Student Setup
Introduction
The following data elements are required for state reporting.
To perform student-specific tasks, do one of the following:
To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.
To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help on any PowerSchool SIS page.
On the Start Page, district can search for students in the child tables with the Student Number and State Student Number fields.
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Historical GradesViewing Historical Grades | |||
Grade Scale Overide | The grade value in this field is reported in Summer Course Transcripts instead of the Associated grade scale field. | ([S_IN_SGR_X]Gradescale_Name_Override) | |
Change HistoryStart page, System Administrator, Change History Start page, Student Selection, all tabs except CRDC | |||
Data/Time | The date and time when the information was modified. | ||
Student | The name of the student whose information was modified. | ||
School | The name of the school where the student information was modified. | ||
Changed By | The name of the person who modified the the student file. | ||
IP Address | The system IP address used to modify the student file. | ||
Action | The type of change made to the student file. | ||
Fields Changed | The fields that were changed. | ||
Entering General DemographicsDemographics | |||
Name (Last, First, Middle) | Enter the student's name. Format: LastName, FirstName, MiddleName | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | DOE-STN DOE-LE |
DOB | Enter the date of birth. Format: MM/DD/YYYY | [Students]DOB | DOE_STN |
Ethnicity: Is the student Hispanic or Latino? | Choose Yes if the student's ethnicity is Hispanic or Latino; otherwise choose No. | [Students]FedEthnicity | DOE_STN CRDC Report |
Race: What is the student's race? | Select next to each race that applies to this student. One record is stored for each race selected; however, one record only is extracted for the DOE_STN. For example: A student's race is identified as Asian and African American. Two records are stored, one for the Asian checkbox and one for the African American race checkbox. When the DOE-STN extract is processed, the two race records are reported as one record, which is 6 - Multiracial for a Non-Hispanic student. | [StudentRace]RaceCd | DOE_STN CRDC Report |
Gender | Choose either female or male.
| [StudentCoreFields]PSCore_Legal_Gender [Students]Gender | DOE_STN CRDC Report |
Adding Indiana State Information | |||
Defining General State InformationState/Province - IN > General To view a list of all fields under this tab, click the Fields List link. | |||
Name (Last, First, Middle, Suffix) | Enter the student's preferred name. Format: Last name, First name Middle name and Suffix | [Students]Last_Name [Students]First_Name [Students]Middle_Name [S_IN_STU_X]Student_Name_Suffix | DOE-STN |
Student Legal Name | Enter the student's legal name. Format: Last name, First name Middle name, and Suffix To copy the preferred name to the legal name, click Copy. The legal name, if entered, overrides the preferred name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | Ed-Fi Demographics |
Preferred Gender | Enter the student's preferred gender. Valid values:
| [Students]Gender | Ed-Fi Demographics |
Legal Gender | Enter the student's legal gender. Valid values:
To copy the preferred gender to the legal gender, click Copy. The legal gender, if entered, overrides the preferred gender. | [StudentCoreFields]PSCore_Legal_Gender | Ed-Fi Demographics |
Primary School of Enrollment | Select the primary school of enrollment for the student. When a new student is enrolled, this field is set to Y by default. Valid values: Y - The current school is the primary school of enrollment N - The current school is not the primary school of enrollment Blank - No value recorded | [S_IN_STU_X]PrimarySchoolEnrollment [S_IN_REN_X]PrimarySchoolEnrollment | |
Servicing School | Enter the 4-digit number of the school providing services for the student. Entry can be numeric or alpha-numeric (i.e. A123) for a non-public school. | [S_IN_STU_X]Servicing_School | DOE-SE DOE-ME CRDC Report |
Exclude from State Reports | Choose Yes to exclude the student from state reporting. Default is No. | [Students]State_ExcludeFromReporting | All student reports |
Exclude from AT | Select to exclude this student AT record from the DOE_AT report. No is the default. | [S_IN_STU_X]Exclude_From_AT | DOE-AT |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | All student reports |
Request STN | Search for the student's STN, if unavailable | N/A | N/A |
State Reporting Language Code | This field displays the code identifying the student's home language. To view the list of language codes, click the (codes) link next to this field | [S_IN_STU_X]Native_Language_Code | DOE_STN |
Corporation Student ID | Enter the student number assigned to the student by the school or corporation. | [S_IN_STU_X]Corp_Student_ID | DOE_SE |
Choice Scholarship Student | Choose Yes or No to indicate whether this student is participating in the Choice Scholarship Program. This field must have (Y) Yes value for publishing Student Program Special Education Choice Voucher in the StudentSpecialEducationProgramAssocation records. | [S_IN_STU_X]ChoiceScholarStu_YN | DOE-EM |
Country of Origin | Enter the code for the country from where the student originated. Click the (codes) link to display a list of approved codes. | [S_IN_STU_X]Country_Of_Origin | DOE_LM |
Title 1 Participant | Indicates whether or not this student was a Title I participant at any time during the school year.
| [S_IN_STU_X]Title_I_Participant_TF | DOE_TI |
ESEA Title I Program | Indicates the Title I Program that is providing service to the student. | [S_IN_STU_X]ESEA_Title_I_Program | DOE_TI DOE_LM |
Special Education | Indicates whether this student is in special education programs.
| [S_IN_STU_X]Special_Education_TF | |
Primary Exceptionality | Indicates the exceptionality area that best describes the special education student's primary eligibility classification, from the SE/EV tab. If Section 504 Plan and Special Education are both Yes, Primary Exceptionality cannot be blank. | [S_IN_STU_X]Exceptionality_Primary | DOE_SE |
Section 504 Plan | Choose an option to indicate whether this student is served by a Section 504 Plan. Valid values:
| [S_IN_STU_X]Section_504_Plan_TF | DOE_AD CRDC Report |
Corp of Legal Settlement (District of Residence) | Select the student's Corporation of Legal Settlement or District of Residence. District Setup > District of Residence. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | DOE_ME DOE_TI |
County of Legal Residence | Indicates the county in which the student is a legal resident. | [S_IN_STU_X]County_Residence | |
English Language Proficiency Level | Indicates the student's attained proficiency level in the English language from the LM tab. If this is a pre-Kindergarten student and this field is blank on the LM tab, "0 - Immigrant Student who is PK" is extracted. | [S_IN_STU_X]ENG_Lang_Prof_Level | DOE_LM DOE-TI DOE-TL |
Teacher of Record | Enter the name of the teacher assigned to a Credit Recovery class. The teacher must meet the following criteria to be available in the list:
| [S_IN_CC_X]TeacherOfRecord | |
Mother's Maiden Name | Enter the last name of the student's mother at birth. This optional field is used when sending and receiving data from CHIRP. | [S_IN_STU_X]Mothers_Maiden_Name | |
Entering Additional InformationState/Province - IN > AD To view a list of all fields under this tab, click the Fields List link. | |||
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE_AD DOE-LE |
Student Test Number | The non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_AD DOE-LE |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
High Ability (G/T) | If the student participates in the Gifted and Talented program, indicates the Gifted and Talented area in which the student demonstrates a high ability. | [S_IN_STU_X]High_Ability | DOE_AD CRDC Report |
Foster Care | Indicates whether or not the student is in foster care. Valid values:
| [S_IN_STU_X]Foster_Care | DOE_AD |
Receives 504 Services | Indicates whether or not the student receives 504 services. | [S_IN_STU_X]Section_504_Plan_TF | DOE_AD |
Homeless | If the student was homeless any time during the school year, indicates the homeless code. | [S_IN_STU_X]Homeless | DOE_AD |
Unaccompanied Youth | Indicates whether or no the student is an unaccompanied youth. Valid values:
| [S_IN_STU_X]Unaccompanied_Youth | DOE_AD |
Student of Active Duty Parent/Guardian | Indicates whether or not any of the student's parents/guardians is on active duty in the military. Valid values:
| [S_IN_STU_X]Active_Duty_Parent | DOE_AD |
Alternative Education Student | Indicates whether the student is enrolled in an Alternative Education program. Valid values:
| [S_IN_STU_X]AlternativeStudent | DOE_AD |
Refugee | Indicates whether the student is enrolled in an Refugee program. Valid values:
| DOE_AD | |
Foreign Exchange | Indicates whether the student is enrolled in an Foreign Exchange program. Valid values:
| [S_IN_STU_X]Foreign_Exchange_TF | DOE_AD |
Section 504 InformationTo add new Section 504 dates, click Add. To edit Section 504 dates or notes, click the link. | |||
Start Date* | The date the student's 504 services began. | [S_IN_STU_SECTION504_C]StartDate | |
End Date | The date the student's 504 services ended. | [S_IN_STU_SECTION504_C]EndDate | |
Section 504 Notes | Comments regarding the student's 504 services | [S_IN_STU_SECTION504_C]Notes | |
Foster Care Information
| |||
Start Date* | The date the student's Foster Care services began. | [S_IN_STU_FOSTER_CARE_C]StartDate | |
