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Defining Miscellaneous Information

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Data Element

Additional Information

[Table]Field Name

Used in these Reports

Exclude from State Reporting

Select the checkbox to exclude the student from state reporting.

[Students]State_ExcludeFromReporting

NOVA Resource:

Students

StudentSchoolAssociations

StudentEducationOrgranizationAssociation

StudentParentAssociationsStudentSectionAssociations

nmStudentAssessements

StudentProgramAssociations

StudentSpecialEducationProgramAssociations

StudentSpecialEducationAssociationEVents

StudentCTEProgramAssociationCredentials

StudentCTEProgramAssociations

StudentTitleIPartAProgramAssociations

StudentLanguageInstructionProgramAssociations

StudentHomelessProgramAssociations

StudentSchoolFoodServiceProgramAssociations

StudentEducationOrganizationAwards

StudentMigrantEducationProgramAssociations

StudentDisciplineIncidentAssociations

StudentDisciplineIncidentBehaviorAssociations

DisciplineActions

StudentSchoolAttendanceEvents

StudentSectionAttendanceEvents

Grades

StudentAcademicRecords

Legacy Reports:

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Caseload Manager Data Validation

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

State Student Number

Enter the student’s state assigned identification number.

[Students]State_StudentNumber

NOVA Resource:

Students

StudentSchoolAssociations

StudentEducationOrgranizationAssociation

StudentParentAssociationsStudentSectionAssociations

nmStudentAssessements

StudentProgramAssociations

StudentSpecialEducationProgramAssociations

StudentSpecialEducationAssociationEVents

StudentCTEProgramAssociationCredentials

StudentCTEProgramAssociations

StudentTitleIPartAProgramAssociations

StudentLanguageInstructionProgramAssociations

StudentHomelessProgramAssociations

StudentSchoolFoodServiceProgramAssociations

StudentEducationOrganizationAwards

StudentMigrantEducationProgramAssociations

StudentDisciplineIncidentAssociations

StudentDisciplineIncidentBehaviorAssociations

DisciplineActions

StudentSchoolAttendanceEvents

StudentSectionAttendanceEvents

Grades

StudentAcademicRecords

Legacy Reports:

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student

Special Education Snapshot

Student

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

Student Cohort Group Fact

CTE Student Industry Credential

Legal Name

The student’s legal name.

Note: These fields only need to be populated if the student’s legal name is different than their “preferred” name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

 

NOVA Resource:

Student

Legacy Reports:

Student

Legal Gender

The student’s legal gender.

Note: This field only needs to be populated if the student’s legal gender is different than their “preferred” gender.

[StudentCoreFields]PSCore_Legal_Gender

NOVA Resource:

Student

Legacy Reports:

Student

Special Education Caseload Manager Data Validation

Multiple Birth Status

Valid values:

  • 0 - Not born with other siblings (default)

  • 1 - Born with other siblings

[S_NM_STU_X]MultBirthStatus

NOVA Resource:

Students

Legacy Reports:

Not Used

Primary Home Address Line 1

Enter the first line of the student’s primary mailing address.

[S_NM_STU_X]PrimHomeAddL1

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Primary Home Address Line 2

Enter the second line of the student’s primary mailing address.

[S_NM_STU_X]PrimHomeAddL2

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Primary Address City

Enter the city of the student’s primary mailing address.

[S_NM_STU_X]PrimAddCity

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Primary Address State Code

Choose the Primary Address State Code of the student’s primary mailing address.

[S_NM_STU_X]PrimAddStateCode

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Primary Address Zip Code

Enter the zip code of the student’s primary mailing address.

[S_NM_STU_X]PrimAddZip

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Graduation Cohort

Enter the graduation cohort assigned to the student by NMPED.

Note: Once a cohort value has been entered into this field it will become view-only.

[S_NM_STU_X]GradCohort

NOVA Resource:

Not Used

Legacy Reports:

Not Used

Location Code
(Enter only if school location code is different than enrolled school)

Select the applicable Location Code from the list of options.

Note: A value only needs to be selected here if the student’s Location Code is different than their enrolled school.

When reporting for the summer school reporting period, if students are attending summer school in your LEA, and they have not attended your LEA before, use a Location Code value of 000.

Valid values:

  • 000 – District

  • 992 – Off-Site Early Childhood Program

  • 996 - Homeless Sibling

  • 997 – Enrolled in a Private School

  • 999 – Home Schooled

  • 993 – Hospitalized

  • 998 – Homebound

Note: Districts wishing to use the Location Code values of 993 or 998 must acquire permission from PED.

[S_NM_STU_X]LocationCode

NOVA Resource:

StudentSchoolAssociations

StudentProgramAssociations

StudentSpecialEducationProgramAssociations

StudentSpecialEducationAssociationEVents

StudentCTEProgramAssociationCredentials

StudentCTEProgramAssociations

StudentTitleIPartAProgramAssociations

StudentLanguageInstructionProgramAssociations

StudentHomelessProgramAssociations

StudentSchoolFoodServiceProgramAssociations

StudentEducationOrganizationAwards

StudentMigrantEducationProgramAssociations

Legacy Reports:

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student

Special Education Snapshot

Student

Student Snapshot

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

CTE Student Industry Credential

Home Schooled & Taking Class(es) in the District

Indicates whether or not the student is home schooled and taking classes in the district.

[S_NM_STU_X]HomeSchooledClasses

NOVA Resource:

StudentSchoolAssociations

StudentProgramAssociations

StudentSpecialEducationProgramAssociations

StudentSpecialEducationAssociationEVents

StudentCTEProgramAssociationCredentials

StudentCTEProgramAssociations

StudentTitleIPartAProgramAssociations

StudentLanguageInstructionProgramAssociations

StudentHomelessProgramAssociations

StudentSchoolFoodServiceProgramAssociations

StudentEducationOrganizationAwards

StudentMigrantEducationProgramAssociations

Legacy Reports:

NA

Verified Federal Form 506 or Census Number on file

Choose Yes or No from the pop-up menu.

Note: The Programs Fact extract uses this field when auto-generating T7 records.

[S_NM_STU_X]FederalForm506_YN

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

Programs Fact

Student is a single parent

Indicates whether or not the student is a single parent.

[S_NM_STU_X]SingleParent_YN

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

Student is pregnant (Student is Expecting)

Indicate whether the student is expecting a child.

Use for all genders.

[S_NM_STU_X]ExpectingStudent

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

Eligible for and uses bus service regularly

Select Yes or No if this student is eligible for and uses bus service regularly.

Note: The StudentProgramAssociation logic uses this field when auto-generating BUS records.

Program Type Descriptor Set

[S_NM_STU_X]EligibleBusSvc_YN

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Eligible for bus service to Vocational Education

Select Yes or No if this student is eligible for and uses bus service to vocational education.

Note: The StudentProgramAssociation logic uses this field when auto-generating BSCE records.

[S_NM_STU_X]EligibleBusSvcVocEd_YN

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Eligible for bus services for students with disabilities (BUSA)

Select Yes or No if this student is eligible for bus service for students with disabilities.

Note: The StudentProgramAssociation logic uses this field when auto-generating BUSA records.

[S_NM_STU_X]BusA

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Bus Number

Select the student’s bus number

Note: The pop-up list for this field is populated with buses that have been entered at the district level for reporting in the Transportation resources.

[S_NM_STU_X]Bus_Number

For Local Use Only

Second Bus Number

Select the student’s bus number

Note: The pop-up list for this field is populated with buses that have been entered at the district level for reporting in the Transportation resources.

[S_NM_STU_X]Bus_Number2

For Local Use Only

Student rode bus on 40D Date.

Indicates the student rode the bus on 40D.

[S_NM_STU_X]RodeBus40D

NOVA Resource:

Not Used

Legacy Reports:

Not Used

Student rode bus on 80D Date.

Indicates the student rode the bus on 80D.

Note: The StudentProgramAssociation logic uses this field when auto-generating BUS, BUSA, and BSCE records.

[S_NM_STU_X]RodeBus80D

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Student rode bus on 120D Date.

Indicates the student rode the bus on 120D.

Note: The StudentProgramAssociation logic uses this field when auto-generating BUS, BUSA, and BSCE records.

[S_NM_STU_X]RodeBus120D

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Student rode bus during K5P Date Range. thru

Indicates the student rode the bus during the K5P date range.

[S_NM_STU_X]RodeBusK5P

NOVA Resource:

Not Used

Legacy Reports:

Not Used

K-12 student retained or failed to be promoted

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Retained_YN

NOVA Resource:

StudentSchoolAssociations

Legacy Reports:

Student

Student Snapshot

Is the student being served by the Fine Arts Education Act (FAEA)?
(Only pertains to Elementary Students)

Select Yes or No if this student is an FAEA student.

[S_NM_STU_X]FAEA_YN

NOVA Resource:

Not Used

Legacy Reports:

Not Used

Is the student a displaced homemaker?

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Displaced_YN

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

PLAN 504 Indicator

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Plan504_YN

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

Student’s 9th-grade entry date

Enter the date indicating the student’s ninth grade enrollment. Enter the actual enrollment date, such as 2007-08-15.

Note: If the exact date is unknown, then enter June 30th of the school year. For example, if the student enrolled in ninth grade during the 07-08 school year, then enter 2008-06-30.

