name. | [Schools]Name | Alpha-numeric | 55 |
5 | Community Eligibility Provision (CEP) School | Indicates a CEP school. Extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [S_MD_SCH_X]CEP_Flag | Alpha-numeric | 1 |
6 | State Assigned Student ID | The student identification number assigned by the Maryland State Department of Education. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information. | [Students]State_StudentNumber | Alpha-numeric | 10 |
7 | Local Student ID | The student identification number assigned by the school. Extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Student_Number | Alpha-numeric | 10 |
8 | Student Last Name | This field contains the last name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Last_Name OR | Alpha numeric | 25 |
9 | Student First Name | This field contains the first name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]First_Name OR | Alpha numeric | 15 |
10 | Student Middle Name | This field contains the middle name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Middle_Name OR | Alpha numeric | 15 |
11 | Student Date of Birth | This field contains the birth date of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. Date Format = YYYYMMDD. | [Students]DOB | Date | 8 |
12 | Directly Certified Student | This indicates a direct certified student. | WHEN [Students]LunchStatus IN ('FDC’, ‘RDC' THEN ‘Y’ ELSE 'N’. | Alpha-numeric | 1 |
13 | Homeless Student | The student's homeless status. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information. Y = Yes OR N = No | [S_MD_STU_X].Homeless OR [S_MD_REN_X]Homeless | Alpha-numeric | 1 |
14 | Foster Care Status | Indicates that the student is in foster care. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information. Y = Yes OR N = No | [S_MD_STU_X]Foster_Care_TF OR [S_MD_REN_X]Foster_Care_TF | Alpha-numeric | 1 |
15 | Student Street Address 1 (Line 1) | This field contains the address of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Street or [Students]Street | Alpha numeric | 100 |
16 | Student Street Address 1 (Line 2) | This field contains the address of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Street or [Students]Street | Alpha numeric | 20 |
17 | Student City 1 | This field contains the city of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_City or [Students]City | Alpha numeric | 45 |
18 | Student State 1 | This field contains the state of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_State or [Students]State | Alpha | 2 |
19 | Student Zip Code 1 | This field contains the zip code of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Zip or [Students]zip | Numeric | 5 |
20 | Student Street Address 2 (Line 1) (Optional) | This field contains the address of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Street or [Students]Street | Alpha numeric | 100 |
21 | Student Street Address 2 (Line 2) (Optional) | This field contains the address of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Street or [Students]Street | Alpha numeric | 20 |
22 | Student City 2 (Optional) | This field contains the city of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_City or [Students]City | Alpha numeric | 45 |
23 | Student State 2 (Optional) | This field contains the state of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_State or [Students]State | Alpha | 2 |
24 | Student Zip Code 2 (Optional) | This field contains the zip code of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Mailing_Zip or [Students]zip | Numeric | 5 |
25 | Date of Enrollment in School (Optional) | Null | N/A | N/A | 2 |
26 | Student’s Primary Language (Optional) | Null | N/A | N/A | 8 |
27 | Date of FARMS Eligibility (Optional) | Null | N/A | N/A | 8 |
28 | Update Date (Optional) | Null | N/A | N/A | 8 |
29 | Submission Date | The date of the submission from the Report Parameter page. | N/A | Date | 25 |
30 | Parent/Guardian 1 Last Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_first_name | Alpha-numeric | 15 |
31 | Parent/Guardian 1 First Name | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_last_name | Alpha-numeric | 10 |
32 | Parent/Guardian 1 Phone (Optional - Extracted if provided) | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_wphone | Numeric | 15 |
33 | Parent/Guardian 1 Email (Optional - Extracted if provided) | This field is extracted from the Online IEP Setup page, Start Page > District Setup> Online IEP Setup. If a District is using Student Contacts this information is the Contact with the Custody flag checked and Order of 1. | [Prefs] MD_p1_email | Numeric | 25 |
34 | Parent/Guardian 2 Last Name (Optional) | Null | N/A | N/A | 15 |
35 | Parent/Guardian 2 First Name (Optional) | Null | N/A | N/A | 10 |
36 | Parent/Guardian 2 Phone (Optional) | Null | N/A | N/A | 15 |
37 | Parent/Guardian 2 Email (Optional) | Null | N/A | N/A | 1 |
38 | Gender | Reported Values:
This field contains the gender of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Gender | Alpha numeric | 1 |
39 | American Indian or Alaska Native | Reported Values: Y If RaceCd = 1 OR MD_Eth_Amer_Ind = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Amer_Ind_TF | Alpha numeric | 1 |
40 | Asian | Reported Values: Y If RaceCd = 2 OR MD_Eth_Asian = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Asian_TF | Alpha numeric | 1 |
41 | Black or African American | Reported Values: Y If RaceCd = 3 OR MD_Eth_Black = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Black_TF | Alpha numeric | 1 |
42 | Native Hawaiian or Other Pacific Islander | Reported Values: Y If RaceCd = 4 OR MD_Eth_Hawaiian = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [S_MD_STU_X]Race_Hawaiian_TF | Alpha numeric | 1 |
43 | White | Reported Values: Y If RaceCd = 5 OR MD_Eth_White = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [StudentRace]RaceCd OR [S_MD_STU_X]Race_White_TF | Alpha numeric | 1 |
44 | Hispanic/Latino Ethnicity | Reported Values: Y If fedethnicity = 1 OR MD_Hispan_Lat = 1, else N. Extracted from Start Page > Student Selection > Demographics OR Start Page > Student Selection > Maryland State Information. | [Students]FedEthnicity OR [S_MD_STU_X]Hispan_Lat_TF | Alpha numeric | 1 |
45 | Grade | The grade level of the student. Extracted from the Edit Demographics page or the Edit Current Enrollment page, Start Page > Student Selection> General Demographics or Start Page > Student Selection > Transfer Info > Edit Current Enrollment. | [Students]Grade_Level OR [ReEnrollments]Grade_Level | Alpha-numeric | 2 |