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Staff Setup

Introduction

The following data elements are required for staff setup.

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Note: For more information on codes see the Staff Setup.

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

Editing Staff Information

Edit Information

Name (Last, First MI)

Enter the name.

Note: Use the format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

Max 40

Max 20

Max 20

Max 15

DOE_CP


Legal Name (Last First Middle Suffix)

Enter the staff's legal name.

Format: LastName, FirstName, MiddleName, Suffix

[UsersCoreFields]PSCore_Legal_Last_Name

[UsersCoreFields]PSCore_Legal_First_Name

[UsersCoreFields]PSCore_Legal_Middle_Name

[UsersCoreFields]PSCore_Legal_Suffix

75

75

75

10


Preferred NameThe names that staff wants to include in the preferred name.


Email Address

A prefix used to denote the title, degree, position, or seniority of the person.

[Users]Email_Addr

40

DOE-TL

Title

Enter the staff member's title. A prefix used to denote the title, degree, position, or seniority of the person.

[Users]Title

Gender

The staff's gender.

Valid values:

  • Male
  • Female
  • Otherwise: 'Not Selected'

[SchoolStaff]Gender



Legal Gender

Choose the staff's legal gender.

Valid values:

  • Male
  • Female
[UsersCoreFields]Gender1

Federal Ethnicity and Race

EthnicitySelect Yes if the staff is Hispanic or Latino.

If [Users]FedEthnicity = 1: '1'

Otherwise:'0'

1
Race

Select the applicable race:

  • White
  • Black or African American
  • Hispanic
  • Asian
  • Native Hawaiian or Other Pacific Islander
  • American Indian or Alaska Native

[TeacherRace]RaceCd

1:'American Indian - Alaskan Native'
2: 'Black - African American'
3: 'Asian'
5: 'White'
7: 'Native Hawaiian - Pacific Islander'
Case

when u.fedethnicity = 1 then 'Hispanic Ethnicity and of any race'
when (select count(*) from teacherrace tr where tr.teacherid = ss.id) > 1 then 'Multiracial (two or more races)'
else case coalesce(u.ethnicity, (select racecd from teacherrace tr where tr.teacherid = ss.id))
when '1' then 'American Indian - Alaskan Native'
when '2' then 'Black - African American'
when '3' then 'Asian'
when '4' then 'Hispanic Ethnicity and of any race'
when '5' then 'White'
when '6' then 'Multiracial (two or more races)'
when '7' then 'Native Hawaiian - Pacific Islander'
end
end as RaceType



ID

Enter the ID.

[Users]TeacherNumber

Max 20

DOE_CP

StatePrld



HomeroomIf the staff member is a teacher, enter her/his homeroom number.[Users]Homeroom

Home SchoolThe staff member's home school.[Users]HomeSchoolID

Lunch IDEnter the staff member's lunch ID.[Users]Lunch_ID

Home PhoneEnter the staff member's home phone number.[Users]Home_Phone

School PhoneEnter the staff member's school phone number.[Users]School_Phone

StreetEnter the street name of the staff member's address.[Users]Street

City, State, ZipEnter the city, state, and Zip code of the staff member's address.

[Users]City

[Users]State

[Users]Zip



SSNEnter the staff member's social security number.[Users]SSN

DOBThe staff's date of birth.[ucf]dob

Staff TypeSelect the staff member's role in the district.[SchoolStaff]StaffStatus

ActiveIndicates that the staff member is active. [SchoolStaff]Status

IN State Report Information

Exclude from Ed-Fi

Indicate whether the staff is excluded from Ed-Fi publishing.

Valid values:

  • Yes
  • No
[S_USR_EDFI_X]ExcludeFromEdFi

Termination DateThe date the staff has exited the school. This field is reported as the end date for Staff Assignments if there is no session end date.[S_IN_USR_X]Termination_Date10
Years Prior Professional Experience

The number of years of experience of the staff.

This field is no longer published in Staff Demographics

[xt]yearsPriorProfExpericene

School Specific Fields

School

Enter the school where the teacher works.

[SchoolStaff]SchoolID

Max 20

DOE_CP

Exclude from State Reporting

Select Yes (Y) to exclude this staff record from state reporting. The default is No (N).

[S_IN_SSF_X]State_ExcludeFromReporting

1

DOE_CP

Non-Teaching Personnel Subject Code

Enter the non-teaching personnel subject code that identifies the certified staff's position in the district.

Check the current Subject Code Book available from the state web site for the list of non-teaching personnel subject codes.

[S_IN_USR_X]Non_Personnel_Subject_Code

1

DOE-CP

Non-School Specific Fields

School Personnel Number (SPN)

Enter the school personnel number assigned to this staff member.

[S_IN_USR_X]Teacher_SPN

8

DOC_CP

Request SPNSearch for the staff's STN, if unavaialble, a new SPN is generated using Post Identities. The new SPN is saved at [Users]stateprid.N/AN/AN/A
LEA ID



Certified Position

Select Yes (Y) if this staff member is certified. The default is No (N).

[S_IN_USR_X]Certified_TF

1

DOE_CP

Special Education TeacherIndicate if the staff is a special education teacher.[S_IN_USR_X]SpecialEd_TF1

Data Exchange Settings

Add/Edit Staff Assignment

Position Title

The description of the staff's position.

[S_USR_ASSIGNMENTS_C]PositionTitle20
Staff Classification

The list of Staff Setup describing titles of employment, official status, or rank of education staff; Ed-Fi descriptor.

The Staff Classifications display only if the Descriptors are downloaded from the state.

[S_USR_ASSIGNMENTS_C]StaffClassification5
Sub-DistrictChoose the applicable sub district from the list of all successfully added sub districts.[CST_Subdistricts]SubDistrict_NumberN/A
School

Choose the school from the list.

If the manually created record's Staff Classification is Student Support Plans then the School field defaults to District Office.




Begin DateThe first day of the assignment.[S_USR_ASSIGNMENTS_C]BeginDate10
End DateThe last day of the assignment.[S_USR_ASSIGNMENTS_C]EndDate10

Indiana State Legacy Fields

Special Education Area

Enter the area of specialization if this is a special education class.

[S_IN_USR_X]SpecialEd_Area

N/A

N/A

Highly Qualified Teacher Subjects

Select the core academic subjects that this teacher is highly qualified to teach. You must select at least one core academic subject to identify this teacher as highly qualified.

[S_IN_USR_X]Highly_Qualified_Subject

N/A

N/A

English Qualification

If the English subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Eng_Qual

1

DOC_CP

Reading or Language Arts Qualification

If the Reading or Language Arts subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Rla_Qual

1

DOE_CP

Mathematics Qualification

If the Mathematics subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Math_Qual

1

DOE_CP

Science Qualification

If the Science subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Sci_Qual

1

DOE_CP

Foreign Language Qualification

If the Foreign Language subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Flang_Qual

1

DOE_CP

Civics and Government Qualification

If the Civics and Government subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Gov_Qual

1

DOE_CP

Economics Qualification

If the Economics subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Econ_Qual

1

DOE_CP

History Qualification

If the History subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Hist_Qual

1

DOE_CP

Geography Qualification

If the Geography subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Geog_Qual

1

DOE_CP

Fine Arts Qualification

If the Fine Arts subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Art_Qual

1

DOE_CP

Elementary Curriculum Qualification

If the Elementary Curriculum subject is selected in the Highly Qualified Subjects field, click the staff member's level of qualification.

[S_IN_USR_X]Elm_Qual

1

DOE_CP

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