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Student Setup

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

  1. On the Start Page select the School link.
  2. Choose the appropriate School from the pop-up menu.
  3. Click Submit.
  4. Enter the student’s last name in the Search Students text box.
  5. Select the student from the List. The most recently accessed student information page loads for student.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Name (last, first MI)

Enter the student’s name.

Note: Use the format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Student

Special Education Caseload Manager Data Validation

DOB

Enter the student’s date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

Student

Special Education Caseload Manager Data Validation

Scheduling/Reporting Ethnicity

Choose the student’s primary race/ethnicity from the pop-up menu.

[Students]Ethnicity = C, B, H, A, I

Student

Special Education Caseload Manager Data Validation

Federal Ethnicity

Choose Yes or No for the Hispanic or Latino ethnicity.

Note: Decline to State is not a valid option for New Mexico.

[Students]FedEthnicity = 1

Student

Special Education Caseload Manager Data Validation

Federal Race

Select one or more of the checkboxes to indicate the student’s race.

Note: Decline to State is not an option for New Mexico.

The values displayed on the page are the district race codes, however each should be mapped to a Federal ethnicity/race category.  See the District Setup for more information.

[StudentRace]RaceCd = C, B, H, A, I, P

Student

Special Education Caseload Manager Data Validation

Gender

Choose either female or male from the pop-up menu.

Note: Female is stored as F and Male is stored as M.

[Students]Gender

Student

Special Education Caseload Manager Data Validation

Student Number

Enter the student number.

[Students]Student_Number

Student

Special Education Caseload Manager Data Validation

Entering New Mexico State Information

Exclude from State Reporting

Select the checkbox to exclude the student from state reporting.

[Students]State_ExcludeFromReporting

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Caseload Manager Data Validation

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

State Student Number

Enter the student’s state assigned identification number.

[Students]State_StudentNumber

[S_NM_STU_AssessmentFact_C]ForeignKey

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student

Special Education Snapshot

Student

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance


Student Cohort Group Fact

CTE Student Industry Credential

Primary Home Address Line 1

Enter the first line of the student’s primary mailing address.

[S_NM_STU_X]PrimHomeAddL1

Student

Student Snapshot

Primary Home Address Line 2

Enter the second line of the student’s primary mailing address.

[S_NM_STU_X]PrimHomeAddL2

Student

Student Snapshot

Primary Address City

Enter the city of the student’s primary mailing address.

[S_NM_STU_X]PrimAddCity

Student

Student Snapshot

Primary Address State Code

Choose the Primary Address State Code of the student’s primary mailing address.

[S_NM_STU_X]PrimAddStateCode


Student

Student Snapshot

Primary Address Zip Code

Enter the zip code of the student’s primary mailing address.

[S_NM_STU_X]PrimAddZip

Student

Student Snapshot

Primary Guardian Name (First)

Enter the first name of the student’s primary guardian.

[S_NM_STU_X]GuardianFirstName

Student

Student Snapshot

Primary Guardian Name (Last)

Enter the last name of the student’s primary guardian.

[S_NM_STU_X]GuardianLastName

Student

Student Snapshot

Alternate Guardian Name (First)

Enter the first name of the student’s alternate guardian.

[S_NM_STU_X]AltGuardFirstName

Student

Student Snapshot

Alternate Guardian Name (Last)

Enter the last name of the student’s alternate guardian.

[S_NM_STU_X]AltGuardLastName

Student

Student Snapshot

Graduation Cohort

Enter the graduation cohort assigned to the student by NMPED.

Note: Once a cohort value has been entered into this field it will become view-only.

[S_NM_STU_X]GradCohort

N/A

Location Code
(Enter only if school location code is different than enrolled school)

Select the applicable Location Code from the list of options.

Note: A value only needs to be selected here if the student’s Location Code is different than their enrolled school.

When reporting for the summer school reporting period, if students are attending summer school in your LEA, and they have not attended your LEA before, use a Location Code value of 000.

Valid values:

  • 000 – District
  • 992 – Off-Site Early Childhood Program
  • 997 – Enrolled in a Private School
  • 999 – Home Schooled
  • 993 – Hospitalized
  • 998 – Homebound

Note: Districts wishing to use the Location Code values of 993 or 998 must aquire permission from PED.

[S_NM_STU_X]LocationCode

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student

Special Education Snapshot

Student

Student Snapshot

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

CTE Student Industry Credential

Verified Federal Form 506 or Census Number on file

Choose Yes or No from the pop-up menu.

Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.

[S_NM_STU_X]FederalForm506_YN

Student

Student Snapshot

Programs Fact


Parental Status Code

The parental status of the student.

[S_NM_STU_X]SingleParent_YN

Student

Student Snapshot


Student is expecting

Indicate whether the student is expecting a child.

Use for all genders.

[S_NM_STU_X]ExpectingStudent

Student

Student Snapshot


Eligible for and uses bus service regularly

Select Yes or No if this student is eligible for and uses bus service regularly.

Note: The Programs Fact extract uses this field when auto-generating BUS Programs Fact records.

[S_NM_STU_X]EligibleBusSvc_YN

Programs Fact

Eligible for bus service to Vocational Education

Select Yes or No if this student is eligible for and uses bus service to vocational education.

Note: The Programs Fact extract uses this field when auto-generating BSCE Programs Fact records.

[S_NM_STU_X]EligibleBusSvcVocEd_YN

Programs Fact

Eligible for bus services for students with disabilities (BUSA)

Select Yes or No if this student is eligible for bus service for students with disabilities.

Note: The Programs Fact extract uses this field when auto-generating BUSA Programs Fact records.

[S_NM_STU_X]BusA

Programs Fact

Bus Number

Select the student’s bus number

Note: The pop-up list for this field is populated with buses that have been entered at the district level for reporting in the Transportation domain extracts.

[S_NM_STU_X]Bus_Number

For Local Use Only

K-12 student retained or failed to be promoted

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Retained_YN

Student

Student Snapshot

Is the student being served by the Fine Arts Education Act (FAEA)?
(Only pertains to Elementary Students)

Select Yes or No if this student is an FAEA student.

[S_NM_STU_X]FAEA_YN

For Local Use Only

Is the student a displaced homemaker?

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Displaced_YN

Student

Student Snapshot

PLAN 504 Indicator

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Plan504_YN

Student

Student Snapshot

Student’s 9th-grade entry date

Enter the date indicating the student’s ninth grade enrollment. Enter the actual enrollment date, such as 2007-08-15.

Note: If the exact date is unknown, then enter June 30th of the school year. For example, if the student enrolled in ninth grade during the 07-08 school year, then enter 2008-06-30.

[S_NM_STU_X]Grade9EntryDate

Student

Student Snapshot


Homeless Indicator

Choose a homeless classification from the pop-up menu.

[S_NM_STU_X]Homeless

Student

Student Snapshot

Has the student been enrolled in U.S. schools for 12 months (without dropping out)?

An indication on whether or not the student has been enrolled in U.S. public schools for twelve consecutive months without dropping out.

Valid Values:

  • 0 - Student has not reached 12 months in U.S. schools
  • 1 - Student has reached 12 months (or more) of time in U.S. schools

[S_NM_STU_X]US3Years_YN

Student

Student Snapshot

Kindergarten PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of kindergarten.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]KindergartenSchCode

Student

Student Snapshot

First Grade PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of 1st grade.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]FirstGradeSchCode

Student

Student Snapshot

Second Grade PED School Code

The PED school code associated with the school that the student was enrolled in during their 120th day of 2nd grade.

