Student Setup - General Demographics

Data Element	Additional Information	[Table]Field Name	Used in these Reports
Name (Last, First, Middle)	Enter the student's name. Format: LastName, FirstName, MiddleName	[StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name	DOE-STN DOE-LE
DOB	Enter the date of birth. Format: MM/DD/YYYY	[Students]DOB	DOE_STN
Ethnicity: Is the student Hispanic or Latino?	Choose Yes if the student's ethnicity is Hispanic or Latino; otherwise choose No.	[Students]FedEthnicity	DOE_STN CRDC Report
Race: What is the student's race?	Select next to each race that applies to this student. One record is stored for each race selected; however, one record only is extracted for the DOE_STN. For example: A student's race is identified as Asian and African American. Two records are stored, one for the Asian checkbox and one for the African American race checkbox. When the DOE-STN extract is processed, the two race records are reported as one record, which is 6 - Multiracial for a Non-Hispanic student.	[StudentRace]RaceCd	DOE_STN CRDC Report
Gender	Choose either female or male. Female = F Male = M	[StudentCoreFields]PSCore_Legal_Gender [Students]Gender	DOE_STN CRDC Report
Adding Indiana State Information
Defining General State Information State/Province - IN > General To view a list of all fields under this tab, click the Fields List link.
Name (Last, First, Middle, Suffix)	Enter the student's preferred name. Format: Last name, First name Middle name and Suffix	[Students]Last_Name [Students]First_Name [Students]Middle_Name [S_IN_STU_X]Student_Name_Suffix	DOE-STN
Student Legal Name (Last, First Middle Suffix)	Enter the student's legal name. Format: Last name, First name Middle name, and Suffix To copy the preferred name to the legal name, click Copy. The legal name, if entered, overrides the preferred name.	[StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix	Ed-Fi Demographics
Preferred Gender	Enter the student's preferred gender. Valid values: Female (F) Male (M)	[Students]Gender	Ed-Fi Demographics
Legal Gender	Enter the student's legal gender. Valid values: Female (F) Male (M) To copy the preferred gender to the legal gender, click Copy. The legal gender, if entered, overrides the preferred gender.	[StudentCoreFields]PSCore_Legal_Gender	Ed-Fi Demographics
Primary School of Enrollment	Select the primary school of enrollment for the student. When a new student is enrolled, this field is set to Y by default. Valid values: Y - The current school is the primary school of enrollment N - The current school is not the primary school of enrollment Blank - No value recorded	[S_IN_STU_X]PrimarySchoolEnrollment [S_IN_REN_X]PrimarySchoolEnrollment
Servicing School	Enter the 4-digit number of the school providing services for the student. Entry can be numeric or alpha-numeric (i.e. A123) for a non-public school.	[S_IN_STU_X]Servicing_School	DOE-SE DOE-ME CRDC Report
Exclude from State Reports	Choose Yes to exclude the student from state reporting. Default is No.	[Students]State_ExcludeFromReporting	All student reports
Exclude from AT	Select to exclude this student AT record from the DOE_AT report. No is the default.	[S_IN_STU_X]Exclude_From_AT	DOE-AT
Student Test Number	Enter the non-student STN identifier assigned to the student by the school or corporation.	[Students]State_StudentNumber	All student reports
Request STN	Search for the student's STN, if unavailable	N/A	N/A
State Reporting Language Code	This field displays the code identifying the student's home language. To view the list of language codes, click the (codes) link next to this field	[S_IN_STU_X]Native_Language_Code	DOE_STN
Corporation Student ID	Enter the student number assigned to the student by the school or corporation.	[S_IN_STU_X]Corp_Student_ID	DOE_SE
Choice Scholarship Student	Choose Yes or No to indicate whether this student is participating in the Choice Scholarship Program. This field must have (Y) Yes value for publishing Student Program Special Education Choice Voucher in the StudentSpecialEducationProgramAssocation records.	[S_IN_STU_X]ChoiceScholarStu_YN	DOE-EM
Country of Origin	Enter the code for the country from where the student originated. Click the (codes) link to display a list of approved codes.	[S_IN_STU_X]Country_Of_Origin	DOE_LM
Title 1 Participant	Indicates whether or not this student was a Title I participant at any time during the school year. Y = Yes N = No	[S_IN_STU_X]Title_I_Participant_TF	DOE_TI
ESEA Title I Program	Indicates the Title I Program that is providing service to the student.	[S_IN_STU_X]ESEA_Title_I_Program	DOE_TI DOE_LM
Special Education	Indicates whether this student is in special education programs. Y = Yes N = No	[S_IN_STU_X]Special_Education_TF
Primary Exceptionality	Indicates the exceptionality area that best describes the special education student's primary eligibility classification, from the SE/EV tab. If Section 504 Plan and Special Education are both Yes, Primary Exceptionality cannot be blank.	[S_IN_STU_X]Exceptionality_Primary	DOE_SE
Section 504 Plan	Choose an option to indicate whether this student is served by a Section 504 Plan. Valid values: () No (1) Yes	[S_IN_STU_X]Section_504_Plan_TF	DOE_AD CRDC Report
Corp of Legal Settlement (District of Residence)	Select the student's Corporation of Legal Settlement or District of Residence. District Setup > District of Residence.	[Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence	DOE_ME DOE_TI
County of Legal Residence	Indicates the county in which the student is a legal resident.	[S_IN_STU_X]County_Residence
English Language Proficiency Level	Indicates the student's attained proficiency level in the English language from the LM tab. If this is a pre-Kindergarten student and this field is blank on the LM tab, "0 - Immigrant Student who is PK" is extracted.	[S_IN_STU_X]ENG_Lang_Prof_Level	DOE_LM DOE-TI DOE-TL
Teacher of Record	Enter the name of the teacher assigned to a Credit Recovery class. The teacher must meet the following criteria to be available in the list: Must be active and assigned a Staff Type Must have a staff number entered in the School Personnel Number (SPN) field Must not be excluded from Ed-Fi reporting.	[S_IN_CC_X]TeacherOfRecord
Mother's Maiden Name	Enter the last name of the student's mother at birth. This optional field is used when sending and receiving data from CHIRP.	[S_IN_STU_X]Mothers_Maiden_Name

Adding Indiana State Information

Defining General State Information