Student Setup

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Historical Grades

Viewing Historical Grades

Grade Scale Overide

The grade value in this field is reported in Summer Course Transcripts instead of the Associated grade scale field.

([S_IN_SGR_X]Gradescale_Name_Override)

Change History

Start page, System Administrator, Change History

Start page, Student Selection, all tabs except CRDC

Data/Time

The date and time when the information was modified.

Student

The name of the student whose information was modified.

School

The name of the school where the student information was modified.

Changed By

The name of the person who modified the the student file.

IP Address

The system IP address used to modify the student file.

Action

The type of change made to the student file.

Fields Changed

The fields that were changed.

Adding Testing Data

Entering Textbook Reimbursements

State/Province - IN > TB

To view a list of all fields under this tab, click the Fields List link.

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

TB Reimbursement

DOE-LE

Living With Parent/Guardian

Choose Yes or No to indicate if the student is living with a parent or guardian.

[S_IN_STU_X]Living_With_Parent

TB Reimbursement

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report

TANF or Food Stamp Case Number

If applicable, enter the student's TANF or food stamp case number.

[S_IN_STU_X]TANF_Food_Stamp

TB Reimbursement

Last 4 digits of Parent SSN

If it exists, enter the last four digits of the parent or guardian's social security number.

[S_IN_STU_X]SSN_Parent

TB Reimbursement

Lunch Status (Free/Reduced Meals)

The student's lunch status. This field is read-only and derived from the Lunch page. The field is marked Y if the student's lunch code is R, F, RDC, or FDC.

[Students]LunchStatus

TB Reimbursement

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE-STN

DOE-LE

Defining Transcript Information

State/Province - IN > Transcript

To view a list of all fields under this tab, click the Fields List link.

Exclude Attendance From Transcript

Choose Yes to exclude the student's attendance from the transcript.

[S_IN_STU_X]Exclude_Att_From_Transcript

e-Transcript

Address Country Code

Enter the country code for the student's address. Click the ISO 3166 link to locate the country code.

If this field is left blank, the "US" country code is extracted.

[S_IN_STU_X]Address_Country_Code

e-Transcript

Assigning Agency

Select the type of agency that assigned the student's identification number.

[S_IN_STU_X]Assigning_Agency

e-Transcript

Grade Level Code

Select the student's current grade level of the student or the highest grade level attained by the student at the time the record was created.

[S_IN_STU_X]Grade_Level_Code

e-Transcript

Graduation Date

The value entered in the GR tab reflects here. 

Graduation Year

If the student graduated, enter the student's graduation year.

• Cohort Graduation Year: This value is extracted, unless blank.

• Graduation Year: If Cohort Graduation Year is blank, the value in this field is extracted.

[S_IN_STU_X]Cohort_Graduation_Year

[Students]Graduation_Year

e-Transcript

Diploma Level

The value entered in the GR tab reflects here.

Diploma Type

If the student graduated, choose the student's diploma type(s). Choose all that apply.

[S_IN_STU_X]Diploma_Type

e-Transcript

Academic Honors

Enter the descriptive title for the honors received.

[S_IN_STU_X]Academic_Honors

e-Transcript

Immunization Exclude/Exemption Fields

Exclude Immunizations From e-Transcript

Choose Yes to exclude immunizations from the transcript.

e-Transcript

Medical Exemption Date

If the student is exempt from immunization due to medical issues, enter the first date of exemption.

[S_IN_STU_X]Medical_Exemption_Date

e-Transcript

Religious Exemption Date

If the student is exempt from immunization for religious reasons, enter the first date of exemption.

[S_IN_STU_X]Religious_Exemption_Date

e-Transcript

Had Disease

If exemption date of when student previously had a disease.

[S_IN_STU_X]Had_Disease_Date

e-Transcript

GPA Override Fields

Exclude GPA & Class Rank Fields

Choose Yes to exclude both GPA and class rank field values from the transcript.

