Defining Special Education Information
Navigation: Start Page, [Select Student], Compliance, Special Ed
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Social Security Number of caseload teacher | Type the name of the caseload teacher. | [S_NM_STU_X]CaseloadTeacherSSN | Special Education Caseload Manager Data Validation Special Education Special Education Snapshot |
Primary Disability | Choose the student’s primary disability from the pop-up menu. | [S_NM_STU_X]Disability | Special Education Caseload Manager Data Validation Special Education Special Education Snapshot |
Special Education Start Date | Enter the date the student began receiving special education services in the current school year. Note: If the student is twice exceptional (i.e., Special Ed = Y and Gifted Participation = Y), enter the date when the student began receiving IDEA special education and related services. Note: Once entered, this date should not change. | [S_NM_STU_X]SpEdEntryDate | Special Education Student Special Education Snapshot |
Was the student enrolled in special education at the end of the last school year? | Select the checkbox to indicate if a student meets the following conditions: The student was enrolled in special education at the end of the last school year. Note: Selecting this checkbox will not impact the Special Education Start Date field. | [S_NM_STU_X]EnrAtStart_TF | Special Education Student Special Education Snapshot |
Date exited special education program after End of Year last year | Enter the date the student exited special education in the current year. Note: If the was in special education but exited this year and this date value is blanked out, a delete will be sent for any previously published Special Education program records. For these records to persist (and reflect the student exited Special Education), this value must remain for the reporting year, | [S_NM_STU_X]SpEdExitDate | Special Education Student Special Education Snapshot |
Special Education Referral Code | Choose the special education referral code from the pop-up menu. | [S_NM_STU_X]SpEdReferralCode | Student Student Snapshot |
Exited special education status | Choose the student’s special education exit status from the pop-up menu. | [S_NM_STU_X]ExitedSpEdStatus | Student Student Snapshot |
Student has current IEP recommending service | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]SpEd_YN | Student Student Snapshot |
Special Education Indicator | Choose a special education type from the pop-up menu. Note: If a student is currently in special education, this must reflect Y. If the student was in special education but now is not, this must reflect N | [S_NM_STU_X]SpEd38_YN | Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation |
Alternate Assessment | Choose Yes or No from the pop-up menu to indicate that the student has taken an alternate assessment. | [S_NM_STU_X]AlternateAssessment | Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation |
Percentage of special education received | Select the value representing the percentage of the day that the student receives special education. Valid values: 1 - Less than 10% of the day. 2 - 11% to 49% of the day 3 - 50 % of the day or more, but not a full day 4 - Up to a full day | [S_NM_STU_X]SpEdPercentage | Student Student Snapshot Special Education Caseload Manager Data Validation |
Braille Instruction | Provide a Yes or No indication of whether the student requires braille instruction | [S_NM_STU_X]Braille_YN | Special Education Snapshot |
Primary Setting Code | Choose the student’s primary setting for special education. | [S_NM_STU_X]PrimarySettingCode | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Most recent special education service evaluation date | Enter the student’s most recent evaluation date for special education. This is the triennial evaluation date. | [S_NM_STU_X]SpEdEvalDate | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Most recent IEP date | Enter the student’s most recent annual IEP date. | [S_NM_STU_X]LastIEPDate | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Annual Review Delay Reason Code | Enter the Annual Review Delay Reason Code Valid values:
| [S_NM_STU_X]AnnualDelayRsnCd | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Triennial Review Date | Enter the Triennial review date. | [S_NM_STU_X]TriennialReviewDate | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Triennial Review Delay Reason Code | Enter the Triennial Review Delay Reason Code Valid Values:
| [S_NM_STU_X]TriennialDelayRsnCd | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Statement on IEP that addresses transition services need for student 14 years or older | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]TransitionStatementOnIEP_YN | Student Student Snapshot Special Education Caseload Manager Data Validation |