End Date | The date the student's Foster Care services ended. | [S_IN_STU_FOSTER_CARE_C]EndDate | |
Foster Care Notes | Comments regarding the student's Foster Care services | [S_IN_STU_FOSTER_CARE_C]Notes | |
Homeless InformationTo add new Homeless dates, click Add. To edit Homeless dates, residence, or notes, click the link. | |||
Start Date* | The date the student's Homelessness began. | [S_IN_STU_HOMELESS_C]StartDate | |
End Date | The date the student's Homelessness ended. | [S_IN_STU_HOMELESS_C]EndDate | |
Primary Nighttime Residence | The student's primary nighttime residence. | [S_IN_STU_HOMELESS_C]PrimaryNighttimeResidence | |
Homeless Notes | Comments regarding the student's Homelessness. | [S_IN_STU_HOMELESS_C]Notes | |
Unaccompanied Youth InformationTo add new Unaccompanied Youth dates, click Add. To edit Unaccompanied Youth dates or notes, click the link. | |||
Start Date* | The date the student's Homelessness began. | [S_IN_STU_UNACCOMPANIED_YOUTH_C]StartDate | |
End Date | The date the student's Homelessness ended. | [S_IN_STU_UNACCOMPANIED_YOUTH_C]EndDate | |
Unaccompanied Youth Notes | Comments regarding the student's Homelessness. | [S_IN_STU_UNACCOMPANIED_YOUTH_C]Notes | |
Student of Active Duty Parent/Guardian InformationTo add new Student of Active Duty Parent/Guardian dates, click Add. To edit Student of Active Duty Parent/Guardian dates or notes, click the link. | |||
Start Date* | The date the student's parent/guardian's active duty began. | [S_IN_STU_ACTIVE_DUTY_C]StartDate | |
End Date | The date the student's parent/guardian's active duty ended. | [S_IN_STU_ACTIVE_DUTY_C]EndDate | |
Student of Active Duty Parent/Guardian Notes | Comments regarding the student's parent/guardian being on active duty. | [S_IN_STU_ACTIVE_DUTY_C]Notes | |
High Ability InformationTo add new High Ability dates, click Add. To edit High Ability dates or notes, click the link. | |||
Start Date* | The date the student's High Ability began. | [S_IN_STU_HIGH_ABILITY_C]StartDate | |
End Date | The date the student's High Ability ended. | [S_IN_STU_HIGH_ABILITY_C]EndDate | |
High Ability | The High Ability Category that applies to this student. | [S_IN_STU_HIGH_ABILITY_C]HighAbility | |
High Ability Notes | Comments regarding the student's High Ability. | [S_IN_STU_HIGH_ABILITY_C]Notes | |
Alternative Education InformationTo add new Alternative Education Information dates, click Add. To edit Alternative Education Information or notes, click the link. | |||
Program Name | Select the applicable Alternative Education program. | S_IN_STU_ALTERNATIVE_EDU_C.Program_Name | |
Start date | The date the student's Alternative Education began. | S_IN_STU_ALTERNATIVE_EDU_C.StartDate | |
End date | The date the student's Alternative Education ended. | S_IN_STU_ALTERNATIVE_EDU_C.EndDate | |
Exit Reason | The reason the student withdrew from the Alternative Education program. This becomes mandatory when the end date is entered. | S_IN_STU_ALTERNATIVE_EDU_C.Exit_reason | |
Eligibility Reason | The reason that makes the student eligible for Alternative Education. | S_IN_STU_ALTERNATIVE_EDU_C.Eligibility_reason | |
Program Meeting Time | Select when the student attends the course. Valid values:
| S_IN_STU_ALTERNATIVE_EDU_C.Program_time | |
Notes | Enter any applicable notes. | S_IN_STU_ALTERNATIVE_EDU_C.Notes | |
Foreign Exchange Program InformationTo add new Foreign Exchange Program Information dates, click Add. To edit click the start date. | |||
Start date | The date the student's Foreign Exchange Program began. | [S_IN_STU_FRGNEXCHNG_C]StartDate | |
End date | The date the student's Foreign Exchange Program ended. | [S_IN_STU_FRGNEXCHNG_C]EndDate | |
Notes | Enter any applicable notes. | [S_IN_STU_FRGNEXCHNG_C]Notes | |
Defining Graduation InformationState/Province - IN > GR To view a list of all fields under this tab, click the Fields List link. | |||
Exclude From GR | Select to exclude graduation data from publishing. | [S_IN_STU_X]Exclude_From_GR | |
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE_GR DOE-LE |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_GR DOE-LE |
Post Graduate Information | Choose the higher education type the student is pursuing. | [S_IN_STU_X]Post_Graduate_Info | DOE_GR |
Diploma Type | Choose the student's type of diploma the student is pursuing. Valid values:
| [S_IN_STU_X]DOE_Diploma_Level | DOE_GR |
Diploma Level | Choose the type of diploma the student is enrolled. | [S_IN_STU_X]Diploma_Level | DOE_GR |
Graduation Date | If the student graduated, enter the date the student graduated | [S_IN_STU_X]Graduation_Date | DOE_GR |
Adult Secondary Credit Graduate | Choose Yes or No to indicate whether this student obtained the diploma through the Adult Secondary Credit Program. | [S_IN_STU_X]ASC_Graduate_TF | DOE_GR |
Employability Skills | Choose the Student Setup in which the student participated to to obtain his or her employability skills. Only applicable for students graduating using the Graduation Pathways. | [S_IN_STU_X]Employability_Skills | DOE_GR |
Postsecondary-Ready Competencies | Choose the indicators that represent the student's Postsecondary-Ready Competency pathway selections. Only applicable for students graduating using the Graduation Pathways. | [S_IN_STU_X]Postsecondary_Competencies | DOE_GR |
Local Pathway | Enter the student's Local Pathway code. Only applicable for students graduating using the Graduation Pathways. For valid locally created pathways, see http://www.in.gov/sboe. | [S_IN_STU_X]Local_Pathway | DOE_GR |
Entering Homebound/Hospitalized Services InformationState/Province - IN > HB To view a list of all fields under this tab, click the Fields List link. | |||
Exclude from HB Report | Choose Yes to exclude this student HB record from the DOE_HB report. No is the default. | [S_IN_STU_X]Exclude_From_HB_TF | DOE-HB |
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE-HB DOE_LM DOE-LE |
Student Test Number (STN) | The STN identifier assigned to the student by the school or corporation. Value is extracted from STN tab. | [Students]State_StudentNumber | DOE-HB DOE_LM DOE-LE |
Grade Level | The student's current enrollment grade level. Value is extracted from the Demographics page. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE-HB DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
Exceptionality field | Indicates with a value Yes if the student has an exceptionality. Value is extracted from the SE/SV tab. | [S_IN_STU_X]Special_Education_TF | DOE-HB |
Homebound Beginning Date | Indicates the beginning date of Homebound services. | [S_IN_STU_Homebound_C]StartDate | DOE-HB |
Homebound Ending Date | Indicates the ending date of Homebound services. | [S_IN_STU_Homebound_C]EndDate | DOE-HB |
Notes | Enter any notes about the Homebound services. | [S_IN_STU_Homebound_C]Notes | |
Entering Multilingual Learners InformationState/Province - IN > MLL To view a list of all fields under this tab, click the Fields List link. | |||
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE_LM DOE-LE |
Exclude from MLL | Choose Yes to exclude this student LM record from the DOE_LM report. No is the default. | [S_IN_STU_X]Exclude_From_LM_TF | DOE_LM |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_LM DOE-LE |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
ESEA Title I Program | Indicates the Title I program that is providing service to the student. | [S_IN_STU_X]ESEA_Title_I_Program | DOE-LM |
Edit MLL RecordState/Province - IN > MLL Track the historical information. | |||
Start Date | The student's earliest entry date in the current school year. If the start date overlaps with the dates of another record then overlapping dates error message is displayed. | [S_IN_STU_LM_C]StartDate | |
End Date | This field can be blank while creating the record. Enter the end date of the LM program prior to starting another LM record, as it becomes mandatory to end the existing record. If the end date overlaps with the dates of another record then overlapping dates error message is displayed. | [S_IN_STU_LM_C]EndDate | |
English Language Proficiency Level | Enter the student's attained proficiency level in the English language. If this is a pre-Kindergarten student and this field is left blank, "0 - Immigrant Student who is PK" is extracted. | [S_IN_STU_LM_C]ENG_Lang_Prof_Level | DOE_LM DOE-TI DOE-TL |
Instrument Used | Select the instrument used to measure the English proficiency level. If this is a pre-Kindergarten student and this field is left blank, "7 - N/A (Proficiency Level Codes 0, 5, 6, or 7)" is extracted. | [S_IN_STU_LM_C]Instrument_Used | DOE_LM |
Instructional Program | Select the English Language education instructional program that is providing service. | [S_IN_STU_LM_C]Instructional_Program | DOE_LM CRDC Report |
Entering Membership InformationState/Province - IN > ME To view a list of all fields under this tab, click the Fields List link. | |||
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE_ME DOE-LE |
Exclude from ME Report | Choose Yes to exclude this student ME record from the DOE_ME report. No is the default. | [S_IN_STU_X]Exclude_From_ME_TF | DOE_ME |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_ME DOE-LE |
ADM Type | Select the average daily membership type for this student. | [S_IN_STU_X]ADM_Type | DOE_ME |
Corporation Number of Legal Settlement | Select the state-assigned corporation number for the corporation of legal settlement. This is the school where the student is currently being educated. | [Students]DistrictOfResidence | DOE_ME |
Instructional Days | Enter the number of instructional days for the student.
