Discipline Incidents Setup

State reportable incidents must be associated with the incident type NM State Reporting.

At least one offender must be defined for each incident. Multiple offenders per incident are allowed.

At least one behavior (infraction) must be defined for each offender. Multiple behaviors are allowed per offender; however one of the behaviors must be the primary behavior. While there may be multiple behaviors per incident, only one can be marked as the primary behavior.

Note: Once you have selected a behavior in the incident elements portion of the page, the behavior MUST be dragged to the offender to link the elements correctly. Once this is done, the behavior will still appear under “incident elements”.

At least one action (response) (only the most serious deemed by the District) must be associated with each primary behavior.

Note: After you create an action in response to a behavior, you must drag the action to the behavior to associate the two elements. After the action is associated with the behavior, it no longer appears under the Incident Elements heading.

Objects are NOT necessary for New Mexico state reporting. If the District chooses to define/use object codes, they must be associated with each offender. Objects are used to define the weapon used by an offender.

Note: After you create an object, you must drag the object to the participant to associate the two elements. After the object is associated with the participant, it also remains under the Incident Elements heading.

It is not necessary to define victims to report an incident, but if a victim is defined, the victim subcode must be selected (student, teacher, administrator, etc.).

Location codes are NOT necessary for New Mexico state reporting. Location codes can be set up and used, but they will not be reported in the New Mexico Discipline domain extracts.

Witnesses are not reported.

Reporters are not reported.

Incident attributes are mandatory for New Mexico state reporting.

Select the checkboxes to all attributes that apply to the incident.

Start Page > Special Functions > Incident Management > Edit/Create New Incident > Incident Detail

Note: Security groups must be granted access to Incident Types in order to create incidents.

Describing the Incident

Incident Description

Incident ID

This field is view-only. The ID is populated automatically when the incident is first submitted.

[Incident]Incident_ID

Required Setup

School

Choose a school or the district from the pop-up menu.

Note: This option is only available if the incident is created at the district.

[Incident]School_Number

Required Setup

Incident Type

Choose NM State Reporting from the pop-up menu.

[Incident_LU_Code]Incident_Category = NM State Reporting

[Incident_LU_Code]Code_Type=incidenttype

Required Setup

Incident Date

Enter the date and time the incident occurred.

[Incident]TS

Required Setup

Time Frame

Choose the time frame that the incident took place from the pop-up menu.

[Incident_LU_Code]Code_Type=timecode

[Incident_LU_Code]Incident_Category

Optional Setup

Title

Enter a title for the incident.

[Incident]Incident_Title

Required Setup

Description

Enter a description of the incident.

[Incident]Incident_Detail_Desc

Required Setup

Location

Choose the location where the incident occurred from the pop-up menu.

[Incident_LU_Code]Code_Type=locationcode

[Incident_LU_Code]Incident_Category

Optional Setup

Location Description

If applicable, enter the description of the location of the incident.

[Incident]Location_Details

Not Required

Prepared by

Not Required

N/A

Not Required

Financial Impact ($)

Not Required

N/A

Not Required

Adding Student and Staff Participants

Incident Builder: Participants: Add Student or Staff Member

Use the following steps to add participants to the incident.

1. Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.
2. Enter criteria for the search and click Search. The Results section is populated with matching participants.

1. Highlight the appropriate participant in the search results and click Add.

Name

The full name, school, grade level, Gender and type (student or staff member) of the participant.

The identity of the participant is saved in PowerSchool. The name, school, grade level, Gender and type data are referenced from the student or staff member record.

[Incident_Person_Role]StudentID

[Incident_Person_Role]TeacherID

Required Setup

Attributes

This field refers to participant attribute codes, which are not used for New Mexico.

N/A

Not Required

Role

Choose the role that best describes the participant’s involvement in the incident. Each incident must be associated with at least one offender.

Valid values:

• Reporter
• Victim
• Offender
• Witness

Note: In order to assign more than one role, click the Plus (+) button next to Select Role(s).

Note: If Victim is selected, the Victim subcode is required.

[Incident_Person_Role]Role_Incident_Detail_ID

Required Setup

Adding Other Participants

Incident Builder: Participants: Add Other Participant

Use these steps to add a non-student/non-staff participant to the incident.

1. Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.

1. Click Create Other. The Add Other Participant dialog appears.

Mark Person as Unknown

Select the checkbox if the person is unknown.

[Incident_Other_Person]Is_Unknown

Not Required

First, Middle, Last

Enter the first, middle, and last names of the participant, if available.

