School Setup

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Adding Attendance Codes

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

Student Daily Attendance

Student Summary Attendance

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

Student Daily Attendance

Student Summary Attendance

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

N/A

Teacher can assign

Choose Yes or Not from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

This attendance code is considered in ADA calculations

Select if the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

Student Daily Attendance

Student Summary Attendance

This attendance code counts towards membership

Select if the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

Student Daily Attendance

Student Summary Attendance

Sort order for display

Choose the sort order from the drop-down list to determine where the code displays on the page.

[Attendance_Code]SortOrder

N/A

Cultural Observance Absence

Select if this Attendance Code should count toward cultural observance absences.

[S_NM_ATC_X]CultObsAbsence

Student Daily Attendance

Remote Learning Present Code

Select the Remote Learning Present Code checkbox as required.

[S_NM_ATC_X]RLPresent

Student Daily Attendance

Defining Attendance Code Categories

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

Note: An Attendance Code Category must exist for each of the following:

• Excused

• Unexcused

The Code values must match the string values noted above.

[Code_Entity]CE_Code

Student Daily Attendance

Student Summary Attendance

Name

Enter the name of the attendance code category.

Note: An Attendance Code Category must exist for each of the following:

• Excused

• Unexcused

The Name values must match the string values noted above.

[Code_Entity]External_Name

Student Daily Attendance

Student Summary Attendance

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

Setting Up Attendance Conversions

Attendance Conversions > [New/Edit] > Attendance Conversion

Note: An attendance conversion must be completed for the current school and school year, whether it is Time, Period-To-Day or Code-To-Day. See the PowerSchool Online Help and PowerSource for information regarding setting up attendance conversions.

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

Student Daily Attendance

Student Summary Attendance

Defining Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

Student Daily Attendance

Student Summary Attendance

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

Student Daily Attendance

Student Summary Attendance

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

Student Daily Attendance

Student Summary Attendance

Setting Attendance Preferences

Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

[Prefs]Name=ATT_RecordModeDaily

Student Daily Attendance

Student Summary Attendance

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

Student Daily Attendance

Student Summary Attendance

Setting Up Bell Schedules

Bell Schedules > [Edit/New] Bell Schedule

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

Student Daily Attendance

Student Summary Attendance

Editing Bell Schedule Items

Bell Schedules > Edit Schedule > Edit Bell Schedule Item

Bell Schedules > Edit Bell Schedule Item

Period

Choose a period from the pop-up menu.

[Bell_Schedule_Items]Period_ID

Student Daily Attendance

Student Summary Attendance

Start time

Enter the start time of the period, including AM or PM.

[Bell_Schedule_Items]Start_Time

Student Daily Attendance

Student Summary Attendance

End time

Enter the end time of the period, including AM or PM.

[Bell_Schedule_Items]End_Time

Student Daily Attendance

Student Summary Attendance

Counts for ADA

Check the box to award attendance for this bell schedule item.

[Bell_Schedule_Items]ADA_Code

Student Daily Attendance

Student Summary Attendance

Use For Daily Attendance

Check the box to use the period for daily attendance.

Note: This option is only available if Daily Attendance is used for the school and one-way attendance synchronization is used.

[Bell_Schedule_Items]Daily_Attendance_Code

Student Daily Attendance

Student Summary Attendance

Default Time In

Enter the default attendance start time for the school day if the period is used for daily attendance.

Note: This option is only available if Daily Attendance is used for the school and one-way attendance synchronization is used.

[Bell_Schedule_Items]Daily_Time_In_Default

Student Daily Attendance

Student Summary Attendance

Default Time Out

Enter the default attendance end time for the school day if the period is used for daily attendance.

Note: This option is only available if Daily Attendance is used for the school and one-way attendance synchronization is used.

[Bell_Schedule_Items]Daily_Time_Out_Default

Student Daily Attendance

Student Summary Attendance

Setting Up School Calendars

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

Student Daily Attendance

Student Summary Attendance

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

Student Daily Attendance

Student Summary Attendance

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

Student Daily Attendance

Student Summary Attendance

ELTP

Select to add ELTP for the applicable date on the calendar. 

[S_NM_CLD_X]ELTP

Student Daily Attendance

K5P

Select to add the K5P for the applicable date on the calendar. 

[S_NM_CLD_X]K5P

Student Daily Attendance

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

In Sess

Check the checkbox if count the calendar day in attendance calculation.

[Calendar_Day]InSession

Student Daily Attendance

Student Summary Attendance

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

Student Daily Attendance

Student Summary Attendance

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

N/A

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

N/A

Defining Cycle Days

Cycle Days

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

Student Daily Attendance

Student Summary Attendance

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

Student Daily Attendance

Student Summary Attendance

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Defining Schedule Periods

Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

Student Daily Attendance

Student Summary Attendance

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

Student Daily Attendance

Student Summary Attendance

Period Name

Enter the period name.