[S_IN_STU_X]Exclude_GPA

[S_IN_STU_X]Exclude_Class_Rank

e-Transcript

Overall GPA Override

To override a calculated GPA for a student, enter the overall GPA value.

[S_IN_STU_X]GPA_Overall

e-Transcript

GPA Range Maximum Override

A GPA Range Maximum is the maximum grade point value a student can receive for an overall GPA. If you are overriding a calculated GPA, enter the GPA Range Maximum if the overridden GPA.

[S_IN_STU_X]GPA_Range_Maximum

e-Transcript

GPA Type Override

If overriding the GPA, enter the GPA type of the overridden GPA.

[S_IN_GEN_X]GPA_Academic_Summary_Type

e-Transcript

Class Rank Override Fields

Exclude Only Class Rank Fields

Select '(1)True' to exclude class rank fields from the transcript.

[S_IN_STU_X]Exclude_Class_Rank

e-Transcript

Class Rank Override

If you want to override the student's class rank, enter a class rank override.

[S_IN_STU_X]Class_Rank

e-Transcript

Class Size Override

If you want to override the student's class size, enter a class size override.

[S_IN_STU_X]Class_Size

e-Transcript

New > Licensure Record

Licensure Name

Enter the name of the licensure.

[S_IN_STU_LICENSURE_C]Licensure_Name

e-Transcript

Licensure Pass Date

Enter the date the licensure passed learning required for licensing.

[S_IN_STU_LICENSURE_C]Licensure_Pass_Date

e-Transcript

Licensure Note Message

Enter any notes regarding the licensure.

[S_IN_STU_LICENSURE_C]Licensure_Note_Message

e-Transcript

Cohorts

• Classic Inferace: Start Page, Student Selection, State/Province - IN, Cohorts tab

• Enhanced Interface: Start Page, Student Selection, Compliance, Academics, Cohorts

Begin Date

The date when the student started in the Cohort.

[S_IN_STU_COHORTS_C]StartDate

10

End Date

The date when the student ended in the Cohort.

[S_IN_STU_COHORTS_C]EndDate

10

School

Choose the school to which the Cohort is created.

[S_IN_STU_COHORTS_C]StuCohortSchool

Cohort

The name of the Cohort.

[S_IN_STU_COHORTS_C]StuCohort

20

Type

The value are automatically displayed from the district level setup.

[S_IN_COHORTS_SETUP]CohortType

310

Scope

The value are automatically displayed from the district level setup.

[S_IN_COHORTS_SETUP]CohortScope

310

Exclude From Publishing

Select to exclude the Cohort from publishing.

[S_IN_COHORTS_SETUP]CohortExcludePublishing

1

Legacy Fields

Start Page > Student Selection > Indiana State Information > Legacy Information

This tab displays a list of Legacy fields no longer used for Indiana State Reporting.

Miscellaneous Legacy Fields

Homeless

[Students]Homeless

N/A

Shortened Day

[Students]IN_short_day

N/A

Reason for Shortened Day

[Students]IN_reason_for_short

N/A

Homebound/Hospital

[Students]Homebound

N/A

Regular Transportation

[Students]RegularTransportation

N/A

Special Education Referral

[Students]SpecialEdReferral

N/A

Special Education Transportation

[Students]SpecialEdTransportation

N/A

Vocational Transportation

[Students]VocationalTransportation

N/A

Exclude from STN Report

Choose Yes to exclude this student record from the DOE_STN report. No is the default.

