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MB Student Marks Report

Contents

Introduction

This report generates the fixed length xxxxmrk.asc Student Marks file for EIS submissions.

Selection Criteria

  • Includes students whose current school ([Students]SchoolId) is the currently selected school and whose 'Exclude From Provincial Reporting' flag ([Students]State_ExcludeFromReporting) is false.

  • When run at the district level, includes schools whose 'Exclude From Provincial Reporting' flag ([Schools]State_ExcludeFromReporting) is false.

  • Students must be in grade level 9 to 12.

  • Includes marks associated with a term selected in the Include Term(s) parameter on the report input page (i.e. [StoredGrades]TermId matches the term id for a selected term). The term id for marks stored by the Permanently Store Grades process is the term id of the associated class. The term id for marks stored directly in Historical Grades is that of the term specified by the user at the time of entry.

  • Courses for which the "Exclude Course From EIS Reporting" flag is on are excluded from the report. The flag is set on the Edit Course District Information data entry page.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Parameter

Description

Choice Details

Include Term(s):

Terms used to identify the marks to include.

Select one or more terms. Only marks with a term matching a selected term are included in the report.

Final Mark Store Code(s):

Select the store codes used to identify the grades to report as the "Final" grade.

The store code values must be set up in TermBins to identify marks in the StoredGrades table.

Get marks from Stored Grades

The source of student Stored Grade marks; grade or percent.

Select one of the follow options:

  • Grade: The report uses the [StoredGrades]Grade value.

  • Percent: The report uses the [StoredGrades]Percent value.(unless [StoredGrades]Percent is empty, null, or 0 AND [StoredGrades]Grade contains one of: CO', 'IN', 'NE', 'NM', in which case the report uses the value of [StoredGrades]Grade) Note: If the number generated when [storedGrades]Percent is used contains a decimal, that value will be rounded to the nearest whole number.

Report Output

The report output will contain one header row, followed by one information row per student. Each information row will be followed by one or more detail rows per student. A .zip file will be generated containing two files, a .xls spreadsheet that can be opened in Excel, and a .asc submission file that is to be sent to EIS.

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Position

Column

Description

[Table]FieldName

Field Type

Field Length

Header Row

1

Record Type

The marks header record.

N/A. Will always be 'H'

Text

1

2

File Type

Student Marks file

N/A. Will always be 'M'

Text

1

3

Reporting Date

The current date the report is run on.
Format: DDMMYYYY

N/A

Date

8

11

Division Number

The Division Number the report is for.

[Prefs]Value where [Prefs]Name = 'DistrictNumber'

Text

4

15

Academic Year

The academic year the report is for.

N/A. Generated from the Current Year and Term dropdown in PowerSchool.

Text

4

19

EIS Version

The version of EIS that generated this report. Will always be blank for reports generated from PowerSchool.

N/A

Text

5

24

Filler

Blank space.

N/A

Text

177

Information Row

1

Record Type

The marks information record.

N/A. Will always be 'I'

Text

1

2

School Attended

The number assigned to the school by the department, where the enrolment is being reported

[Schools]Alt_School_number if not 0 Otherwise [Students]/[ReEnrollments]SchoolId

Text

4

6

MET Student Number

Student MET Number

[Students]State_StudentNumber

Text

9

15

Surname

Student Surname

Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[Students]Last_Name

[StudentCoreFields]PSCore_Legal_Last_Name

Text

35

50

Given Name(s)

Student Given Name

Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[Students]First_Name

[Students]Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

Text

35

85

Birth Date

Student Birth Date

Format: DDMMYYYY

[Students]DoB

Date

8

93

Gender

Student Gender

[Students]Gender

Text

1

94

Enrolment Date

Student Enrolment Date

Format: DDMMYYYY

[Students]EntryDate

[ReEnrollments]EntyDate

Date

8

102

Previous Surname

Student Previous Surname
Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[S_MB_STU_X]PreviousSurname

Text

35

137

Postal Code

Student Postal Code

[Students]Zip

Text

6

143

Grade

Student Grade Level
Kindergarten is represented as 'K'. All other grade levels are numeric – 1 to 12.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Text

2

145

School Student Number

Student School Student Number

[Students]Student_Number

Text

12

157

Resident Division

Student Resident Division

[S_MB_STU_X]ResidentDivision

Text

4

161

Year End Status

Student school exit code

Note: This is the status of the student as of June 30 for the current academic year (or earlier if they have left the school before the end of the school year).

[Students]ExitCode

[ReEnrollments]ExitCode

Text

3

164

Leave Date

Student school exit date

Format: DDMMYYYY

[Students]ExitDate

[ReEnrollments]ExitDate

Date

8

172

Aboriginal Identity 1

Student Aboriginal Identity (1)

[S_MB_STU_X]AboriginalId1

Text

3

175

Aboriginal Identity 2

Student Aboriginal Identity (2)

[S_MB_STU_X]AboriginalId2

Text

3

178

Aboriginal Identity 3

Student Aboriginal Identity (3)

[S_MB_STU_X]AboriginalId3

Text

3

181

Aboriginal Other Description

Aboriginal Other Description

The description of Aboriginal Identity if Aboriginal Identity field = "400–Aboriginal Other".

[S_MB_STU_X]AboriginalOtherDesc

Text

25

206

Filler

Blank space.

N/A

Text

42

Detail Row

1

Record Type

The marks detail record.

N/A. Will always be 'D'

Text

1

2

Subject Code

Course number

[Courses]Alt_Course_Number if not blank, else [Courses]Course_Number

Text

4

6

Subject Description

Course name

[Courses]Course_Name

Text

40

46

Subject Level

Class code

[Courses]Code

Text

3

49

Credit

Class credit hours

One implied decimal place. E.g. 1.5 becomes 15 and 0.25 becomes 2

[StoredGrades]EarnedCrHrs

Text

3

52

Language of Instruction

Language of instruction code

[S_MB_SEC_X]LanguageOfInst if not blank, else [S_MB_CRS_Courses_X]LanguageOfInst if not blank, else '01'

Text

2

54

Final Mark

Student's class final mark associated to the store code

EIS requires that valid final marks for PE11 and PE12 are "CO" and "IN".

EIS requires that final marks for Non-Manitoba Optional ([S_MB_CRS_Courses_X/S_MB_SEC_X]ReportCardCrsType = "NOPT") and Compulsory Courses are "S" only.

[StoredGrades]Grade where [StoredGrades]StoreCode = Final Mark Store Code

If blank, or doesn't exist, then '0'

Text

3

57

Semester

Semester code for the term associated with the mark.

[Gen]Value where [Gen]Cat = "semestercode", [Gen]SchoolId = [Terms]SchoolId for the associated term, and [Gen]YearId = [StoredGrades]TermId

Text

1

58

Exam Mark Included

Does Final Mark include the exam mark?

"Y" if [S_MB_SEC_X]ExamMarkIncl is defined and has the value 1 or "Y", otherwise "N"

 

 

59

Credit Flag

Indicates if the Credit field has one or two implied decimal places. Set to 'Y' for one implied decimal place.

N/A. Will always be 'Y'

Text

1

60

Delivery Mode

Class Delivery Mode Code

[S_MB_SEC_X]DeliveryMode if not blank, else [S_MB_CRS_Courses_X]DeliveryMode if not blank, else '01'

Text

4

64

Filler

Blank space.

N/A

Text

137

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