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Student Setup

Introduction

The following data elements are required for state reporting.

To perform student-specific tasks, do one of the following:

  • To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

  • To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.

  • The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help on any PowerSchool SIS page.

  • On the Start Page, district can search for students in the child tables with the Student Number and State Student Number fields.

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Historical Grades

Viewing Historical Grades

Grade Scale Overide

The grade value in this field is reported in Summer Course Transcripts instead of the Associated grade scale field.

([S_IN_SGR_X]Gradescale_Name_Override)

Change History

Start page, System Administrator, Change History

Start page, Student Selection, all tabs except CRDC

Data/Time

The date and time when the information was modified.

Student

The name of the student whose information was modified.

School

The name of the school where the student information was modified.

Changed By

The name of the person who modified the the student file.

IP Address

The system IP address used to modify the student file.

Action

The type of change made to the student file.

Fields Changed

The fields that were changed.

Entering General Demographics

Demographics

Name (Last, First, Middle)

Enter the student's name.

Format: LastName, FirstName, MiddleName

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name


DOE-STN

DOE-LE

DOB

Enter the date of birth.

Format: MM/DD/YYYY

[Students]DOB

DOE_STN

Ethnicity: Is the student Hispanic or Latino?

Choose Yes if the student's ethnicity is Hispanic or Latino; otherwise choose No.

[Students]FedEthnicity

DOE_STN

CRDC Report


Race: What is the student's race?

Select next to each race that applies to this student. One record is stored for each race selected; however, one record only is extracted for the DOE_STN.

For example: A student's race is identified as Asian and African American. Two records are stored, one for the Asian checkbox and one for the African American race checkbox. When the DOE-STN extract is processed, the two race records are reported as one record, which is 6 - Multiracial for a Non-Hispanic student.

[StudentRace]RaceCd

DOE_STN

CRDC Report


Gender

Choose either female or male.

  • Female = F

  • Male = M

[StudentCoreFields]PSCore_Legal_Gender

[Students]Gender

DOE_STN

CRDC Report

Adding Indiana State Information

Defining General State Information

State/Province - IN > General

To view a list of all fields under this tab, click the Fields List link.

Name (Last, First, Middle, Suffix)

Enter the student's preferred name.

Format: Last name, First name Middle name and Suffix

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[S_IN_STU_X]Student_Name_Suffix

DOE-STN


Student Legal Name
(Last, First Middle Suffix)

Enter the student's legal name.

Format: Last name, First name Middle name, and Suffix

To copy the preferred name to the legal name, click Copy.

The legal name, if entered, overrides the preferred name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

Ed-Fi Demographics

Preferred Gender

Enter the student's preferred gender.

Valid values:

  • Female (F)

  • Male (M)

[Students]Gender

Ed-Fi Demographics

Legal Gender

Enter the student's legal gender.

Valid values:

  • Female (F)

  • Male (M)

To copy the preferred gender to the legal gender, click Copy.

The legal gender, if entered, overrides the preferred gender.

[StudentCoreFields]PSCore_Legal_Gender

Ed-Fi Demographics

Primary School of Enrollment



Select the primary school of enrollment for the student. When a new student is enrolled, this field is set to Y by default.

Valid values:

Y - The current school is the primary school of enrollment

N - The current school is not the primary school of enrollment

Blank - No value recorded

[S_IN_STU_X]PrimarySchoolEnrollment

[S_IN_REN_X]PrimarySchoolEnrollment


Servicing School

Enter the 4-digit number of the school providing services for the student. Entry can be numeric or alpha-numeric (i.e. A123) for a non-public school.

[S_IN_STU_X]Servicing_School

DOE-SE

DOE-ME

CRDC Report

Exclude from State Reports

Choose Yes to exclude the student from state reporting. Default is No.

[Students]State_ExcludeFromReporting

All student reports

Exclude from AT

Select to exclude this student AT record from the DOE_AT report. No is the default.

[S_IN_STU_X]Exclude_From_AT

DOE-AT

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

All student reports

Request STN

Search for the student's STN, if unavailable

N/A

N/A

State Reporting Language Code

This field displays the code identifying the student's home language.

To view the list of language codes, click the (codes) link next to this field

[S_IN_STU_X]Native_Language_Code

DOE_STN

Corporation Student ID

Enter the student number assigned to the student by the school or corporation.

[S_IN_STU_X]Corp_Student_ID

DOE_SE


Choice Scholarship Student

Choose Yes or No to indicate whether this student is participating in the Choice Scholarship Program.

This field must have (Y) Yes value for publishing Student Program Special Education Choice Voucher in the StudentSpecialEducationProgramAssocation records.


[S_IN_STU_X]ChoiceScholarStu_YN

DOE-EM

Country of Origin

Enter the code for the country from where the student originated.

Click the (codes) link to display a list of approved codes.

[S_IN_STU_X]Country_Of_Origin

DOE_LM

Title 1 Participant

Indicates whether or not this student was a Title I participant at any time during the school year.

  • Y = Yes

  • N = No

[S_IN_STU_X]Title_I_Participant_TF

DOE_TI

ESEA Title I Program

Indicates the Title I Program that is providing service to the student.

[S_IN_STU_X]ESEA_Title_I_Program

DOE_TI

DOE_LM

Special Education

Indicates whether this student is in special education programs.

  • Y = Yes

  • N = No

[S_IN_STU_X]Special_Education_TF


Primary Exceptionality

Indicates the exceptionality area that best describes the special education student's primary eligibility classification, from the SE/EV tab.

If Section 504 Plan and Special Education are both Yes, Primary Exceptionality cannot be blank.


[S_IN_STU_X]Exceptionality_Primary

DOE_SE


Section 504 Plan

Choose an option to indicate whether this student is served by a Section 504 Plan.

Valid values:

  • () No

  • (1) Yes

[S_IN_STU_X]Section_504_Plan_TF

DOE_AD

CRDC Report


Corp of Legal Settlement (District of Residence)

Select the student's Corporation of Legal Settlement or District of Residence. District Setup > District of Residence.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

DOE_ME

DOE_TI

County of Legal Residence

Indicates the county in which the student is a legal resident.

[S_IN_STU_X]County_Residence


English Language Proficiency Level

Indicates the student's attained proficiency level in the English language from the LM tab.

If this is a pre-Kindergarten student and this field is blank on the LM tab, "0 - Immigrant Student who is PK" is extracted.

[S_IN_STU_X]ENG_Lang_Prof_Level

DOE_LM

DOE-TI

DOE-TL

Teacher of Record

Enter the name of the teacher assigned to a Credit Recovery class.

The teacher must meet the following criteria to be available in the list:

  • Must be active and assigned a Staff Type

  • Must have a staff number entered in the School Personnel Number (SPN) field

  • Must not be excluded from Ed-Fi reporting.


[S_IN_CC_X]TeacherOfRecord


Mother's Maiden Name

Enter the last name of the student's mother at birth.

This optional field is used when sending and receiving data from CHIRP.

[S_IN_STU_X]Mothers_Maiden_Name

Entering Additional Information

State/Province - IN > AD

To view a list of all fields under this tab, click the Fields List link.

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE_AD

DOE-LE

Student Test Number

The non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_AD

DOE-LE

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report

High Ability (G/T)

If the student participates in the Gifted and Talented program, indicates the Gifted and Talented area in which the student demonstrates a high ability.

[S_IN_STU_X]High_Ability

DOE_AD

CRDC Report

Foster Care

Indicates whether or not the student is in foster care.

Valid values:

  • () No

  • (1) Yes

[S_IN_STU_X]Foster_Care

DOE_AD

Receives 504 Services

Indicates whether or not the student receives 504 services.

[S_IN_STU_X]Section_504_Plan_TF

DOE_AD

Homeless

If the student was homeless any time during the school year, indicates the homeless code.

[S_IN_STU_X]Homeless

DOE_AD

Unaccompanied Youth

Indicates whether or no the student is an unaccompanied youth.

Valid values:

  • () No

  • (1) Yes

[S_IN_STU_X]Unaccompanied_Youth

DOE_AD

Student of Active Duty Parent/Guardian

Indicates whether or not any of the student's parents/guardians is on active duty in the military.

Valid values:

  • () No

  • (1) Yes

[S_IN_STU_X]Active_Duty_Parent

DOE_AD

Alternative Education Student

Indicates whether the student is enrolled in an Alternative Education program.

Valid values:

  • () No

  • (1) Yes

[S_IN_STU_X]AlternativeStudent

DOE_AD

Refugee

Indicates whether the student is enrolled in an Refugee program.

Valid values:

  • () No (default)

  • (1) Yes

DOE_AD

Foreign Exchange

Indicates whether the student is enrolled in an Foreign Exchange program.

Valid values:

  • () No (default)

  • (1) Yes

[S_IN_STU_X]Foreign_Exchange_TF

DOE_AD

Section 504 Information

To add new Section 504 dates, click Add.

To edit Section 504 dates or notes, click the link.

Start Date*

The date the student's 504 services began.

[S_IN_STU_SECTION504_C]StartDate


End Date

The date the student's 504 services ended.

[S_IN_STU_SECTION504_C]EndDate


Section 504 Notes

Comments regarding the student's 504 services

[S_IN_STU_SECTION504_C]Notes


Foster Care Information
  • To add new Foster Care dates, click Add.