[S_IN_STU_X]Exclude_from_STN_TF

DOE-STN

School Choice

[Students]SchoolChoice

N/A

Retained

[Students]Retained

N/A

Service Site

[Students]IN_Service_Site

N/A

21^st Century Scholar Pledge

[Students]IN_21stCentury_Scholar

N/A

School Choice

[Students]SchoolChoice2

N/A

Supplemental Services

[Students]Supplemental

N/A

Enrolled

[Students]Enrolled

N/A

Student Name Suffix

[Students]IN_student_name_suffix

N/A

8^th Grade Technology Proficiency

[Students]IN-eighth_grade_tech

N/A

Retention Status field from PE tab

[Students]RetentionStatus

N/A

LM - Language Minority Legacy Fields

English Language Proficiency Level (2014-15)

[Students]IN_english_language_proficiency_level

N/A

Other Country

[Students]IN_other_country

N/A

SE/EV - Special Education Legacy Fields

Facility

[Students]Facility

N/A

DM - Dropout and Mobility Legacy Fields

Dropout or Mobility Code

[Students]IN_dropout_mobility_code

N/A

Dropout or Mobility Date
(Date Expected to Continue)

[Students]IN_dropout_mobility_date

N/A

e-Transcript Legacy Fields

Class Rank Method Override

N/A

TL - Testing Online and Barcode Legacy Fields (Show/Hide)