| [S_IN_STU_X]Instructional_Days | DOE_ME |
Instructional Minutes | Enter the student minutes of instruction during the course of one full day.
| [S_IN_STU_X]Instructional_Minutes | DOE_ME |
Access School | Enter the school number of the school claiming access to IEP, ISTAR or Growth Model for students with a disability. | [S_IN_STU_X]Access_School [S_IN_REN_X]Access_School | DOE_RT |
Accountable School | Enter the school number of the school accountable for the education of the student. Typically, this is the school in whose service area the student has legal settlement regardless of whether this is the educating school. | [S_IN_STU_X]Accountable_School [S_IN_REN_X]Accountable_School | DOE_RT |
County of Legal Residence | Enter the two-digit county number of the county of legal residence of the student. Click the (codes) link to display a list of state-provided County of Legal Residence codes. | [S_IN_STU_X]County_Residence | DOE_ME |
Kindergarten Status | Select whether the Kindergarten student attends half-day in the morning, half-day in the afternoon, or full-day. Valid values:
| [S_IN_STU_X]Half_Time_KG | DOE_ME |
Virtual Student | If this student receives at least 50% virtual instruction, choose one of the valid values: Valid values: (Y)Yes (N) No (C) Valid due to COVID | [S_STU_X]VirtualStudent | DOE_ME |
Adding Special Education InformationState/Province - IN > SE/EV To view a list of all fields under this tab, click the Fields List link. | |||
Exclude From Ed-Fi | Select Yes or No to indicate whether student record can be published in Ed-Fi. No is selected by default. | [S_IN_STU_SE_EVALUATION_C]ExcludeFromEdFi | |
Special Education | Select to in indicate whether the student is receiving Special Education services. The latest SPED record does not have SPED placement as 58 (Evaluation), this field is selected automatically. If the Termination Date is before the current date, then this field is not selected. For CRDC reporting, see Exceptionality field on SE/EV tab. | [S_IN_STU_X]Special_Education_TF | DOE_SE DOE_EV DOE-TI DOE-LM DOE-ES |
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE_SE DOE-LE |
Corporation Number of Legal Settlement | Select the state-assigned corporation number for the corporation of legal settlement. This is the school where the student is currently being educated. | [Students]DistrictOfResidence | DOE_SE DOE_EV |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_SE DOE-LE |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
Primary Exceptionality | Choose the exceptionality area that best describes the special education student's primary eligibility classification. If Section 504 Plan and Special Education both equal Yes, Primary Exceptionality cannot be blank | [S_IN_STU_SE_EVALUATION_C ]ExceptionalityPrimary | DOE_SE |
Secondary Exceptionality | Choose the exceptionality area that best describes the special education student's secondary eligibility classification. | [S_IN_STU_SE_EVALUATION_C ]ExceptionalitySecondary | DOE_SE |
Special Education Placement | Choose the applicable special education placement code for the special education student. | [S_IN_STU_SE_EVALUATION_C ]SpecialEdPlacement | N/A |
Special Education Location | If the student receives special education services from the public school district but is located in a facility that is not considered a public school or charter school, choose the application location code. | [S_IN_STU_SE_EVALUATION_C ]SpecialEducationLocation | DOE_SE |
School | Select the school where the SPED student is currently enrolled. | [S_IN_STU_SE_EVALUATION_C]SchoolID | |
Access School | Indicates the school number of the school claiming access to IEP, ISTAR, or Growth Model for students with disability. | [S_IN_STU_X]Access_School | DOE_RT |
Publish SPED Student with no active enrollment | Select this field to publish the selected students to the state prior to the school starting date. This field is cleared and reports a blank by default. This field is used for pubishing SPED records for Pre-Registered, Summer Withdrawn, and No Show students. | [S_IN_STU_X]Publish_SPED | Student Demographics, Student Enrollments, Special Education Program |
Special Education Evaluation Fields | |||
Service Begin Date | The date when the Special Education services started. | [S_IN_STU_SE_EVALUATION_C]BeginDate | DOE_EV |
Parental Consent Date | Enter the date used to consider the evaluation timeline. You should use the date the parent provided written consent for the initial evaluation, the date the student transferred from another school during an evaluation, or the date that the student was referred to the school from First Steps. | [S_IN_STU_SE_EVALUATION_C]ParentalConsentDate | DOE_EV |
Circumstances Relevant to Timeline | Choose the circumstance that is relevant to the evaluation timeline. | [S_IN_STU_SE_EVALUATION_C ]TimelineCircumstances | DOE_EV |
IEP Review Date | Enter the date the case conference meeting to determine eligibility for this student occurred. | [S_IN_STU_SE_EVALUATION_C]IEPReviewDate | DOE_EV |
Student Eligibility | If a Case Conference date is entered, you must select 1 - Yes or 2 - No. Choose Yes if the student is found eligible for special education services as a result of the evaluation. If the Case Conference field is blank, you must select a value of 3 - Not applicable, student did not have case conference. | [S_IN_STU_SE_EVALUATION_C ]StudentEligibility | DOE_EV |
First Steps Transition Date | Enter the date the special education services started for the student transitioning from First Step. Leave this field blank if the Circumstances Relevant to Timeline selection is "3 - Preparation for transfer from First Steps". | [S_IN_STU_SE_EVALUATION_C]FirstStepsTransitionDate | DOE_EV |
Last Evaluation Date | Enter the date of the most recent evaluation. | [S_IN_STU_SE_EVALUATION_C]LastEvaluationDate | |
Timeline Compliance | If the deadline was missed or services did not begin, select the reason. | [S_IN_STU_SE_EVALUATION_C ]TimelineCompliance | DOE_EV |
Special Education Termination Fields | |||
Service Termination Date | Enter the date the special education services terminated for this student, or enter the date the student transitioned from PK services to school age services. | [S_IN_STU_SE_EVALUATION_C ]Date_Of_Termination | DOE_TR |
Reason for Termination | Choose the reason that the special education services were terminated for this student, or select the reason the student transitioned from PK services to school age services. | [S_IN_STU_SE_EVALUATION_C ]Reason_Termination | DOE_TR |
Adding Title I InformationState/Province - IN > TI To view a list of all fields under this tab, click the Fields List link. | |||
Title 1 Participant | Choose Yes if this student was a Title I participant at any time during the school year. No is the default value. | [S_IN_STU_X]Title_I_Participant_TF | DOE_TI |
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE-STN DOE-LE |
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE_TI DOE-LE |
ESEA Title I Program | Choose the Title I Program that is providing service to the student. | [S_IN_STU_X]ESEA_Title_I_Program | DOE_TI DOE_LM |
Title 1 Instruction | Choose the instruction options that apply to this student:
| [S_IN_STU_X]Title_I_Instruction_Reading [S_IN_STU_X]Title_I_Instruction_Math [S_IN_STU_X]Title_I_Instruction_Science [S_IN_STU_X]Title_I_Instruction_Vocational | DOE_TI |
Title I Support | Choose the support options that apply to this student:
| [S_IN_STU_X]Title_I_Support_Guidance [S_IN_STU_X]Title_I_Support_Health [S_IN_STU_X]Title_I_Support_Home | DOE_TI |
Title I Extended Time | Choose the options that apply to this student:
| [S_IN_STU_X]Title_I_Extended_Time_PreK [S_IN_STU_X]Title_I_Extended_Time_ExDayKindergarten [S_IN_STU_X]Title_I_Extended_Time_Before [S_IN_STU_X]Title_I_Extended_Time_After [S_IN_STU_X]Title_I_Extended_Time_Saturday [S_IN_STU_X]Title_I_Extended_Time_Summer [S_IN_STU_X]Title_I_Extended_Time_JumpStart [S_IN_STU_X]Title_I_Extended_Time_YearRound [S_IN_STU_X]Title_I_Extended_Time_Other | DOE_TI |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
Migrant Student | This field indicates whether the student is considered a migrant student at any time during the school year while attending this school. | [S_IN_STU_X]Migrant_TF | DOE_TI |
Adding Testing Data | |||
Entering Student Test InformationState/Province - IN > Accommodations > Student Information To view a list of all fields under this tab, click the Fields List link. | |||
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE-STN DOE-LE |
STN Number | The non-student test number (STN) identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | DOE-TL DOE-LE |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
Primary Exceptionality | Indicates the exceptionality area that best describes the special education student's primary eligibility classification, from the SE/EV tab If Section 504 Plan and Special Education both equal Yes, Primary Exceptionality cannot be blank. | [S_IN_STU_X]Exceptionality_Primary | DOE_SE |
Section 504 Plan | Indicates whether this student is served by a Section 504 Plan, from the AD tab. | [S_IN_STU_X]Section_504_Plan_TF | DOE_AD CRDC Report |
English Language Proficiency Level | Indicates the student's attained proficiency level in the English language from the LM tab. If this is a pre-Kindergarten student and this field is blank on the LM tab, "0 - Immigrant Student who is PK" is extracted. | [S_IN_STU_X]ENG_Lang_Prof_Level | DOE_LM DOE-TI DOE-TL |
Corporation Assigned Student ID | Enter the student ID assigned by the corporation. Leave blank to have the student number extracted. | [S_IN_STU_X]Corp_Student_ID Or [Students]Student_Number | DOE_TL |