  • To edit Foster Care dates or notes, click the link.

Start Date*

The date the student's Foster Care services began.

[S_IN_STU_FOSTER_CARE_C]StartDate


End Date

The date the student's Foster Care services ended.

[S_IN_STU_FOSTER_CARE_C]EndDate


Foster Care Notes

Comments regarding the student's Foster Care services

[S_IN_STU_FOSTER_CARE_C]Notes


Homeless Information

To add new Homeless dates, click Add.

To edit Homeless dates, residence, or notes, click the link.

Start Date*

The date the student's Homelessness began.

[S_IN_STU_HOMELESS_C]StartDate


End Date

The date the student's Homelessness ended.

[S_IN_STU_HOMELESS_C]EndDate


Primary Nighttime Residence

The student's primary nighttime residence.

[S_IN_STU_HOMELESS_C]PrimaryNighttimeResidence


Homeless Notes

Comments regarding the student's Homelessness.

[S_IN_STU_HOMELESS_C]Notes


Unaccompanied Youth Information

To add new Unaccompanied Youth dates, click Add.

To edit Unaccompanied Youth dates or notes, click the link.

Start Date*

The date the student's Homelessness began.

[S_IN_STU_UNACCOMPANIED_YOUTH_C]StartDate


End Date

The date the student's Homelessness ended.

[S_IN_STU_UNACCOMPANIED_YOUTH_C]EndDate


Unaccompanied Youth Notes

Comments regarding the student's Homelessness.

[S_IN_STU_UNACCOMPANIED_YOUTH_C]Notes


Student of Active Duty Parent/Guardian Information

To add new Student of Active Duty Parent/Guardian dates, click Add.

To edit Student of Active Duty Parent/Guardian dates or notes, click the link.

Start Date*

The date the student's parent/guardian's active duty began.

[S_IN_STU_ACTIVE_DUTY_C]StartDate


End Date

The date the student's parent/guardian's active duty ended.

[S_IN_STU_ACTIVE_DUTY_C]EndDate


Student of Active Duty Parent/Guardian Notes

Comments regarding the student's parent/guardian being on active duty.

[S_IN_STU_ACTIVE_DUTY_C]Notes


High Ability Information

To add new High Ability dates, click Add.

To edit High Ability dates or notes, click the link.

Start Date*

The date the student's High Ability began.

[S_IN_STU_HIGH_ABILITY_C]StartDate


End Date

The date the student's High Ability ended.

[S_IN_STU_HIGH_ABILITY_C]EndDate


High Ability

The High Ability Category that applies to this student.

[S_IN_STU_HIGH_ABILITY_C]HighAbility


High Ability Notes

Comments regarding the student's High Ability.

[S_IN_STU_HIGH_ABILITY_C]Notes


Alternative Education Information

To add new Alternative Education Information dates, click Add.

To edit Alternative Education Information or notes, click the link.

Program Name

Select the applicable Alternative Education program.

S_IN_STU_ALTERNATIVE_EDU_C.Program_Name


Start date

The date the student's Alternative Education began.

S_IN_STU_ALTERNATIVE_EDU_C.StartDate


End date

The date the student's Alternative Education ended.

S_IN_STU_ALTERNATIVE_EDU_C.EndDate


Exit Reason

The reason the student withdrew from the Alternative Education program. This becomes mandatory when the end date is entered.

S_IN_STU_ALTERNATIVE_EDU_C.Exit_reason


Eligibility Reason

The reason that makes the student eligible for Alternative Education.

S_IN_STU_ALTERNATIVE_EDU_C.Eligibility_reason


Program Meeting Time

Select when the student attends the course.

Valid values:

  • Afternoon

  • Evening

  • Morning

S_IN_STU_ALTERNATIVE_EDU_C.Program_time


Notes

Enter any applicable notes.

S_IN_STU_ALTERNATIVE_EDU_C.Notes


Foreign Exchange Program Information

To add new Foreign Exchange Program Information dates, click Add.

To edit click the start date.

Start date

The date the student's Foreign Exchange Program began.

[S_IN_STU_FRGNEXCHNG_C]StartDate

End date

The date the student's Foreign Exchange Program ended.

[S_IN_STU_FRGNEXCHNG_C]EndDate

Notes

Enter any applicable notes.

[S_IN_STU_FRGNEXCHNG_C]Notes

Defining Graduation Information

State/Province - IN > GR

To view a list of all fields under this tab, click the Fields List link.

Exclude From GR

Select to exclude graduation data from publishing. 

[S_IN_STU_X]Exclude_From_GR


School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE_GR

DOE-LE

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_GR

DOE-LE

Post Graduate Information

Choose the higher education type the student is pursuing.

[S_IN_STU_X]Post_Graduate_Info

DOE_GR

Diploma Type

Choose the student's type of diploma the student is pursuing.

Valid values:

  • Regular diploma

  • Certificate of completion

  • Certificate of attendance

  • Alternate Diploma

[S_IN_STU_X]DOE_Diploma_Level

DOE_GR

Diploma Level

Choose the type of diploma the student is enrolled.

[S_IN_STU_X]Diploma_Level

DOE_GR

Graduation Date

If the student graduated, enter the date the student graduated

[S_IN_STU_X]Graduation_Date

DOE_GR

Adult Secondary Credit Graduate

Choose Yes or No to indicate whether this student obtained the diploma through the Adult Secondary Credit Program.

[S_IN_STU_X]ASC_Graduate_TF

DOE_GR

Employability Skills

Choose the Student Setup in which the student participated to to obtain his or her employability skills.

Only applicable for students graduating using the Graduation Pathways.


[S_IN_STU_X]Employability_Skills

DOE_GR

Postsecondary-Ready Competencies

Choose the indicators that represent the student's Postsecondary-Ready Competency pathway selections.

Only applicable for students graduating using the Graduation Pathways.


[S_IN_STU_X]Postsecondary_Competencies

DOE_GR

Local Pathway

Enter the student's Local Pathway code.

Only applicable for students graduating using the Graduation Pathways.


For valid locally created pathways, see http://www.in.gov/sboe.

[S_IN_STU_X]Local_Pathway

DOE_GR

Entering Homebound/Hospitalized Services Information

State/Province - IN > HB

To view a list of all fields under this tab, click the Fields List link.

Exclude from HB Report

Choose Yes to exclude this student HB record from the DOE_HB report. No is the default.

[S_IN_STU_X]Exclude_From_HB_TF

DOE-HB

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE-HB

DOE_LM

DOE-LE

Student Test Number (STN)

The STN identifier assigned to the student by the school or corporation. Value is extracted from STN tab.

[Students]State_StudentNumber

DOE-HB

DOE_LM

DOE-LE

Grade Level

The student's current enrollment grade level. Value is extracted from the Demographics page.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE-HB

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report

Exceptionality field

Indicates with a value Yes if the student has an exceptionality. Value is extracted from the SE/SV tab.

[S_IN_STU_X]Special_Education_TF

DOE-HB

Homebound Beginning Date

Indicates the beginning date of Homebound services.

[S_IN_STU_Homebound_C]StartDate

DOE-HB

Homebound Ending Date

Indicates the ending date of Homebound services.

[S_IN_STU_Homebound_C]EndDate

DOE-HB

Entering Multilingual Learners Information

State/Province - IN > MLL

To view a list of all fields under this tab, click the Fields List link.

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE_LM

DOE-LE

Exclude from MLL

Choose Yes to exclude this student LM record from the DOE_LM report. No is the default.

[S_IN_STU_X]Exclude_From_LM_TF

DOE_LM

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_LM

DOE-LE

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report

ESEA Title I Program

Indicates the Title I program that is providing service to the student.

[S_IN_STU_X]ESEA_Title_I_Program

DOE-LM

Edit MLL Record

State/Province - IN > MLL

Track the historical information.

Start Date

The student's earliest entry date in the current school year. If the start date overlaps with the dates of another record then overlapping dates error message is displayed.

[S_IN_STU_LM_C]StartDate


End Date

This field can be blank while creating the record. Enter the end date of the LM program prior to starting another LM record, as it becomes mandatory to end the existing record. If the end date overlaps with the dates of another record then overlapping dates error message is displayed.

[S_IN_STU_LM_C]EndDate


English Language Proficiency Level

Enter the student's attained proficiency level in the English language.

If this is a pre-Kindergarten student and this field is left blank, "0 - Immigrant Student who is PK" is extracted.


[S_IN_STU_LM_C]ENG_Lang_Prof_Level

DOE_LM

DOE-TI

DOE-TL

Instrument Used

Select the instrument used to measure the English proficiency level.

If this is a pre-Kindergarten student and this field is left blank, "7 - N/A (Proficiency Level Codes 0, 5, 6, or 7)" is extracted.


[S_IN_STU_LM_C]Instrument_Used


DOE_LM

Instructional Program

Select the English Language education instructional program that is providing service.

[S_IN_STU_LM_C]Instructional_Program

DOE_LM

CRDC Report

Entering Membership Information

State/Province - IN > ME

To view a list of all fields under this tab, click the Fields List link.

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE_ME

DOE-LE

Exclude from ME Report

Choose Yes to exclude this student ME record from the DOE_ME report. No is the default.

[S_IN_STU_X]Exclude_From_ME_TF

DOE_ME

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_ME

DOE-LE

ADM Type

Select the average daily membership type for this student.

[S_IN_STU_X]ADM_Type

DOE_ME

Corporation Number of Legal Settlement

Select the state-assigned corporation number for the corporation of legal settlement. This is the school where the student is currently being educated.

[Students]DistrictOfResidence

DOE_ME

Instructional Days

Enter the number of instructional days for the student.

  • Required if the student is dual enrolled in a non-public or home school.

  • If a student is dual enrolled (ADM Type 6 - Dual Enrollment), the Instructional Minutes and Instructional Days values are required. If the Instr Minutes and Days are blank and the student is dual enrolled, the report will calculate Instr Minutes and Days.

  • If this field is left blank, the PowerSchool ADA_ADM calculation is used to calculate the instructional days.


[S_IN_STU_X]Instructional_Days

DOE_ME

Instructional Minutes

Enter the student minutes of instruction during the course of one full day.

  • Required if the student is dual enrolled in a non-public or home school.

  • If a student is dual enrolled (ADM Type 6 - Dual Enrollment), the Instructional Minutes and Instructional Days values are required. If the Instr Minutes and Days are blank and the student is dual enrolled, the report will calculate Instr Minutes and Days.

  • If this field is left blank, the PowerSchool ADA_ADM calculation is used to calculate the instructional days.


[S_IN_STU_X]Instructional_Minutes

DOE_ME

Access School

Enter the school number of the school claiming access to IEP, ISTAR or Growth Model for students with a disability.

[S_IN_STU_X]Access_School

[S_IN_REN_X]Access_School

DOE_RT

Accountable School

Enter the school number of the school accountable for the education of the student. Typically, this is the school in whose service area the student has legal settlement regardless of whether this is the educating school.

[S_IN_STU_X]Accountable_School

[S_IN_REN_X]Accountable_School

DOE_RT

County of Legal Residence

Enter the two-digit county number of the county of legal residence of the student.

Click the (codes) link to display a list of state-provided County of Legal Residence codes.

[S_IN_STU_X]County_Residence

DOE_ME

Kindergarten Status

Select whether the Kindergarten student attends half-day in the morning, half-day in the afternoon, or full-day.

Valid values:

  • 1 - Hal-Day Kindergarten - AM

  • 1P - Half-Day Kindergarten - PM

  • 2 - Full-Day Kindergarten

[S_IN_STU_X]Half_Time_KG

DOE_ME

Virtual Student

If this student receives at least 50% virtual instruction, choose one of the valid values:

Valid values:

(Y)Yes

(N) No

(C) Valid due to COVID

[S_STU_X]VirtualStudent

DOE_ME

Adding Special Education Information

State/Province - IN > SE/EV

To view a list of all fields under this tab, click the Fields List link.

Exclude From Ed-Fi

Select Yes or No to indicate whether student record can be published in Ed-Fi. No is selected by default.

[S_IN_STU_SE_EVALUATION_C]ExcludeFromEdFi


Special Education

Select to in indicate whether the student is receiving Special Education services.

The latest SPED record does not have SPED placement as 58 (Evaluation), this field is selected automatically.

If the Termination Date is before the current date, then this field is not selected.

For CRDC reporting, see Exceptionality field on SE/EV tab.

[S_IN_STU_X]Special_Education_TF

DOE_SE

DOE_EV

DOE-TI

DOE-LM

DOE-ES

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE_SE

DOE-LE

Corporation Number of Legal Settlement

Select the state-assigned corporation number for the corporation of legal settlement. This is the school where the student is currently being educated.

[Students]DistrictOfResidence

DOE_SE

DOE_EV

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_SE

DOE-LE

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report


Primary Exceptionality

Choose the exceptionality area that best describes the special education student's primary eligibility classification.

If Section 504 Plan and Special Education both equal Yes, Primary Exceptionality cannot be blank


[S_IN_STU_SE_EVALUATION_C ]ExceptionalityPrimary

DOE_SE


Secondary Exceptionality

Choose the exceptionality area that best describes the special education student's secondary eligibility classification.

[S_IN_STU_SE_EVALUATION_C ]ExceptionalitySecondary

DOE_SE

Special Education Placement

Choose the applicable special education placement code for the special education student.

[S_IN_STU_SE_EVALUATION_C ]SpecialEdPlacement

N/A

Special Education Location

If the student receives special education services from the public school district but is located in a facility that is not considered a public school or charter school, choose the application location code.

[S_IN_STU_SE_EVALUATION_C ]SpecialEducationLocation

DOE_SE

School

Select the school where the SPED student is currently enrolled.

[S_IN_STU_SE_EVALUATION_C]SchoolID

Access School

Indicates the school number of the school claiming access to IEP, ISTAR, or Growth Model for students with disability.

[S_IN_STU_X]Access_School

DOE_RT

Publish SPED Student with no active enrollment

Select this field to publish the selected students to the state prior to the school starting date. This field is cleared and reports a blank by default.

This field is used for pubishing SPED records for Pre-Registered, Summer Withdrawn, and No Show students.

[S_IN_STU_X]Publish_SPED

Student Demographics, Student Enrollments, Special Education Program

Special Education Evaluation Fields

Service Begin Date

The date when the Special Education services started.

[S_IN_STU_SE_EVALUATION_C]BeginDate

DOE_EV

Parental Consent Date

Enter the date used to consider the evaluation timeline. You should use the date the parent provided written consent for the initial evaluation, the date the student transferred from another school during an evaluation, or the date that the student was referred to the school from First Steps.

[S_IN_STU_SE_EVALUATION_C]ParentalConsentDate

DOE_EV

Circumstances Relevant to Timeline

Choose the circumstance that is relevant to the evaluation timeline.

[S_IN_STU_SE_EVALUATION_C ]TimelineCircumstances

DOE_EV

IEP Review Date

Enter the date the case conference meeting to determine eligibility for this student occurred.

[S_IN_STU_SE_EVALUATION_C]IEPReviewDate

DOE_EV

Student Eligibility

If a Case Conference date is entered, you must select 1 - Yes or 2 - No. Choose Yes if the student is found eligible for special education services as a result of the evaluation.

If the Case Conference field is blank, you must select a value of 3 - Not applicable, student did not have case conference.

[S_IN_STU_SE_EVALUATION_C ]StudentEligibility

DOE_EV

First Steps Transition Date

Enter the date the special education services started for the student transitioning from First Step.

Leave this field blank if the Circumstances Relevant to Timeline selection is "3 - Preparation for transfer from First Steps".

[S_IN_STU_SE_EVALUATION_C]FirstStepsTransitionDate

DOE_EV

Last Evaluation Date

Enter the date of the most recent evaluation.

[S_IN_STU_SE_EVALUATION_C]LastEvaluationDate


Timeline Compliance

If the deadline was missed or services did not begin, select the reason.

[S_IN_STU_SE_EVALUATION_C ]TimelineCompliance

DOE_EV

Special Education Termination Fields

Service Termination Date

Enter the date the special education services terminated for this student, or enter the date the student transitioned from PK services to school age services.

[S_IN_STU_SE_EVALUATION_C ]Date_Of_Termination

DOE_TR

Reason for Termination

Choose the reason that the special education services were terminated for this student, or select the reason the student transitioned from PK services to school age services.

[S_IN_STU_SE_EVALUATION_C ]Reason_Termination

DOE_TR

Adding Title I Information

State/Province - IN > TI

To view a list of all fields under this tab, click the Fields List link.

Title 1 Participant

Choose Yes if this student was a Title I participant at any time during the school year. No is the default value.

[S_IN_STU_X]Title_I_Participant_TF

DOE_TI

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE-STN

DOE-LE

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE_TI

DOE-LE

ESEA Title I Program

Choose the Title I Program that is providing service to the student.

[S_IN_STU_X]ESEA_Title_I_Program

DOE_TI

DOE_LM

Title 1 Instruction

Choose the instruction options that apply to this student:

  • Reading if the student receives Title I instruction in Reading/ Language Arts.

  • Math if the student receives Title I instruction in math.

  • Science if the student receives Title I instruction in science.

  • Vocational if the student receives Title I instruction in vocational/ career.

  • Social Studies if the student receives Title I instruction in social studies.

[S_IN_STU_X]Title_I_Instruction_Reading

[S_IN_STU_X]Title_I_Instruction_Math

[S_IN_STU_X]Title_I_Instruction_Science

[S_IN_STU_X]Title_I_Instruction_Vocational

DOE_TI

Title I Support

Choose the support options that apply to this student:

  • Guidance Support if the student receives Title I support services in guidance and/or social work.

  • Health Support if the student receives Title I support services in health and/or dental.

  • Home Visitation Support if the student receives Title I support services in home visitation.

[S_IN_STU_X]Title_I_Support_Guidance

[S_IN_STU_X]Title_I_Support_Health

[S_IN_STU_X]Title_I_Support_Home

DOE_TI

Title I Extended Time

Choose the options that apply to this student:

  • Pre-Kindergarten Extended Time Opportunities if the student receives Title I services outside of the regular school day in Pre-kindergarten.

  • Extended-Day Kindergarten Extended Time Opportunities if the student receives Title I services outside of the regular school day in extended-day kindergarten.

  • Before School Extended Time Opportunities if the student receives Title I services prior to the start of the regular school day.

  • After School Extended Time Opportunities if the student receives Title I services after the end of the regular school day.

  • Saturday School Extended Time Opportunities if the student receives Title I services outside of the regular school day in Saturday School.

  • Summer School Extended Time Opportunities if the student receives Title I services outside of the regular school day in Summer School.

  • Jump Start Extended Time Opportunities if the student receives Title I services outside of the regular school day in Jump Start.

  • Year Round Sessions Extended Time Opportunities if the student receives Title I services outside of the regular school day in year round sessions.

  • Extended Time Opportunities if the student receives Title I services in any other category.

[S_IN_STU_X]Title_I_Extended_Time_PreK

[S_IN_STU_X]Title_I_Extended_Time_ExDayKindergarten

[S_IN_STU_X]Title_I_Extended_Time_Before

[S_IN_STU_X]Title_I_Extended_Time_After

[S_IN_STU_X]Title_I_Extended_Time_Saturday

[S_IN_STU_X]Title_I_Extended_Time_Summer

[S_IN_STU_X]Title_I_Extended_Time_JumpStart

[S_IN_STU_X]Title_I_Extended_Time_YearRound

[S_IN_STU_X]Title_I_Extended_Time_Other


DOE_TI

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report


Migrant Student

This field indicates whether the student is considered a migrant student at any time during the school year while attending this school.

[S_IN_STU_X]Migrant_TF

DOE_TI

Adding Testing Data

Entering Student Test Information

State/Province - IN > Accommodations > Student Information

To view a list of all fields under this tab, click the Fields List link.

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE-STN

DOE-LE

STN Number

The non-student test number (STN) identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

DOE-TL

DOE-LE

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report


Primary Exceptionality

Indicates the exceptionality area that best describes the special education student's primary eligibility classification, from the SE/EV tab

If Section 504 Plan and Special Education both equal Yes, Primary Exceptionality cannot be blank.


[S_IN_STU_X]Exceptionality_Primary

DOE_SE


Section 504 Plan

Indicates whether this student is served by a Section 504 Plan, from the AD tab.

[S_IN_STU_X]Section_504_Plan_TF

DOE_AD

CRDC Report


English Language Proficiency Level

Indicates the student's attained proficiency level in the English language from the LM tab.

If this is a pre-Kindergarten student and this field is blank on the LM tab, "0 - Immigrant Student who is PK" is extracted.


[S_IN_STU_X]ENG_Lang_Prof_Level

DOE_LM

DOE-TI

DOE-TL

Corporation Assigned Student ID

Enter the student ID assigned by the corporation.

Leave blank to have the student number extracted.

[S_IN_STU_X]Corp_Student_ID

Or

[Students]Student_Number

DOE_TL


Entering Testing Accommodations

State/Province - IN > Accommodations > Accommodations

To view a list of all fields under this tab, click the Fields List link.

Select the accommodations that apply to this student. Multiple codes are allowed and the order of the codes does not matter. Do not use commas or special characters.

Students with special needs enrolled in an Individualized Education Plan (IEP), who are Limited English Proficient (LEP) with an Individualized Learning Plan (ILP), and with a 504 Plan may be entitled to these assessment accommodations.


Access to Own Resources

Students can use their own resources, such as tactile symbols and raised lined graph paper.

[S_IN_STU_X]Access_To_Resource


Additional Breaks

Students are allowed additional breaks during testing. Some students may need to take a break due to the existence or sudden onset of a temporary or long-term medical condition, or to re-focus due to attention concerns. If this occurs, the student's testing time is suspended during the break and is resumed upon the student's return.

[S_IN_STU_X]Additional_Breaks


Audio Transcripts

Audio transcriptions of test content that may be read by the student and braille devices.

[S_IN_STU_X]Audio_Transcripts


Braille Transcript for Audio Items

A Braille transcript of the closed captioned is available for the listening passages.

[S_IN_STU_X]Braille_Transcript_Audio


BrailleBook - UEB and/or UEB w/Nemeth Uncontracted

A raised-dot code that helps to read with the fingertips. Graphic material (e.g., maps, charts, graphs, diagrams, and illustrations) is presented in a raised format (paper or thermoform). Select if the student requires Braille: UEB and/or UEB with Nemeth uncontracted, Standard for All Grades accommodation.

[S_IN_STU_X]Braille_Uncontracted


Calculator (online calculator for all items)

Students who use a calculator as an accommodation for all tests.

[S_IN_STU_X]Calculator_Online_All


Calculator (online calculator for allowed items)

Students who use a calculator as an accommodation for specific tests.

[S_IN_STU_X]Calculator_Online_ALW


Embedded Speech to Text

Students with a documented hearing loss are allowed a Speech to Text application as an accommodation.

[S_IN_STU_X]Speech_To_Text_Emb


Embedded Word Prediction

Embedded word prediction allowing students to begin writing a word and choose from a list of words that have been predicted from word frequency and syntax rules.

[S_IN_STU_X]Embedded_WP


Non-Embedded Word Prediction

Student's accommodation includes word prediction is delivered via a non-embedded software program provided by the school.

[S_IN_STU_X]Non_Embedded_WP


Sign Language Interpreter except items testing reading comprehension

This accommodation allows Sign Language Interpreter for tests other than the reading comprehension tests. The sign language interpreter may sign test questions and answer choices. The student may also sign their answer responses to the interpreter.

[S_IN_STU_X]Sign_Language_XRD


Sign Language Interpreter including items testing reading comprehension

This accommodation allows Sign Language Interpreter for all tests including reading comprehension tests. The sign language interpreter may sign test questions and answer choices. The student may also sign their answer responses to the interpreter.

[S_IN_STU_X]Sign_Language_All


Online American Sign Language (ASL) Video

Select if the student requires an American Sign Language interpreter for testing.

Extracted as D.

Applies to TA and TL.


[S_IN_STU_X]American_Sign_Lang

DOE_TA

DOE_TL

Extra Time

Select if the student requires extra time for testing.

Extracted as E.

Applies to TA and TL.


[S_IN_STU_X]Extended_Time

DOE_TA

DOE_TL

Scribe

Select if the student requires a scribe for for the test.

Extracted as K.

Applies to TA and TL.


[S_IN_STU_X]Scribe

DOE_TA

DOE_TL

Large Print Paper

Select if the student requires a large print booklet for testing.

Extracted as L.


  • Applies to TA and TL.

  • Large Print Paper and Paper Booklet cannot be reported for the same student.


[S_IN_STU_X]Large_Print

DOE_TA

DOE_TL

Paper Booklet

Select if the student requires a paper booklet for testing.

Extracted as P.

  • Applies to TA and TL.

  • Paper Booklet and Large Print Booklet cannot be reported for the same student.


[S_IN_STU_X]Paper_Format

DOE_TA

DOE_TL

Human Reader (except items testing reading comprehension)

Select if the student requires that the test be read aloud.

Extracted as A.



[S_IN_STU_X]Human_Reader_Script

DOE_TA

Calculator (adaptive/handheld for allowed items)

Select if the student requires a calculator for testing.

Extracted as C.

Not available for ILEARN.


DOE_TA

Read Aloud to Self

Select if the student needs to read aloud to their self.

Extracted as F.

[S_IN_STU_X]Read_Aloud

DOE_TA

Bilingual Dictionary

Select if the student requires a bilingual dictionary.

Extracted as G.

[S_IN_STU_X]Biling_Dictionary

DOE_TA

Individual Testing

Select if student should be tested individually.

Extracted as I.

[S_IN_STU_X]Tested_Individually

DOE_TA

Hard of Hearing

Select if the student is hard of hearing.

Extracted as J.

[S_IN_STU_X]Hearing

DOE_TA

Print Booklet

Select if the student requires a paper format for testing.

Extracted as P.

[S_IN_STU_X]Print_Format

DOE-TA

Print On Demand

Extracted as Q.

[S_IN_STU_X]Print_Demand

DOE-TA

Spanish - Translation

Select if the student requires that the test be in Spanish.

Extracted as S.

[S_IN_STU_X]Spanish_Translation

DOE_TA

Text to Speech (except items testing reading comprehension)

Select if the student requires that text be translated to speech for testing.

Extracted as T.

[S_IN_STU_X]Text_To_Speech

DOE_TA

Multiplication Table

Select if the student requires the use of multiplication table for testing.

Extracted as U.

[S_IN_STU_X]Multiplication

DOE-TA

Closed Captioning

Select if the student requires closed captioning for testing.

Extracted as W.

[S_IN_STU_X]Captioning

DOE-TA

Non-Embedded Speech to Text

Select if the student requires speech translated to text for testing.

Extracted as X.

[S_IN_STU_X]Speech_To_Text

DOE-TA

Streamline Format

Select if the student requires a streamlined format for testing.

Extracted as Y.

[S_IN_STU_X]StreamlineFormat

DOE-TA

Permissive Mode

Select if the student requires permissive mode for testing.

Extracted as Z.

[S_IN_STU_X]PermissiveMode

DOE-TA

Glossary

Select if the student requires that a glossary(ies) be included with the test:

  • B = Burmese

  • H = Spanish

  • M = Mandarin

  • R = Arabic

  • V = Vietnamese

[S_IN_STU_X]Burmese_Glossary

[S_IN_STU_X]Spanish _Glossary

[S_IN_STU_X]Mandarin _Glossary

[S_IN_STU_X]Arabic_Glossary

[S_IN_STU_X]Vietnamese_Glossary

DOE_TA

BrailleBook - UEB and/or UEB w/Nemeth Contracted

Select if the student requires Braille: UEB and/or UEB with Nemeth Contracted, Standard for All Grades accommodation.

Extracted as 1. This applies to TA and TL.

Users can select either Braille Paper Booklet: UEB and/or UEB with Nemeth Contracted, Standard for All Grades or Braille; Online Refreshable Braille. If both options are selected, an error message, "Either select Braille Paper Booklet or Online Refreshable Braille" displays.


[S_IN_STU_X]Braille_UEB_Contracted

DOE_TA

DOE_TL

Online Refreshable Braille/Embosser

Select if the student requires online, refreshable Braille for testing.

Extracted as 5.

Users can select either Braille Paper Booklet: UEB and/or UEB with Nemeth Contracted, Standard for All Grades or Braille; Online Refreshable Braille. If both options are selected, an error message, "Either select Braille Paper Booklet or Online Refreshable Braille" displays.


[S_IN_STU_X]Online_Refreshable Braille

DOE_TA

Assistive Technology

Select if the student requires assistive technology for testing.

Extracted as 6.

[S_IN_STU_X]Assistive_Technology

DOE-TA

Hundreds Chart

Select if the student is in Grade 3-8 and requires hundreds charts for testing.

Extracted as 7.

[S_IN_STU_X]Hundreds_Chart_Grades

DOE_TA

Alternative Indication of Response

Select if the student requires an alternative indication of response.

Extracted as 9.

Applies to TA and TL.


[S_IN_STU_X]Alt_Indication_Response

DOE_TA

DOE_TL

Calculator

Select if the student requires that a calculators to be included with the test:

  • Calculator (adaptive/handheld for all items)

  • CAL_HH_ALW: Calculator (adaptive/handheld for allowed items)

  • CAL_OL_ALL: Calculator (online calculator for all items)

  • CAL_OL_ALW: Calculator (online calculator for allowed items)

[S_IN_STU_X]Calculator_Online_All

[S_IN_STU_X]Calculator_Online_ALW

[S_IN_STU_X]Calculator_Online_All

[S_IN_STU_X]Calculator_Online_ALW


Entering Test Enrollments

State/Province - IN > Accommodations > Testing Information

Exclude From Publishing

Exclude From Publishing

Select if the student should be excluded from the Ed-Fi reporting.

[S_IN_STU_X]Exclude_Doe_Ta

DOE_TA

IAM Information

IAM Test Taker

Choose Yes to indicate that the student is taking the IAM Test.

If IAM Test Taker is Yes, then all the ILEARN Testing Subjects is set to No.

[S_IN_STU_X]Iam_Test_Taker

ILEARN Testing Subjects

Biology

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_BIO

US Government

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_US_Govt

Mathematics

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_Maths

Life and Physical Science

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_LPS

Social Sciences and History

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_SS_Hist

English Language and Literature

Choose the applicable accomodations. Remove any accomodation codes that are not required.

[S_IN_STU_X]ILEARN_ELL

IREAD Information

Exclude from IREAD

Choose Yes if the student is not to be included in the IREAD-3 portion of the TL report.

[Students.S_IN_STU_X]Exclude_From_IREAD

DOE_TL

IREA3 Retest

Choose Yes to include the student in the DOE-TA IREAD-3 output.

Grade 4 and 5 students with Yes selected are extracted as 9975 on the DOE-TA report.

[Students.S_IN_STU_X]Grade_4_ISTEP_Not_Pass_IREAD3

DOE-TA

Early IREAD3

Choose Yes to publish the IREAD3 accommodations data for students in the second grade.

Valid values:

  • No - N (default)

  • Yes - Y

[Students.S_IN_STU_X]Early_IREAD3

DOE-TA

WIDA Information

Exclude from WIDA

Choose Yes to exclude this student when the TL report is run to generate a file for WIDA testing.

[S_IN_STU_X]Exclude_from_WIDA

DOE_TL

WIDA Tier

Select the applicable WIDA tier to be used in the output of the Test Code element.

  • 8802 = WIDA ACCESS 2.0 ONLINE

  • 8810 = Tier A

  • 8820 = Tier B

  • 8830 = Tier C

  • 8840 = Kindergarten

  • 8850 = Alternate ACCESS

WIDA ACCESS 2.0 ONLINE is the standard WIDA used for most EL students. Tiers A, B, C are only for Special Ed students whose IEP requires them to be assessed using pencil and paper

[S_IN_STU_X]WIDA_Tier

DOE-TL

ECA Testing - English 10

Test Taker Not Enrolled

Choose Yes to include the student in the DOE-TL ECA Retest output for English 10 when the "ECA Not Enrolled" option is selected at runtime.

[S_IN_STU_X]TestTaker_NotEnrolled_ENG

ECA Testing - Algebra I

Test Taker Not Enrolled

Choose Yes to include the student in the DOE-TL ECA Retest output for Algebra 1, when the "ECA Not Enrolled" option is selected at runtime.

[S_IN_STU_X]TestTaker_NotEnrolled_ALG

ISTEP ELA - 9901

Retest Status Grade 10 English

Choose Yes to include the student in the DOE-TA ISTEP Retest output for Grade 10 English.

Grade 11 and 12 students with Yes selected are extracted as 9901 on the DOE-TA report.

[S_IN_STU_X]ISTEP_Retest_Grade10_Eng

ISTEP Math - 9902

Retest Status Grade 10 Math

Choose Yes to include the student in the DOE-TA ISTEP Retest output for Grade 10 Math.

Grade 11 and 12 students with Yes selected are extracted as 9902 on the DOE-TA report.

[S_IN_STU_X]ISTEP_Retest_Grade10_Math

DOE-TA

Entering IREAD-3 Exemptions

State/Province - IN > Accommodations > Exemptions

To view a list of all fields under this tab, click the Fields List link.

Complete these fields for the IREAD-3 test, if applicable to the student.

EX_IEP EL Exempt

If this student is receiving an exemption from taking the IREAD-3 on the determination of the ILP team, choose Yes.

[S_IN_STU_X]IREAD_EL_Exempt

DOE-IR

EX_ILP IEP Exempt

If this student is receiving an exemption from taking the IREAD-3 on the determination of the case conference committee, choose Yes.

[S_IN_STU_X]IREAD_IEP_Exempt

DOE-IR

EX_RTN Retained Exempt

If this student is receiving an exemption from taking the IREAD-3 based on retention twice previously, choose Yes.

[S_IN_STU_X]IREAD_Retained_Exempt

DOE-IR

Out of State Assessment Exempt

If this student is receiving an exemption from taking the IREAD-3 based on taking a similar reading assessment for promotion determination in another state prior to moving to IN, choose Yes.

[S_IN_STU_X]IREAD_OutOfState_Exempt

DOE IR

Entering Textbook Reimbursements

State/Province - IN > TB

To view a list of all fields under this tab, click the Fields List link.

Student Test Number

Enter the non-student STN identifier assigned to the student by the school or corporation.

[Students]State_StudentNumber

TB Reimbursement

DOE-LE

Living With Parent/Guardian

Choose Yes or No to indicate if the student is living with a parent or guardian.

[S_IN_STU_X]Living_With_Parent

TB Reimbursement

Grade Level

Indicates the student's current enrollment grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report


TANF or Food Stamp Case Number

If applicable, enter the student's TANF or food stamp case number.

[S_IN_STU_X]TANF_Food_Stamp

TB Reimbursement

Last 4 digits of Parent SSN

If it exists, enter the last four digits of the parent or guardian's social security number.

[S_IN_STU_X]SSN_Parent

TB Reimbursement

Lunch Status (Free/Reduced Meals)

The student's lunch status. This field is read-only and derived from the Lunch page. The field is marked Y if the student's lunch code is R, F, RDC, or FDC.

[Students]LunchStatus

TB Reimbursement

School Number

The number of the servicing school or the student's school of current enrollment.

[S_IN_STU_X]Servicing_School

DOE-STN

DOE-LE

Defining Transcript Information

State/Province - IN > Transcript

To view a list of all fields under this tab, click the Fields List link.

Exclude Attendance From Transcript

Choose Yes to exclude the student's attendance from the transcript.

[S_IN_STU_X]Exclude_Att_From_Transcript

e-Transcript

Address Country Code

Enter the country code for the student's address. Click the ISO 3166 link to locate the country code.

If this field is left blank, the "US" country code is extracted.

[S_IN_STU_X]Address_Country_Code

e-Transcript

Assigning Agency

Select the type of agency that assigned the student's identification number.

[S_IN_STU_X]Assigning_Agency

e-Transcript

Grade Level Code

Select the student's current grade level of the student or the highest grade level attained by the student at the time the record was created.

[S_IN_STU_X]Grade_Level_Code

e-Transcript

Graduation Date

The value entered in the GR tab reflects here. The hyperlink takes to the GR tab. 



Graduation Year

If the student graduated, enter the student's graduation year.

  • Cohort Graduation Year: This value is extracted, unless blank.

  • Graduation Year: If Cohort Graduation Year is blank, the value in this field is extracted.


e-Transcript

Diploma Level

The value entered in the GR tab reflects here. The hyperlink takes to the GR tab. 



Diploma Type

If the student graduated, choose the student's diploma type(s). Choose all that apply.

[S_IN_STU_X]Diploma_Type

e-Transcript

Academic Honors

Enter the descriptive title for the honors received.

[S_IN_STU_X]Academic_Honors

e-Transcript

Immunization Exclude/Exemption Fields

Exclude Immunizations From e-Transcript

Choose Yes to exclude immunizations from the transcript.


e-Transcript

Medical Exemption Date

If the student is exempt from immunization due to medical issues, enter the first date of exemption.

[S_IN_STU_X]Medical_Exemption_Date

e-Transcript

Religious Exemption Date

If the student is exempt from immunization for religious reasons, enter the first date of exemption.

[S_IN_STU_X]Religious_Exemption_Date

e-Transcript

Had Disease

If exemption date of when student previously had a disease.

[S_IN_STU_X]Had_Disease_Date

e-Transcript

GPA Override Fields

Exclude GPA & Class Rank Fields

Choose Yes to exclude both GPA and class rank field values from the transcript.

[S_IN_STU_X]Exclude_GPA

[S_IN_STU_X]Exclude_Class_Rank


e-Transcript

Overall GPA Override

To override a calculated GPA for a student, enter the overall GPA value.

[S_IN_STU_X]GPA_Overall

e-Transcript

GPA Range Maximum Override

A GPA Range Maximum is the maximum grade point value a student can receive for an overall GPA. If you are overriding a calculated GPA, enter the GPA Range Maximum if the overridden GPA.

[S_IN_STU_X]GPA_Range_Maximum

e-Transcript

GPA Type Override

If overriding the GPA, enter the GPA type of the overridden GPA.

[S_IN_GEN_X]GPA_Academic_Summary_Type

e-Transcript

Class Rank Override Fields

Exclude Only Class Rank Fields

Select '(1)True' to exclude class rank fields from the transcript.

[S_IN_STU_X]Exclude_Class_Rank

e-Transcript

Class Rank Override

If you want to override the student's class rank, enter a class rank override.

[S_IN_STU_X]Class_Rank

e-Transcript

Class Size Override

If you want to override the student's class size, enter a class size override.

[S_IN_STU_X]Class_Size

e-Transcript

New > Licensure Record

Licensure Name

Enter the name of the licensure.

[S_IN_STU_LICENSURE_C]Licensure_Name

e-Transcript

Licensure Pass Date

Enter the date the licensure passed learning required for licensing.

[S_IN_STU_LICENSURE_C]Licensure_Pass_Date

e-Transcript

Licensure Note Message

Enter any notes regarding the licensure.

[S_IN_STU_LICENSURE_C]Licensure_Note_Message

e-Transcript

Legacy Fields

Start Page > Student Selection > Indiana State Information > Legacy Information

This tab displays a list of Legacy fields no longer used for Indiana State Reporting.

Miscellaneous Legacy Fields

Homeless


[Students]Homeless

N/A

Shortened Day


[Students]IN_short_day

N/A

Reason for Shortened Day


[Students]IN_reason_for_short

N/A

Homebound/Hospital


[Students]Homebound

N/A

Regular Transportation


[Students]RegularTransportation

N/A

Special Education Referral


[Students]SpecialEdReferral

N/A

Special Education Transportation


[Students]SpecialEdTransportation

N/A

Vocational Transportation


[Students]VocationalTransportation

N/A

Exclude from STN Report

Choose Yes to exclude this student record from the DOE_STN report. No is the default.

[S_IN_STU_X]Exclude_from_STN_TF

DOE-STN

School Choice


[Students]SchoolChoice

N/A

Retained


[Students]Retained

N/A

Service Site


[Students]IN_Service_Site

N/A

21st Century Scholar Pledge


[Students]IN_21stCentury_Scholar

N/A

School Choice


[Students]SchoolChoice2

N/A

Supplemental Services


[Students]Supplemental

N/A

Enrolled


[Students]Enrolled

N/A

Student Name Suffix


[Students]IN_student_name_suffix

N/A

8th Grade Technology Proficiency


[Students]IN-eighth_grade_tech

N/A

Retention Status field from PE tab


[Students]RetentionStatus

N/A

LM - Language Minority Legacy Fields

English Language Proficiency Level (2014-15)


[Students]IN_english_language_proficiency_level

N/A

Other Country


[Students]IN_other_country

N/A

SE/EV - Special Education Legacy Fields

Facility


[Students]Facility

N/A

DM - Dropout and Mobility Legacy Fields

Dropout or Mobility Code


[Students]IN_dropout_mobility_code

N/A

Dropout or Mobility Date
(Date Expected to Continue)


[Students]IN_dropout_mobility_date

N/A

e-Transcript Legacy Fields

Class Rank Method Override



N/A

TL - Testing Online and Barcode Legacy Fields (Show/Hide)

TL - Student Legacy Fields

First Sort Option



N/A

Second Sort Option



N/A

Third Sort Option



N/A

ISTEP Multiple Choice Online Teacher SPN2


[Students]IN_Teacher_SPN2_ISTEP

N/A

TL - General Accommodations Legacy Fields

Braille


[S_IN_STU_X]Braille

N/A

Large Font


[S_IN_STU_X]Large_Font

N/A

Eng/Language Arts Accommodations


[Students]EngLangArtsAccom

N/A

Math Accommodations


[Students]MathAccom

N/A

Science Accommodations


[Students]ScienceAccom

N/A

Social Studies Accommodations


[Students]SocialAccom

N/A

TL - ECA Testing Legacy Fields - Biology I

Test Taker Not Enrolled


[S_IN_STU_X]TestTaker_NotEnrolled_Bio

N/A

Retest Status


[Students]IN_Retest_BioI

N/A

Teacher SPN


[Students]IN_Teacher_SPN_BioI

N/A

Test Code


[Students]IN_Test_Code_BioI

N/A

Class Period Number


[Students]IN_Class_Period_Num_BioI

N/A

TL - IMAST Legacy Fields

IMAST Taker


[Students]IN_IMAST_Taker

N/A

TL - LAS Links Legacy Fields

Exclude from LAS Links


[Students]IN_Exclude_From_LasLinks

N/A

Teacher SPN


[Students]IN_Teacher_SPN_LAS

N/A

First Year Test Taker


[Students]IN_First_Year_Test_Taker

N/A

Eng/Language Arts Accommodations


[Students]EngLangArtsAccom_LAS

N/A

Math Accommodations


[Students]MathAccom_LAS

N/A

Science Accommodations


[Students]ScienceAccom_LAS

N/A

Social Studies Accommodations


[Students]SocialAccom_LAS

N/A

TL - ISTEP Retest Legacy Fields

Retest Status


[Students]IN_Retest_ISTEP

N/A

Teacher SPN


[Students]IN_Teacher_SPN_ISTEPR

N/A

Class Period Number


[Students]IN_Class_Period_Num_Eng10

N/A

TL - ECA Retest Legacy Fields - Algebra I

Eng/Language Arts Accommodations


[Students]EngLangArtsAccom_AlgI

N/A

Math Accommodations


[Students]MathAccom_AlgI

N/A

Science Accommodations


[Students]ScienceAccom_AlgI

N/A

Social Studies Accommodations


[Students]SocialAccom_AlgI

N/A

TL - ECA Retest Legacy Fields - Biology I

Eng/Language Arts Accommodations


[Students]EngLangArtsAccom_BioI

N/A

Math Accommodations


[Students]MathAccom_BioI

N/A

Science Accommodations


[Students]ScienceAccom_BioI

N/A

Social Studies Accommodations


[Students]SocialAccom_BioI

N/A

TL - ECA Retest Legacy Fields - English 11

Retest Status


[Students]IN_Retest_Eng11

N/A

Teacher SPN


[Students]IN_Teacher_SPN_ Eng11

N/A

Test Code


[Students]IN_Test_Code_Eng11

N/A

Class Period Number


[Students]IN_Class_Period_Num_Eng11

N/A

TL - ECA Retest Legacy Fields - Algebra II

Retest Status


[Students]IN_Retest_AlgII

N/A

Teacher SPN


[Students]IN_Teacher_SPN_ _AlgII

N/A

Test Code


[Students]IN_Test_Code__AlgII

N/A

Class Period Number


[Students]IN_Class_Period_Num__AlgII

N/A

TL - ECA Accommodations Legacy Fields

Eng/Language Arts Accommodations


[Students]EngLangArtsAccom_Eng10

N/A

Math Accommodations


[Students]MathAccom_ Eng10

N/A

Science Accommodations


[Students]ScienceAccom_ Eng10

N/A

Social Studies Accommodations


[Students]SocialAccom_ Eng10

N/A

TL/TA - ECA Testing Legacy Fields - English 10

Retest Status


[S_IN_STU_X]Retest_Eng10_TF

N/A

Teacher SPN


[S_IN_STU_X]Teacher_SPN_Eng10

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

Test Code


[S_IN_STU_X]Test_Code_Eng10

N/A

Class Period Number


[S_IN_STU_X]Class_Period_Num_Eng10

N/A

TL/TA - ECA Testing Legacy Fields - Algebra I

Retest Status


[S_IN_STU_X]Retest_AlgI_TF

N/A

Teacher SPN


[S_IN_STU_X]Teacher_SPN_AlgI

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

Test Code


[S_IN_STU_X]Test_Code_AlgI

N/A

Class Period Number


[S_IN_STU_X]Class_Period_Num_AlgI

N/A

TL/TA - WIDA Legacy Fields

Teacher SPN


[S_IN_STU_X]WIDA_Teacher_SPN

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

First Year Test Taker


[S_IN_STU_X]WIDA_First_Year_Test_Taker

N/A

TL/TA - ISTEP ELA - 9901 Legacy Fields

ELA Teacher SPN


[S_IN_STU_X]Teacher_SPN_ISTEPR

N/A

ELA Teacher Name




ELA Teacher Email Address


[Teachers]Email_Addr

N/A

ELA ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Session_Name_Part_1

N/A

ELA ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Session_Name_Part_2

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Reporting_Group

N/A

TL/TA - ISTEP Math - 9902 - Legacy Fields

Math Teacher SPN


[S_IN_STU_X]ISTEP_Teacher_SPN_Math

N/A

Math Teacher Name



N/A

Math Teacher Email Address


[Teachers]Email_Addr

N/A

Math ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Session_Name_Part_1_Math

N/A

Math ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Session_Name_Part_2_Math

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Reporting_Group_Math

N/A

TL/TA - ISTEP Science - 9903 Legacy Fields

Science Teacher SPN


[S_IN_STU_X]ISTEP_Teacher_SPN_Sci

N/A

Science Teacher Name



N/A

Science Teacher Email Address


[Teachers]Email_Addr

N/A

Science ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Session_Name_Part_1_Sci

N/A

Science ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Session_Name_Part_2_Sci

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Reporting_Group_Sci

N/A

TL/TA - ISTEP Social Studies - 9904 Legacy Fields

Social Studies Teacher SPN


[S_IN_STU_X]ISTEP_Teacher_SPN_Soc

N/A

Social StudiesTeacher Name



N/A

Social Studies Email Address


[Teachers]Email_Addr

N/A

Social Studies ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Session_Name_Part_1_Soc

N/A

Social Studies ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Session_Name_Part__Soc

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Reporting_Group_Soc

N/A

TL/TA - ISTEP Grade 10 Science - 9920 Legacy Fields

Test Taker Not Enrolled


[S_IN_STU_X]TestTaker_NotEnr_SCI_9920

N/A

Teacher SPN


[S_IN_STU_X]Teacher_SPN_SCI_9920

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Sess_Name_Part1_9920

N/A

ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Sess_Name_Part2_9920

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Report_Group_SCI_9920

N/A

TL/TA - ISTEP Grade 10 Science - 9921 Legacy Fields

Test Taker Not Enrolled


[S_IN_STU_X]TestTaker_NotEnr_SCI_9921

N/A

Teacher SPN


[S_IN_STU_X]Teacher_SPN_SCI_9921

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Sess_Name_Part1_9921

N/A

ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Sess_Name_Part1_9921

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Report_Group_SCI_9921

N/A

TL/TA - ISTEP Grade 10 Science - 9922 Legacy Fields

Test Taker Not Enrolled


[S_IN_STU_X]TestTaker_NotEnr_SCI_9922

N/A

Teacher SPN


[S_IN_STU_X]Teacher_SPN_SCI_9922

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

ISTEP Session Name - Part 1


[S_IN_STU_X]ISTEP_Sess_Name_Part1_9922

N/A

ISTEP Session Name - Part 2


[S_IN_STU_X]ISTEP_Sess_Name_Part2_9922

N/A

Reporting Group


[S_IN_STU_X]ISTEP_Report_Group_SCI_9922

N/A

TL/TA - ISTAR Legacy Fields

ISTAR Taker


[S_IN_STU_X]ISTAR_Taker_TF

N/A

ISTAR Teacher SPN


[S_IN_STU_X]ISTAR_Teacher_SPN

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

TL/TA - IREAD Legacy Fields

Teacher SPN


[S_IN_STU_X]Teacher_SPN_IREAD

N/A

Teacher Name



N/A

Teacher Email Address


[Teachers]Email_Addr

N/A

IREAD Session Name


[S_IN_STU_X]IREAD_Session_Name

N/A

IREAD Reporting Group


[S_IN_STU_X]IREAD_Reporting_Group

N/A

RM - Remediation Legacy Fields > New/Edit

Exclude from State Reporting


[IN_RM]IN_Omit_from_SR

N/A

Program


[IN_RM]IN_Program

N/A

Beginning Program Duration Date


[IN_RM]IN_Beg_Prog_Duration

N/A

Ending Program Duration Date


[IN_RM]IN_End_Prog_Duration

N/A

Verifying Attendance Information

Attendance

Attendance

Verify that attendance data is entered for the student.

For more information, see PowerSchool Help.

[Attendance]

N/A

Entering Graduation Plan Selection

Special Functions > Group Functions > Graduation Plan Selection

Action to Take

Select the action to be taken.



Graduation Contracts

Click the name or the specific version of the graduation contract you want to select.



Post-Secondary Preparation Plans

Click the name or the specific version of the post-secondary preparation plan you want to select.



Employability Skills

Choose the learning experience in which the student participated to obtain his or her employability skills. You can choose one or more employability skills. Also, you can replace or remove employability skills based on the Action to Take selection.

Only applicable for students graduating using the Graduation Pathways.


[S_IN_STU_X]Employability_Skills

DOE_GR

Postsecondary-Ready Competencies

Choose the indicator that demonstrates the student's post-secondary competency. You can choose one or more competencies. Also, you can replace or remove competencies based on the Action to Take selection.

Only applicable for students graduating using the Graduation Pathways.


[S_IN_STU_X]Postsecondary_Competencies

DOE_GR

Defining Log Entries

Log Entries

Date & Time

These fields default to the current date and time. You can change these fields if necessary.

[Log]Date_&_Time

N/A

Log Type

Choose the log type.

[Log]Log_Type

DOE_ES

Creating Discipline Logs

Log Entries > Log Type : Discipline

To be included In reports, Discipline logs must be entered at the school level. Discipline logs created at the student level will not be included on state reports.

Log Type

You must select Discipline from the list to create the discipline incident record. The discipline entry fields display.

[Log]Log_Type

DOE_ES

Incident Date

Enter the day on which the discipline incident occurred.

[Log]Discipline_IncidentDate


Grade Level Override

Select the student's grade level at the time of the incident.


[S_IN_LOG_Discipline_X]grade_level_override

DOE_ES

School Where Incident Occurred

Current School is displayed. If incident occurred at school other than current school, select that school from the list of schools in your district.

The value in this field will be saved to the database and subsequently extracted as School Number on the DOE-ES report. If no value is selected, current school is stored.

[S_IN_LOG_X]Incident_School

DOE_ES


Type of Expulsion, Suspension, or Event

Select the type of expulsion or suspension.

See the Appendix for valid values.

[S_IN_LOG_X]Event_Type

DOE_ES


Beginning Date Expulsion or Suspension

Enter the first day of suspension or expulsion

[S_IN_LOG_X]Event_Start_Date

DOE_ES

Ending Date Expulsion or Suspension

Enter the last day of the suspension or expulsion.

[S_IN_LOG_X]Event_End_Date

DOE_ES

Length of Expulsion or Suspension (# of Days)

Enter the appropriate value based on the expulsion or suspension scenario.

Enter the total number of instructional days, including days that carry over into the next school year that the student was expelled.

or

Enter the total number of instructional days the student was suspended during the beginning date/ending date period.

[S_IN_LOG_X]Event_Length

DOE_ES

Reason for Expulsion or Suspension

Choose the reason for expulsion or suspension.

[S_IN_LOG_X]Event_Reason

DOE_ES

Criminal Gang Related Event

If Gang Related, choose the disposition for the event.

[S_IN_LOG_Discipline_X]EXSU_gang_rel_event

DOE_ES

Arrest On or Off School Property

Choose the arrest indicator.

[S_IN_LOG_Discipline_X]EXSU_arrest_event

DOE_ES

Arrest Reason Code

Choose the reason for the arrest.

[S_IN_LOG_Discipline_X]EXSU_arrest_reason

DOE_ES

Handgun Type

If code 04 Handguns was entered as the Reason for Expulsion or Suspension, select the Handgun Type.

This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process.

[S_IN_LOG_Discipline_X]EXSU_handgun_type

Supporting Information for DOE_ES

Rifle or Shotgun Type

If code 05 Rifles or Shotguns was entered as the Reason for Expulsion or Suspension, select the Rifle or Shotgun Type.

This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process.

[S_IN_LOG_Discipline_X]EXSU_rifle_shotgun_type

Supporting Information for DOE_ES

Other Firearms Type

If code 06 Other Firearms was entered as the Reason for Expulsion or Suspension, select the Other Firearms Type.

This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process.

[S_IN_LOG_Discipline_X]EXSU_other_firearms_type

Supporting Information for DOE_ES

Services Provided During Removal

Choose the services provided.

[S_IN_LOG_X]Services_Provided

DOE-ES

CRDC Report

Interim Alternative Educational Setting

Choose whether this special education student was referred to an interim alternative educational setting prior to suspension or expulsion.

  • Y = Yes

  • N = No

[S_IN_LOG_X]Alt_Edu_Setting

DOE-ES

Incident ID

Enter the incident number or click Auto Generate Incident Number to have PowerSchool automatically generate a unique and consecutive 9-digit incident number.

  • An auto-generated incident number is editable, to allow for instances where two log records need to be linked together in the DOE-ES report. To link log records together, enter the same incident number for the linked records.

  • An incident number is always unique to the incident and not the student.


[S_IN_LOG_X]Incident_Number

DOE_ES

Creating Restraint Logs

Log Entries > Log Type : Restraint

To be included In reports, Restraint logs must be entered at the school level. Restraint logs created at the student level will not be included on state reports

Log Type

You must select Restraint from the list to create the discipline incident record. The Restraint entry fields display.

[Log]Log_Type

DOE_ES

Restraint/Seclusion Form

Exclude from State Reporting

Select to exclude this log entry from state reporting.

[S_IN_LOG_Restraint_X]State_ExcludeFromReporting

DOE-ES

Restraint/Seclusion Form

Chemical Restraint

Select to indicate the student was chemically restrained.

[S_IN_LOG_Restraint_X]ChemicalRestraint

DOE-ES

Restraint/Seclusion Form

Mechanical Restraint

Select to indicate the student was mechanically restrained.

[S_IN_LOG_Restraint_X]MechanicalRestraint

DOE-ES

Restraint/Seclusion Form

Physical Restraint

Select to indicate the student was physically restrained.

[S_IN_LOG_Restraint_X]PhysicalRestraint

DOE-ES

Restraint/Seclusion Form

School Resource Officer Involved

Select to indicate the school resource officer was involved in restraining the student.

[S_IN_LOG_Restraint_X]SchResOfficerInvolved

DOE-ES

Restraint/Seclusion Form

Creating Seclusion Logs

Log Entries > Log Type : Seclusion

To be included In reports, Seclusion logs must be entered at the school level. Seclusion logs created at the student level will not be included on state reports.

Log Type

You must select Seclusion from the list to create the discipline incident record. The Seclusion entry fields display.

[Log]Log_Type

DOE_ES

Restraint/Seclusion Form

Exclude from State Reporting

Select to exclude this log entry from state reporting.

[S_IN_LOG_Seclusion_X]State_ExcludeFromReporting

DOE-ES

Restraint/Seclusion Form

School Resource Officer Involved

Select to indicate the school resource officer was involved in secluding the student.

[S_IN_LOG_Seclusion_X]SchResOfficerInvolved

DOE-ES

Restraint/Seclusion Form

Defining Lunch Status

Lunch

Lunch Status

Choose the student's lunch status. This duplicates the lunch status field that is available through the student lunch program.

A student's lunch status is used to calculate the student's socio-economic status.

[Students]LunchStatus

DOE_SE

DOE_PE

DOE_RT

DOE-TL

DOE-EM

Verifying Information Across All Enrollments

All Enrollments

Exclude from Ed-Fi

Select the checkbox to exclude a Course Enrollment Record from publishing to Ed-fi:

  • If the flag is set to Yes, then the Student Section and the Course Transcript are not published for that particular enrollment record.

  • If the flag is set to Yes for all the course enrollment records available for a particular term, then the Academic Record is not published.

[S_CC_X]ExcludeFromEdFi


Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

DOE-CC

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

DOE-CC

Exit Date

Enter the exit date.

[CC]DateLeft

DOE-CC

Dual Credit

Select Y if this is a dual credit high school course or N if this is not a dual credit high school course. A dual credit course gives the student both high school credit and, upon presentation of a valid transcript, post-secondary institution credit for a course.


[S_IN_CC_X]Dual_Credit

DOE-CC

Post-Secondary Institution

Enter the state-assigned 2-digit number of the post-secondary institution from which the dual credit was received.

[S_IN_CC_X]Post_Secondary_Institution

DOE-CC

Credit Recovery

Select this field to indicate whether a student is enrolled in a class for credit recovery purpose.

[S_IN_CC_X]CreditRecovery


Teacher of Record

Enter the name of the teacher assigned to a Credit Recovery class.

The teacher must meet the following criteria to be available in the list:

  • Must be active and assigned a Staff Type

  • Must have a staff number entered in the School Personnel Number (SPN) field

  • Must not be excluded from Ed-Fi reporting.


[S_IN_CC_X]TeacherOfRecord


Defining Transfer Information

Transfer Info

Enrollments are created during end of year processing and at the following locations.

  • Start Page > Special Functions > Enroll New Student

  • Start Page > Student Selection > Functions

Entry Date

The first day of thr student's enrollment.

Format: [M]M/[D]D/[YY]YY

[Students]EntryDate

[ReEnrollments]EntryDate

DOE_AT

DOE_RT

Exit Code

The exit code for this enrollment, if applicable.

You must choose an exit code for all school enrollments where the exit date is in the past.


[Students]ExitCode

[ReEnrollments]ExitCode

DOE_AT


Exit Date

The date the student withdrew (if applicable).

Format: [M]M/[D]D/[YY]YY

Enter the first in-session day that the student was no longer active.


[Students]ExitDate

[ReEnrollments]ExitDate

DOE_AT

DOE_RT

Full-Time Equivalency

The full-time equivalency for this enrollment.

[Students]FTEID

[ReEnrollments]FTEID

DOE_AT

Grade Level

The student's grade level for this enrollment.

[Students]Grade_Level

[ReEnrollments]Grade_Level

DOE_PE

DOE_STN

DOE_AT

DOE_AD

DOE_RT

CRDC Report


Access School

Enter the school number of the school claiming access to IEP, ISTAR, or Growth Model for students with a disability. This field is blank for new enrollment and reenrolling students.

[S_IN_STU_X]Access_School


Accountable School

Enter the school number of the school accountable for the education of the student. Typically, this is the school in whose service area the student has legal settlement regardless of whether this is the educating school. This field is blank for new enrollment and reenrolling students.

[S_IN_STU_X]Accountable_School


Dropout or Mobility Code

The student's dropout or mobility code, if applicable for this enrollment.

If Dropout or Mobility Code is 33 then the current school is also available in the Concurrent School list.

[S_IN_STU_X]Dropout_Mobility_Code

DOE_EM

DOE_RT

Dropout or Mobility Date (Date Expected to Continue)

The student's dropout or mobility date, if applicable for this enrollment.

[S_IN_STU_X]Dropout_Mobility_Date

DOE_EM

Primary School of Enrollment

Select the primary school of enrollment for the student. This field is blank for new enrollment and reenrolling students. When a new student is enrolled, this field is set to Y by default.

Valid values:

Y - The current school is the primary school of enrollment

N - The current school is not the primary school of enrollment

Blank - No value recorded

[S_IN_STU_X]PrimarySchoolEnrollment

[S_IN_REN_X]PrimarySchoolEnrollment


Choice Scholarship Student

Indicates whether this student is participating, or participated, in the Choice Scholarship Program.

This field must have (Y) Yes value for publishing Student Program Special Education Choice Voucher in the StudentSpecialEducationProgramAssocation records.


[S_IN_STU_X]ChoiceScholarStu_YN

[S_IN_REN_X]ChoiceScholarStu_YN


Exclude from ME Report

Select to exclude the student from the DOE_ME report.

If Exclude From ME Report is selected for one of the Enrollment records then the SEOA (StudentEducationOrganizationsAssociations) or the Responsible Organization for that particular Enrollment record is excluded from publishing.


[S_IN_STU_X]Exclude_From_ME_TF

[S_IN_REN_X]Exclude_From_ME_TF


Editing Immunization Records

Health > Immunizations

Vaccine

If the student has an exemption for an out of compliance vaccine, click the vaccine name and choose an Exemption Type.

Vaccines and associated doses are set up at the district. For more information, see Help > System Help on any PowerSchool SIS page.

Religious exemption values are not automatically uploaded. A student's religious exemption value must be entered manually in the CHIRP application.

[HealthStudImmRec]HealthVaccineID

[HealthStudImmRec]HealthImmExemptID (Exemption Type)

[HealthStudImmRec]CompliancyStatus

[HealthStudImmRec]ExemptionComment

Date each dose was given

If a date needs to be changed or is missing, click the date for the applicable vaccine (if the date is missing, click in the cell), and change or add the date.

The new Indiana-specific rule for Hepatitis A vaccine validates whether the following criteria are met:

  • All students in grades K-7 and grade 12 have two doses

  • The minimum interval between the first and second dose is six calendar months (176 days)

If the criteria are not met, then an error message, "Vaccine out of compliance" displays.

[HealthStudDoseRec]Dose

[HealthStudDoseRec]DateAdministered

[HealthStudDoseRec]HealthImmSourceID (Certificate Type)

Description of Change

Enter the reason for updating the student's immunization information.

[HealthStudChngRsn]ChngRsnDesc

View Change History

Click to view the student's immunization change history.

[HealthStudChngRsn]ChngRsnDesc

[HealthStudChngRsn]WhoModified

Exclude students immunization data from CHIRP exchange

Select if you want to exclude the student's immunization information from the CHIRP exchange.

[S_IN_STU_X]CHIRP_Exchange_Exclude

I attest that all values I entered are accurate and reflective of the certificate data presented to me

Select to indicate that the data entered is accurate. The record cannot be saved until this checkbox is selected.

This checkbox appears only if required by your district.

[S_IN_USR_X]Certified_TF


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