Student Setup

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

On the Start Page select the School link.
Choose the appropriate School from the pop-up menu.
Click Submit.
Enter the student’s last name in the Search Students text box.
Select the student from the List. The most recently accessed student information page loads for student.

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Entering General Demographics Demographics
Name (last, first MI)	Enter the student’s name. Note: Use the format: LastName, FirstName MiddleName	[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name	Student Special Education Caseload Manager Data Validation
DOB	Enter the student’s date of birth. Format: [M]M/[D]D/[YY]YY	[Students]DOB	Student Special Education Caseload Manager Data Validation
Scheduling/Reporting Ethnicity	Choose the student’s primary race/ethnicity from the pop-up menu.	[Students]Ethnicity = C, B, H, A, I	Student Special Education Caseload Manager Data Validation
Federal Ethnicity	Choose Yes or No for the Hispanic or Latino ethnicity. Note: Decline to State is not a valid option for New Mexico.	[Students]FedEthnicity = 1	Student Special Education Caseload Manager Data Validation
Federal Race	Select one or more of the checkboxes to indicate the student’s race. Note: Decline to State is not an option for New Mexico. The values displayed on the page are the district race codes, however each should be mapped to a Federal ethnicity/race category. See the District Setup for more information.	[StudentRace]RaceCd = C, B, H, A, I, P	Student Special Education Caseload Manager Data Validation
Gender	Choose either female or male from the pop-up menu. Note: Female is stored as F and Male is stored as M.	[Students]Gender	Student Special Education Caseload Manager Data Validation
Student Number	Enter the student number.	[Students]Student_Number	Student Special Education Caseload Manager Data Validation
Entering New Mexico State Information
Defining Miscellaneous Information State/Province – New Mexico > Miscellaneous
Exclude from State Reporting	Select the checkbox to exclude the student from state reporting.	[Students]State_ExcludeFromReporting	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Caseload Manager Data Validation Special Education Events Special Education Services Fact Special Education Student & Special Education Snapshot Student Student Course Enrollment Student Daily Attendance Student Grades Student Infraction Student Infraction Response Student Summary Attendance
State Student Number	Enter the student’s state assigned identification number.	[Students]State_StudentNumber [S_NM_STU_AssessmentFact_C]ForeignKey	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student Special Education Snapshot Student Student Course Enrollment Student Daily Attendance Student Grades Student Infraction Student Infraction Response Student Summary Attendance Student Cohort Group Fact CTE Student Industry Credential
Primary Home Address Line 1	Enter the first line of the student’s primary mailing address.	[S_NM_STU_X]PrimHomeAddL1	Student Student Snapshot
Primary Home Address Line 2	Enter the second line of the student’s primary mailing address.	[S_NM_STU_X]PrimHomeAddL2	Student Student Snapshot
Primary Address City	Enter the city of the student’s primary mailing address.	[S_NM_STU_X]PrimAddCity	Student Student Snapshot
Primary Address State Code	Choose the Primary Address State Code of the student’s primary mailing address.	[S_NM_STU_X]PrimAddStateCode	Student Student Snapshot
Primary Address Zip Code	Enter the zip code of the student’s primary mailing address.	[S_NM_STU_X]PrimAddZip	Student Student Snapshot
Primary Guardian Name (First)	Enter the first name of the student’s primary guardian.	[S_NM_STU_X]GuardianFirstName	Student Student Snapshot
Primary Guardian Name (Last)	Enter the last name of the student’s primary guardian.	[S_NM_STU_X]GuardianLastName	Student Student Snapshot
Alternate Guardian Name (First)	Enter the first name of the student’s alternate guardian.	[S_NM_STU_X]AltGuardFirstName	Student Student Snapshot
Alternate Guardian Name (Last)	Enter the last name of the student’s alternate guardian.	[S_NM_STU_X]AltGuardLastName	Student Student Snapshot
Graduation Cohort	Enter the graduation cohort assigned to the student by NMPED. Note: Once a cohort value has been entered into this field it will become view-only.	[S_NM_STU_X]GradCohort	N/A
Location Code (Enter only if school location code is different than enrolled school)	Select the applicable Location Code from the list of options. Note: A value only needs to be selected here if the student’s Location Code is different than their enrolled school. When reporting for the summer school reporting period, if students are attending summer school in your LEA, and they have not attended your LEA before, use a Location Code value of 000. Valid values: 000 – District 992 – Off-Site Early Childhood Program 997 – Enrolled in a Private School 999 – Home Schooled 993 – Hospitalized 998 – Homebound Note: Districts wishing to use the Location Code values of 993 or 998 must aquire permission from PED.	[S_NM_STU_X]LocationCode	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student Special Education Snapshot Student Student Snapshot Student Course Enrollment Student Daily Attendance Student Grades Student Infraction Student Infraction Response Student Summary Attendance CTE Student Industry Credential
Verified Federal Form 506 or Census Number on file	Choose Yes or No from the pop-up menu. Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.	[S_NM_STU_X]FederalForm506_YN	Student Student Snapshot Programs Fact
Parental Status Code	The parental status of the student.	[S_NM_STU_X]SingleParent_YN	Student Student Snapshot
Student is expecting	Indicate whether the student is expecting a child. Use for all genders.	[S_NM_STU_X]ExpectingStudent	Student Student Snapshot
Eligible for and uses bus service regularly	Select Yes or No if this student is eligible for and uses bus service regularly. Note: The Programs Fact extract uses this field when auto-generating BUS Programs Fact records.	[S_NM_STU_X]EligibleBusSvc_YN	Programs Fact
Eligible for bus service to Vocational Education	Select Yes or No if this student is eligible for and uses bus service to vocational education. Note: The Programs Fact extract uses this field when auto-generating BSCE Programs Fact records.	[S_NM_STU_X]EligibleBusSvcVocEd_YN	Programs Fact
Eligible for bus services for students with disabilities (BUSA)	Select Yes or No if this student is eligible for bus service for students with disabilities. Note: The Programs Fact extract uses this field when auto-generating BUSA Programs Fact records.	[S_NM_STU_X]BusA	Programs Fact
Bus Number	Select the student’s bus number Note: The pop-up list for this field is populated with buses that have been entered at the district level for reporting in the Transportation domain extracts.	[S_NM_STU_X]Bus_Number	For Local Use Only
K-12 student retained or failed to be promoted	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]Retained_YN	Student Student Snapshot
Is the student being served by the Fine Arts Education Act (FAEA)? (Only pertains to Elementary Students)	Select Yes or No if this student is an FAEA student.	[S_NM_STU_X]FAEA_YN	For Local Use Only
Is the student a displaced homemaker?	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]Displaced_YN	Student Student Snapshot
PLAN 504 Indicator	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]Plan504_YN	Student Student Snapshot
Student’s 9th-grade entry date	Enter the date indicating the student’s ninth grade enrollment. Enter the actual enrollment date, such as 2007-08-15. Note: If the exact date is unknown, then enter June 30^th of the school year. For example, if the student enrolled in ninth grade during the 07-08 school year, then enter 2008-06-30.	[S_NM_STU_X]Grade9EntryDate	Student Student Snapshot
Homeless Indicator	Choose a homeless classification from the pop-up menu.	[S_NM_STU_X]Homeless	Student Student Snapshot
Has the student been enrolled in U.S. schools for 12 months (without dropping out)?	An indication on whether or not the student has been enrolled in U.S. public schools for twelve consecutive months without dropping out. Valid Values: 0 - Student has not reached 12 months in U.S. schools 1 - Student has reached 12 months (or more) of time in U.S. schools	[S_NM_STU_X]US3Years_YN	Student Student Snapshot
Kindergarten PED School Code	The PED school code associated with the school that the student was enrolled in during their 120^th day of kindergarten. Note: The value is extracted if the student is in grade level 3 or above.	[S_NM_STU_X]KindergartenSchCode	Student Student Snapshot
First Grade PED School Code	The PED school code associated with the school that the student was enrolled in during their 120^th day of 1^st grade. Note: The value is extracted if the student is in grade level 3 or above.	[S_NM_STU_X]FirstGradeSchCode	Student Student Snapshot