Note: The value is extracted if the student is in grade level 3 or above.

[S_NM_STU_X]SecondGradeSchCode

Student

Student Snapshot

Dwelling Arrangement Code

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]DwellingArrangementCode

Student

Student Snapshot

Unaccompanied Youth Indicator

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]UnaccYouth25

Student

Student Snapshot

Foreign Exchange Student Indicator

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]ForeignExchange73_YN

Student

Student Snapshot

Migrant Status

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]Migrant112_YN

Student

Student Snapshot

Military Family Code

Select the applicable military service type if the student comes from a military family.

Valid values:

  • Blank
  • Active
  • National Guard
  • Reserve
  • DoD Civilian
  • Retired Military

[S_NM_STU_X]MilitaryFamily

Student

Student Snapshot

K5P Student Indicator

Indicate whether the student is enrolled in the K5 program.

Valid values:

  • Blank
  • Yes
  • No
[S_NM_STU_X]K5P

Student

Student Snapshot

At Risk Student

Select Yes or No if the student is an at risk student.

[S_NM_STU_X]AtRiskStudent

Student

Student Snapshot

Primary Tribe

Choose a tribe from the pop-up menu.

[S_NM_STU_X]Tribe

Student

Student Snapshot

Verified Federal Form 506 or Census Number on file

Select Yes or No if the student has a Federal Form 506 or Census Number on file.

Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.

[S_NM_STU_X]FederalForm506_YN


Student

Student Snapshot

Programs Fact

Title III (Federal Bilingual Language Acquisition) Participation

Select Yes or No if this student is a Title III participant.


[S_NM_STU_X]TitleIIIParticipation_YN


Programs Fact

Title VII (Indian Education) Participation

Select Yes or No if this student is a Title VII participant.

Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.

[S_NM_STU_X]TitleVIIParticipation_YN


Programs Fact

Title VIII (Impact Aid) Participation

Select Yes or No if this student is a Title VIII participant.

[S_NM_STU_X]TitleVIIIParticipation_YN


Programs Fact

Language Spoken in Home or Native Language

Choose the primary language spoken in the home of the student from the pop-up menu.

See the Appendix for valid values.

[S_NM_STU_X]LangSpokenInHome

Student

Student Snapshot

Participant in English Language Learners Program

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]ELL_YN

Student

Student Snapshot

English Language Learners Assessed Date

The date the ELL student was assessed.

[S_NM_STU_X]ELLAssessDate


For Local Use Only

Method used to identify student as ELL

Select the method that was used to identify the student as ELL.

[S_NM_STU_X]ELLIdMethod


For Local Use Only

Language in which student's language proficiency assessed

Select the language in which the student’s language proficiency was assessed.

[S_NM_STU_X]LanguageAssessed


For Local Use Only

Language proficiency assessment used for English and/or Home Language

Select the language proficiency assessment used for English and/or home language.

[S_NM_STU_X]LangProfAssessment


For Local Use Only

Method FEP student reclassified as ELL

Choose the appropriate value from the pop-up menu.

[S_NM_STU_X]ReclassificationMethod

For Local Use Only

This student is an immigrant

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]Immigrant_YN

Student

Student Snapshot

Current FEP Status


Choose the appropriate value from the pop-up menu.

[S_NM_STU_X]FEPClass

Student

Student Snapshot

Enrolled ONLY in US Public Schools 3 years

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]US3Years_YN

Student

Student Snapshot

Participating in Bilingual Education Program ModelChoose the appropriate value from the pop-up menu.[S_NM_STU_X]BEPModelPrograms Fact (BEP Record Generation)

Participation hours in State approved Bilingual Education

Select the number of hours the student has participated in State approved Bilingual Education.

[S_NM_STU_X]BilingualEducation

Programs Fact (BEP Record Generation)

Social Security Number of caseload teacher

Type the name of the caseload teacher.

[S_NM_STU_X]CaseloadTeacherSSN

Special Education Caseload Manager Data Validation

Special Education

Special Education Snapshot

Primary Disability

Choose the student’s primary disability from the pop-up menu.

[S_NM_STU_X]Disability

Special Education Caseload Manager Data Validation

Special Education

Special Education Snapshot

Special Education Start Date

Enter the date the student began receiving special education services in the current school year.

Note: If the student is twice exceptional (i.e., Special Ed = Y and Gifted Participation = Y), enter the date when the student began receiving IDEA special education and related services.

[S_NM_STU_X]SpEdEntryDate

Special Education Student

Special Education Snapshot

Was the student enrolled in special education at the end of the last school year?

Select the checkbox to indicate if a student meets the following conditions: The student was enrolled in special education at the end of the last school year.

Note: Selecting this checkbox will not impact the Special Education Start Date field.

[S_NM_STU_X]EnrAtStart_TF

Special Education Student

Special Education Snapshot

Date exited special education program after End of Year last year

Enter the date the student exited special education in the current year.

Note: If the was in special education but exited this year and this date value is blanked out, a delete will be sent for any previously published Special Education program records.

For these records to persist (and reflect the student exited Special Education), this value must remain for the reporting year,

[S_NM_STU_X]SpEdExitDate

Special Education Student

Special Education Snapshot

Special Education Referral Code

Choose the special education referral code from the pop-up menu.

[S_NM_STU_X]SpEdReferralCode

Student

Student Snapshot

Exited special education status

Choose the student’s special education exit status from the pop-up menu.

[S_NM_STU_X]ExitedSpEdStatus

Student

Student Snapshot

Student has current IEP recommending service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]SpEd_YN

Student

Student Snapshot

Special Education Indicator

Choose a special education type from the pop-up menu.


Note: If a student is currently in special education, this must reflect Y. If the student was in special education but now is not, this must reflect N

[S_NM_STU_X]SpEd38_YN

Student

Student Snapshot

Special Education Student

Special Education Snapshot

Services Fact

Special Education Caseload Manager Data Validation

Alternate AssessmentChoose Yes or No from the pop-up menu to indicate that the student has taken an alternate assessment.[S_NM_STU_X]AlternateAssessment

Student

Student Snapshot

Special Education Student

Special Education Snapshot

Services Fact

Special Education Caseload Manager Data Validation

Percentage of special education received

Choose the value representing the percentage of the day that the student receives special education.

[S_NM_STU_X]SpEdPercentage

Student

Student Snapshot

Special Education Caseload Manager Data Validation

Braille Instruction

Provide a Yes or No indication of whether the student requires braille instruction

[S_NM_STU_X]Braille_YN

Special Education Snapshot

Primary Setting Code

Choose the student’s primary setting for special education.

[S_NM_STU_X]PrimarySettingCode

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Most recent special education service evaluation date

Enter the student’s most recent evaluation date for special education.

[S_NM_STU_X]SpEdEvalDate

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Most recent IEP evaluation date

Enter the student’s most recent evaluation date for IEP.

[S_NM_STU_X]LastIEPDate

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Annual Review Delay Reason Code

Enter the Annual Review Delay Reason Code

Valid values:

  • 01 (Parent request IEP date after IEP due)

  • 02 (Unable to schedule IEP meeting with the parent(s))

  • 03 (Internal scheduling conflicts within LEA)

[S_NM_STU_X]AnnualDelayRsnCd

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Triennial Review DateEnter the Triennial review date.[S_NM_STU_X]TriennialReviewDate

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Triennial Review Delay Reason Code

Enter the Triennial Review Delay Reason Code

Valid Values:

  • 01 (Additional data needs to be gathered)
  • 02 (Shortage of or no related service staff available to conduct an evaluation
  • 03 (Internal scheduling conflicts within LEA)
[S_NM_STU_X]TriennialDelayRsnCd

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Statement on IEP that addresses transition services need for student 14 years or older

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TransitionStatementOnIEP_YN

Student

Student Snapshot

Special Education Caseload Manager Data Validation

Transition IEP Status Code

Choose the appropriate transition IEP status code from the pop-up menu. This code applies to continuing or transition IEP special education students who did not graduate after four years of high school and who have a current IEP that contains prior written notice that the student is not predicted to graduate with their peers.

