Defining Special Education Information
Navigation: Start Page, [Select Student], Compliance, Special Ed
Note: Users can create multiple IEP data records for a student.
Entering Special Education IEP Data - click New on the top left of the Special Ed tab. S_NM_STU_IEP_C | |||
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
IEP Start Date | The start date of the student’s IEP. | [S_NM_STU_IEP_C]StartDate | NOVA Resource: StudentSpecialEducationProgramAssociationsIEPDates Legacy Reports: NA |
IEP Annual Review Date | The date the IEP must be reviewed by. This will auto-populate with a value that is 365 days from the IEP Start Date. | [S_NM_STU_IEP_C]AnnualReviewDate | NOVA Resource: Not Used Legacy Reports: NA |
Triennial Review Date | Enter the most recent special education service evaluation date. | [S_NM_STU_IEP_C]SpEdEvalDate | |
Expected Late IEP Date | The date the late IEP is expected to occur. | [S_NM_STU_IEP_C]ExpectedLateIEPDate | NOVA Resource: StudentSpecialEducationProgramAssociationsIEPDates Legacy Reports: NA |
Annual Review Delay Reason Code | Enter the Annual Review Delay Reason Code. Annual Review Delay Reason Descriptor Set | [S_NM_STU_IEP_C]AnnualDelayRsnCd | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Level of Integration | Select the value representing the percentage of the day that the student receives special education. Level of integration Code Set Valid values: 1 - Less than 10% of the day. 2 - 11% to 49% of the day 3 - 50 % of the day or more, but not a full day 4 - Up to a full day | [S_NM_STU_IEP_C]SpEdPercentage | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Primary Setting Code | Choose the student’s primary setting for special education. Special Education Setting Descriptor Set | [S_NM_STU_IEP_C]PrimarySettingCode | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Primary Disability | Choose the student’s primary disability from the pop-up menu. Disability Descriptor Set | [S_NM_STU_IEP_C]Disability | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Secondary Disability | Choose the student’s secondary disability from the pop-up menu. Disability Descriptor Set | [S_NM_STU_IEP_C]OtherDisabilities1 | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Tertiary Disability | Choose the student’s tertiary disability from the pop-up menu. Disability Descriptor Set | [S_NM_STU_IEP_C]OtherDisabilities2 | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Quaternary Disability | Choose the student’s quaternary disability from the pop-up menu. Disability Descriptor Set | [S_NM_STU_IEP_C]OtherDisabilities3 | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: NA |
Once the IEP record is saved, it is visible on the Special Ed tab. Users can click the IEP Start Date value to edit or delete the record. If one or more records have been created and a user clicks New, the field values are populated by default, in the new record, from the previous record for the following fields and users can update values as necessary:
Triennial Review Date
LOI (Level of Integration)
Primary Setting Code
Disabilities
If there is no existing/previous record, the fields will be blank when a user clicks New.