TL - Student Legacy Fields

First Sort Option

N/A

Second Sort Option

N/A

Third Sort Option

N/A

ISTEP Multiple Choice Online Teacher SPN2

[Students]IN_Teacher_SPN2_ISTEP

N/A

TL - General Accommodations Legacy Fields

Braille

[S_IN_STU_X]Braille

N/A

Large Font

[S_IN_STU_X]Large_Font

N/A

Eng/Language Arts Accommodations

[Students]EngLangArtsAccom

N/A

Math Accommodations

[Students]MathAccom

N/A

Science Accommodations

[Students]ScienceAccom

N/A

Social Studies Accommodations

[Students]SocialAccom

N/A

TL - ECA Testing Legacy Fields - Biology I

Test Taker Not Enrolled

[S_IN_STU_X]TestTaker_NotEnrolled_Bio

N/A

Retest Status

[Students]IN_Retest_BioI

N/A

Teacher SPN

[Students]IN_Teacher_SPN_BioI

N/A

Test Code

[Students]IN_Test_Code_BioI

N/A

Class Period Number

[Students]IN_Class_Period_Num_BioI

N/A

TL - IMAST Legacy Fields

IMAST Taker

[Students]IN_IMAST_Taker

N/A

TL - LAS Links Legacy Fields

Exclude from LAS Links

[Students]IN_Exclude_From_LasLinks

N/A

Teacher SPN

[Students]IN_Teacher_SPN_LAS

N/A

First Year Test Taker

[Students]IN_First_Year_Test_Taker

N/A

Eng/Language Arts Accommodations

[Students]EngLangArtsAccom_LAS

N/A

Math Accommodations

[Students]MathAccom_LAS

N/A

Science Accommodations

[Students]ScienceAccom_LAS

N/A

Social Studies Accommodations

[Students]SocialAccom_LAS

N/A

TL - ISTEP Retest Legacy Fields

Retest Status

[Students]IN_Retest_ISTEP

N/A

Teacher SPN

[Students]IN_Teacher_SPN_ISTEPR

N/A

Class Period Number

[Students]IN_Class_Period_Num_Eng10

N/A

TL - ECA Retest Legacy Fields - Algebra I

Eng/Language Arts Accommodations

[Students]EngLangArtsAccom_AlgI

N/A

Math Accommodations

[Students]MathAccom_AlgI

N/A

Science Accommodations

[Students]ScienceAccom_AlgI

N/A

Social Studies Accommodations

[Students]SocialAccom_AlgI

N/A

TL - ECA Retest Legacy Fields - Biology I

Eng/Language Arts Accommodations

[Students]EngLangArtsAccom_BioI

N/A

Math Accommodations

[Students]MathAccom_BioI

N/A

Science Accommodations

[Students]ScienceAccom_BioI

N/A

Social Studies Accommodations

[Students]SocialAccom_BioI

N/A

TL - ECA Retest Legacy Fields - English 11

Retest Status

[Students]IN_Retest_Eng11

N/A

Teacher SPN

[Students]IN_Teacher_SPN_ Eng11

N/A

Test Code

[Students]IN_Test_Code_Eng11

N/A

Class Period Number

[Students]IN_Class_Period_Num_Eng11

N/A

TL - ECA Retest Legacy Fields - Algebra II

Retest Status

[Students]IN_Retest_AlgII

N/A

Teacher SPN

[Students]IN_Teacher_SPN_ _AlgII

N/A

Test Code

[Students]IN_Test_Code__AlgII

N/A

Class Period Number

[Students]IN_Class_Period_Num__AlgII

N/A

TL - ECA Accommodations Legacy Fields

Eng/Language Arts Accommodations

[Students]EngLangArtsAccom_Eng10

N/A

Math Accommodations

[Students]MathAccom_ Eng10

N/A

Science Accommodations

[Students]ScienceAccom_ Eng10

N/A

Social Studies Accommodations

[Students]SocialAccom_ Eng10

N/A

TL/TA - ECA Testing Legacy Fields - English 10

Retest Status

[S_IN_STU_X]Retest_Eng10_TF

N/A

Teacher SPN

[S_IN_STU_X]Teacher_SPN_Eng10

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

Test Code

[S_IN_STU_X]Test_Code_Eng10

N/A

Class Period Number

[S_IN_STU_X]Class_Period_Num_Eng10

N/A

TL/TA - ECA Testing Legacy Fields - Algebra I

Retest Status

[S_IN_STU_X]Retest_AlgI_TF

N/A

Teacher SPN

[S_IN_STU_X]Teacher_SPN_AlgI

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

Test Code

[S_IN_STU_X]Test_Code_AlgI

N/A

Class Period Number

[S_IN_STU_X]Class_Period_Num_AlgI

N/A

TL/TA - WIDA Legacy Fields

Teacher SPN

[S_IN_STU_X]WIDA_Teacher_SPN

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

First Year Test Taker

[S_IN_STU_X]WIDA_First_Year_Test_Taker

N/A

TL/TA - ISTEP ELA - 9901 Legacy Fields

ELA Teacher SPN

[S_IN_STU_X]Teacher_SPN_ISTEPR

N/A

ELA Teacher Name

ELA Teacher Email Address

[Teachers]Email_Addr

N/A

ELA ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Session_Name_Part_1

N/A

ELA ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Session_Name_Part_2

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Reporting_Group

N/A

TL/TA - ISTEP Math - 9902 - Legacy Fields

Math Teacher SPN

[S_IN_STU_X]ISTEP_Teacher_SPN_Math

N/A

Math Teacher Name

N/A

Math Teacher Email Address

[Teachers]Email_Addr

N/A

Math ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Session_Name_Part_1_Math

N/A

Math ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Session_Name_Part_2_Math

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Reporting_Group_Math

N/A

TL/TA - ISTEP Science - 9903 Legacy Fields

Science Teacher SPN

[S_IN_STU_X]ISTEP_Teacher_SPN_Sci

N/A

Science Teacher Name

N/A

Science Teacher Email Address

[Teachers]Email_Addr

N/A

Science ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Session_Name_Part_1_Sci

N/A

Science ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Session_Name_Part_2_Sci

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Reporting_Group_Sci

N/A

TL/TA - ISTEP Social Studies - 9904 Legacy Fields

Social Studies Teacher SPN

[S_IN_STU_X]ISTEP_Teacher_SPN_Soc

N/A

Social StudiesTeacher Name

N/A

Social Studies Email Address

[Teachers]Email_Addr

N/A

Social Studies ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Session_Name_Part_1_Soc

N/A

Social Studies ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Session_Name_Part__Soc