[Incident_Other_Person]First_Name

[Incident_Other_Person]Middle_Name

[Incident_Other_Person]Last_Name

Required Setup

Position

Not Required

[Incident_Other_Person]Position

Not Required

Age

Not Required

[Incident_Other_Person]Age

Not Required

Gender

Enter the gender of the participant, if available.

[Incident_Other_Person]Gender

Required Setup

Role

Choose the role that best describes the participant’s involvement in the incident. Each incident must be associated with at least one offender.

Valid values:

• Reporter
• Victim
• Offender
• Witness

Note: In order to assign more than one role, click the Plus (+) button next to Select Role(s).

Note: If Victim is selected, the Victim subcode is required.

[Incident_Person_Role]Role_Incident_Detail_ID

Required Setup

Adding Discipline Actions

Incident Elements: Add Action

Use these steps to add a disciplinary action to the incident.

1. Click the Plus (+) button next to Incident Elements. The Incident Elements dialog appears.
2. Click Add Action. The Add Action dialog appears.

Note: After you create an action in response to a behavior, you must drag the action to the behavior to associate the two elements. After the action is associated with the behavior, it no longer appears under the Incident Elements heading.

Action Code

Choose an action code from the pop-up menu.

Note: At least one action (only the most serious deemed by the District) must be assigned to each primary behavior.

[Incident_LU_Code]Code_Type=actioncode

[Incident_LU_Code]Incident_Category

Required Setup

Action Date Range (Begin Date, End Date)

Enter the dates that the discipline action was effective.

[Incident_Action]Action_Plan_Begin_Dt

[Incident_Action]Action_Plan_End_Dt

Optional Setup

Action Taken Detail

Enter a comment of the action taken.

N/A

Not Required

Actual Resolution Date

Enter the date that the discipline action was resolved.

N/A

Not Required

Duration Code

Choose the duration from pop-up menu.

[Incident_LU_Code]Code_Type=durationcode

[Incident_LU_Code]Incident_Category

Required Setup

Assigned Duration

Enter a comment of the assigned duration.

N/A

Required Setup

Actual Duration

Enter the actual length of the disciplinary action.

[Incident_Action]Duration_Actual

Required Setup

Duration Notes

Enter a comment regarding the duration, if applicable.

N/A

Not Required

Action Change Reason

Enter a comment of the reason for the action change, if applicable.

N/A

Not Required

Action Change Code

Choose the action change code from the pop-up menu, if applicable.

[Incident_LU_Code]Code_Type=actionchangecode

[Incident_LU_Code]Incident_Category

Not Required

Adding Objects

Incident Elements: Add Object

Use these steps to add an object to the incident.

1. Click the Plus (+) button next to Incident Elements. The Incident Elements dialog appears.
2. Click Add Object. The Add Object dialog appears.

Note: After you create an object, you must drag the behavior to the participant to associate the two elements.

Object Code

Choose the object from the pop-up menu.

[Incident_LU_Code]Code_Type=durationcode

Not Required

Description

Enter a description of the object.

[Incident_Object]Object_Desc

Not Required

Quantity

Enter the quantity of the object used in the incident.

[Incident_Object]Object_Quantity

Not Required

Adding Behaviors

Incident Elements: Add Behavior

Use these steps to add behavior to the incident.

1. Click the Plus (+) button next to Incident Elements. The Incident Elements dialog appears.
2. Click Add Behavior. The Add Behavior dialog appears.

Note: After you create a behavior for a participant, you must drag the behavior to the offender to associate the two elements.

Behavior Code

Choose the behavior code from the pop-up menu.

Note: At least one behavior must be defined for each offender.

[Incident_LU_Code]Code_Type=behaviorcode

[Incident_LU_Code]Incident_Category

Required Setup

Primary Behavior (Most Severe Offense Code)

Select the checkbox to indicate that this is the Most Severe Offense. This indicator is required when there is more than one behavior in an incident.

Note: When a behavior is marked as primary, the behavior icon updates to reflect the change.

[Incident_LU_Code]Code_Type=behaviorcode

[Incident_Detail]Primary_Indicator

Required Setup

Adding Incident Attributes

Incident Elements: Add Attribute

This section defines whether a violent incident involved physical injury.

1. Click the Plus (+) button next to Incident Elements. The Incident Elements dialog appears.
2. Click Add Attribute. The Add Attribute dialog appears.

Attribute Code

Select the checkboxes to all attributes that apply to the incident.

Note: Incident attributes are mandatory for New Mexico state reporting.

[Incident_LU_Code]Code_Type=attributecode

[Incident_LU_Code]Incident_Category

Required Setup