This field is required for returning 12th grade students who continue beyond four years of high school.

If this field is populated, the Graduation Status Code on the Student and Student Snapshot extracts should be blank and the Expected Graduation Timeframe must be completed.

[S_NM_STU_X]TransitionIEPStatus

StudentStudent Snapshot

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Mental Health Services Upon exit

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]MentalHealthSvc_YN

Special Education Caseload Manager Data Validation

Vocational rehabilitation services upon exit

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]VocRehabSvc_YN


Special Education Caseload Manager Data Validation

Developmental disabilities services upon exit

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]DevDisabilitiesSvc_YN


Special Education Caseload Manager Data Validation

Independent living services upon exit

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]IndependentLivingSvc_YN


Special Education Caseload Manager Data Validation

Postsecondary educational services upon exit

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]PostSecondaryEdSvc_YN


Special Education Caseload Manager Data Validation

Receiving extended year services

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvExtendedYearSvc_YN

Special Education Student

Special Education Snapshot

Primary Area of Exceptionality

Choose the primary area of exceptionality from the pop-up menu.

[S_NM_STU_X]PrimaryAreaDisability59

Special Education Student

Special Education Snapshot

Special Education Events

Services Fact

Special Education Caseload Manager Data Validation

Gifted Participation Code

Indicate if student is a gifted participant

[S_NM_STU_X]GiftedPartCode80_YN

Student

Student Snapshot

Special Education Student

Special Education Snapshot

Services Fact

Special Education Caseload Manager Data Validation

Disability Primary Cause Code

Select the cause of the primary disability.

[S_NM_STU_X]VisionAndHearingImpaired

Special Education Student

Special Education Snapshot

Extent of vision impairment

Choose the appropriate value from the pop-up menu.

[S_NM_STU_X]VisionImpaired

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Extent of hearing impairment

Choose the appropriate value from the pop-up menu.

[S_NM_STU_X]HearingImpaired

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Secondary Disability

Choose the student’s secondary disability from the pop-up menu.

[S_NM_STU_X]OtherDisabilities1

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Tertiary Disability

Choose the student’s tertiary disability from the pop-up menu.

[S_NM_STU_X]OtherDisabilities2

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Quaternary Disability

Choose the student’s quaternary disability from the pop-up menu.

[S_NM_STU_X]OtherDisabilities3

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Setting where disabled student lives

Choose the appropriate setting from the pop-up menu.

[S_NM_STU_X]DisabledStudentSetting

Special Education Student

Special Education Snapshot

Triennial Review Delay Reason Code

Enter the Triennial Review Delay Reason Code

Choose one of the options:

01 - Additional data needs to be gathered

02 - Shortage of or no related service staff available to conduct an evaluation

03 - Internal scheduling conflicts within LEA

[S_NM_STU_X]TriennialDelayRsnCd

Special Education Student

Special Education Snapshot

Annual Review Delay Reason Code

Enter the Annual Review Delay Reason Code.

01 - Parent request IEP date after IEP due

02 - Unable to schedule IEP meeting with parent(s)

03 - Internal scheduling conflicts within LEA

[S_NM_STU_X]AnnualDelayRsnCd

Special Education Student

Special Education Snapshot

Expected Graduation Date

Enter the student’s expected graduation date.

[S_NM_STU_X]ExpectedGradDate

Student

Student Snapshot

Special Education Caseload Manager Data Validation

Planned post Grad Activity

Choose the planned post-graduation activity.

Valid Values:

    • - Blank

    • 01 - Attend college/university

    • 02 - Attend junior college 

    • 03 - Attend trade school.

    • 04 - Work

S_NM_STU_X.SPEDPostGradActivity

Student

Student Snapshot

Expected Diploma Type – required for 8-12 Special Ed Students

Choose a diploma type from the pop-up menu.

[S_NM_STU_X]ExpectedDiplomaType

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Off-Site Student - Building Providing ServicesDisplays a list of schools for which the PED Recognized Off-Site Building flag is enabled while defining school info as part of district setup. The default value is blank. The value stored in the database is taken from schools.school_number.

[S_NM_STU_X]OSS_Service

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Off-Site Student - Responsible SchoolDisplays a list of schools that are NOT excluded from state reporting. The default value is blank. The value stored in the database is taken from schools.school_number.

[S_NM_STU_X]OSS_Responsible

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Student received Proficiency Credential in conjunction with a high school diploma, or Certificate of Course Work Completion

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]ProficiencyCredential_YN

Student

Student Snapshot

Institution graduating student applied for entrance into

Select the applicable value from the pop-up menu.

[S_NM_STU_X]GradStudentAppliedTo

Student

Student enrolled in a Carl D. Perkins Grant-funded Tech-Prep Program (11th and 12th grades only)

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]EnrolledInCarlDPerkinsProg_YN

Student

Student Snapshot

Adding CTE Industry Credentials

State/Province – New Mexico > Career (Vocational)-Technical Education & Adult Services> CTE Student Industry Credentials

Industry Credential Code

Select applicable the Industry Credential code.

[S_NM_STU_IndustryCred_C]IndustryCredentialCode

CTE Student Industry Credential

Delivery Method Code

Select the applicable delivery method code.

[S_NM_STU_IndustryCred_C]DeliveryMethodCode

CTE Student Industry Credential

Credential Earned Date

Enter the date the credential was earned.

[S_NM_STU_IndustryCred_C]CredentialEarnedDate

CTE Student Industry Credential

Graduation Cohort

Enter the graduation cohort assigned to the student by NMPED.

Note: Once a cohort value has been entered into this field it will become view-only.

[S_NM_STU_X]GradCohort

 For Local Use Only

Term student graduated or completed high school this year (High School Graduates Only)

Choose the appropriate term from the pop-up menu.

This field is required if the student graduated. Leave the field blank if the student is special education and their Diploma Type Code is 2.

[S_NM_STU_X]GraduationTerm

Student

Student Snapshot

Type of diploma for graduating student

Choose the appropriate diploma type from the pop-up menu.

Valid values:

  • 1 – Diploma (Standard)
  • 2 – Certificate of Coursework Completed (Includes students in special education whose IEP states that they are on a continuing or transition IEP)
  • 3 – Diploma of Excellence with one or more ADC

Note: At least on of the ADC checkboxes must be checked if Type of Diploma for graduating student is '3'.

[S_NM_STU_X]DiplomaType

Student

Student Snapshot

Math ADCIndicates the student has taken a Math Alternate Demonstration of Competency(ADC).[S_NM_STU_X]MathADC

Student

Student Snapshot

ELA ADCIndicates the student has taken an ELA Alternate Demonstration of Competency(ADC).[S_NM_STU_X]ELAADC

Student

Student Snapshot

Science ADCIndicates the student has taken a Science Alternate Demonstration of Competency(ADC).[S_NM_STU_X]ScienceADC

Student

Student Snapshot

Social Studies ADCIndicates the student has taken a Social Studies Alternate Demonstration of Competency(ADC).[S_NM_STU_X]SocStudADC

Student

Student Snapshot

Institution graduating student applied for entrance into

Choose the appropriate institution from the pop-up menu.

