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MB Elementary Bilingual Report Cards (1-6)

Contents

Introduction

This report creates the Bilingual French report card for elementary students in grades 1 through 6 using the modified Partially French template.

At the user's option, a PDF file and/or an XML file is created.

Attendance Setup is required for the school

  • Attendance Category of Tardy needs to be setup.
  • Late Attendance Codes should have attendance category ‘Tardy’ selected
  • Absent Attendance Codes should have a status of Absent.
  • Absent Attendance Codes should have ‘This attendance code earns ADA credit’ selected.
  • Attendance Conversions are required setup for the school
  • Full-Time Equivalency should be entered for each student

Attendance is derived from the nightly process. If attendance changes during the day, the data is not current until after the nightly process runs. To manually refresh the data, go to: Special Functions > Attendance Functions > Refresh Premier Attendance Views Data.

Selection Criteria

  • Students selected will be based on All Students or Currently Selected students, in grades 1 to 6 and not excluded from state reporting
  • Students selected are enrolled at the current school as indicated at the top of the page.
  • Students selected are enrolled in courses during the school year as indicated at the top of the page and within Term attendance dates for the Report Card Term. (Note report cards can be printed for previous years if the term at the top of the page is changed to a previous year and the Term Attendance end dates are also changed to match the previous year’s attendance dates.)
  • If the student was transferred from another school, the previous term standards are extracted but the current teacher in the new school is reported.
  • Courses displayed will be based on the student enrolled in courses for the school year with associated gradebook marks and/or comments.
  • At this time, the Report Card can only be run from a current school.
  • Classes having no marks or comments are excluded.
  • When printing a non-cumulative report card, marks for selected term 1 or term 2 store codes for classes in which a student enrolls after the attendance end date associated with the term are not printed. For example, if a student enrolls in a term 1 class after the specified term 1 attendance end date, marks associated with the term 1 store codes are not printed.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Current Selection Students

Choose whether you wish to run the report for the current selection of students or have the report run for all students in the school (All Students). Note that the selection criteria described above will still be applied regardless of whether a selection of students or all students are chosen.

Sort By

Choose the sorting method for the report cards.

Options are:

  • Student Name
  • Student Name by Homeroom ([Sections]room)
  • Student Name by Grade
Student Name

Choose one of the following to determine whether the student's legal or preferred name should appear on the report:

  • Legal Name
  • Preferred Name

Note: The default selection is Legal Name.

Date Issued

Enter the date to be printed in the Date Issued field of the report card header. Defaults to today.

Generate PDF Report Cards

Select if a PDF version of the report card is to be created. If both PDF and XML versions are created, a zip folder containing both files is created, otherwise only a PDF file is created.

Generate XML Report Cards

Select if an XML version of the report card is to be created. If both PDF and XML versions are created, a zip folder containing both files is created, otherwise only an XML file is created.

Exclude Classes With No Final Marks

Controls whether subjects without a category or subject marks are included in the XML Report Cards. Select the checkbox to exclude subjects that do not have a category or subject marks.

Include Attendance

Controls whether student attendance information is printed in the Report Card header. Select the checkbox to include attendance counts in the report header.

Term 1 Attendance End Date

Enter the attendance cut-off date for attendance counting for Term 1. If including attendance, Enter the attendance cut-off date for attendance counting for Term 1. This field defaults to the date selected in the Elementary Report Card Term 1 Attendance End Date field on the Schools/School Info page at the District Level. This setting cannot be saved.

Term 2 Attendance End Date

Enter the attendance cut-off date for attendance counting for Term 2. If including attendance, Enter the attendance cut-off date for attendance counting for Term 2. This field defaults to the date selected in the Elementary Report Card Term 2 Attendance End Date field on the Schools/School Info page at the District Level. This setting cannot be saved.

Include Principals Name on Signature Line

Controls how the Principal’s name is printed on the Principal Signature line at the end of the report or if it is to be left blank ready for a hand signature. Choose “Print Name” to print the value stored in the [Schools]Principal field. Choose “Use Signature Image” to use the uploaded signature at the location stored in [S_MB_SCH_X]PrincipalSignatureRCPath. The signature must be in JPEG format and 2.8 x 0.5 inches at 300 DPI (840x150 pixels).

