District Setup
Contents
Introduction
The following data elements are required for district setup. The first two pages of navigation are removed for brevity:
Start Page > District Setup.
- On the Start Page, click the School link. The school list appears.
- Choose District Office from the pop-up menu. The district start page appears.
- Click District. The District Setup page appears.
Note: For more information on code values see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Defining District Attendance PreferencesGlobal Attendance Preferences Attendance | ||||
Attendance | Set attendance preferences for all schools on this server. | [Prefs] | Not Required | |
Entering Calendar Membership TypesCalendar Membership Types > [Edit/New] > Calendar Membership Type | ||||
Code | Enter the calendar membership type code. | [Gen]Value [Gen]Cat=dailymembtypes | Not Required | |
Meaning | Enter the calendar membership type meaning. | [Gen]Name [Gen]Cat=dailymembtypes | Not Required | |
Setting Up District CoursesCourses > Edit Course District Information Courses > View Master Course List > New | ||||
Course Name (Subject Description) | Enter the course name. | [Courses]Course_Name | MB TTP Activities MB Student Course Registrations MB BEF K-8 Classroom MB Student Marks | |
Course Number | Enter the course number. | [Courses]Course_Number | MB Student Course Registrations MB Student Marks MB BEF K-8 Classroom MB BEF K-8 Classroom | |
Alternate Course Number | Enter the alternate course number. Note: If the 'Exclude Course from EIS Reporting' checkbox is not selected, this field cannot be blank; you must enter a value before you can submit the page. | [Courses]Alt_Course_Number | MB Student Course Registrations MB Student Marks MB TTP Activities MB BEF K-8 Classroom | |
CIP Code Note: This field is used to hold the MB Subject Level | Enter the subject level. Must correspond to the valid subject levels for the subject as shown in the Subject Table Handbook for the academic year being reported. Note: If the 'Exclude Course from EIS Reporting' checkbox is not selected, this field cannot be blank; you must enter a value before you can submit the page. | [Courses]Code | MB Student Course Registrations MB Student Marks MB TTP Activities MB BEF K-8 Classroom | |
Delivery Mode | Choose the delivery mode for the course. This value can be overridden for each section. See Delivery Mode for valid values. | [S_MB_CRS_Courses_X]DeliveryMode | 2 | MB Student Course Registrations MB Student Marks |
Exam Mark Included | Check if the course has an exam mark. This value can be overridden for each section. | [S_MB_CRS_Courses_X]ExamMarkIncl | 1 | MB Student Marks Secondary Report Card (* Provincial Test) Bulletin Scolaire (9-12) (* Test provincial) |
Language of Instruction | Select the appropriate value. This value can be overridden for each section. Database Values: Blank = English | [S_MB_CRS_Courses_X]LanguageOfInst | 2 | MB Student Course Registrations MB Student Marks MB TTP Activities MB BEF K-8 Classroom |
MB Program Track | Choose the Program Track for this course. Database Values:
| [S_MB_CRS_Courses_X]ProgramTrack | 2 | MB TTP Activities |
MB School Track | Choose the School Track for this course. See School Track for valid values. | [S_MB_CRS_Courses_X]SchoolTrack | 2 | MB BEF K-8 Classroom |
MB Report Card Subject Code | Choose the Subject Code for this course. This determines which subject on the Elementary Report Card this course will occupy. See Subject Codes for valid values. | [S_MB_CRS_Courses_X]ReportCardCrsType | MB Student Marks Elementary Report Cards | |
Exclude Course from Student Marks Reporting | Check to exclude this course from Student Marks Reporting to the Ministry. | [S_MB_CRS_Courses_X]ExcludeFromStuMarks | MB Student Marks MB Student Course Registrations Secondary Report Cards | |
Exclude Course From EIS Reporting | Select the checkbox to indicate this course is to be excluded from EIS reporting. | [S_MB_CRS_Courses_X]ExcludeFromEIS Database Values: NULL = No 1 = Yes | MB Student Marks MB Student Course Registrations MB BEF K-8 Classroom MB TTP Activities | |