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Reporting_Group_Soc

N/A

TL/TA - ISTEP Grade 10 Science - 9920 Legacy Fields

Test Taker Not Enrolled

[S_IN_STU_X]TestTaker_NotEnr_SCI_9920

N/A

Teacher SPN

[S_IN_STU_X]Teacher_SPN_SCI_9920

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Sess_Name_Part1_9920

N/A

ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Sess_Name_Part2_9920

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Report_Group_SCI_9920

N/A

TL/TA - ISTEP Grade 10 Science - 9921 Legacy Fields

Test Taker Not Enrolled

[S_IN_STU_X]TestTaker_NotEnr_SCI_9921

N/A

Teacher SPN

[S_IN_STU_X]Teacher_SPN_SCI_9921

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Sess_Name_Part1_9921

N/A

ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Sess_Name_Part1_9921

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Report_Group_SCI_9921

N/A

TL/TA - ISTEP Grade 10 Science - 9922 Legacy Fields

Test Taker Not Enrolled

[S_IN_STU_X]TestTaker_NotEnr_SCI_9922

N/A

Teacher SPN

[S_IN_STU_X]Teacher_SPN_SCI_9922

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1

[S_IN_STU_X]ISTEP_Sess_Name_Part1_9922

N/A

ISTEP Session Name - Part 2

[S_IN_STU_X]ISTEP_Sess_Name_Part2_9922

N/A

Reporting Group

[S_IN_STU_X]ISTEP_Report_Group_SCI_9922

N/A

TL/TA - ISTAR Legacy Fields

ISTAR Taker

[S_IN_STU_X]ISTAR_Taker_TF

N/A

ISTAR Teacher SPN

[S_IN_STU_X]ISTAR_Teacher_SPN

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

TL/TA - IREAD Legacy Fields

Teacher SPN

[S_IN_STU_X]Teacher_SPN_IREAD

N/A

Teacher Name

N/A

Teacher Email Address

[Teachers]Email_Addr

N/A

IREAD Session Name

[S_IN_STU_X]IREAD_Session_Name

N/A

IREAD Reporting Group

[S_IN_STU_X]IREAD_Reporting_Group

N/A

RM - Remediation Legacy Fields > New/Edit

Exclude from State Reporting

[IN_RM]IN_Omit_from_SR

N/A

Program

[IN_RM]IN_Program

N/A

Beginning Program Duration Date

[IN_RM]IN_Beg_Prog_Duration

N/A

Ending Program Duration Date

[IN_RM]IN_End_Prog_Duration

N/A

Verifying Attendance Information

Attendance

Attendance

Verify that attendance data is entered for the student.

For more information, see PowerSchool Help.

[Attendance]

N/A

Entering Graduation Plan Selection

Special Functions > Group Functions > Graduation Plan Selection

Action to Take

Select the action to be taken.

Graduation Contracts

Click the name or the specific version of the graduation contract you want to select.

Post-Secondary Preparation Plans

Click the name or the specific version of the post-secondary preparation plan you want to select.

Employability Skills

Choose the learning experience in which the student participated to obtain his or her employability skills. You can choose one or more employability skills. Also, you can replace or remove employability skills based on the Action to Take selection.

[S_IN_STU_X]Employability_Skills

DOE_GR

Postsecondary-Ready Competencies

Choose the indicator that demonstrates the student's post-secondary competency. You can choose one or more competencies. Also, you can replace or remove competencies based on the Action to Take selection.

[S_IN_STU_X]Postsecondary_Competencies

DOE_GR

Defining Lunch Status

Lunch

Lunch Status

Choose the student's lunch status. This duplicates the lunch status field that is available through the student lunch program.

A student's lunch status is used to calculate the student's socio-economic status.

[Students]LunchStatus

DOE_SE

DOE_PE

DOE_RT

DOE-TL

DOE-EM

Verifying Information Across All Enrollments

All Enrollments

Exclude from Ed-Fi

Select the checkbox to exclude a Course Enrollment Record from publishing to Ed-fi:

• If the flag is set to Yes, then the Student Section and the Course Transcript are not published for that particular enrollment record.

• If the flag is set to Yes for all the course enrollment records available for a particular term, then the Academic Record is not published.

[S_CC_X]ExcludeFromEdFi

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

DOE-CC

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

DOE-CC

Exit Date

Enter the exit date.

[CC]DateLeft

DOE-CC

Dual Credit

Select Y if this is a dual credit high school course or N if this is not a dual credit high school course. A dual credit course gives the student both high school credit and, upon presentation of a valid transcript, post-secondary institution credit for a course.

[S_IN_CC_X]Dual_Credit

DOE-CC

External Education Organization

Search or choose the external organization from which the student receives dual credit.

[S_IN_SGR_X]External_EduOrg_ID

[S_IN_CC_X]External_EduOrg_ID

[S_IN_SEC_X]External_EduOrg_ID

Applied Units

Choose the applicable Applied Units.

Valid values:

(A) Not Applicable, elementary or middle school course

(B) Yes

(C) No

[CC.S_IN_CC_X]Applied_Units

Course Credit Basis

Choose all the applicable credit type of the course.

[CC.S_IN_CC_X]Course_credit_Basic

Post-Secondary Institution

Enter the state-assigned 2-digit number of the post-secondary institution from which the dual credit was received.

[S_IN_CC_X]Post_Secondary_Institution

DOE-CC

Credit Recovery

Select this field to indicate whether a student is enrolled in a class for credit recovery purpose.

[S_IN_CC_X]CreditRecovery

Teacher of Record

Enter the name of the teacher assigned to a Credit Recovery class.

[S_IN_CC_X]TeacherOfRecord

Defining Transfer Information

Transfer Info

Entry Date

The first day of thr student's enrollment.

Format: [M]M/[D]D/[YY]YY

[Students]EntryDate

[ReEnrollments]EntryDate

DOE_AT

DOE_RT

Exit Code

The exit code for this enrollment, if applicable.

[Students]ExitCode

[ReEnrollments]ExitCode

DOE_AT

Exit Date

The date the student withdrew (if applicable).

Format: [M]M/[D]D/[YY]YY

[Students]ExitDate

[ReEnrollments]ExitDate

DOE_AT

DOE_RT

Full-Time Equivalency

The full-time equivalency for this enrollment.

[Students]FTEID

[ReEnrollments]FTEID

DOE_AT

Grade Level

The student's grade level for this enrollment.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report

Access School

Enter the school number of the school claiming access to IEP, ISTAR, or Growth Model for students with a disability. This field is blank for new enrollment and reenrolling students.

[S_IN_STU_X]Access_School

Accountable School

Enter the school number of the school accountable for the education of the student. Typically, this is the school in whose service area the student has legal settlement regardless of whether this is the educating school. This field is blank for new enrollment and reenrolling students.

[S_IN_STU_X]Accountable_School

Dropout or Mobility Code

The student's dropout or mobility code, if applicable for this enrollment.

[S_IN_STU_X]Dropout_Mobility_Code

DOE_EM

DOE_RT

Dropout or Mobility Date (Date Expected to Continue)

The student's dropout or mobility date, if applicable for this enrollment.

[S_IN_STU_X]Dropout_Mobility_Date

DOE_EM

Primary School of Enrollment

Select the primary school of enrollment for the student. This field is blank for new enrollment and reenrolling students. When a new student is enrolled, this field is set to Y by default.

Valid values:

Y - The current school is the primary school of enrollment

N - The current school is not the primary school of enrollment

Blank - No value recorded

[S_IN_STU_X]PrimarySchoolEnrollment

[S_IN_REN_X]PrimarySchoolEnrollment

Choice Scholarship Student

Indicates whether this student is participating, or participated, in the Choice Scholarship Program.

[S_IN_STU_X]ChoiceScholarStu_YN

[S_IN_REN_X]ChoiceScholarStu_YN

Exclude from ME Report

Select to exclude the student from the DOE_ME report.

[S_IN_STU_X]Exclude_From_ME_TF

[S_IN_REN_X]Exclude_From_ME_TF

Good Cause Exemption Reason

Choose the applicable GCE reason:

• (EX_3RT) Student Retained previously in 3rd Grade

• (EX_INV) Student Retained 2x previous to 3rd Grade w/Interventions

• (EX_MLL) Retention Exemption based on ILP Committee Decision

• (EX_MTH) Student Passed 3rd Grade Math Assessment

• (EX_SPE) Retention Exemption based on IEP CCC Decision

[S_IN_STU_CONENR_C]GCE_Reason

[S_IN_REN_X]GCE_Reason

Concurrent Enrollment

Create and maintain enrollment details that apply only to the concurrent enrollment record. Use concurrent enrollment only for additional same-year school enrollment:

• Keep Entry Date and Exit Date aligned with school term dates.

• For secondary/remote enrollment behavior, set Primary School of Enrollment to N and provide Access School when applicable.

• Use Exclude from ME only when this concurrent record should not publish Responsible Organization.

• Instructional Days and Instructional Minutes are enrollment-record specific and are conditionally published by ADM Type.

Navigation:

• Create: Start Page, Student Selection, School Enrollment, Concurrent Enrollment, Create New Concurrent Enrollment

• Edit: Start Page, Student Selection, Enrollment History, Edit Concurrent Enrollment

• Search: Start Page, Special Functions, Search By Concurrent Enrollments

Concurrent School

School where the additional concurrent enrollment exists.

[S_IN_STU_CONENR_C]SchoolID

Ed-Fi Student School Associations, Concurrent Enrollment Export

Entry Date

Date entered into concurrent school.

[S_IN_STU_CONENR_C]EntryDate

Ed-Fi Student School Associations, Concurrent Enrollment Export

Entry Code

Designated concurrent enrollment entry code.

[S_IN_STU_CONENR_C]EntryCode

Ed-Fi Student School Associations, Concurrent Enrollment Export

Entry Comment

Entry comment for this concurrent record.

[S_IN_STU_CONENR_C]EntryComment

Concurrent Enrollment Export

Exit Date

Date exited from concurrent school.

[S_IN_STU_CONENR_C]ExitDate

Ed-Fi Student School Associations, Concurrent Enrollment Export

Exit Code

Designated concurrent enrollment exit code.

[S_IN_STU_CONENR_C]ExitCode

Ed-Fi Student School Associations, Concurrent Enrollment Export

Exit Comment

Exit comment for this concurrent record.

[S_IN_STU_CONENR_C]ExitComment

Concurrent Enrollment Export

Full-Time Equivalency

FTE assigned to this concurrent enrollment.

[S_IN_STU_CONENR_C]FTEID

Concurrent Enrollment Export

Grade Level

Grade level for this concurrent enrollment.

[S_IN_STU_CONENR_C]Grade_Level

Ed-Fi Student School Associations, Concurrent Enrollment Export

Track

Track for this concurrent enrollment.

[S_IN_STU_CONENR_C]Track

Concurrent Enrollment Export

District of Residence

District of residence for this concurrent enrollment.

[S_IN_STU_CONENR_C]DistrictOfResidence

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Access School

School claiming access responsibility for the student, when applicable.

[S_IN_STU_CONENR_C]Access_School

School association resolution for secondary/remote enrollments, Concurrent Enrollment Export

Accountable School

School accountable for this enrollment record, when applicable.

[S_IN_STU_CONENR_C]Accountable_School

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Dropout or Mobility Code

Dropout or mobility code for the concurrent record.

[S_IN_STU_CONENR_C]Dropout_Mobility_Code

Exit code derivation in Student School Associations, Concurrent Enrollment Export

Primary School of Enrollment

Y = primary enrollment context, N = secondary/remote context.

[S_IN_STU_CONENR_C]PrimarySchoolEnrollment

Ed-Fi Student School Associations (PrimarySchool flag, school selection), Concurrent Enrollment Export

Choice Scholarship Student

Indicates choice scholarship participation for this concurrent record.