[S_NM_STU_X]GradStudentAppliedTo

Student

Last Status Update

Enter the student’s actual date of graduation.

[S_NM_STU_X]LastStatusUpdate

Student

Programs Code

Choose the program code from the pop-up menu.

Note: When Programs Code is set to 'ELTP', the Program Frequency, Program Duration, and Program Session Code fields display.

[S_NM_STU_ProgramFact_C]ProgramCode

Programs Fact

Program Frequency Enter the frequency of the the ELTP Program.[S_NM_STU_ProgramFact_C]ELTPProgFreqPrograms Fact
Program Duration Enter the duration of the the ELTP Program.[S_NM_STU_ProgramFact_C]ELTPProgDurPrograms Fact
Program Session Code

Select the ELTP Program session code.

 Valid values:

  • 1 - Before-School
  • 2 - Afterschool
  • 3 - Weekend
  • 4 - Summer
[S_NM_STU_ProgramFact_C]ELTPProgSesCdePrograms Fact

Start Date

Enter the date that the student enrolled in the program.

[S_NM_STU_ProgramFact_C]BeginningDate

Programs Fact

End Date

Enter the date that the student exited the program.

[S_NM_STU_ProgramFact_C]EndingDate

Programs Fact

Program Intensity

Select a program code when the program code is BEP.

[S_NM_STU_ProgramFact_C]ForeignKey_Alpha


Programs Fact

Original Program Start Date

Enter an original program start date. This is required if the Program Code is CEIS, 3Y, 4Y, or FACE.

[S_NM_STU_ProgramFact_C]PgmStartDate


Programs Fact

Participation Info Code

Choose the participation info code from the pop-up menu.

This field is only required if the Program Code is one of the following:

  • ESL and the student is not participating in BEP
  • CEIS

See the Student – Teacher Accountability Reporting System (STARS) Volume 2 document available at https://webnew.ped.state.nm.us/bureaus/information-technology/stars-manual/ for a list of valid values.

[S_NM_STU_ProgramFact_C]ParticipationInfoCode


Programs Fact

Program Comment

Enter a description if the selected Participation Info Code is “Other”.

Note: This only needs to be populated if the Selected participation Info Code is Other.

[S_NM_STU_ProgramFact_C]ProgramComment

Programs Fact

Defining Record Auto Generation Fields

State/Province – New Mexico > Programs Fact > Programs Fact Record> Record Auto Generation Fields

Eligible for and uses bus service regularly

Choose Yes or No if this student is eligible for and uses bus service regularly.

Note: The Programs Fact extract uses this field when auto-generating BUS Programs Fact records.

[S_NM_STU_X]EligibleBusSvc_YN

Programs Fact

Eligible for bus service to Vocational Education

Choose Yes or No if this student is eligible for and uses bus service to vocational education.

Note: The Programs Fact extract uses this field when auto-generating BSCE Programs Fact records.

[S_NM_STU_X]EligibleBusSvcVocEd_YN

Programs Fact

Eligible for bus services for students with disabilities

Choose Yes or No if this student is eligible for bus service for students with disabilities.

Note: The Programs Fact extract uses this field when auto-generating BUSA Programs Fact records.

[S_NM_STU_X]BusA

Programs Fact

StartSmart Participation

Choose Yes or No if the student is a StartSmart participant.

[S_NM_STU_X]StartSmart_PF

Programs Fact

TitleIAND Participation

Choose Yes or No if the student is a Title I APR participant.

[S_NM_STU_X]TitleIAND

Programs Fact

TitleIAPR Participation

Choose Yes or No if the student is a Title I AND participant.

[S_NM_STU_X]TitleIAPR

Programs Fact

Participating in Title III ESL Program Model

Choose the appropriate value from the pop-up menu.

Note: The Programs Fact extract uses this field when auto-generating TIII Programs Fact records.

[S_NM_STU_X]ESLModel


Programs Fact

Title VII Participation

Choose Yes or No if this student is a Title VII participant.

Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.

[S_NM_STU_X]TitleVIIParticipation_YN


Programs Fact

Verified Federal Form 506 or Census Number on file

Choose Yes or No if the student has a Federal Form 506 or Census Number on file.

Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.

[S_NM_STU_X]FederalForm506_YN


Student

Student Snapshot

Programs Fact

Title VIII Participation

Choose Yes or No if this student is a Title VIII participant.

Note: The Programs Fact extract uses this field when auto-generating T8 Programs Fact records.

[S_NM_STU_X]TitleVIIIParticipation_YNPrograms Fact
NMPreK ParticipantChoose the appropriate value from the pop-up menu.[S_NM_STU_X]NMPreKPrograms Fact

HSDA

Select the checkbox if this a Home Schooled District Activity (HSDA) student.

[S_NM_STU_X]HSDA

Programs Fact

HSDA Location Override

Choose the building that should be reported as the Location Code for the HSDA record.

Note: Use this field if you wish to report a Location Code for the HSDA record other than the school the student is tied to.

If this field is blank, the school the student is tied to will report as the Location Code.

[S_NM_STU_X]HSDALocation

Programs Fact

CSDASelect the checkbox if this a Charter School District Activity (CSDA) student.[S_NM_STU_X]CSDAPrograms Fact
CSDA Location Override

Choose the building that should be reported as the Location Code for the CSDA record.

Note: Use this field if you wish to report a Location Code for the CSDA record other than the school the student is tied to.

If this field is blank, the school the student is tied to will report as the Location Code.

[S_NM_STU_X]CSDALocationPrograms Fact
Participating in Bilingual Education Program ModelChoose the appropriate value from the pop-up menu.[S_NM_STU_X]BEPModelPrograms Fact
Participation hours in State approved Bilingual EducationSelect the number of hours the student has participated in State approved Bilingual Education.[S_NM_STU_X]BilingualEducationPrograms Fact

Location Code

Choose the applicable Location Code from the list of options.

Note: A value only needs to be selected here if the student’s Location Code is different than their enrolled school.

When reporting for the summer school reporting period, if students are attending summer school in your LEA, and they have not attended your LEA before, use a Location Code value of 000.

Valid values:

  • 000 – District
  • 992 – Off-Site Early Childhood Program
  • 997 – Enrolled in a Private School
  • 999 – Home Schooled
  • 993 – Hospitalized (retired)
  • 998 – Homebound (retired)

Note: If the location code is 993 or 998 for an existing student, a warning is displayed when you open the student record. However, you can edit the record as required and save the changes.

[S_NM_STU_X]LocationCode

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student

Special Education Snapshot

Student

Student Snapshot

Student Course Enrollment

Student Daily Attendance

Student Grades

Student Infraction

Student Infraction Response

Student Summary Attendance

CTE Student Industry Credential

Dental Examination Verification Waiver

Enter the Dental Examination Verification Waiver.

  • Blank (default)
  • EXAM - Exam Received
  • WAIVER - Signed Waiver

[S_NM_STU_X]DentalExamWaiver




Assessment Fact

Programs Fact

Program Code

Select the relevant program code.

Valid values:

  • CSP - Community Schools Program
  • EELTO - ELTP After-School Program
  • ELTP - Extended Learning Time Program (retired)
[S_NM_STU_ProgServFact_C]ServiceProvdrNamePrograms Fact Services
Service Code

Select the relevant service code. 

A numeric value will be saved but the report will return the applicable text value.

For the EELTO Program Code, only the new code (34) ASPROGRAMS is available and is selected as the service code by default. All other service codes are disabled. 