Second Grade PED School Code	The PED school code associated with the school that the student was enrolled in during their 120^th day of 2^nd grade. Note: The value is extracted if the student is in grade level 3 or above.	[S_NM_STU_X]SecondGradeSchCode	Student Student Snapshot
Dwelling Arrangement Code	Choose the appropriate code from the pop-up menu.	[S_NM_STU_X]DwellingArrangementCode	Student Student Snapshot
Unaccompanied Youth Indicator	Choose the appropriate code from the pop-up menu.	[S_NM_STU_X]UnaccYouth25	Student Student Snapshot
Foreign Exchange Student Indicator	Choose the appropriate code from the pop-up menu.	[S_NM_STU_X]ForeignExchange73_YN	Student Student Snapshot
Migrant Status	Choose the appropriate code from the pop-up menu.	[S_NM_STU_X]Migrant112_YN	Student Student Snapshot
Military Family Code	Select the applicable military service type if the student comes from a military family. Valid values: Blank Active National Guard Reserve DoD Civilian Retired Military	[S_NM_STU_X]MilitaryFamily	Student Student Snapshot
K5P Student Indicator	Indicate whether the student is enrolled in the K5 program. Valid values: Blank Yes No	[S_NM_STU_X]K5P	Student Student Snapshot
At Risk Student	Select Yes or No if the student is an at risk student.	[S_NM_STU_X]AtRiskStudent	Student Student Snapshot
Defining Bilingual Education Information State/Province – New Mexico > Bilingual Education
Primary Tribe	Choose a tribe from the pop-up menu.	[S_NM_STU_X]Tribe	Student Student Snapshot
Verified Federal Form 506 or Census Number on file	Select Yes or No if the student has a Federal Form 506 or Census Number on file. Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.	[S_NM_STU_X]FederalForm506_YN	Student Student Snapshot Programs Fact
Title III (Federal Bilingual Language Acquisition) Participation	Select Yes or No if this student is a Title III participant.	[S_NM_STU_X]TitleIIIParticipation_YN	Programs Fact
Title VII (Indian Education) Participation	Select Yes or No if this student is a Title VII participant. Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.	[S_NM_STU_X]TitleVIIParticipation_YN	Programs Fact
Title VIII (Impact Aid) Participation	Select Yes or No if this student is a Title VIII participant.	[S_NM_STU_X]TitleVIIIParticipation_YN	Programs Fact
Language Spoken in Home or Native Language	Choose the primary language spoken in the home of the student from the pop-up menu. See the Appendix for valid values.	[S_NM_STU_X]LangSpokenInHome	Student Student Snapshot
Participant in English Language Learners Program	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]ELL_YN	Student Student Snapshot
English Language Learners Assessed Date	The date the ELL student was assessed.	[S_NM_STU_X]ELLAssessDate	For Local Use Only
Method used to identify student as ELL	Select the method that was used to identify the student as ELL.	[S_NM_STU_X]ELLIdMethod	For Local Use Only
Language in which student's language proficiency assessed	Select the language in which the student’s language proficiency was assessed.	[S_NM_STU_X]LanguageAssessed	For Local Use Only
Language proficiency assessment used for English and/or Home Language	Select the language proficiency assessment used for English and/or home language.	[S_NM_STU_X]LangProfAssessment	For Local Use Only
Method FEP student reclassified as ELL	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]ReclassificationMethod	For Local Use Only
This student is an immigrant	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]Immigrant_YN	Student Student Snapshot
Current FEP Status	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]FEPClass	Student Student Snapshot
Enrolled ONLY in US Public Schools 3 years	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]US3Years_YN	Student Student Snapshot
Participating in Bilingual Education Program Model	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]BEPModel	Programs Fact (BEP Record Generation)
Participation hours in State approved Bilingual Education	Select the number of hours the student has participated in State approved Bilingual Education.	[S_NM_STU_X]BilingualEducation	Programs Fact (BEP Record Generation)
Defining Special Education Information State/Province – New Mexico > Special Education
Social Security Number of caseload teacher	Type the name of the caseload teacher.	[S_NM_STU_X]CaseloadTeacherSSN	Special Education Caseload Manager Data Validation Special Education Special Education Snapshot
Primary Disability	Choose the student’s primary disability from the pop-up menu.	[S_NM_STU_X]Disability	Special Education Caseload Manager Data Validation Special Education Special Education Snapshot
Special Education Start Date	Enter the date the student began receiving special education services in the current school year. Note: If the student is twice exceptional (i.e., Special Ed = Y and Gifted Participation = Y), enter the date when the student began receiving IDEA special education and related services.	[S_NM_STU_X]SpEdEntryDate	Special Education Student Special Education Snapshot
Was the student enrolled in special education at the end of the last school year?	Select the checkbox to indicate if a student meets the following conditions: The student was enrolled in special education at the end of the last school year. Note: Selecting this checkbox will not impact the Special Education Start Date field.	[S_NM_STU_X]EnrAtStart_TF	Special Education Student Special Education Snapshot
Date exited special education program after End of Year last year	Enter the date the student exited special education in the current year. Note: If the was in special education but exited this year and this date value is blanked out, a delete will be sent for any previously published Special Education program records. For these records to persist (and reflect the student exited Special Education), this value must remain for the reporting year,	[S_NM_STU_X]SpEdExitDate	Special Education Student Special Education Snapshot
Special Education Referral Code	Choose the special education referral code from the pop-up menu.	[S_NM_STU_X]SpEdReferralCode	Student Student Snapshot
Exited special education status	Choose the student’s special education exit status from the pop-up menu.	[S_NM_STU_X]ExitedSpEdStatus	Student Student Snapshot
Student has current IEP recommending service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]SpEd_YN	Student Student Snapshot
Special Education Indicator	Choose a special education type from the pop-up menu. Note: If a student is currently in special education, this must reflect Y. If the student was in special education but now is not, this must reflect N	[S_NM_STU_X]SpEd38_YN	Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation
Alternate Assessment	Choose Yes or No from the pop-up menu to indicate that the student has taken an alternate assessment.	[S_NM_STU_X]AlternateAssessment	Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation
Percentage of special education received	Choose the value representing the percentage of the day that the student receives special education.	[S_NM_STU_X]SpEdPercentage	Student Student Snapshot Special Education Caseload Manager Data Validation
Braille Instruction	Provide a Yes or No indication of whether the student requires braille instruction	[S_NM_STU_X]Braille_YN	Special Education Snapshot
Primary Setting Code	Choose the student’s primary setting for special education.	[S_NM_STU_X]PrimarySettingCode	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Most recent special education service evaluation date	Enter the student’s most recent evaluation date for special education.	[S_NM_STU_X]SpEdEvalDate	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Most recent IEP evaluation date	Enter the student’s most recent evaluation date for IEP.	[S_NM_STU_X]LastIEPDate	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Annual Review Delay Reason Code	Enter the Annual Review Delay Reason Code Valid values: 01 (Parent request IEP date after IEP due) 02 (Unable to schedule IEP meeting with the parent(s)) 03 (Internal scheduling conflicts within LEA)	[S_NM_STU_X]AnnualDelayRsnCd	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Triennial Review Date	Enter the Triennial review date.	[S_NM_STU_X]TriennialReviewDate	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Triennial Review Delay Reason Code	Enter the Triennial Review Delay Reason Code Valid Values: 01 (Additional data needs to be gathered) 02 (Shortage of or no related service staff available to conduct an evaluation 03 (Internal scheduling conflicts within LEA)	[S_NM_STU_X]TriennialDelayRsnCd	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Statement on IEP that addresses transition services need for student 14 years or older	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TransitionStatementOnIEP_YN	Student Student Snapshot Special Education Caseload Manager Data Validation
