e-Transcript School Setup

Data Element

Additional Information

[Table]FieldName

Length

Required

Include Historical Grades from this course in e-Transcript

Choose the appropriate value.

Valid values:

• (Blank)

• (1) - True

• (2) - False

Optional

State Course Name

Enter the name or title of the course taken by a student at an academic institution.

[S_IN_CRS_X]State_Course_Name

60

Required

Course Level

Leave blank or choose Honors to indicate that this is an honors course.

[Courses]Course_Level

30

Required

Course Credit Basis

Choose the type of enrollment associated with the credit hours for the course.

Valid values:

• Regular (blank value stored)

• AdvancedPlacement

• InternationalBaccalaureate

• HighSchoolTransferCredit

Note: If this is a Dual Credit Course, select Yes for Dual Credit.

[S_IN_CRS_X]Course_Credit_Basis

30

Required

Higher Ed Course Name

Name of the course taken at the Higher Education Institute.

80

Optional

Higher Ed Course Number

Course number of the course taken at the Higher Education Institute.

80

Optional

Higher Ed Institution Name

Name of the Higher Education Institute.

80

Optional

Include Stored Grades from this Section in e-Transcript

Controls inclusion/exclusion at section level. Valid values: (Blank) determine from Course/School, (1) True override, (0) False override.

[S_IN_SEC_X]Include_In_Transcript

1

Optional

Private School Number

Enter the private school number prefix. This field is used by private schools only and is used as the state school number when populated.

[Schools]IN_SchoolNumberPrefix

4

Optional

Include Historical Grades from this School in e-Transcript

Choose whether historical grades from this school are included in e-Transcript extraction. Valid values: (Blank) False, (1) True.

[S_IN_SCH_X]Include_In_Transcript

1

Optional

CEEB ACT Code

Enter the CEEB ACT Code assigned by College Entrance Examining Board/ACT for the school.

[S_IN_SCH_X]CEEB_ACT_Code

6

Required

Excluded Grade Level

Enter an integer grade level to exclude from e-Transcript historical grade extraction for this school. Add one record per grade level.

[S_IN_SCH_EXCLUDED_GRD_LEVELS_C]Grade_Level

Optional

Data Element

Additional Information

[Table]FieldName

Length

Required

Course Length

Select the length of the course.

Valid values:

• FullYear

• Semester

• Trimester

• Quarter

• Quinmester

• MiniTerm

• SummerSession

• Intersession

• LongSession

• FallSession

• FourOneFourPlan

• Continuous

• DiffersByProgram

• Other

• TwelveMonth

Note: If this field is left blank, the Course Length is extracted based on the value in the "What portion of the school year does this term represent?" field (see School Setup for information about this field), using the following term portion conversion:

[S_IN_TRM_X]Course_Length

Required

Exclude Attendance From Transcript

Choose True to exclude attendance values for the term from e-Transcript output. If blank, attendance is included.

[S_IN_TRM_X]Exclude_Att_From_Transcript

1

Optional

Test Code

Enter the state test code for extraction. Use the Indiana test code reference list.

[Test.S_IN_TST_X]Test_Code

60

Required to extract test data

Sub Test Code

Enter the sub test code. Must be populated for the test score to extract.

[TestScore.S_IN_TSC_X]Sub_Test_Code

60

Required to extract test score data

Score Type

Select the score data type. Valid values: Number (default), Percent, Alpha.

[TestScore.S_IN_TSC_X]Score_Type

10

Optional