Entering Testing AccommodationsState/Province - IN > Accommodations > Accommodations To view a list of all fields under this tab, click the Fields List link. Select the accommodations that apply to this student. Multiple codes are allowed and the order of the codes does not matter. Do not use commas or special characters. Students with special needs enrolled in an Individualized Education Plan (IEP), who are Limited English Proficient (LEP) with an Individualized Learning Plan (ILP), and with a 504 Plan may be entitled to these assessment accommodations. | |||
Access to Own Resources | Students can use their own resources, such as tactile symbols and raised lined graph paper. | [S_IN_STU_X]Access_To_Resource | |
Additional Breaks | Students are allowed additional breaks during testing. Some students may need to take a break due to the existence or sudden onset of a temporary or long-term medical condition, or to re-focus due to attention concerns. If this occurs, the student's testing time is suspended during the break and is resumed upon the student's return. | [S_IN_STU_X]Additional_Breaks | |
Audio Transcripts | Audio transcriptions of test content that may be read by the student and braille devices. | [S_IN_STU_X]Audio_Transcripts | |
Braille Transcript for Audio Items | A Braille transcript of the closed captioned is available for the listening passages. | [S_IN_STU_X]Braille_Transcript_Audio | |
BrailleBook - UEB and/or UEB w/Nemeth Uncontracted | A raised-dot code that helps to read with the fingertips. Graphic material (e.g., maps, charts, graphs, diagrams, and illustrations) is presented in a raised format (paper or thermoform). Select if the student requires Braille: UEB and/or UEB with Nemeth uncontracted, Standard for All Grades accommodation. | [S_IN_STU_X]Braille_Uncontracted | |
Calculator (online calculator for all items) | Students who use a calculator as an accommodation for all tests. | [S_IN_STU_X]Calculator_Online_All | |
Calculator (online calculator for allowed items) | Students who use a calculator as an accommodation for specific tests. | [S_IN_STU_X]Calculator_Online_ALW | |
Embedded Speech to Text | Students with a documented hearing loss are allowed a Speech to Text application as an accommodation. | [S_IN_STU_X]Speech_To_Text_Emb | |
Embedded Word Prediction | Embedded word prediction allowing students to begin writing a word and choose from a list of words that have been predicted from word frequency and syntax rules. | [S_IN_STU_X]Embedded_WP | |
Non-Embedded Word Prediction | Student's accommodation includes word prediction is delivered via a non-embedded software program provided by the school. | [S_IN_STU_X]Non_Embedded_WP | |
Sign Language Interpreter except items testing reading comprehension | This accommodation allows Sign Language Interpreter for tests other than the reading comprehension tests. The sign language interpreter may sign test questions and answer choices. The student may also sign their answer responses to the interpreter. | [S_IN_STU_X]Sign_Language_XRD | |
Sign Language Interpreter including items testing reading comprehension | This accommodation allows Sign Language Interpreter for all tests including reading comprehension tests. The sign language interpreter may sign test questions and answer choices. The student may also sign their answer responses to the interpreter. | [S_IN_STU_X]Sign_Language_All | |
Online American Sign Language (ASL) Video | Select if the student requires an American Sign Language interpreter for testing. Extracted as D. Applies to TA and TL. | [S_IN_STU_X]American_Sign_Lang | DOE_TA DOE_TL |
Extra Time | Select if the student requires extra time for testing. Extracted as E. Applies to TA and TL. | [S_IN_STU_X]Extended_Time | DOE_TA DOE_TL |
Scribe | Select if the student requires a scribe for for the test. Extracted as K. Applies to TA and TL. | [S_IN_STU_X]Scribe | DOE_TA DOE_TL |
Large Print Paper | Select if the student requires a large print booklet for testing. Extracted as L.
| [S_IN_STU_X]Large_Print | DOE_TA DOE_TL |
Paper Booklet | Select if the student requires a paper booklet for testing. Extracted as P.
| [S_IN_STU_X]Paper_Format | DOE_TA DOE_TL |
Human Reader (except items testing reading comprehension) | Select if the student requires that the test be read aloud. Extracted as A. | [S_IN_STU_X]Human_Reader_Script | DOE_TA |
Calculator (adaptive/handheld for allowed items) | Select if the student requires a calculator for testing. Extracted as C. Not available for ILEARN. | DOE_TA | |
Read Aloud to Self | Select if the student needs to read aloud to their self. Extracted as F. | [S_IN_STU_X]Read_Aloud | DOE_TA |
Bilingual Dictionary | Select if the student requires a bilingual dictionary. Extracted as G. | [S_IN_STU_X]Biling_Dictionary | DOE_TA |
Individual Testing | Select if student should be tested individually. Extracted as I. | [S_IN_STU_X]Tested_Individually | DOE_TA |
Hard of Hearing | Select if the student is hard of hearing. Extracted as J. | [S_IN_STU_X]Hearing | DOE_TA |
Print Booklet | Select if the student requires a paper format for testing. Extracted as P. | [S_IN_STU_X]Print_Format | DOE-TA |
Print On Demand | Extracted as Q. | [S_IN_STU_X]Print_Demand | DOE-TA |
Spanish - Translation | Select if the student requires that the test be in Spanish. Extracted as S. | [S_IN_STU_X]Spanish_Translation | DOE_TA |
Text to Speech (except items testing reading comprehension) | Select if the student requires that text be translated to speech for testing. Extracted as T. | [S_IN_STU_X]Text_To_Speech | DOE_TA |
Multiplication Table | Select if the student requires the use of multiplication table for testing. Extracted as U. | [S_IN_STU_X]Multiplication | DOE-TA |
Closed Captioning | Select if the student requires closed captioning for testing. Extracted as W. | [S_IN_STU_X]Captioning | DOE-TA |
Non-Embedded Speech to Text | Select if the student requires speech translated to text for testing. Extracted as X. | [S_IN_STU_X]Speech_To_Text | DOE-TA |
Streamline Format | Select if the student requires a streamlined format for testing. Extracted as Y. | [S_IN_STU_X]StreamlineFormat | DOE-TA |
Permissive Mode | Select if the student requires permissive mode for testing. Extracted as Z. | [S_IN_STU_X]PermissiveMode | DOE-TA |
Glossary | Select if the student requires that a glossary(ies) be included with the test:
| [S_IN_STU_X]Burmese_Glossary [S_IN_STU_X]Spanish _Glossary [S_IN_STU_X]Mandarin _Glossary [S_IN_STU_X]Arabic_Glossary [S_IN_STU_X]Vietnamese_Glossary | DOE_TA |
BrailleBook - UEB and/or UEB w/Nemeth Contracted | Select if the student requires Braille: UEB and/or UEB with Nemeth Contracted, Standard for All Grades accommodation. Extracted as 1. This applies to TA and TL. Users can select either Braille Paper Booklet: UEB and/or UEB with Nemeth Contracted, Standard for All Grades or Braille; Online Refreshable Braille. If both options are selected, an error message, "Either select Braille Paper Booklet or Online Refreshable Braille" displays. | [S_IN_STU_X]Braille_UEB_Contracted | DOE_TA DOE_TL |
Online Refreshable Braille/Embosser | Select if the student requires online, refreshable Braille for testing. Extracted as 5. Users can select either Braille Paper Booklet: UEB and/or UEB with Nemeth Contracted, Standard for All Grades or Braille; Online Refreshable Braille. If both options are selected, an error message, "Either select Braille Paper Booklet or Online Refreshable Braille" displays. | [S_IN_STU_X]Online_Refreshable Braille | DOE_TA |
Assistive Technology | Select if the student requires assistive technology for testing. Extracted as 6. | [S_IN_STU_X]Assistive_Technology | DOE-TA |
Hundreds Chart | Select if the student is in Grade 3-8 and requires hundreds charts for testing. Extracted as 7. | [S_IN_STU_X]Hundreds_Chart_Grades | DOE_TA |
Alternative Indication of Response | Select if the student requires an alternative indication of response. Extracted as 9. Applies to TA and TL. | [S_IN_STU_X]Alt_Indication_Response | DOE_TA DOE_TL |
Calculator | Select if the student requires that a calculators to be included with the test:
| [S_IN_STU_X]Calculator_Online_All [S_IN_STU_X]Calculator_Online_ALW [S_IN_STU_X]Calculator_Online_All [S_IN_STU_X]Calculator_Online_ALW | |
Entering Test EnrollmentsState/Province - IN > Accommodations > Testing Information | |||
Exclude From Publishing | |||
Exclude From Publishing | Select if the student should be excluded from the Ed-Fi reporting. | [S_IN_STU_X]Exclude_Doe_Ta | DOE_TA |
IAM Information | |||
IAM Test Taker | Choose Yes to indicate that the student is taking the IAM Test. If IAM Test Taker is Yes, then all the ILEARN Testing Subjects is set to No. | [S_IN_STU_X]Iam_Test_Taker | |
ILEARN Testing Subjects | |||
Biology | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_BIO | |
US Government | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_US_Govt | |
Mathematics | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_Maths | |
Life and Physical Science | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_LPS | |
Social Sciences and History | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_SS_Hist | |
English Language and Literature | Choose the applicable accomodations. Remove any accomodation codes that are not required. | [S_IN_STU_X]ILEARN_ELL | |
IREAD Information | |||
Exclude from IREAD | Choose Yes if the student is not to be included in the IREAD-3 portion of the TL report. | [Students.S_IN_STU_X]Exclude_From_IREAD | DOE_TL |
IREA3 Retest | Choose Yes to include the student in the DOE-TA IREAD-3 output. Grade 4 and 5 students with Yes selected are extracted as 9975 on the DOE-TA report. | [Students.S_IN_STU_X]Grade_4_ISTEP_Not_Pass_IREAD3 | DOE-TA |
Early IREAD3 | Choose Yes to publish the IREAD3 accommodations data for students in the second grade. Valid values:
| [Students.S_IN_STU_X]Early_IREAD3 | DOE-TA |
WIDA Information | |||
Exclude from WIDA | Choose Yes to exclude this student when the TL report is run to generate a file for WIDA testing. | [S_IN_STU_X]Exclude_from_WIDA | DOE_TL |
WIDA Tier | Select the applicable WIDA tier to be used in the output of the Test Code element.