[Period]Name

N/A

Defining Course Sections

Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

Course

Student Course Enrollment

Student Grades

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

Course Instructor

Student Grades

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

Course

Course Instructor

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

Course Instructor

Team Teacher #1 Staff SSN

Enter the 1^st team teacher’s social security number.

[S_NM_SEC_X]TeamTeacher1ID

Course Instructor

Team Teacher #2 Staff SSN

Enter the 2^nd team teacher’s social security number.

[S_NM_SEC_X]TeamTeacher2ID

Course Instructor

Alternate Instruction Language

Choose the alternate language of instruction from the pop-up menu.

[S_NM_SEC_X]AltInstructionLang

Course Instructor

Exclude this section from State Reporting?

Select the checkbox to exclude the section from being included in state reports.

[S_NM_SEC_X]StateReportingExclusion_TF

Course

Course Instructor

Course Content Code

Select the appropriate Course Content Code.

Note: Setting this field at this level will override whatever value has been set at the course level.

[S_NM_SEC_X]CourseContentCode

Student Course Enrollment

Special Program Code

Choose the special program code from the pop-up menu.

Valid Values:

• Blank (default)

• D - Dual Credit Course

• C - Concurrent Enrollment Course

• P - PEER

Note: Setting this field at this level will override whatever value has been set at the course level.

[S_NM_SEC_X]SpecialProgramCode

[S_NM_CC_X]SpecialProgramCode

For Dual Credit/Concurrent Enrollment:

• If [S_NM_CC_X]SpecialProgramCode isn't null, then [S_NM_CC_X]SpecialProgramCode.

• If [S_NM_CC_X]SpecialProgramCode is null, then [S_NM_SEC_X]SpecialProgramCode if [S_NM_SEC_X]SpecialProgramCode isn't null.

• If [S_NM_SEC_X]SpecialProgramCode is null, then [S_NM_SEC_X]SpecialProgramCode.

For Peer:
Report should return P if either of the following are true:

CC level override field = P

Or,

If the student's grade_level < 0 AND the student is enrolled in a course where the first 4 digits are 0033 or 0044 AND the SpEdExitDate < the date that represents the reporting period that's selected when the report is run.

Note: CC level field should be checked for a value of P before the logic is executed.

Student Course Enrollment

Honors Indicator

Select Yes or No if this is an honors section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Honors_YN

Course Instructor

Advanced Placement Indicator

Select Yes or No if this is an advanced placement section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]AP_YN

Courses

Pre-Advanced Placement Indicator

Select Yes or No if this is a pre-advanced placement section.

Note: The Section level value will override the Course level value.

[S_NM_SEC_X]PreAdvPlacementIndicator

NA

Career and Technical Indicator

Select Yes or No if this is a career and technical section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]CarandTech_YN

Course Instructor

Gifted Indicator

Select Yes or No if this is a gifted section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Gifted_YN

Course Instructor

Remedial Indicator

Select Yes or No if this is a remedial section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Remedial_YN

Course Instructor

Basic/General Indicator

Select Yes or No if this is a basic section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Basic_YN

Course Instructor

Special Education Indicator

Select Yes or No if this is a special education section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]SPED_YN

Course Instructor

International Baccalaureate Indicator

Select Yes or No if this is an international baccalaureate section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]IB_YN

Course Instructor

Elective Indicator

Select Yes or No if this is an elective section. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Elect_YN

Course Instructor

Lab Component Indicator

Select Yes or No if this section has a lab component. This only needs to be set if the section differs from the parent course setting.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]LabComp_YN

Course Instructor

Advanced Indicator

Select Yes or No if this is an advanced section.

Note: This is a secondary indicator to be used in cases where the class contains multiple definitions. The Primary Indicator will still be defined in the 5th digit of the Course Code Long field.

[S_NM_SEC_X]Advanced_YN

Course Instructor

Course Delivery Model Code

Select from the dropdown menu the course delivery model code that best describes the mode of instruction for the class.

Note: The Section level value will override the Course level value.

[S_NM_SEC_X]CourseDeliveryModelCode

Student Course Enrollment

 Class Period

Select from the dropdown menu the building class period override that best describes the class period.

Valid values:

• SEM - Semester

• TRI - Trimester

• YR - Year-Long

• QTR - Quarter

Note: If course/section period fields are blank, the values will be derived from the term values of the section.

If the desired value is FD, AM, or PM (for PreK), this Section-level field, or it's Course-level equivalent, must be populated appropriately.

[S_NM_SEC_X]ClassPeriod

Course Instructor

Defining Years & Terms

Years & Terms > [New/Edit Terms]

Name

Enter the name of the term.

[Terms]Name

N/A

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

All Reports

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

All Reports