NJ SMART Special Education Information (SpEd)
Navigation: State/Province – NJ, NJS SpEd, Current / Previous
Data from the 'Current' tab is archived to the 'Previous' tab by making a student selection and running the Archive SPED Records Special function (Start Page > Special Functions > New Jersey Special Functions), or by running the NJ Archive SPED Data Report.
The 'Previous' tab is a read only view of previous years SPED records. Click View to review the Student's corresponding data for a selected year.
The 'Previous' tab does not contain all fields listed on the current tab.
Data Element | Additional Information | [Table]Field Name | Length | Used in these Reports |
|---|---|---|---|---|
IEP Begin Date | Enter the date on which the student’s current IEP begins. Format: MM/DD/YYYY | [S_NJ_STU_X]IEP_Begin_Date [S_NJ_STU_SPED_C]IEP_Begin_Date | N/A | NJ SMART Extracts |
IEP End Date | Enter the date on which the student’s current IEP ends. Format: MM/DD/YYYY | [S_NJ_STU_X]IEP_End_Date [S_NJ_STU_SPED_C]IEP_End_Date | N/A | NJ SMART Extracts |
NonPublic | If student has been parentally placed into a NonPublic school and has been determined eligible for SpEd and related services, select REC if student is receiving services or NREC if student is not receiving services. Otherwise, leave blank. | [S_NJ_STU_X]NonPublic | 4 | NJ SMART Extracts |
Program Type Code | This field defaults to the program type code value for the school enrollment, as entered on the NJ SMART Data Entry Fields page. Note: If you choose (determine using special program enrollments) blank will be stored in the database and the NJ SMART Extract will determine the NJ Program Type Code automatically based on the Students Grade level, their part-time student setting, and their special status setting, and their special program enrollments. For students with no special program enrollments, the values output will be the same as the NJ Grade Level Code. For students with special program enrollments the values output will be 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 56, 57. The Program Type Code PS-Post Graduate is obsoleted for 2019-20. | [S_NJ_STU_X]ProgramTypeCode | 2 | NJ SMART Extracts School Report Card NJ ASSA Report NJ ASSA Extracts NJ Attendance Register NJ School Enrollment Record |
SPECIAL EDUCATION INFORMATION | ||||
Referral Date | Enter the date on which a New Jersey school district receives the written request for a child study team evaluation. Format: MM/DD/YYYY | [S_NJ_STU_X]Referral_Date [S_NJ_STU_SPED_C]Referral_Date | N/A | NJ SMART SE Extract |
Parental Consent to Evaluate Date | Enter the date on which the parent provides written consent for an initial evaluation to determine eligibility for special education and related services. Format: MM/DD/YYYY | [S_NJ_STU_X]Parental_Consent_Eval_Date [S_NJ_STU_SPED_C]Parental_Consent_Eval_Date | 10 | NJ SMART SE Extract |
Eligibility Determination Date | Enter the date on which initial eligibility or ineligibility for special services or speech-language services is determined. Format: MM/DD/YYYY | [S_NJ_STU_X]Eligibility_Determ_Date | 10 | NJ SMART SE Extract |
Early Intervention Services | Select Yes to indicate that the student is eligible for early intervention services as specified by the student’s IEP. No is the default. | [S_NJ_STU_X]Early_Intervention_YN | 1 | NJ SMART SE Extract |
Initial IEP Meeting Date | Enter the date of the student’s initial IEP meeting. Format: MM/DD/YYYY | [S_NJ_STU_X]Initial_IEP_Meeting_Date [S_NJ_STU_SPED_C]Initial_IEP_Meeting_Date | 10 | NJ SMART SE Extract |
Parental Consent Obtained to Implement Initial IEP | Select Y (Yes) if parental consent was obtained to implement the initial IEP. Select N (No) if parental consent was not obtained prior to the snapshot date to implement the initial IEP. Select R (Refused) if the parent refused implementation of the initial IEP. Leave this field blank if the parental consent status is unknown. | [S_NJ_STU_X]Parent_Consent_Obtain_Code [S_NJ_STU_SPED_C]Parent_Consent_Obtain_Code | 10 | NJ SMART SE Extract |