[S_NM_STU_X]Grade9EntryDate

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Homeless Indicator

Choose a homeless classification from the pop-up menu.

[S_NM_STU_X]Homeless

NOVA Resource:

StudentHomelessProgramAssociations

Legacy Reports:

Student

Student Snapshot

Years in U.S. Schools

An indication on whether or not the student has been enrolled in U.S. public schools for twelve consecutive months without dropping out.

Valid Values:

  • 0 - Student has not reached 12 months in U.S. schools

  • 1 - Student has reached 12 months (or more) of time in U.S. schools

[S_NM_STU_X]US3Years_YN

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Kindergarten PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of kindergarten.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]KindergartenSchCode

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

First Grade PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of 1st grade.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]FirstGradeSchCode

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Second Grade PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of 2nd grade.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]SecondGradeSchCode

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Dwelling Arrangement Code

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]DwellingArrangementCode

NOVA Resource:

StudentHomelessProgramAssociations

Legacy Reports:

Student

Student Snapshot

Unaccompanied Youth Indicator

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]UnaccYouth25

NOVA Resource:

StudentHomelessProgramAssociations

Legacy Reports:

Student

Student Snapshot

Foreign Exchange Student Indicator

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]ForeignExchange73_YN

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

Migrant Status

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]Migrant112_YN

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

At Risk Student

Select Yes or No if the student is an at risk student.

[S_NM_STU_X]AtRiskStudent

NOVA Resource:

Not Used

Legacy Reports:

Student

Student Snapshot

Military Family Code

Select the applicable military service type if the student comes from a military family.

Military Family Descriptor Set

Valid values:

  • Blank

  • Active

  • National Guard

  • Reserve

  • DoD Civilian

  • Retired Military

[S_NM_STU_X]MilitaryFamily

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

NMPreK Participant

Indicates the student participates in the NMPreK program.

Note: The StudentProgramAssociation logic uses this field when auto-generating NMPreK records.

[S_NM_STU_X]NMPreK

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Dental Examination Verification Waiver

Indicate the student received a dental examination or of they received a waiver.

[S_NM_STU_X]DentalExamWaiver

NOVA Resource:

StudentEducationOrgranizationAssociation

Legacy Reports:

Student

Student Snapshot

HSDA

Indicates whether or not the student was home schooled but participated in district activities.

Note: The StudentProgramAssociation logic uses this field when auto-generating HSDA records.

[S_NM_STU_X]HSDA

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Student

Student Snapshot

HSDA Location Override

An override for the location of the resulting HSDA record.

Note: The StudentProgramAssociation logic uses this field when auto-generating HSDA records.

[S_NM_STU_X]HSDALocation

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Student

Student Snapshot

CSDA

Indicates whether or not the student was enrolled in a charter school but participated in district activities.

Note: The StudentProgramAssociation logic uses this field when auto-generating CSDA records.

[S_NM_STU_X]CSDA

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

CSDA Location Override

An override for the location of the resulting CSDA record.

Note: The StudentProgramAssociation logic uses this field when auto-generating CSDA records.

[S_NM_STU_X]CSDALocation

NOVA Resource:

StudentProgramAssociations

Legacy Reports:

Programs Fact

Misc - Contact Information

NOTE: The data source for guardian/contact information, and the order in which the fields noted below display, is determined by the Guardian Name Logic Preference setup on the NOVA District Configuration page.

Contacts

See the Contact Management Setup

NM Specific Fields

NOTE: The data source for guardian/contact information, and the order in which the fields noted below display, is determined by the Guardian Name Logic Preference setup on the NOVA District Configuration page.

Primary Guardian Name (First)

Enter the first name of the student’s primary guardian.

[S_NM_STU_X]GuardianFirstName

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Primary Guardian Name (Last)

Enter the last name of the student’s primary guardian.

[S_NM_STU_X]GuardianLastName

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Primary Guardian Email

The primary guardian’s email address.

[S_NM_STU_X]GuardianEmail

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Primary Guardian Phone

The primary guardian’s primary phone number.

[S_NM_STU_X]GuardianPhone

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Legacy Guardian Fields

NOTE: The data source for guardian/contact information, and the order in which the fields noted below display, is determined by the Guardian Name Logic Preference setup on the NOVA District Configuration page.

Guardian Name (First)

Enter the first name of the student’s primary guardian.

[StudentCoreFields]Guardian_FN

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Guardian Name (Last)

Enter the last name of the student’s primary guardian.

[StudentCoreFields]Guardian_LN

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Guardian Email

The primary guardian’s email address.

[StudentCoreFields]GuardianEmail

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

Guardian Daytime Phone

The primary guardian’s primary phone number.

[StudentCoreFields]GuardianDayPhone

NOVA Resource:

Contact

Legacy Reports:

Student

Student Snapshot

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