For the CSP Program Code, the following options under the Health and Wellness category are disabled:

  • Counseling Services 

  • Dental Services

  • Home Visits

  • Social Work Services

  • Vision and Hearing Services

  • Wrap-Around Services

[S_NM_STU_ProgServFact_C]ServiceProvTypCodePrograms Fact Services
 Service Provider Name

Enter the name of the entity providing the service.

Note: If the Community Schools Act school is providing the service, use the word School (field will default to this).

If a Community Service Provider is providing the service, enter the name of the entity, not the individual’s name.

[S_NM_STU_ProgServFact_C]ServiceProvNamePrograms Fact Services
Service Setting Code

Select the relevant option to indicate when the service is delivered.

Valid values:

  • (1) Before School
  • (2) After School
  • (3) Weekend
  • (4) Summer
  • (5) Year Round

Note: A numeric value will be saved but the report will return the applicable text value.

[S_NM_STU_ProgServFact_C]ServiceSetCodePrograms Fact Services
 Service Frequency 40D

Enter the weekly frequency of the service after 40 days from the start of the school year. 

Note: Values must be numeric with a max length of 3 digits.

 [S_NM_STU_ProgServFact_C]ServiceFreqPrograms Fact Services
 Service Frequency 80D

Enter the weekly frequency of the service after 80 days from the start of the school year. 

Note: Values must be numeric with a max length of 3 digits.

 [S_NM_STU_ProgServFact_C]ServiceFreq80Programs Fact Services
 Service Frequency 120D

Enter the weekly frequency of the service after 120 days from the start of the school year. 

Note: Values must be numeric with a max length of 3 digits.

 [S_NM_STU_ProgServFact_C]ServiceFreq120Programs Fact Services
 Service Frequency EOY

Enter the weekly frequency of the service at the end of the school year. 

Note: Values must be numeric with a max length of 3 digits.

 [S_NM_STU_ProgServFact_C]ServiceFreqEOYPrograms Fact Services
 Service Frequency Summer

Enter the weekly frequency of the service during summer. 

Note: Values must be numeric with a max length of 3 digits.

 [S_NM_STU_ProgServFact_C]ServiceFreqSumPrograms Fact Services
 Start Date

Enter the start date of the service.

 [S_NM_STU_ProgServFact_C]StartDatePrograms Fact Services 
 End Date

Enter the end date of the service.

Note: This can be left blank if the end date is unknown.

 [S_NM_STU_ProgServFact_C]EndDatePrograms Fact Services 

Defining Migrant Information

State/Province – New Mexico > Migrant

Migrant Status

Choose the appropriate code from the pop-up menu.

[S_NM_STU_X]Migrant112_YN

Student

Student Snapshot

MSIX Student ID

The students MSIX ID number.

[S_NM_STU_X]MSIXID

Migrant Student

Last Qualifying Arrival Date

Please enter the date that is on the Certificate of Eligibility (COE).

Note: If the COE is in process enter the date the student arrived in the district.

[S_NM_STU_X]ArrivalDate

Migrant Student

Qualifying Move From State Code

Enter the state the student moved from.

[S_NM_STU_X]MoveFromState

Migrant Student

Qualifying Move To State Code

Enter the state the student moved to.

[S_NM_STU_X]MoveToState

Migrant Student

Eligibility Expiration Date

Enter the eligibility expiration date.

[S_NM_STU_X]EligExpDate

Migrant Student

Migrant COE Status Indicator

Please indicate the approval status of the Certificate of Eligibility (COE).

[S_NM_STU_X]COEStatus

Migrant Student

Last Qualifying Move Date

Enter the Last Qualifying Move Date as Approved in the Certificate of Eligibility (COE).

Note: If the COE is in process enter the date the student arrived in the district.

[S_NM_STU_X]LastMoveDate

Migrant Student

At Risk Student

Select Yes or No if the student is an at risk student.

[S_NM_STU_X]AtRiskStudent

Student

Student Snapshot

Defining Special Education Events

The LEA assures that compliance has been met for the following Post-secondary Transition Goals. NOW Required for 14 and older.Select the checkbox to indicate that post-secondary transition goals have been met.

[S_NM_STU_X]EventCode40


Special Education Events
Post-secondary Transition Goals Compliance DateEnter the date post-secondary transition goals were met.[S_NM_STU_X]EventCode40DateSpecial Education Events

Event Type Code

Choose the event type code from the pop-up menu.

[S_NM_STU_SpedEvents_C]EventType

Special Education Events

Event Date

Enter the actual date of the event.

[ S_NM_STU_SpedEvents_C]EventDate

Special Education Events

Event Reason

Choose the event reason from the pop-up menu.

[ S_NM_STU_SpedEvents_C]EventReason

Special Education Events

Non-compliance Reason

Choose the non-compliance reason from the pop-up menu.

[S_NM_STU_SpedEvents_C]SpedNonComplianceReason

Special Education Events

STARS Submitted Report (if selected, do not change Event Date above)

Choose the reporting period during which the record was submitted.

Note: This field must be blank in order for the record to be included in the Special Education Events report.

[S_NM_STU_SpedEvents_C]SubToSTARSCode

N/A

STARS Submitted Date

Enter the STARS submitted date.

Note: This field is editable if an option is selected for STARS Submitted Report.

[S_NM_STU_SpedEvents_C]SubToSTARSDate

N/A

Defining Assessment Fact Records

Test Description

Choose a test description from the pop-up menu.

[S_NM_STU_AssessmentFact_C]TestDescription

Assessment Fact

Assessment School Year Date

Enter the assessment school year date.

[S_NM_STU_AssessmentFact_C]AssessmentSchoolYearDate

Assessment Fact

Item Description

Choose an item description from the pop-up menu.

[S_NM_STU_AssessmentFact_C]ItemDescription

Assessment Fact

Test Date

Enter the test date.

[S_NM_STU_AssessmentFact_C]TestDate

Assessment Fact

Standard Achieved Code

Choose the standard achieved code from the pop-up menu.

Note: This field must be blank for an EARLY CHILDHOOD - Entry records.

[S_NM_STU_AssessmentFact_C]StandardAchievedCode

Assessment Fact

Scoring Model Code

Choose a scoring model code from the pop-up menu.

[S_NM_STU_AssessmentFact_C]ScoringModelCode

Assessment Fact

STARS Submitted Report

Choose the reporting period during which the record was submitted from the pop-up menu.

Note: This field must be blank in order for the record to be included in the Assessment Fact report.

[S_NM_STU_AssessmentFact_C]SubToSTARSCode

Assessment Fact

STARS Submitted Date

Enter the STARS submitted date.

Note: This field is editable if an option is selected for STARS Submitted Report.

[S_NM_STU_AssessmentFact_C]SubToSTARSDate

Assessment Fact

Defining Services Fact Information

Service Code

Choose the student’s service code from the pop-up menu.

[S_NM_STU_Service_Fact_C]ServiceCode

Special Education Caseload Manager Data Validation

Special Education Services Fact

Placement Type

Note: This field is not visible unless the service code is set to RF.

Choose a placement type from the pop-up menu.

Valid values:

  • A – Placed through an IEP
  • B – Placed through a court decision
  • C – Placed through a due process hearing officer
  • D – Placed through a parent placement

Note: Required if Service Code = RF.

[S_NM_STU_Service_Fact_C]PlacementType

Special Education Caseload Manager Data Validation

Special Education Services Fact

Service Size

Choose a service type from the pop-up menu.