Options are:

  • Don’t Include
  • Print Name
  • Use Signature Image

Note: When required, the principal's signature is scaled to fit the report card.

Print Cumulative Report Card

Controls whether a cumulative report will be generated containing all teacher comments suitable for archival purposes. If selected, the report includes, for each subject and learning behavior, the teacher comments for all reporting terms up to and including the latest included reporting term. Default value is unselected.

Print Comment Term

If selected, the report prints a term header in the comment box for each term for which comments are printed. Default value is unselected. Only enabled if Print Cumulative Report Card is selected.

Teacher Name

Controls the format of the Teacher Names on the report card.

Options are:

  • Use Teacher First and Last Name
  • Use Teacher Preferred Name and Last Name
  • Use Teacher First Initial and Last Name

Teacher’s Signature Line

Controls the inclusion of a line on the last page of the report card for the teacher’s signature. The Homeroom teacher is the one that teaches the class with [S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType = ‘HMRM’

Options are:

  • Don’t Include
  • Include teacher Signature Line Only
  • Include Homeroom Teacher’s Name on Line

Include Co-Teachers

Controls whether all teachers associated with a class are printed or just the lead teacher. If set to "Yes' all teachers are printed, otherwise only the lead teacher for the class is printed. This applies to both homeroom teachers and subject teachers.

Store Codes for Term 1

(multi-selectable)

Select the Store Codes to use for the fall reporting period.

You can select more than one Term by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Note: When selecting multiple store codes, ensure that term marks for a subject exist for only one of the store codes in this list, otherwise unpredictable results may occur.

Store Codes for Term 2 (multi-selectable, may be left blank)

Select the Store Codes to use for the winter reporting period. If this parameter is left blank then grades for the winter reporting period will not be included on the report card.

You can select more than one Term by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Note: When selecting multiple store codes, ensure that term marks for a subject exist for only one of the store codes in this list, otherwise unpredictable results may occur.

Store Codes for Final Term (multi-selectable, may be left blank)

Select the Store Codes to use for the summer reporting period. If this parameter is left blank then grades for the summer reporting period will not be included on the report card.

You can select more than one Term by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Note: When selecting multiple store codes, ensure that term marks for a subject exist for only one of the store codes in this list, otherwise unpredictable results may occur.

Report Time Frame

Optionally enter a time frame for this report card run. E.g.: “Semester 1 – Mid-Term” The time frame will appear in the report card header below the “Grades 1 to 6 Report Card” and above the School Name.

Orientation

Controls the orientation of the subject pages of the Report Card. Options are Portrait and Landscape. Note: The first and last page of each student report card will always be portrait.

Print Double Sided Report Card

If selected, the report inserts, if necessary, a blank page at the end of a student's report card to ensure that the report card for the next student starts on an odd page. Default is unselected.

If selected, and the selected orientation is landscape, only the subject detail pages are double sided - the backs of the first page and the last page are printed blank.

Back to Top

Report Output - PDF

The report output will contain one MB Elementary Bilingual Report Cards per student depending on the selection criteria described above.

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.


If the PEP/IEP flag is selected in a grading box, the following standard comment appears in the Comment section for that grading box before any posted comments in English, "The achievement grade is based on achievement of learning goals in the student’s learning plan that are significantly different than grade-level learning expectations."

If only the EAL checkbox is selected in a grading box, the following standard comment appears in the Comment section for that grading box before any posted comments in English, "The achievement grade is based on achievement of some subject area learning goals at grade level, with a focus on language learning."

If both the IEP and EAL checkboxes are selected in a grading box, the following standard comment appears in the Comment section for that grading box before any posted comments in English, "The achievement grade is based on subject-area learning goals that are significantly different than grade-level learning expectations, along with a focus on additional language learning."

The standard identifier values referenced in the table are case insensitive.

When printing cumulative report cards, if a cumulative comment length exceeds 4000 characters, only the first 4000 characters are printed.

Data Element

Description

[Table]FieldName

Page 1 – Header

School Division

Name of district.

[Prefs]Value where [Prefs]Name = ‘DistrictName’

Report NameBulletin scolaire de la 1 à la 6 année (Grades 1 and 6 Report Card)

Time Frame

The Time Frame for the report, e.g. “Semester 1 – Mid Term”.