WIDA ACCESS 2.0 ONLINE is the standard WIDA used for most EL students. Tiers A, B, C are only for Special Ed students whose IEP requires them to be assessed using pencil and paper | [S_IN_STU_X]WIDA_Tier | DOE-TL |
ECA Testing - English 10 | |||
Test Taker Not Enrolled | Choose Yes to include the student in the DOE-TL ECA Retest output for English 10 when the "ECA Not Enrolled" option is selected at runtime. | [S_IN_STU_X]TestTaker_NotEnrolled_ENG | |
ECA Testing - Algebra I | |||
Test Taker Not Enrolled | Choose Yes to include the student in the DOE-TL ECA Retest output for Algebra 1, when the "ECA Not Enrolled" option is selected at runtime. | [S_IN_STU_X]TestTaker_NotEnrolled_ALG | |
ISTEP ELA - 9901 | |||
Retest Status Grade 10 English | Choose Yes to include the student in the DOE-TA ISTEP Retest output for Grade 10 English. Grade 11 and 12 students with Yes selected are extracted as 9901 on the DOE-TA report. | [S_IN_STU_X]ISTEP_Retest_Grade10_Eng | |
ISTEP Math - 9902 | |||
Retest Status Grade 10 Math | Choose Yes to include the student in the DOE-TA ISTEP Retest output for Grade 10 Math. Grade 11 and 12 students with Yes selected are extracted as 9902 on the DOE-TA report. | [S_IN_STU_X]ISTEP_Retest_Grade10_Math | DOE-TA |
Entering IREAD-3 ExemptionsState/Province - IN > Accommodations > Exemptions To view a list of all fields under this tab, click the Fields List link. Complete these fields for the IREAD-3 test, if applicable to the student. | |||
EX_IEP EL Exempt | If this student is receiving an exemption from taking the IREAD-3 on the determination of the ILP team, choose Yes. | [S_IN_STU_X]IREAD_EL_Exempt | DOE-IR |
EX_ILP IEP Exempt | If this student is receiving an exemption from taking the IREAD-3 on the determination of the case conference committee, choose Yes. | [S_IN_STU_X]IREAD_IEP_Exempt | DOE-IR |
EX_RTN Retained Exempt | If this student is receiving an exemption from taking the IREAD-3 based on retention twice previously, choose Yes. | [S_IN_STU_X]IREAD_Retained_Exempt | DOE-IR |
Out of State Assessment Exempt | If this student is receiving an exemption from taking the IREAD-3 based on taking a similar reading assessment for promotion determination in another state prior to moving to IN, choose Yes. | [S_IN_STU_X]IREAD_OutOfState_Exempt | DOE IR |
Entering Textbook ReimbursementsState/Province - IN > TB To view a list of all fields under this tab, click the Fields List link. | |||
Student Test Number | Enter the non-student STN identifier assigned to the student by the school or corporation. | [Students]State_StudentNumber | TB Reimbursement DOE-LE |
Living With Parent/Guardian | Choose Yes or No to indicate if the student is living with a parent or guardian. | [S_IN_STU_X]Living_With_Parent | TB Reimbursement |
Grade Level | Indicates the student's current enrollment grade level. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
TANF or Food Stamp Case Number | If applicable, enter the student's TANF or food stamp case number. | [S_IN_STU_X]TANF_Food_Stamp | TB Reimbursement |
Last 4 digits of Parent SSN | If it exists, enter the last four digits of the parent or guardian's social security number. | [S_IN_STU_X]SSN_Parent | TB Reimbursement |
Lunch Status (Free/Reduced Meals) | The student's lunch status. This field is read-only and derived from the Lunch page. The field is marked Y if the student's lunch code is R, F, RDC, or FDC. | [Students]LunchStatus | TB Reimbursement |
School Number | The number of the servicing school or the student's school of current enrollment. | [S_IN_STU_X]Servicing_School | DOE-STN DOE-LE |
Defining Transcript InformationState/Province - IN > Transcript To view a list of all fields under this tab, click the Fields List link. | |||
Exclude Attendance From Transcript | Choose Yes to exclude the student's attendance from the transcript. | [S_IN_STU_X]Exclude_Att_From_Transcript | e-Transcript |
Address Country Code | Enter the country code for the student's address. Click the ISO 3166 link to locate the country code. If this field is left blank, the "US" country code is extracted. | [S_IN_STU_X]Address_Country_Code | e-Transcript |
Assigning Agency | Select the type of agency that assigned the student's identification number. | [S_IN_STU_X]Assigning_Agency | e-Transcript |
Grade Level Code | Select the student's current grade level of the student or the highest grade level attained by the student at the time the record was created. | [S_IN_STU_X]Grade_Level_Code | e-Transcript |
Graduation Date | The value entered in the GR tab reflects here. The hyperlink takes to the GR tab. | ||
Graduation Year | If the student graduated, enter the student's graduation year.
| e-Transcript | |
Diploma Level | The value entered in the GR tab reflects here. The hyperlink takes to the GR tab. | ||
Diploma Type | If the student graduated, choose the student's diploma type(s). Choose all that apply. | [S_IN_STU_X]Diploma_Type | e-Transcript |
Academic Honors | Enter the descriptive title for the honors received. | [S_IN_STU_X]Academic_Honors | e-Transcript |
Immunization Exclude/Exemption Fields | |||
Exclude Immunizations From e-Transcript | Choose Yes to exclude immunizations from the transcript. | e-Transcript | |
Medical Exemption Date | If the student is exempt from immunization due to medical issues, enter the first date of exemption. | [S_IN_STU_X]Medical_Exemption_Date | e-Transcript |
Religious Exemption Date | If the student is exempt from immunization for religious reasons, enter the first date of exemption. | [S_IN_STU_X]Religious_Exemption_Date | e-Transcript |
Had Disease | If exemption date of when student previously had a disease. | [S_IN_STU_X]Had_Disease_Date | e-Transcript |
GPA Override Fields | |||
Exclude GPA & Class Rank Fields | Choose Yes to exclude both GPA and class rank field values from the transcript. | [S_IN_STU_X]Exclude_GPA [S_IN_STU_X]Exclude_Class_Rank | e-Transcript |
Overall GPA Override | To override a calculated GPA for a student, enter the overall GPA value. | [S_IN_STU_X]GPA_Overall | e-Transcript |
GPA Range Maximum Override | A GPA Range Maximum is the maximum grade point value a student can receive for an overall GPA. If you are overriding a calculated GPA, enter the GPA Range Maximum if the overridden GPA. | [S_IN_STU_X]GPA_Range_Maximum | e-Transcript |
GPA Type Override | If overriding the GPA, enter the GPA type of the overridden GPA. | [S_IN_GEN_X]GPA_Academic_Summary_Type | e-Transcript |
Class Rank Override Fields | |||
Exclude Only Class Rank Fields | Select '(1)True' to exclude class rank fields from the transcript. | [S_IN_STU_X]Exclude_Class_Rank | e-Transcript |
Class Rank Override | If you want to override the student's class rank, enter a class rank override. | [S_IN_STU_X]Class_Rank | e-Transcript |
Class Size Override | If you want to override the student's class size, enter a class size override. | [S_IN_STU_X]Class_Size | e-Transcript |
New > Licensure Record | |||
Licensure Name | Enter the name of the licensure. | [S_IN_STU_LICENSURE_C]Licensure_Name | e-Transcript |
Licensure Pass Date | Enter the date the licensure passed learning required for licensing. | [S_IN_STU_LICENSURE_C]Licensure_Pass_Date | e-Transcript |
Licensure Note Message | Enter any notes regarding the licensure. | [S_IN_STU_LICENSURE_C]Licensure_Note_Message | e-Transcript |
Cohorts
| |||
Begin Date | The date when the student started in the Cohort. | [S_IN_STU_COHORTS_C]StartDate | 10 |
School | Choose the school to which the Cohort is created. | [S_IN_STU_COHORTS_C]StuCohortSchool | |
Cohort | The name of the Cohort. | [S_IN_STU_COHORTS_C]StuCohort | 20 |
Type | The value are automatically displayed from the district level setup. | [S_IN_COHORTS_SETUP]CohortType | 310 |
