Staff Setup

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.

Note: For more information on code values see the Appendix.

General

Navigation: Start Page > Staff > [Select Staff Member] > State/Province NJ > General

Data Element	Additional Information	[Table]Field Name	Length	Used in these Reports
Name (Last, First MI)	Enter the name. Note: Use the format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	40 20 20 15	N/A
ID	Enter the teacher’s ID.	[Users]TeacherNumber	20	N/A
Staff Member ID (SMID)	Enter the staff member’s state SMID number. If fewer than 8 digits are entered, the number will be padded with preceding zeroes during data entry. If an alpha-numeric ID is entered, a popup message will appear reminding the customer to enter an 8 digit number.	[S_NJ_USR_X]StaffMemberID	8	N/A
Exclude from NJ Staff Submissions	Exclude the staff from NJ Staff Submissions	[S_NJ_USR_X]Excl_Frm_Smart_Stf_Submissn	1	NJ SMART SMID Submission Staff Extract
Exclude from Course Roster Reports	Select Yes (1) to exclude this staff member from the Course Roster reports.	[S_NJ_SSF_X]Exclude_Course_Submission_TF	1	Staff Course Roster
NJ SMART Local Teacher ID (LSID)	Enter the Local Teacher ID that matches the Local Teacher ID submitted on the SMID Submission. Leave this field blank to cause the teacher ID to extract on the report.	[S_NJ_USR_X]Local_Teacher_ID If blank, [Users]TeacherNumber	20	Staff Course Roster
NJ SMART Teacher Last Name	Enter the teacher’s last name as needed. If the teacher's last name submitted in SMID Submission differs from the teacher's last name in PowerSchool, enter the last name into this field.	[S_NJ_USR_X]SMART_Last_Name If blank, [Users]Last_Name	50	Staff Course Roster
NJ SMART Teacher First Name	Enter the teacher’s first name as needed. If the teacher's first name submitted in SMID Submission differs from the teacher's first name in PowerSchool, enter the first name into this field.	[S_NJ_USR_X]SMART_First_Name If blank, [Users]First_Name	30	Staff Course Roster NJ SMART SMID Submission Staff Extract
Date of Birth	The year, month, and day on which an individual was born.	[S_NJ_USR_X]DateofBirth	1	Staff Course Roster NJ SMART SMID Submission Staff Extract
SSN	Social Security Number	[S_NJ_USR_X]SSN		Staff Course Roster NJ SMART SMID Submission Staff Extract
Gender	The staff member’s gender.	[S_NJ_USR_X]Gender	1	Staff Course Roster NJ SMART SMID Submission Staff Extract
Ethnicity	The ethnic category most clearly reflects the individual's recognition of his or her community or with which the individual identifies. Hispanic or Latino Not Hispanic or Latino	[S_NJ_USR_X]Ethnicity	1	Staff Course Roster NJ SMART SMID Submission Staff Extract
Race	The race of the staff. American Indian Asian Black Pacific White	[S_NJ_USR_X]RaceAmericanIndian [S_NJ_USR_X]RaceAsian [S_NJ_USR_X]RaceBlack [S_NJ_USR_X]RacePacific [S_NJ_USR_X]White		Staff Course Roster NJ SMART SMID Submission Staff Extract
Active	Select if the teacher is active in the NJ State/Province	[S_NJ_USR_X]Active	1	Staff Course Roster NJ SMART SMID Submission Staff Extract

NJS SMART SMID

Navigation: Start Page > Staff > [Select Staff Member] > State/Province NJ > NJS SMID