Timeframe entered at runtime

School Name

Name of School (To be printed both in English and French)

[Schools]Name

School Address

School’s Address

[Schools]Address

[Schools]SchoolCity

[Schools]SchoolState

[Schools]SchoolZip

School Phone

School’s Phone Number

[Schools]SchoolPhone

School Logo

If using School and District Logo then logos must be 0.8 x 0.8 in at 300 DPI (240 x 240 pixels)

If just using School Logo (no District Logo) then logo must be 1.7 x 1.7 inches at 300 DPI (510 x 510 pixels)

Filename including path is stored in [S_MB_SCH_X]SchoolLogoPath

District Logo

If using School and District Logo then logos must be 0.8 x 0.8 in at 300 DPI (240 x 240 pixels)

If just using District Logo (no School Logo) then logo must be 1.7 x 1.7 inches at 300 DPI (510 x 510 pixels)

Filename including path is stored in [Prefs]value where [Prefs]name = ‘MB_DistrictLogoPath’

Provincial Logo

Must be 1.7 x 1.7 inches at 300 DPI (510 x 510 pixels)

Filename including path is stored in [Prefs]value where [Prefs]name = ‘MB_ProvincialLogoPath’

Niveau scolaire

(Grade)

Student’s Grade Level

[Students/ReEnrollments]Grade_Level

Nom del l'élève (Student)

Student’s Full Name. Format: Last, First Middle

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

No provincial de l'élève

(Provincial Student #)

Manitoba Provincial Student Number

[Students]State_StudentNumber if blank then ‘Pending’ is printed.

Enseignant ou enseignante titulaire

(Homeroom Teacher)


Name of student’s homeroom teacher.

If the Include Co-Teachers option is "Yes" all teachers associated with the homeroom class are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Course that student is enrolled in that has [S_MB_CRS_Courses_X]ReportCardCrsType = HMRM

Note: If a student is enrolled in multiple homeroom classes, the teacher selected will be from the latest class that the student is enrolled in. If [CC]DateEnrolled is the same for multiple homeroom classes, then the report will select the one which has the latest [CC]DateLeft. If both are the same, the first created CC will be chosen.

Date d'émission

(Date Issued)

This is the date the Report Card was printed.

Entered at Report Runtime in Print Date field.

Format = MM/DD/YYYY

Absences (jours) – Étape 1

(Days Absence - Term 1)

Days absent from start of school year thru to Term 1 Attendance End Date. Printed to one decimal place.

Output is included when Include Attendance is selected in the report at runtime.

Uses the PS_ADA_ADM_DEFAULTS_ALL Table.

Attendance setup is required.

Absences (jours) – Étape 2

(Days Absence - Term 2)

Number of Days Absent From Term 1 Attendance End Date to Term 2 Attendance End Date.

Term 2 Store code(s) must be entered to indicate this is a Winter Report Card and the Term 1 and 2 Attendance End Dates must be specified to indicate the date range for the Term 2 attendance calculations

Output is included when Include Attendance is selected in the report at runtime and Term 2 Store code(s) have been selected.

Uses the PS_ADA_ADM_DEFAULTS_ALL Table.

Attendance setup is required.

Absences (jours) – Étape 3

(Days Absence - Term 3)

Number of Days Absent From Term 1 Attendance End Date to End of School Year.

Final Term Store code(s) must be entered to indicate this is a Final Report Card and the Term 2 Attendance End Date must be specified to indicate the date range for the Term 2 to end of school year attendance calculations.

Output is included when Include Attendance is selected in the report at runtime and Final Term Store code(s) have been selected.

Uses the PS_ADA_ADM_DEFAULTS_ALL Table.

Attendance setup is required.

Absences (jours) – Total

Number of Days Absent From Start of Year to End of School Year.

Output is included when Include Attendance is selected in the report at runtime.

Uses the PS_ADA_ADM_DEFAULTS_ALL Table.

Attendance setup is required.

Retards – Étape 1

(Time Late - Term 1)

Times late from start of school year thru to Term 1 Attendance End Date. Whole numbers only.

Output is included when Include Attendance is selected in the report at runtime.

Can be late more than once a day.

Uses the Attendance Table.

Attendance setup is required.

Retards – Étape 2

(Time Late - Term 2)

Times late from Term 1 Attendance End Date thru to Term 2 Attendance End Date. Whole numbers only.

Output is included when Include Attendance is selected in the report at runtime and Term 2 Store code(s) have been selected.

Can be late more than once a day.

Uses the Attendance Table.

Attendance setup is required.

Retards – Étape 3

(Time Late - Term 3)

Times late from Term 2 Attendance End Date thru to the end of the school year. Whole numbers only.

Output is included when Include Attendance is selected in the report at runtime and Final Term Store code(s) have been selected.

Can be late more than once a day.

Uses the Attendance Table.

Attendance setup is required.

Retards – Total

Times late from start of school year thru to the end of the school year. Whole numbers only.

Output is included when Include Attendance is selected in the report at runtime

Can be late more than once a day.

Uses the Attendance Table.

Attendance setup is required.

Data output in the Subject Boxes

The Étape 1/Term 1 values are from [StandardGradeSection]ActualGradeEntered with [PSM_ReportingTerm]Name matching what was selected for Term 1 in the Report Settings.

The Étape 2/Term 2 values are from [StandardGradeSection]ActualGradeEntered with [PSM_ReportingTerm]Name matching what was selected for Term 2 in the Report Settings.

The Étape finale/Final values are from [StandardGradeSection]ActualGradeEntered with [PSM_ReportingTerm]Name matching what was selected for Final Term in the Report Settings.

The Term Comments are read from [PSM_ReportCardItem]CommentText with the [PSM_ReportingTerm]Name entered for the latest Term requested.

The EAL and IEP/PEP flags are read from [StandardGradeSection]ActualGradeEntered with the [PSM_ReportingTerm]Name entered for the latest Term requested.

Français

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = FRAN or [S_MB_SEC_X]ReportCardCrsTyp = FRAN

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below.

Enseignant ou enseignante

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0 are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another FRE/FRAN class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

PEP

Marked if this student has been designated PEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I and [PSM_Standard]Identifier = E1-6.FRAN.FLG

Compréhension – Lecture – Étape 1,2,finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.FRAN.R

Compréhension – Écoute et interprétation visuelle – Étape 1,2,finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.FRAN.L

Communication – Écriture – Étape 1,2,finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.FRAN.W

Communication – Expression orale et représentation visuelle – Étape 1,2,finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.FRAN.S

Pensée critique – Étape 1,2,finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.FRAN.C

Commentaires

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Etape' followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.FRAN.CMT

English Language Arts

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = ELA or [S_MB_SEC_X]ReportCardCrsTyp = ELA

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below.

Teacher

Name of teacher who teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with a %Allocation > 0, are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another ELA class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

EAL

Marked if this student has been designated EAL in this subject.


Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI and [PSM_Standard]Identifier = E1-6.ELA.FLG

IEP

Marked if this student has been designated IEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.ELA.FLG

Comprehension – Reading - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.ELA.R

Comprehension – Listening and viewing - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.ELA.L

Communication – Writing - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.ELA.W

Communication – Speaking and representing - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.ELA.S

Critical thinking - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.ELA.C

Comments

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.


When printing comments that include the comments from previous terms, the comment will include the notation 'Term' followed by the term value to differentiate the comments.


Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.ELA.CMT

Mathematics

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = MAT or [S_MB_SEC_X]ReportCardCrsTyp = MAT

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below.

Teacher

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0, are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another MAT class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

EAL

Marked if this student has been designated EAL in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI and [PSM_Standard]Identifier = E1-6.MAT.FLG

IEP

Marked if this student has been designated IEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.MAT.FLG

Knowledge and understanding - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.MAT.K

Mentall math and estimation - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.MAT.M

Problem solving - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.MAT.P

Comments

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Term' followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.MAT.CMT

Science

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = SCI or [S_MB_SEC_X]ReportCardCrsTyp = SCI

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below

Teacher

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0 are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another SCI class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

EAL

Marked if this student has been designated EAL in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI and [PSM_Standard]Identifier = E1-6.SCI.FLG

IEP

Marked if this student has been designated IEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.SCI.FLG

Knowledge and understanding - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SCI.K

Scientific inquiry process - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SCI.I

Design process and problem solving - Term 1, 2, final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SCI.P

Comments

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing subject that include the comments from previous terms, the comment will include the notation 'Term' followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.SCI.CMT

Sciences humaines

(Social Studies)

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = SHU or [S_MB_SEC_X]ReportCardCrsTyp = SHU

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below and is printed both in English and French except the PEP comment which is printed in English

Enseignant ou enseignante

(Teacher)

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0, are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another SHU class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

PEP (IEP)

Marked if this student has been designated PEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.SHU.FLG

Connaissances et compréhension – Étape 1,2,finale

(Knowledge and Understanding) - Term 1,2 and Final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SHU.K

Recherche et communication – Étape 1,2,finale

(Research adn Communication) - Term 1, 2 and Final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SHU.R

Pensée critique et citoyenneté– Étape 1,2,finale

(Critical Thinking and Citizenship) - Term 1, 2 and Final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.SHU.C

Commentaires

(Comments)

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing subject comments that include the comments from previous terms, the comment will include the notation 'Etape' followed by the term value to differentiate the comments. Comments is printed in French

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.SHU.CMT

Éducation physique et Éducation à la santé

(Physical and Health Education)

Student must be enrolled in a class with [S_MB_CRS_Courses_X]ReportCardCrsTyp = PHE or [S_MB_SEC_X]ReportCardCrsTyp = PHE

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below and is printed both in English and French except the PEP comment which is printed in English

Enseignant ou enseignante

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0, are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another PHE class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

PEP(IEP)

Marked if this student has been designated IEP in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.PHE.FLG

Éducation physique – Motricité – Étape 1,2,finale

(Movement) - Term 1, 2, Finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.PHE.M

Éducation physique – Gestion de la condition physique – Étape 1,2,finale

(Fitness management) - Term 1, 2, Finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.PHE.F

Éducation à la sante – Modes de vie sains – Étape 1,2,finale

(Healthy lifestyles)- Term 1, 2, Finale

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.PHE.H

Commentaires

(Comments)

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Etape' and "Term" followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.PHE.CMT

Education artistique (Arts Education)

Up to six art subjects can be displayed when the student is enrolled in Art classes which have

  • the associated MB Report Card Subject Code set to one of the Arts subjects.

[S_MB_CRS_Courses_X]ReportCardCrsTyp or [S_MB_SEC_X]ReportCardCrsTyp = ARVA, ARDA, ARDR, ARMU, ARBA, ARCH, ARGU or AROR

  • the associated MB Report Card Subject Code is not one of the schools Art Subject that is to be reported separately for that student’s grade level, as indicated on the Schools/School Info Page.

[S_MB_SCH_X]ArtByCat_A_[grade_level] or

[S_MB_SCH_X]ArtByCat_B_[grade_level] or

[S_MB_SCH_X]ArtByCat_C_[grade_level] or

[S_MB_SCH_X]ArtByCat_D_[grade_level]

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below and is printed both in English and French except the PEP comment which is printed in English

Enseignant ou enseignante

(Teacher)

The words “voir ci-dessous” are hardcoded in this field.


“voir ci-dessous”

PEP(IEP)

Marked if this student has been designated IEP in any or the art subjects.

Will set an X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.[MB_ReportCardCrsType].FLG

Display up to six art class Teachers and Subjects with the associated grades for each term

Art Subject grade for Étape 1,2,finale

Term 1, 2, Final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].SM

Commentaires

(Comments)

Displays teacher comments associated with the latest term, for all the Arts courses that in the Art Education grading box.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Etape' and "Term" followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].CMT

Arts Subject

Up to four Arts Subjects per grade can be reported using subject grading boxes with additional category detail. The Arts subjects to be reported separately are set up on the Schools/School Info Page:

[S_MB_SCH_X]ArtByCat_A_[grade_level], [S_MB_SCH_X]ArtByCat_B_[grade_level], [S_MB_SCH_X]ArtByCat_C_[grade_level], and [S_MB_SCH_X]ArtByCat_D_[grade_level] each of which can be set up to be ARVA, ARDA, ARDR, ARMU, ARBA, ARCH, ARGU or AROR.

For Arts Subject Grading boxes to be printed in the student’s Report Card, the student must be currently enrolled in a class with:

[S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType =

[S_MB_SCH_X]ArtByCat_A_[grade_level] or

[S_MB_SCH_X]ArtByCat_B_[grade_level] or

[S_MB_SCH_X]ArtByCat_C_[grade_level] or

[S_MB_SCH_X]ArtByCat_D_[grade_level]

Art subjects are ordered by alphabetically by [S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType.

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below.

Teacher

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0 are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another SCI class, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

EAL

Marked if this student has been designated EAL in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI and [PSM_Standard]Identifier = E1-6.SCI.FLG
IEP

Marked if this student has been designated IEP in this subject.

Set to X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].FLG

Category 1

Ensure that the Standards Name is set up according to the MB Provincial Report Card Business Requirements

When Subject is Visual Arts, Category Name should be “Language and Tools” otherwise Category Name will be “Language and performance skills”

[PSM_Standard]Name where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].C1

Category 1 grade for Term 1,2,final


Mark attained by student.Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].C1

Category 2

Ensure that the Standards Name is set up according to the MB Provincial Report Card Business Requirements

Category Name should be “Creative expression”

[PSM_Standard]Name where [PSM_Standard]Identifier = E1-6.[MB_ReportCardCrsType].C2

Category 2

Term 1, Term 2 , Final

Mark attained by student.Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].C2
Category 3

Ensure that the Standards Name is set up according to the MB Provincial Report Card Business Requirements

Category Name should be “Knowledge and understanding of Visual Arts (or Drama or Music) in culture and society”

[PSM_Standard]Name where [PSM_Standard]Identifier = E1-6.[MB_ReportCardCrsType].C3

Category 3

Term 1, Term 2 , Final


Mark attained by student.Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].C3
Category 4

Ensure that the Standards Name is set up according to the MB Provincial Report Card Business Requirements

Category Name should be “Analysis and communication”


[PSM_Standard]Name where [PSM_Standard]Identifier = E1-6.[MB_ReportCardCrsType].C4

Category 4

Term 1, Term 2 , Final


Mark attained by student.Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.[ReportCardCrsType].C4
Comments

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing subject that include the comments from previous terms, the comment will include the notation 'Term' followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.MUS.CMT

Local Option Course – With Category Marks

There can be up to 6 local option courses for a student listed in separate “Local Subject Option Boxes”.

The associated section or course MB Report Card Subject Code must be set to “Local Option Course – With Category Marks”. [S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType = OPT

The Standards Identifier, parent code must be set up as E1-6.OPT.[Course_Number].

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below

[Local Option Course] - Name

Name of course.

[Courses]Name

Teacher

Name of teacher that teaches this subject.

If the Include Co-Teachers option is "Yes" all teachers associated with the subject class with %Allocation > 0, are printed, otherwise just the lead teacher is printed. The SectionTeacher table is used to determine the teachers associated with the class.

Note: Format depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Section that student is enrolled in.

Note: In the case of a student who has transferred to another class of the same course, and during a single reporting term the student was enrolled in both classes, the teacher selected will be from the latest class based on enrolment date [CC]DateEnrolled.

EAL

Marked if this student has been designated EAL in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI and [PSM_Standard]Identifier = E1-6.OPT.[Course_Number]FLG
IEP

Marked if this student has been designated IEP in this subject.

Set to X if [StandardGradeSection]ActualGradeEntered = I or EANDI and [PSM_Standard]Identifier = E1-6.OPT.[Course_Number]FLG

Category [1-5] Title

Title of Category

[PSM_Standard]Name where [PSM_Standard]Identifier = E1-6.OPT.[Course_Number].C1,C2,C3,C4,C5

Note: If the [PSM_Standard]Name has ‘(Course_Number)’ as part of the title, this will be stripped away before being printed.

Category [1-5] – Term 1,2,final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.OPT.[Course_Number].C1,C2,C3,C4,C5

Comments

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation "Term" followed by the term value to differentiate the comments.

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.OPT.[Course_Number].CMT

Local Option Courses – Subject Marks Only (Multi-Subject Grading Box)

Only one Multi-Subject Grading Box (not including the Art Education multi-subject grading box) can be included in a student’s Report Card.

Up to 6 local option courses for a student can be included in a “Multi-Subject Grading Box”.

The associated section or course MB Report Card Subject Code for the course must be set to “Local Option Course – Subject Marks Only”. [S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType = OPTS

The title of the Multi-Subject Grading Box can be set up on the Schools/School Info Page. If this is not set, the title will default to ‘Additional Courses’.

The Standards Identifier, parent code must be set up as E1-6.OPTS.[Course_Number].

Marks, comments and indicators will be pulled from the Standards Identifiers that are described below and is printed both in English and French except the PEP comment which is printed in English

Multi Subject Grading Box Title

The title of the Multi Subject Grading Box entered on the Schools Info page.

If [S_MB_SCH_X]Multi-Subject_Title is not empty, the [S_MB_SCH_X]Multi-Subject_Title is printed,

Otherwise “Additional Courses” is printed.

Teacher

The words “voir ci-dessous” are hardcoded in this field.

“voir ci-dessous”

PEP

Marked if this student has been designated PEP for any of the subjects listed.

Will set to X if the latest [StandardGradeSection]ActualGradeEntered = I or EANDI for any [PSM_Standard]Identifier = E1-6.OPTS.[Course_Number].FLG

EAL

Marked if this student has been designated EAL in this subject.

Will set an X if [StandardGradeSection]ActualGradeEntered = E or EANDI for any [PSM_Standard]Identifier = E1-6.OPTS.[Course_Number].FLG
IEP

Marked if this student has been designated IEP in this subject.

Set to X if [StandardGradeSection]ActualGradeEntered = I or EANDI for any [PSM_Standard]Identifier = E1-6.OPTS.[Course_Number].FLG

Display up to six optional Teachers and Subjects with the associated grades for each term



Teacher - Subject

Subject Mark [1-6] –

Term 1, 2, Final

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.OPTS.[Course_Number].SM

Comments

Displays teacher comments associated with the latest term, for all the local options courses that in the multi-subject grading box.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Etape' and "Term" followed by the term value to differentiate the comments.

Outputs latest [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.OPTS.[Course_Number].CMT

Last Page – Comportements liés à l'apprentissage

Note: Valid values for Comportements liés à l'apprentissage are C, S, P, or R. The code '9' represents "Non-assessed" and outputs in the XML version of the report, but outputs as blank in the PDF version.

PEP(IEP)

Marked if this student has been designated PEP for learning behaviors.

Will set an X if [StandardGradeSection]ActualGradeEntered = E and [PSM_Standard]Identifier = E1-6.LB.FLG

Habiletés en gestion personnelle – Étape 1,2,3

(Personal management skills) - Term 1, 2, 3

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.LB.PM

Participation active à l'apprentissage – Étape 1,2,3

(Active participation in learning) - Term 1, 2, 3

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.LB.AP

Responsabilité sociale – Étape 1,2,3

(Social responsibility) - Term 1, 2, 3

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.LB.SR

Local Option 1 – Name

Name of Local Option 1.

Outputs [S_MB_SCH_X]ERC_LB1_Name

Local Option 1 – Description

Description of Local Option 1.

Outputs [S_MB_SCH_X]ERC_LB1_Description

Local Option 1 – Étape 1,2,3

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.LB.L1

Local Option 2 – Name

Name of Local Option 2.

Outputs [S_MB_SCH_X]ERC_LB2_Name

Local Option 2 – Description

Description of Local Option 2.

Outputs [S_MB_SCH_X]ERC_LB2_Description

Local Option 2 – Étape 1,2,3

Mark attained by student.

Outputs [StandardGradeSection]ActualGradeEntered where [PSM_Standard]Identifier = E1-6.LB.L2

Commentaires

(Comments)

Teacher Comments for latest Term included on the report card.

If Print Cumulative Report Card is selected, then teacher comments for all Terms selected for this report are printed.

When printing comments that include the comments from previous terms, the comment will include the notation 'Etape' and "Term" followed by the term value to differentiate the comments are printed in both French and English

Outputs [StandardGradeSectionComment]CommentText where [PSM_Standard]Identifier = E1-6.LB.CMT

Commentaires de la direction de l'école

Principal Comments for this student and school.

[S_MB_STU_X]PrincipalComments concatenated with [S_MB_SCH_X]PrincipalComments_16

Principals Name on Signature Line

The principals name, or an uploaded signature, can optionally be printed on the signature line of the last page.

Note: The report card will be scaled to fit the principal signature when needed.

If “Include Principals Name on Signature Line” is “Print Name” then [Schools]Principal

If “Include Principals Name on Signature Line” is “Use Signature Image” then filename of uploaded signature, including path, is stored in [S_MB_SCH_X]PrincipalSignatureRCPath

Homeroom Teacher’s Signature Line

An additional signature line, optionally with the Homeroom lead teacher’s name, can optionally be included on the last page of each report card.

