e-Transcript Student Setup

Student Number

School-assigned student identifier.

[Students]Student_Number

20

Required

State Student Number (STN)

State-assigned student identifier.

[Students]State_StudentNumber

30

Required

First Name

Student’s first name.

[StudentCoreFields]PSCore_Legal_First_Name or [Students]First_Name

35

Required

Middle Name

Student’s middle name.

[StudentCoreFields]PSCore_Legal_Middle_Name or [Students]Middle_Name

35

Optional

Last Name

Student’s last name.

[StudentCoreFields]PSCore_Legal_Last_Name or [Students]Last_Name

35

Required

Birth Date

Student’s date of birth.

[Students]DOB

Date

Required

Street Address

Student’s mailing street address.

[Students]Street

40

Required

City

Student’s mailing city.

[Students]City

30

Required

State

Student’s mailing state.

[Students]State

2+

Required

Postal Code

Student’s mailing ZIP Code.

[Students]Zip

17

Required

Home Phone

Student’s home phone number.

[Students]Home_Phone

11

Required

Gender

Student’s gender code used in transcript output.

[Students]Gender

10

Required

Graduation Year

The student’s graduation year. Used as fallback when Cohort Graduation Year is blank.

[Students]Graduation_Year

4

Conditional

Exclude Attendance From e-Transcript

Enable to not report the student’s attendance totals.

[S_IN_STU_X]Exclude_Att_From_Transcript

1

Optional

Address Country Code

Two-character country code for student address. If blank, US is used.

[S_IN_STU_X]Address_Country_Code

2

Optional

Assigning Agency

Agency type for State Student Number. If blank, State is used.

[S_IN_STU_X]Assigning_Agency

30

Required

Grade Level Code

Overrides transcript grade level code. If blank, student grade level is used.

[S_IN_STU_X]Grade_Level_Code

30

Optional

Graduation Date

Used for academic award date and student exit logic.

[S_IN_STU_X]Graduation_Date

Date

Required

Cohort Graduation Year

Used first for cohort year; falls back to core Graduation Year if blank.

[S_IN_STU_X]Cohort_Graduation_Year

4

Required

Diploma Level

Academic award level for transcript output.

[S_IN_STU_X]Diploma_Level

30

Required

Diploma Type

Academic award title for transcript output.

[S_IN_STU_X]Diploma_Type

400

Required

Academic Honors

Honors title value on transcript.

[S_IN_STU_X]Academic_Honors

100

Optional

Exclude Immunizations From e-Transcript

Enable not to report any immunization records from transcript output.

[S_IN_STU_X]Exclude_Immun_From_Transcript

1

Optional

Medical Exemption Date

Date the student received a medical exemption from an immunization requirement. Example: provider-approved exemption effective date.

[S_IN_STU_X]Medical_Exemption_Date

Date

Optional

Religious Exemption Date

Date the student received a religious exemption from an immunization requirement.

[S_IN_STU_X]Religious_Exemption_Date

Date

Optional

Had Disease Date

Date indicating prior disease history used as an immunization exemption basis for transcript immunization reporting.

[S_IN_STU_X]Had_Disease_Date

Date

Optional

Exclude GPA & Class Rank Fields

Student-level exclusion of both GPA and class rank/class size from transcript output.

[S_IN_STU_X]Exclude_GPA

1

Optional

Overall GPA Override

Manually entered GPA value to use instead of calculated GPA from class-rank method.

[S_IN_STU_X]GPA_Overall

Numeric

Optional

GPA Range Maximum Override

Maximum GPA scale associated with the override GPA. For example, 4.0, 5.0, 12.0.

[S_IN_STU_X]GPA_Range_Maximum

18

Optional

GPA Type Override

Classification for GPA representation, (for example, Weighted, NonWeighted, UserDefined) used in academic summary output.

[S_IN_STU_X]GPA_Academic_Summary_Type

50

Optional

GPA Type - User Defined Description

Free-text GPA type label used when GPA Type Override is set to UserDefined (example: District Weighted Scale).

[S_IN_STU_X]GPA_Type_User_Defined_Desc

80

Conditional

Exclude Only Class Rank Fields

Excludes class rank and class size values.

[S_IN_STU_X]Exclude_Class_Rank

1

Optional

Class Rank Override

Manually entered student rank value used instead of calculated class rank.

[S_IN_STU_X]Class_Rank

Numeric

Optional

Class Size Override

Manually entered class size denominator used instead of calculated class size.

[S_IN_STU_X]Class_Size

Numeric

Optional

Licensure Name

Name of the license/certification earned by the student. For example, Certified Nursing Assistant.

[S_IN_STU_LICENSURE_C]Licensure_Name

60

Optional

Licensure Pass Date

Date the student met requirements/passed for the listed license or certification.

[S_IN_STU_LICENSURE_C]Licensure_Pass_Date

Date

Optional

Licensure Note Message

Additional context for the licensure record, such as credential version, issuing details, or comments.

[S_IN_STU_LICENSURE_C]Licensure_Note_Message

80

Optional

Exclude from e-Transcript

Student-test-record flag to suppress that specific test result from the transcript test output.

[S_IN_STT_X]Exclude_From_Transcript

1

Optional

Parent/Guardian First Name

First name of the selected highest-priority student contact whose relationship is Father, Mother, or Guardian.

[Person]FirstName via StudentContactAssoc relationship

35

Conditional

Parent/Guardian Last Name

Last name of the selected highest-priority parent/guardian contact extracted for transcript recipient context.

[Person]LastName via StudentContactAssoc relationship

35

Conditional

Parent/Guardian Relationship Code

Relationship descriptor/code for the selected contact (Father, Mother, Guardian).

[CodeSet]Code via StudentContactAssoc

30

Conditional