Entering District InfoDistrict Information | ||||
Name of District | Enter the district name. | [Prefs]Value [Prefs]Name=districtname | MB Monthly School Attendance | |
District Number | Enter the district number. | [Prefs]Value [Prefs]Name=districtnumber | MB Monthly School Attendance | |
Path for District Logo for Report Cards | Enter a local path on the server, using URI formatting. For example if the local path is C:\ProgramFiles\PowerSchool\data\picture\general\district_logo.jpg, then the valid URI format is: file:///C:/ProgramFiles/PowerSchool/data/picture/general/district_logo.jpg Refer to Report Card Logos. | [prefs]MB_DistrictLogoPath | 120 | Elementary and Secondary Report Cards |
Path for Provincial Logo for Report Cards | Enter a local path on the server, using URI formatting. For example if the local path is C:\ProgramFiles\PowerSchool\data\picture\general\prov_logo.jpg, then the valid URI format is: file:///C:/ProgramFiles/PowerSchool/data/picture/general/prov_logo.jpg Refer to Report Card Logos. | [prefs]MB_ProvincialLogoPath | 120 | Elementary and Secondary Report Cards |
Defining Districts of ResidenceDistricts of Residence > [New/Edit] District of Residence | ||||
District ID | Enter the district ID. | [Gen]Value [Gen]Cat=districts | Required Setup | |
District Name | Enter the district name. | [Gen]Name [Gen]Cat=districts | Required Setup | |
Superintendent Name | Enter the name of the District Superintendent. | [Prefs]Superintendent | MB Monthly School Attendance | |
Superintendent Phone | Enter the phone number of the District Superintendent. | [Prefs]SuperintendentPhone | MB Monthly School Attendance | |
Superintendent Email | Enter the email address of the District Superintendent. | [Prefs]SuperintendentEmail | MB Monthly School Attendance | |
Defining Entry Codes, Ethnicity Codes, and Exit CodesCode Sets > EntryCode | ||||
Code set | Select the Code set type. | [CODESET]CODETYPE=EntryCode | ||
Code | Enter the entry code. See the Appendix for valid values. | [CODESET]Code | 2 | MB Student Enrolment MB Monthly School Attendance |
Display Value | Enter the code display value. | [CODESET]DisplayValue | ||
Description | Enter the entry code description. See the Appendix for valid values. | [CODESET]Description | N/A | MB Monthly School Attendance |
Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A | |
Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 | |
End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate | 8 | |
Ethnicity Codes > [New/Edit] Ethnicity Code | ||||
Code | Enter the ethnicity code. | [Gen]Value [Gen]Cat=ethnicity | Not Required | |
Description | Enter the ethnicity description. | [Gen]Name [Gen]Cat=ethnicity | Not Required | |
Code Sets > ExitCode | ||||
Code set | Select the Code set type. | [CODESET]CODETYPE=ExitCode | ||
Code | Enter the exit code. See the Appendix for valid values. | [CODESET]Code | 2 | MB Student Enrolment MB Monthly School Attendance |
Display Value | Enter the code display value. | [CODESET]DisplayValue | ||
Description | Enter the exit code meaning. See the Appendix for valid values. | [CODESET]Description | N/A | MB Monthly School Attendance |
Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A | |
Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 | |
End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate8 | 8 | |
Creating Special ProgramsSpecial Programs > Special Program Information | ||||
Program Name | Enter the special program name. | [Gen]Name [Gen]Cat=specprog | Not Required | |
Qualifies as a special education program | Select the checkbox to indicate a special education program. | [Gen]spedindicator [Gen]Cat=specprog | Not Required | |
Defining District SchoolsSchools/School Info > Edit School Note: school information can also be setup at the school level by the local school administrator. | ||||
School Name | Enter the school name. | [Schools]School_Name | MB Monthly School Attendance Elementary and Secondary Report Cards | |