Transition IEP Status Code | Choose the appropriate transition IEP status code from the pop-up menu. This code applies to continuing or transition IEP special education students who did not graduate after four years of high school and who have a current IEP that contains prior written notice that the student is not predicted to graduate with their peers. This field is required for returning 12th grade students who continue beyond four years of high school. If this field is populated, the Graduation Status Code on the Student and Student Snapshot extracts should be blank and the Expected Graduation Timeframe must be completed. | [S_NM_STU_X]TransitionIEPStatus | StudentStudent Snapshot Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Mental Health Services Upon exit | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]MentalHealthSvc_YN | Special Education Caseload Manager Data Validation |
Vocational rehabilitation services upon exit | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]VocRehabSvc_YN | Special Education Caseload Manager Data Validation |
Developmental disabilities services upon exit | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]DevDisabilitiesSvc_YN | Special Education Caseload Manager Data Validation |
Independent living services upon exit | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]IndependentLivingSvc_YN | Special Education Caseload Manager Data Validation |
Postsecondary educational services upon exit | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]PostSecondaryEdSvc_YN | Special Education Caseload Manager Data Validation |
Receiving extended year services | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]RecvExtendedYearSvc_YN | Special Education Student Special Education Snapshot |
Primary Area of Exceptionality | Choose the primary area of exceptionality from the pop-up menu. | [S_NM_STU_X]PrimaryAreaDisability59 | Special Education Student Special Education Snapshot Special Education Events Services Fact Special Education Caseload Manager Data Validation |
Gifted Participation Code | Indicate if student is a gifted participant | [S_NM_STU_X]GiftedPartCode80_YN | Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation |
Disability Primary Cause Code | Select the cause of the primary disability. | [S_NM_STU_X]VisionAndHearingImpaired | Special Education Student Special Education Snapshot |
Extent of vision impairment | Choose the appropriate value from the pop-up menu. | [S_NM_STU_X]VisionImpaired | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Extent of hearing impairment | Choose the appropriate value from the pop-up menu. | [S_NM_STU_X]HearingImpaired | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Secondary Disability | Choose the student’s secondary disability from the pop-up menu. | [S_NM_STU_X]OtherDisabilities1 | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Tertiary Disability | Choose the student’s tertiary disability from the pop-up menu. | [S_NM_STU_X]OtherDisabilities2 | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Quaternary Disability | Choose the student’s quaternary disability from the pop-up menu. | [S_NM_STU_X]OtherDisabilities3 | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Setting where disabled student lives | Choose the appropriate setting from the pop-up menu. | [S_NM_STU_X]DisabledStudentSetting | Special Education Student Special Education Snapshot |
Triennial Review Delay Reason Code | Enter the Triennial Review Delay Reason Code Choose one of the options: 01 - Additional data needs to be gathered 02 - Shortage of or no related service staff available to conduct an evaluation 03 - Internal scheduling conflicts within LEA | [S_NM_STU_X]TriennialDelayRsnCd | Special Education Student Special Education Snapshot |
Annual Review Delay Reason Code | Enter the Annual Review Delay Reason Code. 01 - Parent request IEP date after IEP due 02 - Unable to schedule IEP meeting with parent(s) 03 - Internal scheduling conflicts within LEA | [S_NM_STU_X]AnnualDelayRsnCd | Special Education Student Special Education Snapshot |
Expected Graduation Date | Enter the student’s expected graduation date. | [S_NM_STU_X]ExpectedGradDate | Student Student Snapshot Special Education Caseload Manager Data Validation |
Planned post Grad Activity | Choose the planned post-graduation activity. Valid Values:
| S_NM_STU_X.SPEDPostGradActivity | Student Student Snapshot |
Expected Diploma Type – required for 8-12 Special Ed Students | Choose a diploma type from the pop-up menu. | [S_NM_STU_X]ExpectedDiplomaType | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Off-Site Student - Building Providing Services | Displays a list of schools for which the PED Recognized Off-Site Building flag is enabled while defining school info as part of district setup. The default value is blank. The value stored in the database is taken from schools.school_number. | [S_NM_STU_X]OSS_Service | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Off-Site Student - Responsible School | Displays a list of schools that are NOT excluded from state reporting. The default value is blank. The value stored in the database is taken from schools.school_number. | [S_NM_STU_X]OSS_Responsible | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |