Introduction
The following data elements are required for district setup of e-Transcript reporting. The first two pages of navigation are removed for brevity:
Start Page > District Setup.
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On the Start Page, click the School link at the top of the page. The school list appears.
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Choose District Office from the pop-up menu. The district start page appears.
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Click District. The District Setup page appears.
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Data Element |
Additional Information |
[Table]FieldName |
Length |
Required |
Entering GPA Calculation Methods
GPA Calculations > GPA Methods |
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GPA Calculation Method |
The Setup for GPA Calculation Methods is required. The list of GPA methods will be displayed as an option on the eTranscript report submission page. |
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Exclude from e-Transcript |
Choose True from the pop-up menu to exclude the calculation from the e-Transcript. Note: Excluding this GPA Calculation Method will prevent it from displaying as an option on the e-Transcript Report Parameter page. |
[GEN.S_IN_GEN_X]Exclude_From_Transcript |
1 |
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GPA Range Maximum |
Enter the maximum possible grade point value a student can receive for an overall GPA, for example: 4.0 or 12.0. Note: If you need to override this value for an individual student, use the GPA Range Maximum Override field on the individual student’s page: Student Selection > State/Province - IN > Transcript tab > e-Transcript Information. |
[GEN.S_IN_GEN_X]GPA_Range_Maximum If blank, 4.0 will extract |
18 |
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GPA Type Override |
Choose a GPA Type Override from the pop-up menu.
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[GEN.S_IN_GEN_X]GPA_Academic_Summary_Type |
50 |
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GPA Type - User Defined Description |
If UserDefined is selected for the GPA Type above, enter a description. This field is used to describe the GPA Type. |
[GEN.S_IN_GEN_X]GPA_Type_User_Defined_Desc |
80 |
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Entering Tests
Test > Edit Test |
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Test |
Enter the name of the test so that test results for the named test will extract. |
[S_IN_TST_X]Test_Code |
60 |
Required to extract test data |
Entering Test Result Information
Test > Test Results: ‘Test Name’ > Edit Test Result |
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Sub Test Code |
Enter the sub test code. Field must be populated for student test results of this test score to extract. |
[S_IN_TSC_X]Sub_Test_Code |
60 |
Required to extract test score data |
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Score Type |
Select the data type of score that will be extracted for the particular Test Score. Default value is Number. Valid values:
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[TestScore.S_IN_TSC_X]Score_Type |
10 |
Optional |
Including the School in e-Transcripts
Schools/School Info > Edit/New School |
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Include Stored Grades from this School in e-Transcript |
Choose True from the pop-up menu to include grades from this school in e-Transcripts. Note: If this is set to False, you can force a grade to be included in e-Transcript by setting the 'Include in e-Transcript' field to True on the Stored Grade. |
[S_IN_SCH_X]Include_In_Transcript |
1 |
Optional |
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CEEB ACT Code |
Enter the CEEB ACT Code. The CEEB ACT Code is the unique identifier assigned by the College Entrance Examining Board and ACT for each K-12 data exchange partner. |
[S_IN_SCH_X]CEEB_ACT_Code |
6 |
Required |
Defining Immunization Mapping
Immunization Mapping |
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Immunization Date |
Enter the date of the immunization. |
[S_IN_IMMUNIZATION_MAPPING_S]Date_Format |
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Required |
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Immunization CPT Code |
Enter the CPT code of the immunization For CPT codes see the popup window for common CPT codes provided by the state. |
[S_IN_IMMUNIZATION_MAPPING_S]CPT_Code |
20 |
Required |