Staff Setup
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
On the Start Page, click Staff.
Select a staff member or New Staff Entry.
For existing staff members, select Information.
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Editing Staff InformationEdit Information | |||
Name (Last, First MI) | Enter the staff member's name. Note: Use the format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | Course Instructor Staff |
Preferred Name | Enter the staff member's preferred name (if any). | [Users]PreferredName | |
Email Address | Enter the preferred email address for the staff member. | [Users]Email_Addr | Staff |
Title | Enter the staff member's title. | [Users]Title | Staff |
Gender | Choose the staff member’s gender from the pop-up menu. | [UsersCoreFiels]Gender | Staff |
Ethnicity | Choose Yes or No for the Hispanic or Latino ethnicity. Note: Decline to State is not a valid option for New Mexico. | [Users]FedEthnicity = 1 | Staff |
Race | Select one or more of the checkboxes to indicate the staff member’s race. Note: Decline to State is not a valid option for New Mexico. Note: The values displayed on the page are the District ethnicity/race codes, however each should be mapped to a Federal ethnicity/race category. See the District Setup section for more information. | [TeacherRace]RaceCd = C, B, H, A, I, P | Staff |
Reporting Ethnicity | Choose the staff member’s primary race/ethnicity from the pop-up menu. | [Users]Ethnicity = C, B, H, A, I | Staff |
Home Language Code | Choose the home language code. See the Appendix for valid values. | S_NM_USR_X. HomeLangCode | |
ID | Enter the staff member’s ID. | [Users]TeacherNumber | Required Setup |
Homeroom | If the staff member is a teacher, enter her/his homeroom number. | [Users]Homeroom | Staff |
Home School | The staff member's home school. | [Users]HomeSchoolID | Staff |
Lunch ID | Enter the staff member's lunch ID. | [Users]Lunch_ID | Staff |
Home Phone # | Enter the staff member's home phone number. | [Users]Home_Phone | Staff |
School Phone # | Enter the staff member's school phone number. | [Users]School_Phone | Staff |
Street City, State, Zip | Enter the staff member's address. | [Users]Street [Users]City [Users]State [Users]Zip | Staff |
SSN | Enter the staff member's social security number. | [Users]SSN | Staff |
DOB | Enter the staff member’s date of birth. | [UsersCoreFields]DOB | Staff |
Staff Type | Select the staff member's role in the district. | [SchoolStaff]StaffStatus | Staff Staff Assignment |
Staff Development Fact | Enter the Staff Activity Hours for the selected staff.
| [S_NM_USR_X]40DActHrs [S_NM_USR_X]80DActHrs [S_NM_USR_X]120DActHrs [S_NM_USR_X]EOYDActHrs | Staff Development Fact Report |
Active | Indicates that the staff member is active. Selected by default. Note: This checkbox must be selected for the staff member to be included in the Staff and Staff Assignment extract. | [SchoolStaff]Status | Staff Staff Assignment |
Exclude from State Reporting | Select if the staff member should not be included in state reporting. Note: This field can also be updated via the Staff Education, Salary, Misc. Information link. | [S_NM_USR_X]Exclude_From_StateReports_TF | Staff Staff Assignment |
Staff Unique ID | Enter the PED assigned, unique ID value to be used for NOVA reporting. Previously, the PED assigned, unique ID values were entered in the State PrID field. The State PrID field is removed. The values from the State PrID field have been transferred to this (Staff Unique ID) field through a reposchema update. Note: Enter a numeric value that does not exceed 12 digits. | [Users.S_USR_X]State_StaffNumber | Staff Staff Assignment |
License Number | The license number of the staff. The maximum length of this field is eight characters, and only numeric values are allowed. | [S_NM_USR_X]LicenseNumber | Staff Staff Assignment |
Exit Code | If the staff member has left, choose an exit code from the pop-up menu. | [S_NM_USR_X]Exit_Code | Staff |
Exit Date | If the staff member has left, enter the date he/she left. Note: The exit date must occur after the previous 120D date and before the current 120D, in order for the record to be included in the EOY submission for the Staff extract. | [S_NM_USR_X]Exit_Date | Staff |
National Certified | Indicates whether the staff is national certified. Valid values:
| [S_NM_USR_X]NationalCertified | Staff Staff Snapshot |
Summer School Location Code | Select the building code that this staff member should be reported under for the summer submission. This can be set on the staff record tied to the summer school or the staff record marked as the primary record. Note: This is not needed if the staff member is not teaching summer school. | [S_NM_SSF_X]LocationCode_SumSch | Course Course Instructor Student Course Enrollment Student Grades Staff Staff Snapshot Staff Assignment |
Staff Absent Time Used | Enter the staff member's number of absences Note: Entered values can be out to the hundredths place and may not be greater than 365. | [S_NM_USR_X]TimeUsed | Staff Attendance |
Digital EquityDigital Resources of the staff | |||
Primary Device Type | Select the device the staff uses most often to complete teaching activities away from school? (This can be a school-provided device or another device, whichever the staff is most often using to complete their work. | S_USR_X.DeviceType | N/A |
Primary Device Access | Is the device (identified in field 6) shared with anyone else in the household? | S_USR_X.DeviceAccess | N/A |
Internet Access in Residence | Is there Internet Access in Residence? Yes/No | S_USR_X.InternetInResidence | N/A |
Internet Access Type | Select the internet access type | S_USR_X.InternetAccess | N/A |
Internet Performance | Select the quality of internet performance | S_USR_X.InternetPerformance | N/A |