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MB Student Demographics Report

Contents

Introduction

This report generates the fixed length xxxxdem.asc Student Demographics file for EIS submissions.

Selection Criteria

The report includes students whose current school ([Students]SchoolId) is the current school and whose Exclude From Provincial Reporting flag ([Students]State_ExcludeFromReporting) is false. When run at the district level, the report only includes schools whose Exclude From Provincial Reporting flag ([Schools]State_ExcludeFromReporting) is false.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Report Output

The report output will contain one header row, followed by one information row per student. A .zip file will be generated containing two files, a .xls spreadsheet that can be opened in Excel, and a .asc submission file that is to be sent to EIS.

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Position

Column

Description

 [Table]FieldName

Field Type

Field Length

Header Row

1

Record Type

The demographics header record.

N/A. Will always be 'H'

Text

1

2

File Type

Student Demographics file

N/A. Will always be 'D'

Text

1

3

Reporting Date

The current date the report is run on.

Format: DDMMYYYY

N/A

Date

8

11

Division Number

The Division Number the report is for.

[Prefs]Value where [Prefs]Name = ‘DistrictNumber’

Text

4

15

Academic Year

The academic year the report is for.

N/A. Generated from the Current Year and Term dropdown in PowerSchool.

Text

4

19

EIS Version

The version of EIS that generated this report. Will always be blank for reports generated from PowerSchool.

N/A

Text

5

24

Filler

Blank space.

N/A

Text

177

Information Row

1

Record Type

The demographics information record.

N/A. Will always be 'I'

Text

1

2

School Attended

The number assigned to the school by the department, where the enrolment is being reported

[Schools]Alt_School_number if not 0 Otherwise [Students]/[ReEnrollments]SchoolId

Text

4

6

MET Student Number

Student MET Number

 

[Students]State_StudentNumber

Text

9

15

Surname

Student Surname

Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[Students]Last_Name

[StudentCoreFields]PSCore_Legal_Last_Name

Text

35

50

Given Name(s)

Student Given Name

Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[Students]First_Name

[Students]Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

Text

35

85

Birth Date

Student Birth Date

Format: DDMMYYYY

[Students]DoB

Date

8

93

Gender

Student Gender

[Students]Gender

Text

1

94

Enrolment Date

Student Enrolment Date

Format: DDMMYYYY                                     

[Students]EntryDate

[ReEnrollments]EntyDate

Date

8

102

Previous Surname

Student Previous Surname

Format: The only acceptable characters are [a-z, A-Z, 0-9, dash, period, comma and single-quote]. All other characters are stripped from the field value. Also only a single whitespace character is acceptable between multiple names. The report will automatically replace any multiple whitespace with a single whitespace.

[S_MB_STU_X]PreviousSurname

Text

35

137

Postal Code

Student Postal Code

[Students]Zip

Text

6

143

Grade

Student Grade Level

Kindergarten is represented as ‘K’. All other grade levels are numeric – 1 to 12.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Text

2

145

School Student Number

Student School Student Number

[Students]Student_Number

Text

12

157

Resident Division

Student Resident Division

[S_MB_STU_X]ResidentDivision

Text

4

161

Year End Status

Student school exit code

Note: This is the status of the student as of June 30 for the current academic year (or earlier if they have left the school before the end of the school year).

[Students]ExitCode

[ReEnrollments]ExitCode

Text

3

164

Leave Date

Student school exit date

Format: DDMMYYYY

[Students]ExitDate

[ReEnrollments]ExitDate

Date

8

172

Enrolment

Student Entry Code

[Students]EntryDate

[ReEnrollments]EntryDate

Text

3

175

Aboriginal Identity 1

Student Aboriginal Identity (1)

[S_MB_STU_X]AboriginalId1

Text

3

178

Aboriginal Identity 2

Student Aboriginal Identity (2)

[S_MB_STU_X]AboriginalId2

Text

3

181

Aboriginal Identity 3

Student Aboriginal Identity (3)

[S_MB_STU_X]AboriginalId3

Text

3

184

Aboriginal Other Description

Aboriginal Other Description

The description of Aboriginal Identity if Aboriginal Identity field = “400–Aboriginal Other”.

[S_MB_STU_X]AboriginalOtherDesc

Text

25

209

Filler

Blank space.

N/A

Text

42

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