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Caseload Teacher | Type the name of the caseload teacher. Note: This field stores the Users.DCID of the staff identified as the student’s caseload manager. | [S_NM_STU_X]CaseloadTeacherSSN | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Special Education Caseload Manager Data Validation Special Education Special Education Snapshot |
Special Education Start Date | Enter the date the student began receiving special education services. This date can be in a previous school year. Note: Once entered, this date should not change. | [S_NM_STU_X]SpEdEntryDate | NOVA Resource: StudentSpecialEducationProgramAssociations StudentSpecialEducationAssociationEvents Legacy Reports: Special Education Student Special Education Snapshot |
SPED Indicator | Choose a special education type from the pop-up menu. Note: If a student is currently in special education, this must reflect Y. If the student was in special education but now is not, this must reflect N. It should not be cleared. | [S_NM_STU_X]SpEd38_YN | NOVA Resource: StudentSpecialEducationProgramAssociations StudentSpecialEducationAssociationEvents Legacy Reports: Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation |
Primary Area of Exceptionality | Choose the primary area of exceptionality from the pop-up menu. Note: A value of G will prevent the student from having a StudentSpecialEducationProgramAssociation record generated. Sped and twice exception students must be set to SE. | [S_NM_STU_X]PrimaryAreaDisability59 | NOVA Resource: StudentSpecialEducationProgramAssociations StudentSpecialEducationAssociationEvents Legacy Reports: Special Education Student Special Education Snapshot Special Education Events Services Fact Special Education Caseload Manager Data Validation |
EXIT INFO ONLY: Date exited | Enter the date the student exited special education. Note: If the student was in special education but exited this year and this date value is blanked out, a delete will be sent for any previously published Special Education program records. For these records to persist (and reflect the student exited Special Education), this value must remain for the reporting year. | [S_NM_STU_X]SpEdExitDate | NOVA Resource: StudentSpecialEducationProgramAssociations StudentSpecialEducationAssociationEvents Legacy Reports: Special Education Student Special Education Snapshot |
Triennial Review Delay Reason Code | The triennial review delay reason. Triennial Review Delay Reason Descriptor Set | [S_NM_STU_X]TriennialDelayRsnCd | NOVA Resource: StudentSpecialEducationProgramAssociations |
INITIAL IEPS ONLY: Special Ed Referral Code | Choose the special education referral code from the pop-up menu. Special Education Referral Code Descriptor Set | [S_NM_STU_X]SpEdReferralCode | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Student Student Snapshot |
Alternate Assessment | Choose Yes or No from the pop-up menu to indicate that the student has taken an alternate assessment. | [S_NM_STU_X]AlternateAssessment | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Student Student Snapshot Special Education Student Special Education Snapshot Services Fact Special Education Caseload Manager Data Validation |
Braille | Provide a Yes or No indication of whether the student requires braille instruction | [S_NM_STU_X]Braille_YN | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Special Education Snapshot |
Expected Graduation Date | Enter the student’s expected graduation date. | [S_NM_STU_X]ExpectedGradDate | NOVA Resource: Not Used Legacy Reports: Student Student Snapshot Special Education Caseload Manager Data Validation |
Expected Diploma Type | Choose a diploma type from the pop-up menu. Expected Diploma Type Descriptor Set | [S_NM_STU_X]ExpectedDiplomaType | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Planned post Grad Activity | Choose the planned post-graduation activity. Planned Post Graduate Activity Descriptor Set Valid Values:
| [S_NM_STU_X]SPEDPostGradActivity | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Student Student Snapshot |
Off-Site Students | |||
Off-Site Student - Responsible School | Displays a list of schools that are NOT excluded from state reporting. The default value is blank. The value stored in the database is taken from schools.school_number. Note: This must be populated for students with a 99x location value. | [S_NM_STU_X]OSS_Responsible | NOVA Resource: StudentSpecialEducationProgramAssociations Legacy Reports: Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Local Use Only Fields | |||
Student has current IEP recommending service | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]SpEd_YN | NOVA Resource: Not Used Legacy Reports: Student Student Snapshot |
Statement on IEP that addresses transition services need for student 14 years or older | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]TransitionStatementOnIEP_YN | NOVA Resource: Not Used Legacy Reports: Student Student Snapshot Special Education Caseload Manager Data Validation |
Transition IEP Status Code | Choose the appropriate transition IEP status code from the pop-up menu. This code applies to continuing or transition IEP special education students who did not graduate after four years of high school and who have a current IEP that contains prior written notice that the student is not predicted to graduate with their peers. This field is required for returning 12th grade students who continue beyond four years of high school. If this field is populated, the Graduation Status Code on the Student and Student Snapshot extracts should be blank and the Expected Graduation Timeframe must be completed. | [S_NM_STU_X]TransitionIEPStatus | NOVA Resource: Not Used Legacy Reports: StudentStudent Snapshot Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Receiving extended year services | Choose Yes or No from the pop-up menu. | [S_NM_STU_X]RecvExtendedYearSvc_YN | NOVA Resource: Not Used Legacy Reports: Special Education Student Special Education Snapshot |
