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NJ SMART SID Information

Navigation: State/Province – NJ, NJ SMART SID Information

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

STUDENT INFORMATION

Include in NJ SMART Extracts

Yes/No

N/A

N/A

N/A

Student Number

Enter the locally assigned student number.

[Students]Student_Number

N/A

NJ ASSA Extracts

NJ SMART Extracts

School Report Card

Student Course Roster

Student Health History and Appraisal

State Identification Number (SSID)

Enter the unique number assigned and maintained by the New Jersey Department of Education for this student.

This field must be exactly ten numeric digits.

[Students]State_StudentNumber

10

NJ SMART Extracts

NJ SMART Pre-ID for ASK

Pre-ID Test Labels for NJBCT Tests

Pre-ID Test Labels for NJ HSPA Tests

Pre-ID Test Labels for NJ ACCESS Tests

Pre ID Test Labels for Algebra I & II

Student Course Roster

Name (last, First Middle Suffix)

Enter the student’s name.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[S_NJ_STU_X]GenerationCodeSuffix

35

20

15

20

4

NJ ASSA Extracts

NJ ADA/ADM By Student

NJ School Attendance Register

NJ School Enrollment Record

NJ SMART Extracts

Pre-ID Test Labels

School Report Card

Student Course Roster

Legal Name (Last, First, Middle, Suffix)

Enter the student's legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

10

100

100

10

NJ ASSA Extracts

NJ ADA/ADM By Student

NJ School Attendance Register

NJ School Enrollment Record

NJ SMART Extracts

Pre-ID Test Labels

School Report Card

Student Course Roster

Student Health History and Appraisal

Reporting Name Override

Override the default reporting name of the student.

N/A

Generation Code

Enter the last name suffix, if any, used to denote an individual’s generation in his family (e.g., Jr, Sr, III)

[S_NJ_STU_X]GenerationCodeSuffix

4

NJ SMART Extracts

Gender

This field defaults to the gender value entered on the Demographics page.

This is a required field.

[Students]Gender

1

NJ SMART Extracts

NJ ESSA Subgroups

Date of Birth

This field defaults student’s date of birth value entered on the Demographics page. It can be changed.

Format: MM/DD/YYYY

[Students]DOB

6–10

NJ SMART Extracts

ASSA

City of Birth

Enter the name of the city or town (or comparable unit) in which the student was born.

Note: This field is required only if the student was born in USA. If the student was not born in the US, leave this field blank.

This field is not required for SpEd students flagged as Non-Public on the NJS SpEd tab, but a value found in the field will extract.

[S_NJ_STU_X]CityOfBirth

30

NJ SMART Extracts

State of Birth

Choose the name of the state (within the United States) or extra-state jurisdiction (e.g. province, territory) in which the student was born from the pop-up menu.

Note: This field is required only if the student was born in USA. If the student was not born in the US, leave this field blank.

This field is not required for SpEd students flagged as Non-Public on the NJS SpEd tab, but a value found in the field will extract.

[S_NJ_STU_X]StateOfBirth

2

NJ SMART Extracts

Country of Birth

Select the codes link to display the list of valid country codes. Choose the code for the name of the country in which the student was born.

If a value of US is selected, you must enter the City of Birth and State of Birth fields.

This field is not required for SpEd students flagged as Non-Public on the NJS SpEd tab, but a value found in the field will extract.

[S_NJ_STU_X]CountryOfBirth

4

NJ SMART Extracts

Parent/Guardian refuses to provide birthplace information

Select this option if Parent/Guardian refuses to provide birthplace information

[NJ_STU_X]Birthplace_Refusal

1

Resident Municipal Code

This is a smart search field and the codes available for selection have been migrated for all students to a new code set called NJResidentMunicipalC. This code set is created to ensure that frequent code changes can be managed with a state specific code set that will allow users to update values available for selection.

For more information on how to add new codes to the new code set, refer to Code Sets.

[S_NJ_STU_X]ResidentMunicipalCode

NJ SMART Extracts

Immigrant Status

Select Yes if the student meets the “immigrant children and youth” criteria:

  • The student’s age is 3 through 21 years.

  • The student was not born in the US or a US territory.

  • The student has not attended one or more schools in any one or more states for more than 3 years.

Select No if the student’s Country of Birth is not U.S. or a U.S. Territory, and the does not meet the “immigrant children and youth” criteria.

Leave this field blank if the student’s Country of Birth is the U.S. or a U.S. Territory.

Note: Country code 2340-US Minor Outlying Islands is not classified as U.S. or U.S. Territory.

[S_NJ_STU_X]ImmigrantStatus_YN

5

NJ SMART Extracts

First Entry Date into a U.S. School (Immigrant Only

If the student’s immigrant status is Y, you must enter the date this student first entered a U.S. school.