Transition IEP Status Code	Choose the appropriate transition IEP status code from the pop-up menu. This code applies to continuing or transition IEP special education students who did not graduate after four years of high school and who have a current IEP that contains prior written notice that the student is not predicted to graduate with their peers. This field is required for returning 12^th grade students who continue beyond four years of high school. If this field is populated, the Graduation Status Code on the Student and Student Snapshot extracts should be blank and the Expected Graduation Timeframe must be completed.	[S_NM_STU_X]TransitionIEPStatus	StudentStudent Snapshot Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Mental Health Services Upon exit	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]MentalHealthSvc_YN	Special Education Caseload Manager Data Validation
Vocational rehabilitation services upon exit	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]VocRehabSvc_YN	Special Education Caseload Manager Data Validation
Developmental disabilities services upon exit	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]DevDisabilitiesSvc_YN	Special Education Caseload Manager Data Validation
Independent living services upon exit	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]IndependentLivingSvc_YN	Special Education Caseload Manager Data Validation
Postsecondary educational services upon exit	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]PostSecondaryEdSvc_YN	Special Education Caseload Manager Data Validation
Receiving extended year services	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvExtendedYearSvc_YN	Special Education Student Special Education Snapshot
Primary Area of Exceptionality	Choose the primary area of exceptionality from the pop-up menu.	[S_NM_STU_X]PrimaryAreaDisability59	Special Education Student Special Education Snapshot Special Education Events Services Fact Special Education Caseload Manager Data Validation
Gifted Participation Code	Indicate if student is a gifted participant	[S_NM_STU_X]GiftedPartCode80_YN	Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation
Disability Primary Cause Code	Select the cause of the primary disability.	[S_NM_STU_X]VisionAndHearingImpaired	Special Education Student Special Education Snapshot
Extent of vision impairment	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]VisionImpaired	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Extent of hearing impairment	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]HearingImpaired	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Secondary Disability	Choose the student’s secondary disability from the pop-up menu.	[S_NM_STU_X]OtherDisabilities1	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Tertiary Disability	Choose the student’s tertiary disability from the pop-up menu.	[S_NM_STU_X]OtherDisabilities2	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Quaternary Disability	Choose the student’s quaternary disability from the pop-up menu.	[S_NM_STU_X]OtherDisabilities3	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Setting where disabled student lives	Choose the appropriate setting from the pop-up menu.	[S_NM_STU_X]DisabledStudentSetting	Special Education Student Special Education Snapshot
Triennial Review Delay Reason Code	Enter the Triennial Review Delay Reason Code Choose one of the options: 01 - Additional data needs to be gathered 02 - Shortage of or no related service staff available to conduct an evaluation 03 - Internal scheduling conflicts within LEA	[S_NM_STU_X]TriennialDelayRsnCd	Special Education Student Special Education Snapshot
Annual Review Delay Reason Code	Enter the Annual Review Delay Reason Code. 01 - Parent request IEP date after IEP due 02 - Unable to schedule IEP meeting with parent(s) 03 - Internal scheduling conflicts within LEA	[S_NM_STU_X]AnnualDelayRsnCd	Special Education Student Special Education Snapshot
Expected Graduation Date	Enter the student’s expected graduation date.	[S_NM_STU_X]ExpectedGradDate	Student Student Snapshot Special Education Caseload Manager Data Validation
Planned post Grad Activity	Choose the planned post-graduation activity. Valid Values: - Blank 01 - Attend college/university 02 - Attend junior college 03 - Attend trade school. 04 - Work	S_NM_STU_X.SPEDPostGradActivity	Student Student Snapshot
Expected Diploma Type – required for 8-12 Special Ed Students	Choose a diploma type from the pop-up menu.	[S_NM_STU_X]ExpectedDiplomaType	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Off-Site Student - Building Providing Services	Displays a list of schools for which the PED Recognized Off-Site Building flag is enabled while defining school info as part of district setup. The default value is blank. The value stored in the database is taken from schools.school_number.	[S_NM_STU_X]OSS_Service	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Off-Site Student - Responsible School	Displays a list of schools that are NOT excluded from state reporting. The default value is blank. The value stored in the database is taken from schools.school_number.	[S_NM_STU_X]OSS_Responsible	Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation
Defining Career and Technical Education & Adult Services Programs State/Province – New Mexico > Career (Vocational)-Technical Education & Adult Services
Student received Proficiency Credential in conjunction with a high school diploma, or Certificate of Course Work Completion	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]ProficiencyCredential_YN	Student Student Snapshot
Institution graduating student applied for entrance into	Select the applicable value from the pop-up menu.	[S_NM_STU_X]GradStudentAppliedTo	Student
Student enrolled in a Carl D. Perkins Grant-funded Tech-Prep Program (11th and 12th grades only)	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]EnrolledInCarlDPerkinsProg_YN	Student Student Snapshot
Adding CTE Industry Credentials State/Province – New Mexico > Career (Vocational)-Technical Education & Adult Services> CTE Student Industry Credentials
Industry Credential Code	Select applicable the Industry Credential code.	[S_NM_STU_IndustryCred_C]IndustryCredentialCode	CTE Student Industry Credential
Delivery Method Code	Select the applicable delivery method code.	[S_NM_STU_IndustryCred_C]DeliveryMethodCode	CTE Student Industry Credential
Credential Earned Date	Enter the date the credential was earned.	[S_NM_STU_IndustryCred_C]CredentialEarnedDate	CTE Student Industry Credential
Defining Graduation Plans State/Province – New Mexico > Graduation Plans (Cohort: [Students]NM_GradCohort)
Graduation Cohort	Enter the graduation cohort assigned to the student by NMPED. Note: Once a cohort value has been entered into this field it will become view-only.	[S_NM_STU_X]GradCohort	For Local Use Only
Term student graduated or completed high school this year (High School Graduates Only)	Choose the appropriate term from the pop-up menu. This field is required if the student graduated. Leave the field blank if the student is special education and their Diploma Type Code is 2.	[S_NM_STU_X]GraduationTerm	Student Student Snapshot
Type of diploma for graduating student	Choose the appropriate diploma type from the pop-up menu. Valid values: 1 – Diploma (Standard) 2 – Certificate of Coursework Completed (Includes students in special education whose IEP states that they are on a continuing or transition IEP) 3 – Diploma of Excellence with one or more ADC Note: At least on of the ADC checkboxes must be checked if Type of Diploma for graduating student is '3'.	[S_NM_STU_X]DiplomaType	Student Student Snapshot
Math ADC	Indicates the student has taken a Math Alternate Demonstration of Competency(ADC).	[S_NM_STU_X]MathADC	Student Student Snapshot
ELA ADC	Indicates the student has taken an ELA Alternate Demonstration of Competency(ADC).	[S_NM_STU_X]ELAADC	Student Student Snapshot
Science ADC	Indicates the student has taken a Science Alternate Demonstration of Competency(ADC).	[S_NM_STU_X]ScienceADC	Student Student Snapshot
Social Studies ADC	Indicates the student has taken a Social Studies Alternate Demonstration of Competency(ADC).	[S_NM_STU_X]SocStudADC	Student Student Snapshot
Institution graduating student applied for entrance into	Choose the appropriate institution from the pop-up menu.	[S_NM_STU_X]GradStudentAppliedTo	Student
Last Status Update	Enter the student’s actual date of graduation.	[S_NM_STU_X]LastStatusUpdate	Student
Defining Programs Fact Information State/Province – New Mexico > Programs Fact > Programs Fact Record Note: A message will be generated to notify user, based on student records, the Program Fact records that will be auto-generated. See Program Fact Auto-Generation for more information.
Programs Code	Choose the program code from the pop-up menu. Note: When Programs Code is set to 'ELTP', the Program Frequency, Program Duration, and Program Session Code fields display.	[S_NM_STU_ProgramFact_C]ProgramCode	Programs Fact
Program Frequency	Enter the frequency of the the ELTP Program.	[S_NM_STU_ProgramFact_C]ELTPProgFreq	Programs Fact
Program Duration	Enter the duration of the the ELTP Program.	[S_NM_STU_ProgramFact_C]ELTPProgDur	Programs Fact
Program Session Code	Select the ELTP Program session code. Valid values: 1 - Before-School 2 - Afterschool 3 - Weekend 4 - Summer	[S_NM_STU_ProgramFact_C]ELTPProgSesCde	Programs Fact