Data Element	Description	[Table]FieldName	Field Length	Used in the Reports
Name Prefix	An appellation, if any, is used to denote the rank, placement, or status of the staff (e.g., Mr, Ms, Reverend, Sister, Dr, Colonel).	[S_NJ_USR_X]SMART_NamePrefix	11	NJ SMART SMID Submission Staff Extract Staff Course Roster
First Name	The first name of the staff	[S_NJ_USR_X]FirstName	11	NJ SMART SMID Submission Staff Extract Staff Course Roster
Middle Name	The middle name of the staff	[S_NJ_USR_X]MiddleName	11	NJ SMART SMID Submission Staff Extract Staff Course Roster
Last Name	The last name of the staff	[S_NJ_USR_X]Last Name	11	NJ SMART SMID Submission Staff Extract Staff Course Roster
Generation Code Suffix	An appendage, if any, used to denote a staff's generation in his family (e.g., Jr, Sr, III).	[S_NJ_USR_X]GenerationCodeSuffix	3	NJ SMART SMID Submission Staff Extract Staff Course Roster
Former Name	The previously recognized or legally accepted name of the individual.	[S_NJ_USR_X]FormerName	50	NJ SMART SMID Submission Staff Extract Staff Course Roster
Certification Status	Y = Yes, fully certified, or licensed. N = No, not fully certified or licensed.	[S_NJ_USR_X]SMART_CertificationStatus	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
Status	A = Active I = Inactive	[S_NJ_USR_X]Status	Date	NJ SMART SMID Submission Staff Extract Staff Course Roster
District Employment Begin Date	Enter the employment begin date. The Date must be in YYYYMMDD format. An error will occur if the field is left blank. If DistrictEmploymentBeginDate is a date on or after September 1, 2017, then DistrictEntryCode must also be filled in.	[S_NJ_USR_X]SMART_DistrictBeginDate	Date	NJ SMART SMID Submission Staff Extract Staff Course Roster
District Entry Code	Enter the District Entry Code.	[S_NJ_USR_X]SMART_DistrictEntryCode	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
District Employment Exit Date	The date on which the staff member has ended employment with the reporting LEA. The date must be in YYYYMMDD format. If DistrictEmploymentExitReason has a value, then DistrictEmploymentExitDate must also have a value.	[S_NJ_USR_X]SMART_DistrictExitDate	Date	NJ SMART SMID Submission Staff Extract Staff Course Roster
DistrictEmploymentExitReason	An indication of the reason the staff member has left the district. Note; If DistrictEmploymentExitDate has a value, then DistrictEmploymentExitReason must also have a value.	[S_NJ_USR_X]SMART_DistrictExitReason	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
Staff Compensation Total Salary	The current salary of the staff.	SMART_Salary	NA	NJ SMART SMID Submission Staff Extract Staff Course Roster
Staff Compensation Base Salary	The base salary of the staff.	[S_NJ_USR_X]SMART_StafCompnsatnBasSal	NA	NJ SMART SMID Submission Staff Extract Staff Course Roster
Staff Compensation Annual Supplement	The annual supplement that is part of the staff compensation.	[S_NJ_USR_X]SMART_StafCompenAnualSup	NA	NJ SMART SMID Submission Staff Extract Staff Course Roster
Language Spoken by Teacher	The language used by the staff.	[S_NJ_USR_X]SMART_LanguageSpoken	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
Title 1 Program Staff Category	The Title 1 Program Category of the staff.	[S_NJ_USR_X]SMART_TitleIProgramCat	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
Highest level of Education Completed	The staff's highest level of education.	[S_NJ_USR_X]SMART_HighestLevelEd	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
SEP Program Contracted Services Category	The category of SEP Program Contract.	[S_NJ_USR_X]SMART_SEProgramContrCat	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
ELL Instructor Credential Type	The ELL Instructor Credit Type.	[S_NJ_USR_X]SMART_ELLInstructorCredType	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
Years of Prior Experience	The total number of years experience.	[S_NJ_USR_X]SMART_YearsOfExp	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
Years in NJ	The number of years served in NJ.	[S_NJ_USR_X]SMART_YearsInNJ	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
Years in LEA	The number of years served in LEA.	[S_NJ_USR_X]SMART_YearsInLEA	2	NJ SMART SMID Submission Staff Extract Staff Course Roster
Employment Status	Select the relevant value from the drop-down list. Valid values: 01384 = Contingent upon funding 01379 = Contractual 06071 = Employed or affiliated with outside agency part-time 01383 = Employed or affiliated with outside organization 01385 = Non-contractual 09999 = Other 01378 = Probationary 06070 = Self-employed part-time 01380 = Substitute/temporary 01381 = Tenured or permanent 01382 = Volunteer/no contract	[S_NJ_USR_X]SMART_EmploymentStatus	5	NJ SMART SMID Submission Staff Extract Staff Course Roster
Employment Separation Type	Select the relevant value from the drop-down list. Valid values: INV = Involuntary separation MUT = Mutual agreement OTH = Other VOL = Voluntary separation	[S_NJ_USR_X]SMART_EmploymentSepaTyp	3	NJ SMART SMID Submission Staff Extract Staff Course Roster

NJS Staff Submission

Navigation: Start Page > Staff > [Select Staff Member] > State/Province NJ > NJS Staff Submission Obsolete

Data Element	Description	[Table]FieldName	Field Length	Used in the Reports
Migrant Education Program Category	The Migrant Education Program Category of the staff	SMART_MigrantEdProgramCat	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
MEP Session Type	The Migrant Education Program (MEP) session type.	SMART_MEPSessionType	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
National Board Award	If the staff has received the National Board Award.	SMART_NationalBoardAward	1	NJ SMART SMID Submission Staff Extract Staff Course Roster
Traditional Route Program	If the staff has attended the Traditional Route Program Y/N.	SMART_TraditionalRouteProg	3	NJ SMART SMID Submission Staff Extract Staff Course Roster
Alternate Route Program	If the staff has attended the Alternate Route Program Y/N.	SMART_AlternateRouteProg	3	NJ SMART SMID Submission Staff Extract Staff Course Roster
Gifted And Talented	Identifies the student as gifted and talented. Valid Value: Y/N	SMART_GiftedAndTalented	1	NJ SMART SMID Submission Staff Extract Staff Course Roster

Staff Assignments

The Staff Assignment table display is moved to the bottom of the NJS SMID tab

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