Valid values:

  • I – Individual
  • G – Group
  • IG – Individual and Group Setting

[S_NM_STU_Service_Fact_C]ForeignKey_Alpha

Special Education Caseload Manager Data Validation

Special Education Services Fact

Service Duration

Enter the total number of minutes per week the student is receiving services.

Valid values: 0 to 999

[S_NM_STU_Service_Fact_C]ServiceDuration

Special Education Caseload Manager Data Validation

Special Education Services Fact

Service Cycle

Choose the cycle that identifies how often the student is receiving services.

Valid values:

  • D – Daily
  • W – Weekly
  • M – Monthly
  • S – Semester
  • Y – Yearly

[S_NM_STU_Service_Fact_C]ServiceCycle

Special Education Caseload Manager Data Validation

Special Education Services Fact

Integrated Service Status

Choose Yes or No from the pop-up menu to indicate if the student receives services within the regular education environment.

[S_NM_STU_Service_Fact_C]IntegratedServiceStatus

Special Education Caseload Manager Data Validation

Special Education Services Fact

Primary Staff Provider


Type the name of the desired staff member and PowerSchool will populate a pop-up list of matching staff members from the teachers table. Select the appropriate staff member and PowerSchool will store the staff member’s SSN to the field.

Note: PRIMARY STAFF ID is not required for Service Codes IHP, LIFT, NS, SECDEV, TRS.

[S_NM_STU_Service_Fact_C]StaffSSN

Special Education Caseload Manager Data Validation

Special Education Services Fact

Entry Date



The entry date of the student’s services fact record.

Note: This data is used by the Services Fact extract for record selection and is pulled when the report is run in audit mode.

[S_NM_STU_Service_Fact_C]EntryDate

Special Education Services Fact (audit mode only)

Special Education Services Fact

Exit Date



The exit date of the student’s services fact record.

Note: This data is used by the Services Fact extract for record selection and is pulled when the report is run in audit mode.

[S_NM_STU_Service_Fact_C]ExitDate

Special Education Services Fact (audit mode only)

Special Education Services Fact

Defining Cohort Group Fact Records

State/Province – New Mexico > Cohort Group Fact

Group Code

Select the group in which the student is participating.

[S_NM_STU_GroupFact_C]GroupCode

Student Cohort Group Fact

Group Entry date

Enter the date the student began participation in the group.

[S_NM_STU_GroupFact_C]GroupEntryDate

Student Cohort Group Fact

Group Exit Date

Enter the date the student stopped participating in the group.

[S_NM_STU_GroupFact_C]GroupExitDate

Student Cohort Group Fact

Defining Student Awards

State/Province – New Mexico > Student Award Fact

Award Code

Select the language the student is receiving their award for. For more information, refer to Language Codes.

[S_NM_STU_AFE_C]AwardCode

Student Award Fact (releasing later in 2016-17)

Award Type

Select the type of award the student received.

[S_NM_STU_AFE_C]AwardType

Student Award Fact (releasing later in 2016-17)

Award Date

Select the date the student received the award for Bilingualism/Biliteracy.

[S_NM_STU_AFE_C]AwardDate

Student Award Fact (releasing later in 2016-17)

Receiving speech as a related service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvSpeech_YN

Special Education Caseload Manager Data Validation

Receiving speech only services

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvSpeechOnly_YN

N/A

Receiving physical therapy as a related service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvPhysicalTherapy_YN

Special Education Caseload Manager Data Validation

Receiving occupational therapy as a related service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvOccupationalTherapy_YN

Special Education Caseload Manager Data Validation

Receiving social work service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvSocialWorkSvc_YN

Special Education Caseload Manager Data Validation

Receiving psychological service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvPsychologicalSvc_YN

Special Education Caseload Manager Data Validation

Receiving orientation as a related service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvOrientation_YN

Special Education Caseload Manager Data Validation

Receiving interpreter for the deaf service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvInterpreterForDeafSvc_YN

Special Education Caseload Manager Data Validation

Receiving audiologist service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvAudiologistSvc_YN

Special Education Caseload Manager Data Validation

Receiving recreational therapy as a related service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvRecreationalTherapy_YN

N/A

Receiving residential facility service

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]RecvResService_YN

N/A

Receiving services at both New Mexico School for the Deaf and another district

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]ServicesNMSD_YN

N/A

Receiving services at both New Mexico School for the Blind and Visually Impaired and another district

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]ServicesNMSBVI_YN

N/A

6 - Placement Type

Choose a placement type from the pop-up menu.

[S_NM_STU_X]PlacementType6

N/A

Service Size

Choose a service type from the pop-up menu.

[S_NM_STU_X]ServiceSize

N/A

Service Frequency

Enter the total number of minutes per week the student is receiving the service.

[S_NM_STU_X]ServiceFreq

N/A

Service Cycle

Choose the cycle that identifies how often the student is receiving services.

[S_NM_STU_X]ServiceCycle

N/A

Integrated Services Status

Choose Yes or No from the pop-up menu to indicate if the student receives services within the regular education environment.

[S_NM_STU_X]IntegratedSS_YN

N/A

21 - Service Provider Name

Choose a service provider name from the pop-up menu.

[S_NM_STU_X]ServiceProvider21

N/A

Truant

Choose yes or no from the pop-up menu.

[S_NM_STU_X]Truant_YN

N/A

Habitual Truant

Choose yes or no from the pop-up menu.

[S_NM_STU_X]HabitualTruant_YN

N/A

Student received special education services at any time since End of Year of last school year

Choose yes or no from the pop-up menu.

[S_NM_STU_X]SpEdSvc_YN

N/A

STARS - Student received special education services at any time since End of Year of last school year

Choose yes or no from the pop-up menu.

[S_NM_STU_X]RecvSpedSvc_YN

N/A

Setting of special education service

Choose the appropriate option from the pop-up menu.

[S_NM_STU_X]SpEdSetting

N/A

Braille

Choose yes or no from the pop-up menu.

[S_NM_STU_X]Braille_YN

N/A

Student in Grade 9 and above member of Career Technical Student Organizations 1

Choose the appropriate option from the pop-up menu.

[S_NM_STU_X]CareerTechStudentOrg1

N/A

Student in Grade 9 and above member of Career Technical Student Organizations 2

Choose the appropriate option from the pop-up menu.

[S_NM_STU_X]CareerTechStudentOrg2

N/A

Student in Grade 9 and above member of Career Technical Student Organizations 3

Choose the appropriate option from the pop-up menu.

[S_NM_STU_X]CareerTechStudentOrg3

N/A

Student completed 3 or more Career-Technical (Vocational) courses from Grade 7 through Grade 12

Choose yes or no from the pop-up menu.

[S_NM_STU_X]CompletedCareerTechCrs_YN

N/A

If you answered YES to the concentrator question above, which Career Cluster is the student in? Select one of the following Clusters.1, 2, 5, 6

Choose the appropriate option from the pop-up menu.

[S_NM_STU_X]CareerCluster

N/A



Student successfully passed all career-technical courses in which (s)he was enrolled with a grade of C or better

Choose yes or no from the pop-up menu.

[S_NM_STU_X]PassAllCareerTechCourses_YN

N/A

Title IA (Disadvantaged) Participation

Choose the Title IA participation status from the pop-up menu.

[S_NM_STU_X]TitleIaParticipation


Title 1D Participation

Choose the Title 1D participation status from the pop-up menu.