Start Date	Enter the date that the student enrolled in the program.	[S_NM_STU_ProgramFact_C]BeginningDate	Programs Fact
End Date	Enter the date that the student exited the program.	[S_NM_STU_ProgramFact_C]EndingDate	Programs Fact
Program Intensity	Select a program code when the program code is BEP.	[S_NM_STU_ProgramFact_C]ForeignKey_Alpha	Programs Fact
Original Program Start Date	Enter an original program start date. This is required if the Program Code is CEIS, 3Y, 4Y, or FACE.	[S_NM_STU_ProgramFact_C]PgmStartDate	Programs Fact
Participation Info Code	Choose the participation info code from the pop-up menu. This field is only required if the Program Code is one of the following: ESL and the student is not participating in BEP CEIS See the Student – Teacher Accountability Reporting System (STARS) Volume 2 document available at https://webnew.ped.state.nm.us/bureaus/information-technology/stars-manual/ for a list of valid values.	[S_NM_STU_ProgramFact_C]ParticipationInfoCode	Programs Fact
Program Comment	Enter a description if the selected Participation Info Code is “Other”. Note: This only needs to be populated if the Selected participation Info Code is Other.	[S_NM_STU_ProgramFact_C]ProgramComment	Programs Fact
Defining Record Auto Generation Fields State/Province – New Mexico > Programs Fact > Programs Fact Record> Record Auto Generation Fields
Eligible for and uses bus service regularly	Choose Yes or No if this student is eligible for and uses bus service regularly. Note: The Programs Fact extract uses this field when auto-generating BUS Programs Fact records.	[S_NM_STU_X]EligibleBusSvc_YN	Programs Fact
Eligible for bus service to Vocational Education	Choose Yes or No if this student is eligible for and uses bus service to vocational education. Note: The Programs Fact extract uses this field when auto-generating BSCE Programs Fact records.	[S_NM_STU_X]EligibleBusSvcVocEd_YN	Programs Fact
Eligible for bus services for students with disabilities	Choose Yes or No if this student is eligible for bus service for students with disabilities. Note: The Programs Fact extract uses this field when auto-generating BUSA Programs Fact records.	[S_NM_STU_X]BusA	Programs Fact
StartSmart Participation	Choose Yes or No if the student is a StartSmart participant.	[S_NM_STU_X]StartSmart_PF	Programs Fact
TitleIAND Participation	Choose Yes or No if the student is a Title I APR participant.	[S_NM_STU_X]TitleIAND	Programs Fact
TitleIAPR Participation	Choose Yes or No if the student is a Title I AND participant.	[S_NM_STU_X]TitleIAPR	Programs Fact
Participating in Title III ESL Program Model	Choose the appropriate value from the pop-up menu. Note: The Programs Fact extract uses this field when auto-generating TIII Programs Fact records.	[S_NM_STU_X]ESLModel	Programs Fact
Title VII Participation	Choose Yes or No if this student is a Title VII participant. Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.	[S_NM_STU_X]TitleVIIParticipation_YN	Programs Fact
Verified Federal Form 506 or Census Number on file	Choose Yes or No if the student has a Federal Form 506 or Census Number on file. Note: The Programs Fact extract uses this field when auto-generating T7 Programs Fact records.	[S_NM_STU_X]FederalForm506_YN	Student Student Snapshot Programs Fact
Title VIII Participation	Choose Yes or No if this student is a Title VIII participant. Note: The Programs Fact extract uses this field when auto-generating T8 Programs Fact records.	[S_NM_STU_X]TitleVIIIParticipation_YN	Programs Fact
NMPreK Participant	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]NMPreK	Programs Fact
HSDA	Select the checkbox if this a Home Schooled District Activity (HSDA) student.	[S_NM_STU_X]HSDA	Programs Fact
HSDA Location Override	Choose the building that should be reported as the Location Code for the HSDA record. Note: Use this field if you wish to report a Location Code for the HSDA record other than the school the student is tied to. If this field is blank, the school the student is tied to will report as the Location Code.	[S_NM_STU_X]HSDALocation	Programs Fact
CSDA	Select the checkbox if this a Charter School District Activity (CSDA) student.	[S_NM_STU_X]CSDA	Programs Fact
CSDA Location Override	Choose the building that should be reported as the Location Code for the CSDA record. Note: Use this field if you wish to report a Location Code for the CSDA record other than the school the student is tied to. If this field is blank, the school the student is tied to will report as the Location Code.	[S_NM_STU_X]CSDALocation	Programs Fact
Participating in Bilingual Education Program Model	Choose the appropriate value from the pop-up menu.	[S_NM_STU_X]BEPModel	Programs Fact
Participation hours in State approved Bilingual Education	Select the number of hours the student has participated in State approved Bilingual Education.	[S_NM_STU_X]BilingualEducation	Programs Fact
Location Code	Choose the applicable Location Code from the list of options. Note: A value only needs to be selected here if the student’s Location Code is different than their enrolled school. When reporting for the summer school reporting period, if students are attending summer school in your LEA, and they have not attended your LEA before, use a Location Code value of 000. Valid values: 000 – District 992 – Off-Site Early Childhood Program 997 – Enrolled in a Private School 999 – Home Schooled 993 – Hospitalized (retired) 998 – Homebound (retired) Note: If the location code is 993 or 998 for an existing student, a warning is displayed when you open the student record. However, you can edit the record as required and save the changes.	[S_NM_STU_X]LocationCode	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student Special Education Snapshot Student Student Snapshot Student Course Enrollment Student Daily Attendance Student Grades Student Infraction Student Infraction Response Student Summary Attendance CTE Student Industry Credential
Dental Examination Verification Waiver	Enter the Dental Examination Verification Waiver. Blank (default) EXAM - Exam Received WAIVER - Signed Waiver	[S_NM_STU_X]DentalExamWaiver	Assessment Fact Programs Fact
Defining Programs Services Fact Information State/Province – New Mexico > Programs Services Fact> Programs Services Fact Record
Program Code	Select the relevant program code. Valid values: CSP - Community Schools Program EELTO - ELTP After-School Program ELTP - Extended Learning Time Program (retired)	[S_NM_STU_ProgServFact_C]ServiceProvdrName	Programs Fact Services
Service Code	Select the relevant service code. A numeric value will be saved but the report will return the applicable text value. For the EELTO Program Code, only the new code (34) ASPROGRAMS is available and is selected as the service code by default. All other service codes are disabled. For the CSP Program Code, the following options under the Health and Wellness category are disabled: Counseling Services Dental Services Home Visits Social Work Services Vision and Hearing Services Wrap-Around Services	[S_NM_STU_ProgServFact_C]ServiceProvTypCode	Programs Fact Services
Service Provider Name	Enter the name of the entity providing the service. Note: If the Community Schools Act school is providing the service, use the word School (field will default to this). If a Community Service Provider is providing the service, enter the name of the entity, not the individual’s name.	[S_NM_STU_ProgServFact_C]ServiceProvName	Programs Fact Services
Service Setting Code	Select the relevant option to indicate when the service is delivered. Valid values: (1) Before School (2) After School (3) Weekend (4) Summer (5) Year Round Note: A numeric value will be saved but the report will return the applicable text value.	[S_NM_STU_ProgServFact_C]ServiceSetCode	Programs Fact Services
Service Frequency 40D	Enter the weekly frequency of the service after 40 days from the start of the school year. Note: Values must be numeric with a max length of 3 digits.	[S_NM_STU_ProgServFact_C]ServiceFreq	Programs Fact Services
Service Frequency 80D	Enter the weekly frequency of the service after 80 days from the start of the school year. Note: Values must be numeric with a max length of 3 digits.	[S_NM_STU_ProgServFact_C]ServiceFreq80	Programs Fact Services
Service Frequency 120D	Enter the weekly frequency of the service after 120 days from the start of the school year. Note: Values must be numeric with a max length of 3 digits.	[S_NM_STU_ProgServFact_C]ServiceFreq120	Programs Fact Services
Service Frequency EOY	Enter the weekly frequency of the service at the end of the school year. Note: Values must be numeric with a max length of 3 digits.	[S_NM_STU_ProgServFact_C]ServiceFreqEOY	Programs Fact Services
Service Frequency Summer	Enter the weekly frequency of the service during summer. Note: Values must be numeric with a max length of 3 digits.	[S_NM_STU_ProgServFact_C]ServiceFreqSum	Programs Fact Services
Start Date	Enter the start date of the service.	[S_NM_STU_ProgServFact_C]StartDate	Programs Fact Services
End Date	Enter the end date of the service. Note: This can be left blank if the end date is unknown.	[S_NM_STU_ProgServFact_C]EndDate	Programs Fact Services