Parental Consent to Implement IEP Date | Enter the date the parent’s consented to implementing the IEP. Format: MM/DD/YYYY | [S_NJ_STU_X]Parent_Consent_Initial_IEP_Date [S_NJ_STU_SPED_C]Parent_Consent_Initial_IEP_Date | 10 | NJ SMART SE Extract |
Annual IEP Review Meeting Date | Enter the date of the student’s annual IEP review. Format: MM/DD/YYYY | [S_NJ_STU_X]Annual_IEP_Review_Meeting_Date [S_NJ_STU_SPED_C]Annual_IEP_Review_Meeting_Date | 10 | NJ SMART SE Extract |
Special Education Classification | This field is used to determine if student is considered Special Education or not. Values 01-99 indicate student is SpEd. Note: This is different from the student’s special education enrollment. Special education enrollment is performed through the Special Programs module. For allowable values, see the Appendix. | [S_NJ_STU_X]SpecialEd_Classification [S_NJ_STU_SPED_C]SpecialEd_Classification | 2 | NJ SMART Extracts NJ Pre-ID Test Labels NJ ESSA Subgroups ASSA NJ Attendance Register Pre-ID Test Labels for ACCESS Tests (obsolete) Pre-ID Test Labels for NJBCT Tests Pre-ID Test Labels for NJ HSPA Tests Pre ID Test Labels for Algebra I & II |
Special Education Classification – Determined Ineligible | If the Student has been determined Ineligible to receive a Special Education Classification, select Yes from the dropdown list. A Yes (1) value selected will extract as code 00. | [S_NJ_STU_X]Determined_Ineligible_YN [S_NJ_STU_SPED_C]Determined_Ineligible_YN | 1 | NJ SMART SE Extract NJ SMART Student Data NJ ESSA Subgroups ASSA NJ SMART Pre-ID for ASK Pre-ID Test Labels for ACCESS Tests (obsolete) Pre-ID Test Labels for NJBCT Tests Pre-ID Test Labels for NJ HSPA Tests Pre ID Test Labels for Algebra I & II |
Special Education Declassification Date | Enter or select the relevant date. | [S_NJ_STU_X]DeclassificationSPEDDate [S_NJ_STU_SPED_C]DeclassificationSPEDDate | N/A | NJ SMART SE Extract |
Deaf - Hard Of Hearing | Select Yes or No to indicate if the student is deaf or hard of hearing. | [S_NJ_STU_X]DeafHardOfHearing [S_NJ_REN_X]DeafHardOfHearing | 1 | NJ SMART SID Report |
Language Acquisition | Enter the language acquisition rating of a preschool child who is Deaf or hard of hearing. | [S_NJ_STU_X]LanguageAcquisition [S_NJ_REN_X]LanguageAcquisition | 1 | NJ SMART SID Report |
Reevaluation Date | Enter the date on which the student was last reevaluated to determine the student’s continued eligibility for special education services. Format: MM/DD/YYYY | [S_NJ_STU_X]Reevaluation_Date [S_NJ_STU_SPED_C]Reevaluation_Date | N/A | NJ SMART SE Extract |
Initial Process Delay Reason | Select the primary reason for Special Education Process Delay, if applicable. For allowable values, see the Appendix. | [S_NJ_STU_X]Initial_Process_Delay_Reason [S_NJ_STU_SPED_C]Initial_Process_Delay_Reason | 2 | NJ SMART SE Extract |
Special Education Placement | Select the placement group in which the student with the disability is currently receiving special education and related services. For allowable values, see the Appendix. | [S_NJ_STU_X]Special_Education_Placement [S_NJ_STU_SPED_C]Special_Education_Placement | 2 | NJ SMART SE Extract |
Time in Regular Program | Type the percentage of time the student spends in a regular classroom if Special Education Placement is 18 or 19. Format: Whole or half number with a range of .5 through 40 | [S_NJ_STU_X]Time_In_Regular_Program [S_NJ_STU_SPED_C]Time_In_Regular_Program | 10 | NJ SMART SE Extract |
MD Disabling Condition 1 | Select the relevant value from the drop-down list. For more information, refer to MD Disabling Condition Codes. | [S_NJ_STU_X]MDDisablingCondition1 [S_NJ_STU_SPED_C]MDDisablingCondition1 | 3 | NJ SMART SE Extract |
MD Disabling Condition 2 | Select the relevant value from the drop-down list. For more information, refer to MD Disabling Condition Codes. | [S_NJ_STU_X]MDDisablingCondition2 [S_NJ_STU_SPED_C]MDDisablingCondition2 | 3 | NJ SMART SE Extract |
MD Disabling Condition 3 | Select the relevant value from the drop-down list. For more information, refer to MD Disabling Condition Codes. | [S_NJ_STU_X]MDDisablingCondition3 [S_NJ_STU_SPED_C]MDDisablingCondition3 | 3 | NJ SMART SE Extract |
MD Disabling Condition 4 | Select the relevant value from the drop-down list. For more information, refer to MD Disabling Condition Codes. | [S_NJ_STU_X]MDDisablingCondition4 [S_NJ_STU_SPED_C]MDDisablingCondition4 | 3 | NJ SMART SE Extract |
MD Disabling Condition 5 | Select the relevant value from the drop-down list. For more information, refer to MD Disabling Condition Codes | [S_NJ_STU_X]MDDisablingCondition5 [S_NJ_STU_SPED_C]MDDisablingCondition5 | 3 | NJ SMART SE Extract |
Early Intervention Services | Select Yes to indicate that the student is eligible for Early Intervention Services as specified by the student’s IEP. No is the default. | [S_NJ_STU_X]Early_Intervention_YN [S_NJ_STU_SPED_C]Early_Intervention_YN | 1 | NJ SMART SE Extract |
Counseling Services | Select Yes to indicate that the student is eligible for regular counseling (at least monthly) provided by the school psychologist, school social worker, or guidance counselor received by the student or their parent or guardian as specified by the student’s IEP. No is the default. | [S_NJ_STU_X]Counseling_Services_YN [S_NJ_STU_SPED_C]Counseling_Services_YN | 1 | NJ SMART SE Extract |
Occupational Therapy Services | Select Yes to indicate that the student is eligible for services specified in the student’s IEP for: improving, developing, or restoring functions impaired or lost through illness, injury, or deprivation; improving ability to perform tasks for independent functioning when functions are impaired or lost; and preventing, through early intervention, initial or further impairment or loss or function. No is the default. | [S_NJ_STU_X]Occupational_Therapy_Serv_YN [S_NJ_STU_SPED_C]Occupational_Therapy_Serv_YN | 1 | NJ SMART SE Extract |
Physical Therapy Services | Select Yes to indicate that the student is eligible for services and treatments as specified in the student’s IEP provided by a qualified physical therapist. No is the default. | [S_NJ_STU_X]Physical_Therapy_Services_YN [S_NJ_STU_SPED_C]Physical_Therapy_Services_YN | 1 | NJ SMART SE Extract |
Speech Language Therapy Services | Select Yes to indicate that the student is eligible for services for the rehabilitation or prevention of communicative disorders as specified in the student’s IEP in addition to another special education program. No is the default. | [S_NJ_STU_X]Speech_Lang_Therapy_Services [S_NJ_STU_SPED_C]Speech_Lang_Therapy_Services | 1 | NJ SMART SE Extract |
Other Related Services | Select Yes to indicate that the student is eligible for other services specified in the student’s IEP. No is the default. | [S_NJ_STU_X]Other_Related_Services_YN [S_NJ_STU_SPED_C]Other_Related_Services_YN | 1 | NJ SMART SE Extract |
SLD Basic Reading Skills
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Basic_Reading_YN | 1 | NJ SMART SE Extract |
SLD Reading Comprehension
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Reading_Comp_YN | 1 | NJ SMART SE Extract |
SLD Oral Expression
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Oral_Expresn_YN | 1 | NJ SMART SE Extract |
SLD Listening Comprehension
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Listen_Comp_YN | 1 | NJ SMART SE Extract |
SLD Written Expression
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Writn_Exprsn_YN | 1 | NJ SMART SE Extract |
SLD Reading Fluency
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Read_Fluency_YN | 1 | NJ SMART SE Extract |
SLD Math Calculations
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Math_Cal_YN | 1 | NJ SMART SE Extract |
SLD Math Problem Solving
| Valid values:
| [S_NJ_STU_SPED_C]SLD_Math_Prob_Solve_YN | 1 | NJ SMART SE Extract |