[S_IN_STU_CONENR_C]ChoiceScholarStu_YN

Concurrent Enrollment Export

ADM Type

ADM type for this concurrent record.

[S_IN_STU_CONENR_C]ADM_Type

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Exclude from ME

Excludes this enrollment record from publishing Responsible Organization.

[S_IN_STU_CONENR_C]Exclude_From_ME_TF

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Good Cause Exemption Reason

Entry grade level reason for applicable year/profile.

[S_IN_STU_CONENR_C]GCE_Reason

Ed-Fi Student School Associations (GradeLevelReason_DX)

Instructional Days (1-180)

Published for this enrollment record when ADM Type is 6 or 20.

[S_IN_STU_CONENR_C]Instructional_Days

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Instructional Minutes (1-400)

Published for this enrollment record when ADM Type is 6 or 20.

[S_IN_STU_CONENR_C]Instructional_Minutes

Ed-Fi Student Education Organization Responsibility Associations, Concurrent Enrollment Export

Mass Cohorts Enrollment

If Cohorts are created at the district level, schools can mass enroll students through the Mass Cohorts Enrollment. The Admin can choose to populate the cohort details using the Autofill function.

Start Page, Special Functions, Mass Student Cohorts Enrollment

Student Name

The name of the student

[S_IN_STU_COHORTS_C]StuCohort

Student Number

The school to which the Cohort is created.

[Students]Student_Number

Cohort

The name of the Cohort.

[S_USR_CohortGroups_C]CohortName

20

Type

The value are automatically displayed from the district level setup.

[S_IN_COHORTS_SETUP]CohortType

310

Scope

The value are automatically displayed from the district level setup.

[S_IN_COHORTS_SETUP]CohortScope

310

Editing Immunization Records

Health > Immunizations

Vaccine

If the student has an exemption for an out of compliance vaccine, click the vaccine name and choose an Exemption Type.

[HealthStudImmRec]HealthVaccineID

[HealthStudImmRec]HealthImmExemptID (Exemption Type)

[HealthStudImmRec]CompliancyStatus

[HealthStudImmRec]ExemptionComment

Date each dose was given

If a date needs to be changed or is missing, click the date for the applicable vaccine (if the date is missing, click in the cell), and change or add the date.

[HealthStudDoseRec]Dose

[HealthStudDoseRec]DateAdministered

[HealthStudDoseRec]HealthImmSourceID (Certificate Type)

Description of Change

Enter the reason for updating the student's immunization information.

[HealthStudChngRsn]ChngRsnDesc

View Change History

Click to view the student's immunization change history.

[HealthStudChngRsn]ChngRsnDesc

[HealthStudChngRsn]WhoModified

Exclude students immunization data from CHIRP exchange

Select if you want to exclude the student's immunization information from the CHIRP exchange.

[S_IN_STU_X]CHIRP_Exchange_Exclude

I attest that all values I entered are accurate and reflective of the certificate data presented to me

Select to indicate that the data entered is accurate. The record cannot be saved until this checkbox is selected.

[S_IN_USR_X]Certified_TF

Student Programs

Virtual Student Information

Start Date

Enter the virtual student's start date.

[S_IN_STU_VIRTUAL_C]startdate

End Date

Enter the virtual student's end date.

[S_IN_STU_VIRTUAL_C]End Date

Virtual Student Notes

Enter any additional information about the virtual student.

[S_IN_STU_VIRTUAL_C]Notes

ServiceDescriptor

Choose the service type:

• 3rd Party Educator

• LEA Educator

• LEA and 3rd Party Educator

[S_IN_STU_VIRTUAL_C]Service_Type

ServiceBeginDate

Enter the start date when the student received virtual program.

[S_IN_STU_VIRTUAL_C]Service_Begin_Date

ServiceEndDate

Enter the end date when the student stopped receiving virtual program service.

[S_IN_STU_VIRTUAL_C]Service_End_Date