Defining Migrant Information State/Province – New Mexico > Migrant
Migrant Status	Choose the appropriate code from the pop-up menu.	[S_NM_STU_X]Migrant112_YN	Student Student Snapshot
MSIX Student ID	The students MSIX ID number.	[S_NM_STU_X]MSIXID	Migrant Student
Last Qualifying Arrival Date	Please enter the date that is on the Certificate of Eligibility (COE). Note: If the COE is in process enter the date the student arrived in the district.	[S_NM_STU_X]ArrivalDate	Migrant Student
Qualifying Move From State Code	Enter the state the student moved from.	[S_NM_STU_X]MoveFromState	Migrant Student
Qualifying Move To State Code	Enter the state the student moved to.	[S_NM_STU_X]MoveToState	Migrant Student
Eligibility Expiration Date	Enter the eligibility expiration date.	[S_NM_STU_X]EligExpDate	Migrant Student
Migrant COE Status Indicator	Please indicate the approval status of the Certificate of Eligibility (COE).	[S_NM_STU_X]COEStatus	Migrant Student
Last Qualifying Move Date	Enter the Last Qualifying Move Date as Approved in the Certificate of Eligibility (COE). Note: If the COE is in process enter the date the student arrived in the district.	[S_NM_STU_X]LastMoveDate	Migrant Student
At Risk Student	Select Yes or No if the student is an at risk student.	[S_NM_STU_X]AtRiskStudent	Student Student Snapshot
Defining Special Education Events State/Province – New Mexico > Special Education Events > Special Education Events Information
The LEA assures that compliance has been met for the following Post-secondary Transition Goals. NOW Required for 14 and older.	Select the checkbox to indicate that post-secondary transition goals have been met.	[S_NM_STU_X]EventCode40	Special Education Events
Post-secondary Transition Goals Compliance Date	Enter the date post-secondary transition goals were met.	[S_NM_STU_X]EventCode40Date	Special Education Events
Event Type Code	Choose the event type code from the pop-up menu.	[S_NM_STU_SpedEvents_C]EventType	Special Education Events
Event Date	Enter the actual date of the event.	[ S_NM_STU_SpedEvents_C]EventDate	Special Education Events
Event Reason	Choose the event reason from the pop-up menu.	[ S_NM_STU_SpedEvents_C]EventReason	Special Education Events
Non-compliance Reason	Choose the non-compliance reason from the pop-up menu.	[S_NM_STU_SpedEvents_C]SpedNonComplianceReason	Special Education Events
STARS Submitted Report (if selected, do not change Event Date above)	Choose the reporting period during which the record was submitted. Note: This field must be blank in order for the record to be included in the Special Education Events report.	[S_NM_STU_SpedEvents_C]SubToSTARSCode	N/A
STARS Submitted Date	Enter the STARS submitted date. Note: This field is editable if an option is selected for STARS Submitted Report.	[S_NM_STU_SpedEvents_C]SubToSTARSDate	N/A
Defining Assessment Fact Records State/Province – New Mexico > Assessment Fact > Assessment Fact Record
Test Description	Choose a test description from the pop-up menu.	[S_NM_STU_AssessmentFact_C]TestDescription	Assessment Fact
Assessment School Year Date	Enter the assessment school year date.	[S_NM_STU_AssessmentFact_C]AssessmentSchoolYearDate	Assessment Fact
Item Description	Choose an item description from the pop-up menu.	[S_NM_STU_AssessmentFact_C]ItemDescription	Assessment Fact
Test Date	Enter the test date.	[S_NM_STU_AssessmentFact_C]TestDate	Assessment Fact
Standard Achieved Code	Choose the standard achieved code from the pop-up menu. Note: This field must be blank for an EARLY CHILDHOOD - Entry records.	[S_NM_STU_AssessmentFact_C]StandardAchievedCode	Assessment Fact
Scoring Model Code	Choose a scoring model code from the pop-up menu.	[S_NM_STU_AssessmentFact_C]ScoringModelCode	Assessment Fact
STARS Submitted Report	Choose the reporting period during which the record was submitted from the pop-up menu. Note: This field must be blank in order for the record to be included in the Assessment Fact report.	[S_NM_STU_AssessmentFact_C]SubToSTARSCode	Assessment Fact
STARS Submitted Date	Enter the STARS submitted date. Note: This field is editable if an option is selected for STARS Submitted Report.	[S_NM_STU_AssessmentFact_C]SubToSTARSDate	Assessment Fact
Defining Services Fact Information State/Province – New Mexico > Services Fact > Services Fact Record
Service Code	Choose the student’s service code from the pop-up menu.	[S_NM_STU_Service_Fact_C]ServiceCode	Special Education Caseload Manager Data Validation Special Education Services Fact
Placement Type Note: This field is not visible unless the service code is set to RF.	Choose a placement type from the pop-up menu. Valid values: A – Placed through an IEP B – Placed through a court decision C – Placed through a due process hearing officer D – Placed through a parent placement Note: Required if Service Code = RF.	[S_NM_STU_Service_Fact_C]PlacementType	Special Education Caseload Manager Data Validation Special Education Services Fact
Service Size	Choose a service type from the pop-up menu. Valid values: I – Individual G – Group IG – Individual and Group Setting	[S_NM_STU_Service_Fact_C]ForeignKey_Alpha	Special Education Caseload Manager Data Validation Special Education Services Fact
Service Duration	Enter the total number of minutes per week the student is receiving services. Valid values: 0 to 999	[S_NM_STU_Service_Fact_C]ServiceDuration	Special Education Caseload Manager Data Validation Special Education Services Fact
Service Cycle	Choose the cycle that identifies how often the student is receiving services. Valid values: D – Daily W – Weekly M – Monthly S – Semester Y – Yearly	[S_NM_STU_Service_Fact_C]ServiceCycle	Special Education Caseload Manager Data Validation Special Education Services Fact
Integrated Service Status	Choose Yes or No from the pop-up menu to indicate if the student receives services within the regular education environment.	[S_NM_STU_Service_Fact_C]IntegratedServiceStatus	Special Education Caseload Manager Data Validation Special Education Services Fact
Primary Staff Provider	Type the name of the desired staff member and PowerSchool will populate a pop-up list of matching staff members from the teachers table. Select the appropriate staff member and PowerSchool will store the staff member’s SSN to the field. Note: PRIMARY STAFF ID is not required for Service Codes IHP, LIFT, NS, SECDEV, TRS.	[S_NM_STU_Service_Fact_C]StaffSSN	Special Education Caseload Manager Data Validation Special Education Services Fact
Entry Date	The entry date of the student’s services fact record. Note: This data is used by the Services Fact extract for record selection and is pulled when the report is run in audit mode.	[S_NM_STU_Service_Fact_C]EntryDate	Special Education Services Fact (audit mode only) Special Education Services Fact
Exit Date	The exit date of the student’s services fact record. Note: This data is used by the Services Fact extract for record selection and is pulled when the report is run in audit mode.	[S_NM_STU_Service_Fact_C]ExitDate	Special Education Services Fact (audit mode only) Special Education Services Fact
Defining Cohort Group Fact Records State/Province – New Mexico > Cohort Group Fact
Group Code	Select the group in which the student is participating.	[S_NM_STU_GroupFact_C]GroupCode	Student Cohort Group Fact
Group Entry date	Enter the date the student began participation in the group.	[S_NM_STU_GroupFact_C]GroupEntryDate	Student Cohort Group Fact