School Abbreviation | Enter the school abbreviation. | [Schools]Abbreviation | Not Required | |
School Address | Enter the school address. | [Schools]SchoolAddress | Elementary and Secondary Report Cards | |
School City | Enter the school city. | [Schools]SchoolCity | Elementary and Secondary Report Cards | |
School State/Province | Enter the school state/province. | [Schools]SchoolState | Elementary and Secondary Report Cards | |
School Postal/Zip Code | Enter the school postal/zip code. | [Schools]SchoolZIP | Elementary and Secondary Report Cards | |
School Phone Number | Enter the school phone number. | [Schools]SchoolPhone | Elementary and Secondary Report Cards | |
School Number | Enter the school number. | [Schools]School_Number | MB Student Enrolment MB TTP Activities MB BEF K-8 Classroom MB Teacher Contract MB Monthly School Attendance | |
Alternate School Number | Enter the alternate school number. | [Schools]Alternate_School_Number | MB Student Enrolment MB TTP Activities MB BEF K-8 Classroom MB Teacher Contract MB Monthly School Attendance | |
Exclude From State Reporting? | Select the checkbox to exclude the school from state reporting. | [Schools]State_ExcludeFromReporting | MB Student Demographics MB Student Enrolment MB Student Course Registrations MB Student Marks MB Monthly School Attendance | |
Principal’s Name | Enter the principal’s name. | [Schools]Principal | MB Monthly School Attendance Elementary and Secondary Report Cards | |
Principal’s Phone Number | Enter the principal’s phone number. | [Schools]PrincipalPhone | MB Monthly School Attendance | |
Principal’s Email | Enter the principal’s email address. | [Schools]PrincipalEmail | MB Monthly School Attendance | |
Grades | Enter the school grades (lowest – highest). Note: Grade levels must be in the range -10 to 20. | [Schools]Low_Grade [Schools]High_Grade | Required Setup | |
Setup Semester Codes | Click the link to setup semester codes for each school. | N/A | MB Student Marks MB Student Course Registrations MB TTP Activities MB BEF K-8 Classroom | |
Elementary Report Card Term 1 Attendance End Date | Enter the cutoff date for Term 1 for the Elementary Report Card. For purposes of reporting Lates and Absences on the Elementary Report Card, Term 1 will start from the first day of school year term to this date. This date can be overridden on the Elementary Report Card run screen. | [S_MB_SCH_X]T1_End_Date | Elementary Report Cards | |
Elementary Report Card Term 2 Attendance End Date | Enter the cutoff date for Term 2 for the Elementary Report Card. For purposes of reporting Lates and Absences on the Elementary Report Card, Term 2 will be from the Term 1 cutoff date to this date. Term 3 will be from this date to the last day of the school year term. This date can be overridden on the Elementary Report Card run screen. | [S_MB_SCH_X]T2_End_Date | Elementary Report Cards | |
Elementary Report Cards – First Local Option Learning Behavior Name | Up to 2 local option learning behaviours can be used in the Elementary Report Card. Enter the name of the first Local Option. This appears in the Learning Behaviors section of the Elementary Report Cards. | [S_MB_SCH_X]ERC_LB1_Name | 80 | Elementary Report Cards |
Elementary Report Cards – First Local Option Learning Behavior Description | Enter the description of the first Local Option. This appears in the Learning Behaviors section of the Elementary Report Cards. | [S_MB_SCH_X]ERC_LB1_Description | 250 | Elementary Report Cards |
Elementary Report Cards – Second Local Option Learning Behavior Name | Up to 2 local option learning behaviours can be used in the Elementary Report Card. Enter the name of the second Local Option. This appears in the Learning Behaviors section of the Elementary Report Cards. | [S_MB_SCH_X]ERC_LB2_Name | 80 | Elementary Report Cards |
Elementary Report Cards – Second Local Option Learning Behavior Description | Enter the description of the second Local Option. This appears in the Learning Behaviors section of the Elementary Report Cards. | [S_MB_SCH_X]ERC_LB2_Description | 250 | Elementary Report Cards |
