Indiana Start of Year Checklist
Use the following checklist to track your progress through the Start of Year tasks for Indiana State Reporting. Please see the PowerSchool Start of Year Guide for additional updates.
Contents
Ed-Fi Beginning of Year Setup
- Enable School Year in Existing Profile
- If your state's Endpoint and Authentication URLs have not changed, you can use the same profile as the previous school year.
- Enable School Year in New Profile
- If your state's Endpoint and Authentication URLs have changed, create a new profile prior to enabling the new school year.
- Create New Profile
- Configure PowerSchool Data Exchange
- If your state's Endpoint and Authentication URLs have changed, create a new profile prior to enabling the new school year.
- Ed-Fi Dashboard
Periodically review the Ed-Fi Reporting page to ensure “On Demand” categories like Attendance are scheduled to run periodically.
- Verify all items as listed below.
District Setup
- Perform any data downloads as appropriate
- Review entry, exit, and ethnicity codes
- Review and update school information
- Update the default term level
- Review and update Day Type options
- Update course information
- Review and update Grade Setup
- Review all Ed-Fi mappings
- Review IN Calendar section under School Info.
- Start time (24 hr format)
- End time (24 hr format)
- Instructional MInutes
- Non-instructional Minutes
- Waiver Days
School Setup
- Review Years & Terms
- Review Periods and Cycle Days
- Review Sections
- Verify the School Association
- Review Bell Schedule
- Shortened Days
- Complete Calendar Setup
- Set the IN Day Type as appropriate
- In-Session days should be set to a Day Type of Student Calendar
- Review Attendance Preferences, Codes, Categories, and Conversions.
- Review Full-time Equivalencies
Staff Setup
- Review staff member demographic information
- Verify LEA ID
- Review School Associations and Roles
- Update staff assignment records.
- Review student demographic information
- Review school enrollment
- Review Primary School of Enrollment an ADM Type
- Review Indiana-Specific Program Dates and Settings
- Review Indiana-specific Special Education Information
- Review Indiana-specific Testing Information
- Verify Exclude Flag status
- Verify Accountable School and Access School fields
eTranscript Information
- Review Remote Connection Management
- District Level: Test Code, CEEB ACT Code, Immunization Mapping, and GPA Info
- School Level: Class Rank Methods, Course, and Year & Terms