Group Exit Date	Enter the date the student stopped participating in the group.	[S_NM_STU_GroupFact_C]GroupExitDate	Student Cohort Group Fact
Defining Student Awards State/Province – New Mexico > Student Award Fact
Award Code	Select the language the student is receiving their award for. For more information, refer to Language Codes.	[S_NM_STU_AFE_C]AwardCode	Student Award Fact (releasing later in 2016-17)
Award Type	Select the type of award the student received.	[S_NM_STU_AFE_C]AwardType	Student Award Fact (releasing later in 2016-17)
Award Date	Select the date the student received the award for Bilingualism/Biliteracy.	[S_NM_STU_AFE_C]AwardDate	Student Award Fact (releasing later in 2016-17)
Deprecated Fields State/Province – New Mexico > Deprecated Fields > Deprecated Fields
Receiving speech as a related service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvSpeech_YN	Special Education Caseload Manager Data Validation
Receiving speech only services	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvSpeechOnly_YN	N/A
Receiving physical therapy as a related service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvPhysicalTherapy_YN	Special Education Caseload Manager Data Validation
Receiving occupational therapy as a related service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvOccupationalTherapy_YN	Special Education Caseload Manager Data Validation
Receiving social work service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvSocialWorkSvc_YN	Special Education Caseload Manager Data Validation
Receiving psychological service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvPsychologicalSvc_YN	Special Education Caseload Manager Data Validation
Receiving orientation as a related service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvOrientation_YN	Special Education Caseload Manager Data Validation
Receiving interpreter for the deaf service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvInterpreterForDeafSvc_YN	Special Education Caseload Manager Data Validation
Receiving audiologist service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvAudiologistSvc_YN	Special Education Caseload Manager Data Validation
Receiving recreational therapy as a related service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvRecreationalTherapy_YN	N/A
Receiving residential facility service	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]RecvResService_YN	N/A
Receiving services at both New Mexico School for the Deaf and another district	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]ServicesNMSD_YN	N/A
Receiving services at both New Mexico School for the Blind and Visually Impaired and another district	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]ServicesNMSBVI_YN	N/A
6 - Placement Type	Choose a placement type from the pop-up menu.	[S_NM_STU_X]PlacementType6	N/A
Service Size	Choose a service type from the pop-up menu.	[S_NM_STU_X]ServiceSize	N/A
Service Frequency	Enter the total number of minutes per week the student is receiving the service.	[S_NM_STU_X]ServiceFreq	N/A
Service Cycle	Choose the cycle that identifies how often the student is receiving services.	[S_NM_STU_X]ServiceCycle	N/A
Integrated Services Status	Choose Yes or No from the pop-up menu to indicate if the student receives services within the regular education environment.	[S_NM_STU_X]IntegratedSS_YN	N/A
21 - Service Provider Name	Choose a service provider name from the pop-up menu.	[S_NM_STU_X]ServiceProvider21	N/A
Truant	Choose yes or no from the pop-up menu.	[S_NM_STU_X]Truant_YN	N/A
Habitual Truant	Choose yes or no from the pop-up menu.	[S_NM_STU_X]HabitualTruant_YN	N/A
Student received special education services at any time since End of Year of last school year	Choose yes or no from the pop-up menu.	[S_NM_STU_X]SpEdSvc_YN	N/A
STARS - Student received special education services at any time since End of Year of last school year	Choose yes or no from the pop-up menu.	[S_NM_STU_X]RecvSpedSvc_YN	N/A
Setting of special education service	Choose the appropriate option from the pop-up menu.	[S_NM_STU_X]SpEdSetting	N/A
Braille	Choose yes or no from the pop-up menu.	[S_NM_STU_X]Braille_YN	N/A
Student in Grade 9 and above member of Career Technical Student Organizations 1	Choose the appropriate option from the pop-up menu.	[S_NM_STU_X]CareerTechStudentOrg1	N/A
Student in Grade 9 and above member of Career Technical Student Organizations 2	Choose the appropriate option from the pop-up menu.	[S_NM_STU_X]CareerTechStudentOrg2	N/A
Student in Grade 9 and above member of Career Technical Student Organizations 3	Choose the appropriate option from the pop-up menu.	[S_NM_STU_X]CareerTechStudentOrg3	N/A
Student completed 3 or more Career-Technical (Vocational) courses from Grade 7 through Grade 12	Choose yes or no from the pop-up menu.	[S_NM_STU_X]CompletedCareerTechCrs_YN	N/A
If you answered YES to the concentrator question above, which Career Cluster is the student in? Select one of the following Clusters.1, 2, 5, 6	Choose the appropriate option from the pop-up menu.	[S_NM_STU_X]CareerCluster	N/A
Student successfully passed all career-technical courses in which (s)he was enrolled with a grade of C or better	Choose yes or no from the pop-up menu.	[S_NM_STU_X]PassAllCareerTechCourses_YN	N/A
Title IA (Disadvantaged) Participation	Choose the Title IA participation status from the pop-up menu.	[S_NM_STU_X]TitleIaParticipation
Title 1D Participation	Choose the Title 1D participation status from the pop-up menu.	[S_NM_STU_X]TitleID_YN	Programs Fact
Title I Reading ELA	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIReadingELA_TF
Title I Math	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIMath_TF
Title I Science	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIScience_TF
Title I History	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIHistory_TF
Title I Geography	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIGeography_TF
Title I General Tutoring	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIGeneralTutoring_TF
Title I Early Childhood Education	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]EarlyChildhoodEd_TF
Title I Vocational Career	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIVocationalCareer_TF
Title I Instructional Other	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIOther_TF
Title I Instructional Other Desc	Enter a description of the Title I other instructional service received.	[S_NM_STU_X]TitleIInstructOtherDesc
Title I Counseling Social Work	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleICounselSocialWork_TF
Title I Health Dental	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIHealthDental_TF
Title I Job Preparation	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIJobPrep_TF
Title I GED	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleIGED_TF
Title I Environment Code	Choose type of environment the student is residing or enrolled from the pop-up menu. Valid values: AC – Adult Correction Facility AR – At-Risk Program JC – Juvenile Correction Facility JD – Juvenile Detention Facility NP – Neglected Program O – Other Blank (default)	[S_NM_STU_X]TitleIEnvCode
Title I Support Other	Choose Yes or No from the pop-up menu.	[S_NM_STU_X]TitleISupportOther_TF
Title I Support Other Desc	Select the Title I other support service received. Valid values: OBTAIN_EMPLOY – Student has obtained employment ACCEPT_POSTSECED – Student has been accepted in a Post Secondary Program ERNOLL_POSTSECED – Student is enrolled in a Post Secondary Program EARN_GED – Student earned their GED	[S_NM_STU_X]TitleISupportOtherDesc