Multi-Subject Grading Box Title | If a second multi-subject grading box (that is not Art Education) is used for report cards, enter the title of the grading box. If this is left blank, the title will default to “Additional Courses”. | [S_MB_SCH_X]MultiSubject_Title | 35 | Elementary Report Cards |
Principal’s Report Card Comments for Grades 1-6 | Enter principal’s comments that will be printed on all students’ report cards for Grades 1 thru 6. | [S_MB_SCH_X]PrincipalComments_16 | Elementary Report Cards (1-6) | |
Principal’s Report Card Comments for Grades 7-8 | Enter principal’s comments that will be printed on all students’ report cards for Grades 7 thru 8. | [S_MB_SCH_X]PrincipalComments_78 | Elementary Report Cards (7-8) | |
Principal’s Report Card Comments for Grades 9-12 | Enter principal’s comments that will be printed on all students’ report cards for Grades 9 thru 12. | [S_MB_SCH_X]PrincipalComments_912 | Secondary Report Cards | |
Art Subjects Marked at Category Level | Select up to four arts courses per grade level. Notes:
Database Values:
| Grade 1:
Grade 2:
Grade 3:
Grade 4:
Grade 5:
Grade 6:
Grade 7:
Grade 8:
| 4 | Elementary Report Cards |
Secondary Report Cards – First Local Option Learning Behavior Name | Up to 2 local option learning behaviours can be used in the Secondary Report Card. Enter the name of the first Local Option. This appears on the first page of the Secondary Report Cards. | [S_MB_SCH_X]SRC_LB1_Name | 80 | Secondary Report Cards |
Secondary Report Cards – First Local Option Learning Behavior Description | Enter the description of the first Local Option. This appears on the first page of the Secondary Report Cards. | [S_MB_SCH_X]SRC_LB1_Description | 250 | Secondary Report Cards |
Secondary Report Cards – Second Local Option Learning Behavior Name | Up to 2 local option learning behaviours can be used in the Secondary Report Card. Enter the name of the second Local Option. This appears on the first page of the Secondary Report Cards. | [S_MB_SCH_X]SRC_LB2_Name | 80 | Secondary Report Cards |
Secondary Report Cards – Second Local Option Learning Behavior Description | Enter the description of the second Local Option. This appears on the first page of the Secondary Report Cards. | [S_MB_SCH_X]SRC_LB2_Description | 250 | Secondary Report Cards |
Path for School Logo for Report Cards | Enter a local path on the server, using URI formatting. For example if the local path is C:\ProgramFiles\PowerSchool\data\picture\general\school_logo.jpg, then the valid URI format is: file:///C:/ProgramFiles/PowerSchool/data/picture/general/school_logo.jpg Refer to Report Card Logos. | [S_MB_SCH_X]SchoolLogoPath | 120 | Elementary and Secondary Report Cards |
Path for Principal Signature for Report Cards | Enter a local path on the server, using URI formatting. For example if the local path is C:\ProgramFiles\PowerSchool\data\picture\general\principal_signature.jpg, then the valid URI format is: file:///C:/ProgramFiles/PowerSchool/data/picture/general/principal_signature.jpg Refer to Report Card Logos. | [S_MB_SCH_X]PrincipalSignaturePath | 250 | Elementary and Secondary Report Cards |
Defining Years & TermsYears & Terms | ||||
Years & Terms | Define term names and abbreviations with term beginning and ending dates. | [Terms] | MB Monthly School Attendance | |
Adding Semester CodesSemester Codes A semester code entry must be created for each Year and Term defined for each school. Click the New button to create a semester code entry. | ||||
Term | Select the term from the list for which you wish to assign a semester code to. | [Gen]cat=semestercode [Gen]SchoolID=School_Number [Gen]YearID=[Terms]ID | MB Student Marks MB Student Course Registrations MB TTP Activities MB BEF K-8 Classroom | |
MB Semester Code | Select the MB Semester code to assign to the selected term. Database Values:
| [Gen]Value | 1 | MB Student Marks MB Student Course Registrations MB TTP Activities MB BEF K-8 Classroom |