[S_NM_STU_X]TitleID_YN

Programs Fact

Title I Reading ELA

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIReadingELA_TF


Title I Math

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIMath_TF


Title I Science

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIScience_TF


Title I History

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIHistory_TF


Title I Geography

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIGeography_TF


Title I General Tutoring

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIGeneralTutoring_TF


Title I Early Childhood Education

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]EarlyChildhoodEd_TF


Title I Vocational Career

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIVocationalCareer_TF


Title I Instructional Other

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIOther_TF


Title I Instructional Other Desc

Enter a description of the Title I other instructional service received.

[S_NM_STU_X]TitleIInstructOtherDesc


Title I Counseling Social Work

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleICounselSocialWork_TF


Title I Health Dental

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIHealthDental_TF


Title I Job Preparation

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIJobPrep_TF


Title I GED

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleIGED_TF


Title I Environment Code

Choose type of environment the student is residing or enrolled from the pop-up menu.

Valid values:

  • AC – Adult Correction Facility
  • AR – At-Risk Program
  • JC – Juvenile Correction Facility
  • JD – Juvenile Detention Facility
  • NP – Neglected Program
  • O – Other
  • Blank (default)

[S_NM_STU_X]TitleIEnvCode


Title I Support Other

Choose Yes or No from the pop-up menu.

[S_NM_STU_X]TitleISupportOther_TF


Title I Support Other Desc

Select the Title I other support service received.

Valid values:

  • OBTAIN_EMPLOY – Student has obtained employment
  • ACCEPT_POSTSECED – Student has been accepted in a Post Secondary Program
  • ERNOLL_POSTSECED – Student is enrolled in a Post Secondary Program
  • EARN_GED – Student earned their GED

[S_NM_STU_X]TitleISupportOtherDesc


Title IC (Migrant) Participation

Select Yes or No if the student is a Title IC (Migrant) participant.

[S_NM_STU_X]TitleICParticipation_YN

For Local Use Only

Title III (Federal Bilingual Language Acquisition) Participation

Select Yes or No if the student is a Title III (Federal Bilingual Language Acquisition) participant.

[S_NM_STU_X]TitleIIIParticipation_YN


For Local Use Only

Title VII (Indian Education) Participation

Select Yes or No if the student is a Title VII (Indian Education) participant.

[S_NM_STU_X]TitleVIIParticipation_YN


For Local Use Only

Title VIII (Impact Aid) Participation

Select Yes or No if the student is a Title VIII (Impact Aid) participant.

[S_NM_STU_X]TitleVIIIParticipation_YN


For Local Use Only

Programs Code

Choose the program code from the pop-up menu.

[S_NM_STU_ProgramQualif_C]ForeignKey_Alpha

Programs Qualification

Start Date

Enter the date that the student qualified for the program.

[S_NM_STU_ProgramQualif_C]ProgramQualifStartDate

 Programs Qualification

End Date

Enter the last date that the student was qualified for the program.

[S_NM_STU_ProgramQualif_C]ProgramQualifEndDate

 Programs Qualification

Qualification Type

Choose the qualification type from the pop-up menu.

[S_NM_STU_ProgramQualif_C]QualificationType

Programs Qualification

Qualification Info Code ID

Choose the qualification info code ID from the pop-up menu.

[S_NM_STU_ProgramQualif_C]QualificationInfoCode

Programs Qualification

Student Digital Equity

Start Page> [Select Student]> State / Province NM> Digital Equity Data

Primary Device Type

Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.

Valid Values:

  • Blank (default)
  • (01) Chromebook
  • (02) Desktop Computer
  • (03) Laptop Computer
  • (04) Tablet – Apple
  • (05) Tablet – Windows
  • (06) Tablet – Android
  • (07) Tablet – None of Above
  • (08) Smartphone
  • (09) None of the Above
  • (10) No Device

S_STU_X.DeviceType

N/A
Primary Device Access

Is the primary learning device (identified in field 6) shared with anyone else in the household?

Valid Values:

    • Blank (Default)

    • (01) Personal Dedicated - The device is personal and not shared

    • (02) Personal Shared - The device personal but shared

    • (03) School Dedicated - The device is issued and not shared

    • (04) School Shared - The device is issued and shared

S_STU_X.DeviceAccess

N/A
Internet Access in Residence

Is there Internet Access in Residence?

Valid Values:

    • Blank (Default)

    • (Y) Yes

    • (N) No

S_STU_X.InternetInResidence

N/A
Internet Access Type

Select the internet access type.

Valid Values:

    • Blank (Default)

    • (01) Fiber

    • (02) Cable

    • (03) DSL

    • (04) Microwave

    • (05) Satellite

    • (06) Dial-up

    • (07) Person Hotspot

    • (08) School Provided Hotspot

    • (09) Unknown

    • (10) None

S_STU_X.InternetAccess

N/A
Internet Performance

Select the quality of internet performance.

Valid Values:

    • Blank (Default)

    • (01) Yes, reliable with no issues

    • (02) Yes, but not consistent

    • (03) No, service is unreliable

S_STU_X.InternetPerformance

N/A

Defining Student Course Enrollments

State/Province – New Mexico > Student Course Enrollments

Special Program Code

Enter the special program code for any of the student's course enrollments.

Valid Values:

D-Dual Credit

C-Concurrent Enrollment

[S_NM_CC_X]SpecialProgramCodeStudent Course Enrollment

Attendance

Make sure attendance data is entered for the student.

[Attendance]Att_Date

[Attendance]Attendance_CodeID

N/A

Title III Participation

Select Yes or No if this student is a Title III participant.


[S_NM_STU_X]TitleIIIParticipation_YN


N/A

School

Verify that the stored grade record is associated with the correct school.

[StoredGrades]SchoolID

Student Grades

Term

Verify that the stored grade record is associated with the correct term.

[StoredGrades]TermID

Student Grades

Store Code

Enter the appropriate store code for the stored grade record.

[StoredGrades]StoreCode

Student Grades

SectionID

Verify that the correct section is associated with the stored grade record.

[StoredGrades]SectionID

Student Grades

Course Number

Enter the appropriate course number for the stored grade record.

[StoredGrades]Course_Number

Student Grades

Grade

Enter the grade awarded for the section.

[StoredGrades]Grade

Student Grades

Percent

Enter the numeric grade awarded for the section.

[StoredGrades]Percent

Student Grades

Citizenship

Enter the citizenship grade awarded for the section, if applicable.

[StoredGrades]Citizenship

Student Grades

Log Type

Choose the log entry type from the pop-up menu.

Note: This field is required for all log entries.

[Log]LogTypeID

N/A

Infraction Date

Enter the date on which the incident occurred.

[Log]Discipline_IncidentDate

Student Infraction

Student Infraction Response

Infraction Type

Enter the Infraction Type.

[Log]Discipline_IncidentType

Student Infraction

Weapon Related Flag

Choose Yes or No from the pop-up menu.

[Log]Discipline_WeaponRelatedFlag

Student Infraction

First Victim Type

Choose the victim type from the pop-up menu.

[Log]Discipline_VictimType

Student Infraction

Criminal Charges Flag

Choose Yes or No from the pop-up menu.

[Log]Discipline_PoliceInvolvedFlag

Student Infraction

Infraction Cost

Enter the cost of the damages incurred by the incident.

[Log]Discipline_MoneyLossValue

Student Infraction

Drug Related Indicator

Choose Yes or No from the pop-up menu.

[Log]Discipline_DrugRelatedFlag

Student Infraction

Alcohol Related Indicator

Choose Yes or No from the pop-up menu.

[Log]Discipline_AlcoholRelatedFlag

Student Infraction

Gang Related Flag

Choose Yes or No from the pop-up menu.