Title IC (Migrant) Participation	Select Yes or No if the student is a Title IC (Migrant) participant.	[S_NM_STU_X]TitleICParticipation_YN	For Local Use Only
Title III (Federal Bilingual Language Acquisition) Participation	Select Yes or No if the student is a Title III (Federal Bilingual Language Acquisition) participant.	[S_NM_STU_X]TitleIIIParticipation_YN	For Local Use Only
Title VII (Indian Education) Participation	Select Yes or No if the student is a Title VII (Indian Education) participant.	[S_NM_STU_X]TitleVIIParticipation_YN	For Local Use Only
Title VIII (Impact Aid) Participation	Select Yes or No if the student is a Title VIII (Impact Aid) participant.	[S_NM_STU_X]TitleVIIIParticipation_YN	For Local Use Only
Programs Code	Choose the program code from the pop-up menu.	[S_NM_STU_ProgramQualif_C]ForeignKey_Alpha	Programs Qualification
Start Date	Enter the date that the student qualified for the program.	[S_NM_STU_ProgramQualif_C]ProgramQualifStartDate	Programs Qualification
End Date	Enter the last date that the student was qualified for the program.	[S_NM_STU_ProgramQualif_C]ProgramQualifEndDate	Programs Qualification
Qualification Type	Choose the qualification type from the pop-up menu.	[S_NM_STU_ProgramQualif_C]QualificationType	Programs Qualification
Qualification Info Code ID	Choose the qualification info code ID from the pop-up menu.	[S_NM_STU_ProgramQualif_C]QualificationInfoCode	Programs Qualification
Student Digital Equity Start Page> [Select Student]> State / Province NM> Digital Equity Data
Primary Device Type	Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. Valid Values: Blank (default) (01) Chromebook (02) Desktop Computer (03) Laptop Computer (04) Tablet – Apple (05) Tablet – Windows (06) Tablet – Android (07) Tablet – None of Above (08) Smartphone (09) None of the Above (10) No Device	S_STU_X.DeviceType	N/A
Primary Device Access	Is the primary learning device (identified in field 6) shared with anyone else in the household? Valid Values: Blank (Default) (01) Personal Dedicated - The device is personal and not shared (02) Personal Shared - The device personal but shared (03) School Dedicated - The device is issued and not shared (04) School Shared - The device is issued and shared	S_STU_X.DeviceAccess	N/A
Internet Access in Residence	Is there Internet Access in Residence? Valid Values: Blank (Default) (Y) Yes (N) No	S_STU_X.InternetInResidence	N/A
Internet Access Type	Select the internet access type. Valid Values: Blank (Default) (01) Fiber (02) Cable (03) DSL (04) Microwave (05) Satellite (06) Dial-up (07) Person Hotspot (08) School Provided Hotspot (09) Unknown (10) None	S_STU_X.InternetAccess	N/A
Internet Performance	Select the quality of internet performance. Valid Values: Blank (Default) (01) Yes, reliable with no issues (02) Yes, but not consistent (03) No, service is unreliable	S_STU_X.InternetPerformance	N/A
Defining Student Course Enrollments State/Province – New Mexico > Student Course Enrollments
Special Program Code	Enter the special program code for any of the student's course enrollments. Valid Values: D-Dual Credit C-Concurrent Enrollment	[S_NM_CC_X]SpecialProgramCode	Student Course Enrollment
Verifying Attendance Data Attendance
Attendance	Make sure attendance data is entered for the student.	[Attendance]Att_Date [Attendance]Attendance_CodeID	N/A
Title III Participation	Select Yes or No if this student is a Title III participant.	[S_NM_STU_X]TitleIIIParticipation_YN	N/A
Editing Historical Grades Historical Grades > Edit Stored Grade
School	Verify that the stored grade record is associated with the correct school.	[StoredGrades]SchoolID	Student Grades
Term	Verify that the stored grade record is associated with the correct term.	[StoredGrades]TermID	Student Grades
Store Code	Enter the appropriate store code for the stored grade record.	[StoredGrades]StoreCode	Student Grades
SectionID	Verify that the correct section is associated with the stored grade record.	[StoredGrades]SectionID	Student Grades
Course Number	Enter the appropriate course number for the stored grade record.	[StoredGrades]Course_Number	Student Grades
Grade	Enter the grade awarded for the section.	[StoredGrades]Grade	Student Grades
Percent	Enter the numeric grade awarded for the section.	[StoredGrades]Percent	Student Grades
Citizenship	Enter the citizenship grade awarded for the section, if applicable.	[StoredGrades]Citizenship	Student Grades
Creating Log Entries Log Entries
Log Type	Choose the log entry type from the pop-up menu. Note: This field is required for all log entries.	[Log]LogTypeID	N/A
Infraction Date	Enter the date on which the incident occurred.	[Log]Discipline_IncidentDate	Student Infraction Student Infraction Response
Infraction Type	Enter the Infraction Type.	[Log]Discipline_IncidentType	Student Infraction
Weapon Related Flag	Choose Yes or No from the pop-up menu.	[Log]Discipline_WeaponRelatedFlag	Student Infraction
First Victim Type	Choose the victim type from the pop-up menu.	[Log]Discipline_VictimType	Student Infraction
Criminal Charges Flag	Choose Yes or No from the pop-up menu.	[Log]Discipline_PoliceInvolvedFlag	Student Infraction
Infraction Cost	Enter the cost of the damages incurred by the incident.	[Log]Discipline_MoneyLossValue	Student Infraction
Drug Related Indicator	Choose Yes or No from the pop-up menu.	[Log]Discipline_DrugRelatedFlag	Student Infraction
Alcohol Related Indicator	Choose Yes or No from the pop-up menu.	[Log]Discipline_AlcoholRelatedFlag	Student Infraction
Gang Related Flag	Choose Yes or No from the pop-up menu.	[Log]Discipline_GangRelatedFlag	Student Infraction
Hate Crime Indicator	Choose Yes or No from the pop-up menu.	[Log]Discipline_HateCrimeRelatedFlag	Student Infraction
Serious Bodily Injury	Choose Yes or No from the pop-up menu.	[Log]Discipline_LikelyInjuryFlag	Student Infraction
Response Date	Enter the date that the infraction response occurred.	[Log]Discipline_ActionDate	Student Infraction Response
Response Code	Choose the infraction response code from the pop-up menu.	[Log]Discipline_ActionTaken	Student Infraction Response
Response Duration	Enter the duration of the infraction response.	[Log]Discipline_DurationActual	Student Infraction Response
Event Identifier	The unique event identifier will be auto generated on page submit. Note: This value can be overwritten by the end user if multiple log entries need to be tied together because they represent one incident.	[S_NM_LOG_X]EventID	Student Infraction Student Infraction Response
Response Comment	Indicates the student's response to the infraction.	[S_NM_LOG_X]RespComment	Student Infraction Response
Defining Lunch Status Lunch
Lunch Status	Choose the lunch status from the pop-up menu. Value Translation: Temporary (T) will report as F Free (F) will report as F Free-DC (FDC) will report as F Reduced (R) will report as R Exempt (E) will report as N Full Pay (P) will report as N Blank will report as N	[Students]LunchStatus	Student
Economic Disadvantaged Code	Select the applicable type of Direct Cert the student is receiving	[S_NM_STU_X]EconomicDisAdvCode	Student Student Snapshot
Viewing Discipline Incidents Incidents
Incident List	Discipline Incidents that involve the selected student can be viewed on this page. Note: It is recommended to create discipline incidents at the school or district level. See Discipline Incidents Setup for more information.	N/A	Student Infraction
Defining Enrollment Information All Enrollments