Scope | The value are automatically displayed from the district level setup. | [S_IN_COHORTS_SETUP]CohortScope | 310 |
End Date | The date when the student ended in the Cohort. | [S_IN_STU_COHORTS_C]EndDate | 10 |
Exclude From Publishing | Select to exclude the Cohort from publishing. | [S_IN_COHORTS_SETUP]CohortExcludePublishing | 1 |
Legacy FieldsStart Page > Student Selection > Indiana State Information > Legacy Information This tab displays a list of Legacy fields no longer used for Indiana State Reporting. | |||
Miscellaneous Legacy Fields | |||
Homeless | [Students]Homeless | N/A | |
Shortened Day | [Students]IN_short_day | N/A | |
Reason for Shortened Day | [Students]IN_reason_for_short | N/A | |
Homebound/Hospital | [Students]Homebound | N/A | |
Regular Transportation | [Students]RegularTransportation | N/A | |
Special Education Referral | [Students]SpecialEdReferral | N/A | |
Special Education Transportation | [Students]SpecialEdTransportation | N/A | |
Vocational Transportation | [Students]VocationalTransportation | N/A | |
Exclude from STN Report | Choose Yes to exclude this student record from the DOE_STN report. No is the default. | [S_IN_STU_X]Exclude_from_STN_TF | DOE-STN |
School Choice | [Students]SchoolChoice | N/A | |
Retained | [Students]Retained | N/A | |
Service Site | [Students]IN_Service_Site | N/A | |
21st Century Scholar Pledge | [Students]IN_21stCentury_Scholar | N/A | |
School Choice | [Students]SchoolChoice2 | N/A | |
Supplemental Services | [Students]Supplemental | N/A | |
Enrolled | [Students]Enrolled | N/A | |
Student Name Suffix | [Students]IN_student_name_suffix | N/A | |
8th Grade Technology Proficiency | [Students]IN-eighth_grade_tech | N/A | |
Retention Status field from PE tab | [Students]RetentionStatus | N/A | |
LM - Language Minority Legacy Fields | |||
English Language Proficiency Level (2014-15) | [Students]IN_english_language_proficiency_level | N/A | |
Other Country | [Students]IN_other_country | N/A | |
SE/EV - Special Education Legacy Fields | |||
Facility | [Students]Facility | N/A | |
DM - Dropout and Mobility Legacy Fields | |||
Dropout or Mobility Code | [Students]IN_dropout_mobility_code | N/A | |
Dropout or Mobility Date | [Students]IN_dropout_mobility_date | N/A | |
e-Transcript Legacy Fields | |||
Class Rank Method Override | N/A | ||
TL - Testing Online and Barcode Legacy Fields (Show/Hide) | |||
TL - Student Legacy Fields | |||
First Sort Option | N/A | ||
Second Sort Option | N/A | ||
Third Sort Option | N/A | ||
ISTEP Multiple Choice Online Teacher SPN2 | [Students]IN_Teacher_SPN2_ISTEP | N/A | |
TL - General Accommodations Legacy Fields | |||
Braille | [S_IN_STU_X]Braille | N/A | |
Large Font | [S_IN_STU_X]Large_Font | N/A | |
Eng/Language Arts Accommodations | [Students]EngLangArtsAccom | N/A | |
Math Accommodations | [Students]MathAccom | N/A | |
Science Accommodations | [Students]ScienceAccom | N/A | |
Social Studies Accommodations | [Students]SocialAccom | N/A | |
TL - ECA Testing Legacy Fields - Biology I | |||
Test Taker Not Enrolled | [S_IN_STU_X]TestTaker_NotEnrolled_Bio | N/A | |
Retest Status | [Students]IN_Retest_BioI | N/A | |
Teacher SPN | [Students]IN_Teacher_SPN_BioI | N/A | |
Test Code | [Students]IN_Test_Code_BioI | N/A | |
Class Period Number | [Students]IN_Class_Period_Num_BioI | N/A | |
TL - IMAST Legacy Fields | |||
IMAST Taker | [Students]IN_IMAST_Taker | N/A | |
TL - LAS Links Legacy Fields | |||
Exclude from LAS Links | [Students]IN_Exclude_From_LasLinks | N/A | |
Teacher SPN | [Students]IN_Teacher_SPN_LAS | N/A | |
First Year Test Taker | [Students]IN_First_Year_Test_Taker | N/A | |
Eng/Language Arts Accommodations | [Students]EngLangArtsAccom_LAS | N/A | |
Math Accommodations | [Students]MathAccom_LAS | N/A | |
Science Accommodations | [Students]ScienceAccom_LAS | N/A | |
Social Studies Accommodations | [Students]SocialAccom_LAS | N/A | |
TL - ISTEP Retest Legacy Fields | |||
Retest Status | [Students]IN_Retest_ISTEP | N/A | |
Teacher SPN | [Students]IN_Teacher_SPN_ISTEPR | N/A | |
Class Period Number | [Students]IN_Class_Period_Num_Eng10 | N/A | |
TL - ECA Retest Legacy Fields - Algebra I | |||
Eng/Language Arts Accommodations | [Students]EngLangArtsAccom_AlgI | N/A | |
Math Accommodations | [Students]MathAccom_AlgI | N/A | |
Science Accommodations | [Students]ScienceAccom_AlgI | N/A | |
Social Studies Accommodations | [Students]SocialAccom_AlgI | N/A | |
TL - ECA Retest Legacy Fields - Biology I | |||
Eng/Language Arts Accommodations | [Students]EngLangArtsAccom_BioI | N/A | |
Math Accommodations | [Students]MathAccom_BioI | N/A | |
Science Accommodations | [Students]ScienceAccom_BioI | N/A | |
Social Studies Accommodations | [Students]SocialAccom_BioI | N/A | |
TL - ECA Retest Legacy Fields - English 11 | |||
Retest Status | [Students]IN_Retest_Eng11 | N/A | |
Teacher SPN | [Students]IN_Teacher_SPN_ Eng11 | N/A | |
Test Code | [Students]IN_Test_Code_Eng11 | N/A | |
Class Period Number | [Students]IN_Class_Period_Num_Eng11 | N/A | |
TL - ECA Retest Legacy Fields - Algebra II | |||
Retest Status | [Students]IN_Retest_AlgII | N/A | |
Teacher SPN | [Students]IN_Teacher_SPN_ _AlgII | N/A | |
Test Code | [Students]IN_Test_Code__AlgII | N/A | |
Class Period Number | [Students]IN_Class_Period_Num__AlgII | N/A | |
TL - ECA Accommodations Legacy Fields | |||
Eng/Language Arts Accommodations | [Students]EngLangArtsAccom_Eng10 | N/A | |
Math Accommodations | [Students]MathAccom_ Eng10 | N/A | |
Science Accommodations | [Students]ScienceAccom_ Eng10 | N/A | |
Social Studies Accommodations | [Students]SocialAccom_ Eng10 | N/A | |
TL/TA - ECA Testing Legacy Fields - English 10 | |||
Retest Status | [S_IN_STU_X]Retest_Eng10_TF | N/A | |
Teacher SPN | [S_IN_STU_X]Teacher_SPN_Eng10 | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
Test Code | [S_IN_STU_X]Test_Code_Eng10 | N/A | |
Class Period Number | [S_IN_STU_X]Class_Period_Num_Eng10 | N/A | |
TL/TA - ECA Testing Legacy Fields - Algebra I | |||
Retest Status | [S_IN_STU_X]Retest_AlgI_TF | N/A | |
Teacher SPN | [S_IN_STU_X]Teacher_SPN_AlgI | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
Test Code | [S_IN_STU_X]Test_Code_AlgI | N/A | |
Class Period Number | [S_IN_STU_X]Class_Period_Num_AlgI | N/A | |
TL/TA - WIDA Legacy Fields | |||
Teacher SPN | [S_IN_STU_X]WIDA_Teacher_SPN | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
First Year Test Taker | [S_IN_STU_X]WIDA_First_Year_Test_Taker | N/A | |
TL/TA - ISTEP ELA - 9901 Legacy Fields | |||
ELA Teacher SPN | [S_IN_STU_X]Teacher_SPN_ISTEPR | N/A | |
ELA Teacher Name | |||
ELA Teacher Email Address | [Teachers]Email_Addr | N/A | |
ELA ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Session_Name_Part_1 | N/A | |
ELA ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Session_Name_Part_2 | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Reporting_Group | N/A | |
TL/TA - ISTEP Math - 9902 - Legacy Fields | |||
Math Teacher SPN | [S_IN_STU_X]ISTEP_Teacher_SPN_Math | N/A | |
Math Teacher Name | N/A | ||
Math Teacher Email Address | [Teachers]Email_Addr | N/A | |
Math ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Session_Name_Part_1_Math | N/A | |
Math ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Session_Name_Part_2_Math | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Reporting_Group_Math | N/A | |
TL/TA - ISTEP Science - 9903 Legacy Fields | |||
Science Teacher SPN | [S_IN_STU_X]ISTEP_Teacher_SPN_Sci | N/A | |
Science Teacher Name | N/A | ||
Science Teacher Email Address | [Teachers]Email_Addr | N/A | |
Science ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Session_Name_Part_1_Sci | N/A | |
Science ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Session_Name_Part_2_Sci | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Reporting_Group_Sci | N/A | |
TL/TA - ISTEP Social Studies - 9904 Legacy Fields | |||