Note: Format of the homeroom teacher’s name depends on setting of Teacher Name parameter at runtime.

[Users]Last_Name [Users]First_Name [Users]PreferredName associated with Course that student is enrolled in that has [S_MB_CRS_Courses_X]ReportCardCrsType = HMRM

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Report Output - XML

The report output contains a single <reportCards> root element and a single child <school> element for the current school.

The report output contains one <student> element (and its child elements) per student depending on the selection criteria described above.

Each of the elements and tags in the output file are described below and conform to the content and format described in the ministry Report Card Data Collection - XML Schema document.

Data Element

Description

[Table]FieldName

/reportCards

div

The division code as assigned by the department. It is a 4-digit number.

[Prefs]Value where [Prefs].Name = ‘DistrictNumber’

year

The academic year this export file is for. It is a 4-digit number.

N/A. Calculated.

generated

The date and time the file was generated, using the following format:

yyyy-MM-ddTHH:mm:ss-zh.zm.

yyyy is the year, MM the month (01-12), dd the day of the month, HH the hour of day (24-hour format), mm the minutes, ss the seconds. The -zh.zm is the GMT offset.

Note the letter T must be between the date and the time.

N/A. Calculated.

/reportCards/school

nbr

A 4-digit school number assigned by the department.

[Schools]Alt_School_Number if not 0, otherwise [Schools]School_Number

/reportCards/school/student

metNumber

The MET number assigned to a student, a 9-digit number.

[Students]State_StudentNumber

surname

The student’s legal surname; maximum number of characters is 35. The name can contain any letter, including accented letters, spaces, hyphens, apostrophes and periods.

[Students]Last_Name

[StudentCoreFields]PSCore_Legal_Last_Name

givenName

The student’s legal given names; maximum number of characters is 35. The name can contain any letter, including accented letters, spaces, hyphens, apostrophes and periods.

[Students]First_Name

[Students]Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

/reportCards/school/student/enrolment

xsi:type

Used to validate the data within the enrolment attribute, it must be “gradeX” where X is replaced with the grade of the student.

[Students/ReEnrollments]Grade_Level

reportCardType

The report card type code.

Always set to 3.

lbIEP

Indicates whether the overall behaviour of this student has been based on an IEP.

Will be set to T if Term Grade = E and associated Standards Identifier = E1-6.LB.FLG, otherwise to F.

/reportCards/school/student/enrolment/attendance

period

The reporting period for this element. Valid values can be 1 to 3.

N/A. Calculated.

daysAbsent

The number of days the student was absent from school/ class. Must be a number between 0 and 200, inclusive.

Uses the PS_ADA_ADM_DEFAULTS_ALL Table.

Attendance setup is required.

/reportCards/school/student/enrolment/learningBehaviours/lb

period

The reporting period for the behaviour assessment.

Valid values can be 1 to 3.

N/A. Calculated.

code

The code for the behaviour that has been evaluated.

N/A. Calculated.

value

The assessment the student received for the behaviour.

Outputs code for Term Grade where associated Standards Identifier = E1-6.LB.<behaviour>

/reportCards/school/student/enrolment/course

semester

The semester the course is being reported in.

[Terms]Portion

code

The code for the course.

[Courses]Alt_Course_Number if not 0 otherwise, [Courses]Course_Number

level

The grade / level of the course.

[Courses]Code

IEP

Indicates whether this student’s evaluation has been based on an IEP.

Will be set to T if Term Grade = E or EANDI and associated Standards Identifier = E1-6.ELA.FLG, otherwise to F.

EAL

Indicates whether this student’s evaluation has been based using EAL criteria.

Will be set to T if Term Grade = I or EANDI and associated Standards Identifier = E1-6.<course>.FLG, otherwise to F.

L

Indicates whether this student’s evaluation has been based using L criteria.

If Evaluated using L Criteria set to "F"

/reportCards/school/student/enrolment/course/academicAchievements/aa

cat

The achievement category code. Must be a valid category for the course the achievement is within.

N/A. Calculated.

value

The assessed value the student received.

Outputs the appropriate Term Grade where associated Standards Identifier = E1-6.<course>.<achievement>


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