Course	Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)	[Courses]Course_Name [CC]Course_Number [Sections]SectionNumber	Course Course Instructor Student Course Enrollment
Enroll Date	Enter the date the student started attending the class.	[CC]DateEnrolled	Course Course Instructor Student Course Enrollment
Exit Date	Enter the date the student no longer attended the class. This must be the first day of non-enrollment.	[CC]DateLeft	Course Course Instructor Student Course Enrollment
Editing Current/Previous Enrollments Transfer Information Note: Enrollments are created during the End-of-Year process and at the following locations: Start Page > Special Functions > Enroll New Student Start Page > Student Selection > Functions > Re-Enroll in School
Entry Date	Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment.	[Students]EntryDate [ReEnrollments]EntryDate	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student & Special Education Snapshot Student Student Daily Attendance Student Infraction Student Infraction Response Student Summary Attendance
Entry Code	Choose the entry code for the school enrollment from the pop-up menu. See the STARS Volume 2 document for more information. Note: You must choose an entry code for all school enrollments.	[Students]EntryCode [ReEnrollments]EntryCode	School Enrollment
Exit Date	Enter the exit date for the school enrollment. Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.	[Students]ExitDate [ReEnrollments]ExitDate	Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student & Special Education Snapshot Student Student Daily Attendance Student Infraction Student Infraction Response Student Summary Attendance
Exit Code	Choose the exit code for the school enrollment from the pop-up menu. See the STARS Volume 2 document for more information. Note: You must choose an exit code for school enrollments where the exit date is in the past.	[Students]ExitCode [ReEnrollments]ExitCode	Required Setup
Full-Time Equivalency	Choose the full-time equivalency for the school enrollment from the pop-up menu.	[Students]FTEID [ReEnrollments]FTEID	Required Setup
Grade Level	Choose the grade level for the school enrollment from the pop-up menu. Note: The Programs Fact extract uses this field when auto-generating 3Y or 4Y Programs Fact records.	[Students]Grade_Level [ReEnrollments]Grade_Level	Programs Fact Student Special Education Caseload Manager Data Validation
Residence Status Code	Choose the residence status code from the pop-up menu. Note: This field is required for charter school only.	[S_NM_STU_X]ResidentStatusCode	School Enrollment
Enroll Change Code	Choose the enroll change code from the pop-up menu.	[S_NM_STU_X]EnrollChangeCode	School Enrollment
OS Indicator	Check the box if this is an OS (Out of School Youth) student. Note: An OS student is defined as a student that is served by Title I Part D, Title I Part A, Neglected, Title I Part C, Migrant Education, or McKinney Vento Homeless but is not in school or an off-site program will be reported in STARS. They will have the code OS in field 10 - “CURRENT GRADE LEVEL”.	[S_NM_STU_X]OSGrade_TF [S_NM_REN_X]OSGrade_TF	Student
Dental Examination Verification Waiver	Enter the Dental Examination Verification Waiver. Blank (default) EXAM - Exam Received WAIVER - Signed Waiver	[S_NM_STU_X]DentalExamWaiver	Assessment Fact Programs Fact
Home Schooled & Taking Class(es) in the District	Select the checkbox to indicate that the student is home schooled and also attends one or more classes in the district.	[S_NM_STU_X]HomeSchooledClasses [S_NM_REN_X]HomeSchooledClasses	Student Student Snapshot
K5P Student Indicator	Enter the K5P Student Indicator. Valid values: Blank Yes No	[S_NM_STU_X]K5P [S_NM_REN_X]K5P	Student Student Snapshot
Digital Equity > Edit Current Enrollment
Primary Device Type	Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. Valid Values: Blank (default) (01) Chromebook (02) Desktop Computer (03) Laptop Computer (04) Tablet – Apple (05) Tablet – Windows (06) Tablet – Android (07) Tablet – None of Above (08) Smartphone (09) None of the Above (10) No Device	S_STU_X.DeviceType	N/A
Primary Device Access	Is the primary learning device (identified in field 6) shared with anyone else in the household? Valid Values: Blank (Default) (01) Personal Dedicated - The device is personal and not shared (02) Personal Shared - The device personal but shared (03) School Dedicated - The device is issued and not shared (04) School Shared - The device is issued and shared	S_STU_X.DeviceAccess	N/A
Internet Access in Residence	Is there Internet Access in Residence? Valid Values: Blank (Default) (Y) Yes (N) No	S_STU_X.InternetInResidence	N/A
Internet Access Type	Select the internet access type. Valid Values: Blank (Default) (01) Fiber (02) Cable (03) DSL (04) Microwave (05) Satellite (06) Dial-up (07) Person Hotspot (08) School Provided Hotspot (09) Unknown (10) None	S_STU_X.InternetAccess	N/A
Internet Performance	Select the quality of internet performance. Valid Values: Blank (Default) (01) Yes, reliable with no issues (02) Yes, but not consistent (03) No, service is unreliable	S_STU_X.InternetPerformance	N/A
Digital Equity> Edit Previous Enrollment
Primary Device Type	Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. Valid Values: Blank (default) (01) Chromebook (02) Desktop Computer (03) Laptop Computer (04) Tablet – Apple (05) Tablet – Windows (06) Tablet – Android (07) Tablet – None of Above (08) Smartphone (09) None of the Above (10) No Device	S_REN_X.DeviceType	N/A
Primary Device Access	Is the primary learning device (identified in field 6) shared with anyone else in the household? Valid Values: Blank (Default) (01) Personal Dedicated - The device is personal and not shared (02) Personal Shared - The device personal but shared (03) School Dedicated - The device is issued and not shared (04) School Shared - The device is issued and shared	S_REN_X.DeviceAccess	N/A
Internet Access in Residence	Is there Internet Access in Residence? Valid Values: Blank (Default) (Y) Yes (N) No	S_REN_X.InternetInResidence	N/A
Internet Access Type	Select the internet access type. Valid Values: Blank (Default) (01) Fiber (02) Cable (03) DSL (04) Microwave (05) Satellite (06) Dial-up (07) Person Hotspot (08) School Provided Hotspot (09) Unknown (10) None	S_REN_X.InternetAccess	N/A
Internet Performance	Select the quality of internet performance. Valid Values: Blank (Default) (01) Yes, reliable with no issues (02) Yes, but not consistent (03) No, service is unreliable	S_REN_X.InternetPerformance	N/A

Introduction

Entering General Demographics

Entering New Mexico State Information

Defining Miscellaneous Information

Defining Bilingual Education Information

Defining Special Education Information

Defining Career and Technical Education & Adult Services Programs

Adding CTE Industry Credentials

Defining Graduation Plans

Defining Programs Fact Information

Defining Record Auto Generation Fields

Defining Programs Services Fact Information

Defining Migrant Information

Defining Special Education Events

Defining Assessment Fact Records

Defining Services Fact Information

Defining Cohort Group Fact Records

Defining Student Awards

Deprecated Fields

Student Digital Equity

Defining Student Course Enrollments

Verifying Attendance Data

Editing Historical Grades

Creating Log Entries

Defining Lunch Status

Viewing Discipline Incidents

Defining Enrollment Information

Editing Current/Previous Enrollments