Social Studies Teacher SPN | [S_IN_STU_X]ISTEP_Teacher_SPN_Soc | N/A | |
Social StudiesTeacher Name | N/A | ||
Social Studies Email Address | [Teachers]Email_Addr | N/A | |
Social Studies ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Session_Name_Part_1_Soc | N/A | |
Social Studies ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Session_Name_Part__Soc | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Reporting_Group_Soc | N/A | |
TL/TA - ISTEP Grade 10 Science - 9920 Legacy Fields | |||
Test Taker Not Enrolled | [S_IN_STU_X]TestTaker_NotEnr_SCI_9920 | N/A | |
Teacher SPN | [S_IN_STU_X]Teacher_SPN_SCI_9920 | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Sess_Name_Part1_9920 | N/A | |
ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Sess_Name_Part2_9920 | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Report_Group_SCI_9920 | N/A | |
TL/TA - ISTEP Grade 10 Science - 9921 Legacy Fields | |||
Test Taker Not Enrolled | [S_IN_STU_X]TestTaker_NotEnr_SCI_9921 | N/A | |
Teacher SPN | [S_IN_STU_X]Teacher_SPN_SCI_9921 | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Sess_Name_Part1_9921 | N/A | |
ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Sess_Name_Part1_9921 | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Report_Group_SCI_9921 | N/A | |
TL/TA - ISTEP Grade 10 Science - 9922 Legacy Fields | |||
Test Taker Not Enrolled | [S_IN_STU_X]TestTaker_NotEnr_SCI_9922 | N/A | |
Teacher SPN | [S_IN_STU_X]Teacher_SPN_SCI_9922 | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
ISTEP Session Name - Part 1 | [S_IN_STU_X]ISTEP_Sess_Name_Part1_9922 | N/A | |
ISTEP Session Name - Part 2 | [S_IN_STU_X]ISTEP_Sess_Name_Part2_9922 | N/A | |
Reporting Group | [S_IN_STU_X]ISTEP_Report_Group_SCI_9922 | N/A | |
TL/TA - ISTAR Legacy Fields | |||
ISTAR Taker | [S_IN_STU_X]ISTAR_Taker_TF | N/A | |
ISTAR Teacher SPN | [S_IN_STU_X]ISTAR_Teacher_SPN | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
TL/TA - IREAD Legacy Fields | |||
Teacher SPN | [S_IN_STU_X]Teacher_SPN_IREAD | N/A | |
Teacher Name | N/A | ||
Teacher Email Address | [Teachers]Email_Addr | N/A | |
IREAD Session Name | [S_IN_STU_X]IREAD_Session_Name | N/A | |
IREAD Reporting Group | [S_IN_STU_X]IREAD_Reporting_Group | N/A | |
RM - Remediation Legacy Fields > New/Edit | |||
Exclude from State Reporting | [IN_RM]IN_Omit_from_SR | N/A | |
Program | [IN_RM]IN_Program | N/A | |
Beginning Program Duration Date | [IN_RM]IN_Beg_Prog_Duration | N/A | |
Ending Program Duration Date | [IN_RM]IN_End_Prog_Duration | N/A | |
Verifying Attendance InformationAttendance | |||
Attendance | Verify that attendance data is entered for the student. For more information, see PowerSchool Help. | [Attendance] | N/A |
Entering Graduation Plan SelectionSpecial Functions > Group Functions > Graduation Plan Selection | |||
Action to Take | Select the action to be taken. | ||
Graduation Contracts | Click the name or the specific version of the graduation contract you want to select. | ||
Post-Secondary Preparation Plans | Click the name or the specific version of the post-secondary preparation plan you want to select. | ||
Employability Skills | Choose the learning experience in which the student participated to obtain his or her employability skills. You can choose one or more employability skills. Also, you can replace or remove employability skills based on the Action to Take selection. Only applicable for students graduating using the Graduation Pathways. | [S_IN_STU_X]Employability_Skills | DOE_GR |
Postsecondary-Ready Competencies | Choose the indicator that demonstrates the student's post-secondary competency. You can choose one or more competencies. Also, you can replace or remove competencies based on the Action to Take selection. Only applicable for students graduating using the Graduation Pathways. | [S_IN_STU_X]Postsecondary_Competencies | DOE_GR |
Defining Log EntriesLog Entries | |||
Date & Time | These fields default to the current date and time. You can change these fields if necessary. | [Log]Date_&_Time | N/A |
Log Type | Choose the log type. | [Log]Log_Type | DOE_ES |
Creating Discipline LogsLog Entries > Log Type : Discipline To be included In reports, Discipline logs must be entered at the school level. Discipline logs created at the student level will not be included on state reports. | |||
Log Type | You must select Discipline from the list to create the discipline incident record. The discipline entry fields display. | [Log]Log_Type | DOE_ES |
Incident Date | Enter the day on which the discipline incident occurred. | [Log]Discipline_IncidentDate | |
Grade Level Override | Select the student's grade level at the time of the incident. | [S_IN_LOG_Discipline_X]grade_level_override | DOE_ES |
School Where Incident Occurred | Current School is displayed. If incident occurred at school other than current school, select that school from the list of schools in your district. The value in this field will be saved to the database and subsequently extracted as School Number on the DOE-ES report. If no value is selected, current school is stored. | [S_IN_LOG_X]Incident_School | DOE_ES |
Type of Expulsion, Suspension, or Event | Select the type of expulsion or suspension. See the Appendix for valid values. | [S_IN_LOG_X]Event_Type | DOE_ES |
Beginning Date Expulsion or Suspension | Enter the first day of suspension or expulsion | [S_IN_LOG_X]Event_Start_Date | DOE_ES |
Ending Date Expulsion or Suspension | Enter the last day of the suspension or expulsion. | [S_IN_LOG_X]Event_End_Date | DOE_ES |
Length of Expulsion or Suspension (# of Days) | Enter the appropriate value based on the expulsion or suspension scenario. Enter the total number of instructional days, including days that carry over into the next school year that the student was expelled. or Enter the total number of instructional days the student was suspended during the beginning date/ending date period. | [S_IN_LOG_X]Event_Length | DOE_ES |
Reason for Expulsion or Suspension | Choose the reason for expulsion or suspension. | [S_IN_LOG_X]Event_Reason | DOE_ES |
Criminal Gang Related Event | If Gang Related, choose the disposition for the event. | [S_IN_LOG_Discipline_X]EXSU_gang_rel_event | DOE_ES |
Arrest On or Off School Property | Choose the arrest indicator. | [S_IN_LOG_Discipline_X]EXSU_arrest_event | DOE_ES |
Arrest Reason Code | Choose the reason for the arrest. | [S_IN_LOG_Discipline_X]EXSU_arrest_reason | DOE_ES |
Handgun Type | If code 04 Handguns was entered as the Reason for Expulsion or Suspension, select the Handgun Type. This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process. | [S_IN_LOG_Discipline_X]EXSU_handgun_type | Supporting Information for DOE_ES |
Rifle or Shotgun Type | If code 05 Rifles or Shotguns was entered as the Reason for Expulsion or Suspension, select the Rifle or Shotgun Type. This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process. | [S_IN_LOG_Discipline_X]EXSU_rifle_shotgun_type | Supporting Information for DOE_ES |
Other Firearms Type | If code 06 Other Firearms was entered as the Reason for Expulsion or Suspension, select the Other Firearms Type. This element is not included in the DOE-ES report, but is provided to support the Firearm Verification process. | [S_IN_LOG_Discipline_X]EXSU_other_firearms_type | Supporting Information for DOE_ES |
Services Provided During Removal | Choose the services provided. | [S_IN_LOG_X]Services_Provided | DOE-ES CRDC Report |
Interim Alternative Educational Setting | Choose whether this special education student was referred to an interim alternative educational setting prior to suspension or expulsion.
| [S_IN_LOG_X]Alt_Edu_Setting | DOE-ES |
Incident ID | Enter the incident number or click Auto Generate Incident Number to have PowerSchool automatically generate a unique and consecutive 9-digit incident number.
| [S_IN_LOG_X]Incident_Number | DOE_ES |
Creating Restraint LogsLog Entries > Log Type : Restraint To be included In reports, Restraint logs must be entered at the school level. Restraint logs created at the student level will not be included on state reports | |||
Log Type | You must select Restraint from the list to create the discipline incident record. The Restraint entry fields display. | [Log]Log_Type | DOE_ES Restraint/Seclusion Form |
Exclude from State Reporting | Select to exclude this log entry from state reporting. | [S_IN_LOG_Restraint_X]State_ExcludeFromReporting | DOE-ES Restraint/Seclusion Form |
Chemical Restraint | Select to indicate the student was chemically restrained. | [S_IN_LOG_Restraint_X]ChemicalRestraint | DOE-ES Restraint/Seclusion Form |
Mechanical Restraint | Select to indicate the student was mechanically restrained. | [S_IN_LOG_Restraint_X]MechanicalRestraint | DOE-ES Restraint/Seclusion Form |
Physical Restraint | Select to indicate the student was physically restrained. | [S_IN_LOG_Restraint_X]PhysicalRestraint | DOE-ES Restraint/Seclusion Form |
School Resource Officer Involved | Select to indicate the school resource officer was involved in restraining the student. | [S_IN_LOG_Restraint_X]SchResOfficerInvolved | DOE-ES Restraint/Seclusion Form |
Creating Seclusion LogsLog Entries > Log Type : Seclusion To be included In reports, Seclusion logs must be entered at the school level. Seclusion logs created at the student level will not be included on state reports. | |||
Log Type | You must select Seclusion from the list to create the discipline incident record. The Seclusion entry fields display. | [Log]Log_Type | DOE_ES Restraint/Seclusion Form |
Exclude from State Reporting | Select to exclude this log entry from state reporting. | [S_IN_LOG_Seclusion_X]State_ExcludeFromReporting | DOE-ES Restraint/Seclusion Form |
School Resource Officer Involved | Select to indicate the school resource officer was involved in secluding the student. | [S_IN_LOG_Seclusion_X]SchResOfficerInvolved | DOE-ES Restraint/Seclusion Form |
Defining Lunch StatusLunch | |||
Lunch Status | Choose the student's lunch status. This duplicates the lunch status field that is available through the student lunch program. A student's lunch status is used to calculate the student's socio-economic status. | [Students]LunchStatus | DOE_SE DOE_PE DOE_RT DOE-TL DOE-EM |
Verifying Information Across All EnrollmentsAll Enrollments | |||
Exclude from Ed-Fi | Select the checkbox to exclude a Course Enrollment Record from publishing to Ed-fi:
| [S_CC_X]ExcludeFromEdFi | |
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | DOE-CC |
Enroll Date | Enter the enroll date. | [CC]DateEnrolled | DOE-CC |
Exit Date | Enter the exit date. | [CC]DateLeft | DOE-CC |
Dual Credit | Select Y if this is a dual credit high school course or N if this is not a dual credit high school course. A dual credit course gives the student both high school credit and, upon presentation of a valid transcript, post-secondary institution credit for a course. | [S_IN_CC_X]Dual_Credit | DOE-CC |
External Education Organization | Search or choose the external organization from which the student receives dual credit. | [S_IN_SGR_X]External_EduOrg_ID [S_IN_CC_X]External_EduOrg_ID [S_IN_SEC_X]External_EduOrg_ID | |
Applied Units | Choose the applicable Applied Units. Valid values: (A) Not Applicable, elementary or middle school course (B) Yes (C) No | [CC.S_IN_CC_X]Applied_Units | |
Course Credit Basis | Choose all the applicable credit type of the course. | [CC.S_IN_CC_X]Course_credit_Basic | |
Post-Secondary Institution | Enter the state-assigned 2-digit number of the post-secondary institution from which the dual credit was received. | [S_IN_CC_X]Post_Secondary_Institution | DOE-CC |
Credit Recovery | Select this field to indicate whether a student is enrolled in a class for credit recovery purpose. | [S_IN_CC_X]CreditRecovery | |
Teacher of Record | Enter the name of the teacher assigned to a Credit Recovery class. The teacher must meet the following criteria to be available in the list:
| [S_IN_CC_X]TeacherOfRecord | |
Defining Transfer InformationTransfer Info Enrollments are created during end of year processing and at the following locations.
| |||
Entry Date | The first day of thr student's enrollment. Format: [M]M/[D]D/[YY]YY | [Students]EntryDate [ReEnrollments]EntryDate | DOE_AT DOE_RT |
Exit Code | The exit code for this enrollment, if applicable. You must choose an exit code for all school enrollments where the exit date is in the past. | [Students]ExitCode [ReEnrollments]ExitCode | DOE_AT |
Exit Date | The date the student withdrew (if applicable). Format: [M]M/[D]D/[YY]YY Enter the first in-session day that the student was no longer active. | [Students]ExitDate [ReEnrollments]ExitDate | DOE_AT DOE_RT |
Full-Time Equivalency | The full-time equivalency for this enrollment. | [Students]FTEID [ReEnrollments]FTEID | DOE_AT |
Grade Level | The student's grade level for this enrollment. | [Students]Grade_Level [ReEnrollments]Grade_Level | DOE_PE DOE_STN DOE_AT DOE_AD DOE_RT CRDC Report |
Access School | Enter the school number of the school claiming access to IEP, ISTAR, or Growth Model for students with a disability. This field is blank for new enrollment and reenrolling students. | [S_IN_STU_X]Access_School | |
Accountable School | Enter the school number of the school accountable for the education of the student. Typically, this is the school in whose service area the student has legal settlement regardless of whether this is the educating school. This field is blank for new enrollment and reenrolling students. | [S_IN_STU_X]Accountable_School | |
Dropout or Mobility Code | The student's dropout or mobility code, if applicable for this enrollment. If Dropout or Mobility Code is 33 then the current school is also available in the Concurrent School list. | [S_IN_STU_X]Dropout_Mobility_Code | DOE_EM DOE_RT |
Dropout or Mobility Date (Date Expected to Continue) | The student's dropout or mobility date, if applicable for this enrollment. | [S_IN_STU_X]Dropout_Mobility_Date | DOE_EM |
Primary School of Enrollment | Select the primary school of enrollment for the student. This field is blank for new enrollment and reenrolling students. When a new student is enrolled, this field is set to Y by default. Valid values: Y - The current school is the primary school of enrollment N - The current school is not the primary school of enrollment Blank - No value recorded | [S_IN_STU_X]PrimarySchoolEnrollment [S_IN_REN_X]PrimarySchoolEnrollment | |
Choice Scholarship Student | Indicates whether this student is participating, or participated, in the Choice Scholarship Program. This field must have (Y) Yes value for publishing Student Program Special Education Choice Voucher in the StudentSpecialEducationProgramAssocation records. | [S_IN_STU_X]ChoiceScholarStu_YN [S_IN_REN_X]ChoiceScholarStu_YN | |
Exclude from ME Report | Select to exclude the student from the DOE_ME report. If Exclude From ME Report is selected for one of the Enrollment records then the SEOA (StudentEducationOrganizationsAssociations) or the Responsible Organization for that particular Enrollment record is excluded from publishing. | [S_IN_STU_X]Exclude_From_ME_TF [S_IN_REN_X]Exclude_From_ME_TF | |
Mass Cohorts EnrollmentIf Cohorts are created at the district level, schools can mass enroll students through the Mass Cohorts Enrollment. The Admin can choose to populate the cohort details using the Autofill function. Start Page, Special Functions, Mass Student Cohorts Enrollment | |||
Student Name | The name of the student | [S_IN_STU_COHORTS_C]StuCohort | |
Student Number | The school to which the Cohort is created. | [Students]Student_Number |
|
Cohort | The name of the Cohort. | [S_USR_CohortGroups_C]CohortName | 20 |
Type | The value are automatically displayed from the district level setup. | [S_IN_COHORTS_SETUP]CohortType | 310 |
Scope | The value are automatically displayed from the district level setup. | [S_IN_COHORTS_SETUP]CohortScope | 310 |
Editing Immunization RecordsHealth > Immunizations | |||
Vaccine | If the student has an exemption for an out of compliance vaccine, click the vaccine name and choose an Exemption Type. Vaccines and associated doses are set up at the district. For more information, see Help > System Help on any PowerSchool SIS page. Religious exemption values are not automatically uploaded. A student's religious exemption value must be entered manually in the CHIRP application. | [HealthStudImmRec]HealthVaccineID [HealthStudImmRec]HealthImmExemptID (Exemption Type) [HealthStudImmRec]CompliancyStatus [HealthStudImmRec]ExemptionComment | |
Date each dose was given | If a date needs to be changed or is missing, click the date for the applicable vaccine (if the date is missing, click in the cell), and change or add the date. The new Indiana-specific rule for Hepatitis A vaccine validates whether the following criteria are met:
If the criteria are not met, then an error message, "Vaccine out of compliance" displays. | [HealthStudDoseRec]Dose [HealthStudDoseRec]DateAdministered [HealthStudDoseRec]HealthImmSourceID (Certificate Type) | |
Description of Change | Enter the reason for updating the student's immunization information. | [HealthStudChngRsn]ChngRsnDesc | |
View Change History | Click to view the student's immunization change history. | [HealthStudChngRsn]ChngRsnDesc [HealthStudChngRsn]WhoModified | |
Exclude students immunization data from CHIRP exchange | Select if you want to exclude the student's immunization information from the CHIRP exchange. | [S_IN_STU_X]CHIRP_Exchange_Exclude | |
I attest that all values I entered are accurate and reflective of the certificate data presented to me | Select to indicate that the data entered is accurate. The record cannot be saved until this checkbox is selected. This checkbox appears only if required by your district. | [S_IN_USR_X]Certified_TF | |