[Log]Discipline_GangRelatedFlag

Student Infraction

Hate Crime Indicator

Choose Yes or No from the pop-up menu.

[Log]Discipline_HateCrimeRelatedFlag

Student Infraction

Serious Bodily Injury

Choose Yes or No from the pop-up menu.

[Log]Discipline_LikelyInjuryFlag

Student Infraction

Response Date

Enter the date that the infraction response occurred.

[Log]Discipline_ActionDate

Student Infraction Response

Response Code

Choose the infraction response code from the pop-up menu.

[Log]Discipline_ActionTaken

Student Infraction Response

Response Duration

Enter the duration of the infraction response.

[Log]Discipline_DurationActual

Student Infraction Response

Event Identifier

The unique event identifier will be auto generated on page submit.


Note: This value can be overwritten by the end user if multiple log entries need to be tied together because they represent one incident.

[S_NM_LOG_X]EventID

Student Infraction

Student Infraction Response

Response Comment

Indicates the student's response to the infraction.

[S_NM_LOG_X]RespComment

Student Infraction Response

Lunch Status

Choose the lunch status from the pop-up menu.

Value Translation:

  • Temporary (T) will report as F
  • Free (F) will report as F
  • Free-DC (FDC) will report as F
  • Reduced (R) will report as R
  • Exempt (E) will report as N
  • Full Pay (P) will report as N
  • Blank will report as N

[Students]LunchStatus

Student

Economic Disadvantaged Code

Select the applicable type of Direct Cert the student is receiving

[S_NM_STU_X]EconomicDisAdvCode

Student

Student Snapshot

Incident List

Discipline Incidents that involve the selected student can be viewed on this page.

Note: It is recommended to create discipline incidents at the school or district level. See Discipline Incidents Setup for more information.

N/A

Student Infraction

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

Course

Course Instructor

Student Course Enrollment

Enroll Date

Enter the date the student started attending the class.

[CC]DateEnrolled

Course

Course Instructor

Student Course Enrollment

Exit Date

Enter the date the student no longer attended the class. This must be the first day of non-enrollment.

[CC]DateLeft

Course

Course Instructor

Student Course Enrollment

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions > Re-Enroll in School

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Daily Attendance

Student Infraction

Student Infraction Response

Student Summary Attendance


Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

See the STARS Volume 2 document for more information.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

School Enrollment

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Daily Attendance

Student Infraction

Student Infraction Response

Student Summary Attendance


Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

See the STARS Volume 2 document for more information.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Required Setup

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

Required Setup

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.


Note: The Programs Fact extract uses this field when auto-generating 3Y or 4Y Programs Fact records.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Programs Fact

Student

Special Education Caseload Manager Data Validation

Residence Status Code

Choose the residence status code from the pop-up menu.

Note: This field is required for charter school only.

[S_NM_STU_X]ResidentStatusCode

School Enrollment

Enroll Change Code

Choose the enroll change code from the pop-up menu.

[S_NM_STU_X]EnrollChangeCode

School Enrollment

OS Indicator

Check the box if this is an OS (Out of School Youth) student.

Note: An OS student is defined as a student that is served by Title I Part D, Title I Part A, Neglected, Title I Part C, Migrant Education, or McKinney Vento Homeless but is not in school or an off-site program will be reported in STARS. They will have the code OS in field 10 - “CURRENT GRADE LEVEL”.

[S_NM_STU_X]OSGrade_TF

[S_NM_REN_X]OSGrade_TF

Student

Dental Examination Verification Waiver

Enter the Dental Examination Verification Waiver.

  • Blank (default)
  • EXAM - Exam Received
  • WAIVER - Signed Waiver

[S_NM_STU_X]DentalExamWaiver




Assessment Fact

Programs Fact

Home Schooled & Taking Class(es) in the DistrictSelect the checkbox to indicate that the student is home schooled and also attends one or more classes in the district. 

[S_NM_STU_X]HomeSchooledClasses

[S_NM_REN_X]HomeSchooledClasses

Student

Student Snapshot

K5P Student Indicator

Enter the K5P Student Indicator.

Valid values:

  • Blank
  • Yes
  • No

[S_NM_STU_X]K5P

[S_NM_REN_X]K5P

Student

Student Snapshot

Digital Equity > Edit Current Enrollment

Primary Device Type

Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.

Valid Values:

  • Blank (default)
  • (01) Chromebook
  • (02) Desktop Computer
  • (03) Laptop Computer
  • (04) Tablet – Apple
  • (05) Tablet – Windows
  • (06) Tablet – Android
  • (07) Tablet – None of Above
  • (08) Smartphone
  • (09) None of the Above
  • (10) No Device

S_STU_X.DeviceType

N/A
Primary Device Access

Is the primary learning device (identified in field 6) shared with anyone else in the household?

Valid Values:

    • Blank (Default)

    • (01) Personal Dedicated - The device is personal and not shared

    • (02) Personal Shared - The device personal but shared

    • (03) School Dedicated - The device is issued and not shared

    • (04) School Shared - The device is issued and shared

S_STU_X.DeviceAccess

N/A
Internet Access in Residence

Is there Internet Access in Residence?

Valid Values:

    • Blank (Default)

    • (Y) Yes

    • (N) No

S_STU_X.InternetInResidence

N/A
Internet Access Type

Select the internet access type.

Valid Values:

    • Blank (Default)

    • (01) Fiber

    • (02) Cable

    • (03) DSL

    • (04) Microwave

    • (05) Satellite

    • (06) Dial-up

    • (07) Person Hotspot

    • (08) School Provided Hotspot

    • (09) Unknown

    • (10) None

S_STU_X.InternetAccess

N/A
Internet Performance

Select the quality of internet performance.

Valid Values:

    • Blank (Default)

    • (01) Yes, reliable with no issues

    • (02) Yes, but not consistent

    • (03) No, service is unreliable

S_STU_X.InternetPerformance

N/A

Digital Equity> Edit Previous Enrollment

Primary Device Type

Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.

Valid Values:

  • Blank (default)
  • (01) Chromebook
  • (02) Desktop Computer
  • (03) Laptop Computer
  • (04) Tablet – Apple
  • (05) Tablet – Windows
  • (06) Tablet – Android
  • (07) Tablet – None of Above
  • (08) Smartphone
  • (09) None of the Above
  • (10) No Device

S_REN_X.DeviceType

N/A
Primary Device Access

Is the primary learning device (identified in field 6) shared with anyone else in the household?

Valid Values:

    • Blank (Default)

    • (01) Personal Dedicated - The device is personal and not shared

    • (02) Personal Shared - The device personal but shared

    • (03) School Dedicated - The device is issued and not shared

    • (04) School Shared - The device is issued and shared

S_REN_X.DeviceAccess

N/A
Internet Access in Residence

Is there Internet Access in Residence?

Valid Values:

    • Blank (Default)

    • (Y) Yes

    • (N) No

S_REN_X.InternetInResidence

N/A
Internet Access Type

Select the internet access type.

Valid Values:

    • Blank (Default)

    • (01) Fiber

    • (02) Cable

    • (03) DSL

    • (04) Microwave

    • (05) Satellite

    • (06) Dial-up

    • (07) Person Hotspot

    • (08) School Provided Hotspot

    • (09) Unknown

    • (10) None


S_REN_X.InternetAccess

N/A
Internet Performance

Select the quality of internet performance.

Valid Values:

    • Blank (Default)

    • (01) Yes, reliable with no issues

    • (02) Yes, but not consistent

    • (03) No, service is unreliable


S_REN_X.InternetPerformance

N/A



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