Format: MM/DD/YYYY

[S_NJ_STU_X]FirstEntryDateIntoAUSSchool

10

NJ SMART Extracts

Race / Ethnicity

Link to the Demographics page to access/edit data.

N/A

N/A

N/A

Shared Time (Enrollment Type)

Choose am or pm from the pop-up menu if the student is a shared time student.

[Students]shared_time_code

1

NJ ASSA Report

NJ ASSA Extracts

NJ School Enrollment Record

NJ ADA/ADM By Student

NJ Attendance Register

NJ Attendance Summary

NJ SMART Extracts

School Report Card

NJ SMART CTE Report

Reported Shared Voc (Override)

Select Yes or No to indicate if the student is a shared-time vocational school student being reported by the county vocational school.

Valid Values:

  • County vocational schools should report a value of Y to report data for shared-time vocational school students.

  • For all schools that are not county vocational schools, a value of N should be reported.

[S_NJ_STU_X]ReportedSharedVoc

[S_NJ_REN_X]ReportedSharedVoc

1

NJ SID Management Report.

Tuition Code

Choose the source of payment for a tuition student.

For allowable values, see the Appendix.

[S_NJ_STU_X]tuition_code

1

NJ ASSA Report

NJ ASSA Extracts

NJ School Enrollment Record

NJ ESSA SubGroups

NJ SMART Extracts

NJ Attendance Register

Lunch Status (Economically Disadvantaged)

The student's lunch status.

A value of F (Free) is displayed if the student qualifies for free lunch (lunch status is set to F, FDC, or T).

A value of R (Reduced) is displayed if the student qualifies for reduced lunch (lunch status is set to R).

A value of N is displayed field if the student does not qualify for free lunch (lunch status is set to P, E, or blank).

Extracted from the Lunch page, Student Selection > Lunch.

A blank is extracted when the student is flagged as NonPublic=REC or NonPublic=NREC.

[Students]lunchstatus

[ReEnrollments]lunchstatus

1

NJ SID Management Report.

Not Eligible at the Federal Level

Select the checkbox to mark the student as not eligible.

[S_NJ_STU_X]LunchStatusOverride

1

NJ SID Management Report.

FASFA Completion Status

This field is to track the FASFA graduation requirement for NJ students. This field is applicable only for 12th Grade students and graduates.

Valid values:

  • (C) - Completed FASFA or NJ Alternative Financial Aid Application

  • (E) - Exempt; Waiver provided from parent or counselor

[S_STU_X]FASFA

50

NJ SID Management Report.

NonPublic

Nonpublic Student Services

NonPublic_NonpublicStudentServices

School Entry Code

The student's school entry code.

[Students]school_entry_code

CDS CODE OVERRIDES

How to enter County, District, and School Codes

There are three groups of fields for County, District, and School Codes:

  • Resident

  • Receiving

  • Attending

If you enter values in these fields, the order in which you enter the fields is important. Each field group is built on the previously entered values; that is, the School is built from District and the District is built from County. Therefore, you must enter the fields in this order:

  1. Enter the County field. The County entered is used to filter the District list.

  2. Enter the District field. The District entered is used to filter the School list.

  3. Enter the School field.

If you leave a field blank, the value displayed below that field is extracted.

Resident — County Code Override

Enter the county code for the resident school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to extract the school’s county code.

[S_NJ_STU_X]CountyCodeResident

2

NJ SMART Extracts

Resident — District Code Override

Enter the district code for the resident school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to extract the student’s District of Residence.

[S_NJ_STU_X]DistrictCodeResident

4

NJ SMART Extracts

Resident — School Code Override

Enter the school code for the resident school. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave blank to extract Alternate School Number from the Edit School page. If the Alternate School Number field is blank, the School Number is extracted for the NJ SMART Extract.

[S_NJ_STU_X]SchoolCodeResident

3

NJ SMART Extracts

Receiving — County Code Override

Enter the county code for the receiving school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to use school county code.

[S_NJ_STU_X]CountyCodeReceiving

2

NJ SMART Extracts

Receiving — District Code Override

Enter the district code for the receiving school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to use district number.

[S_NJ_STU_X]DistrictCodeReceiving

4

NJ SMART Extracts

Receiving — School Code Override

Enter the school code for the receiving school. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave blank to extract Alternate School Number from the Edit School page. If the Alternate School Number field is blank, the School Number is extracted for the NJ SMART Extract.

[S_NJ_STU_X]SchoolCodeReceiving

3

NJ SMART Extracts

Attending — County Code Override

Enter the county code for the attending school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to use school county code.

[S_NJ_STU_X]CountyCodeAttending

2

NJ SMART Extracts

Attending — District Code Override

Enter the district code for the attending school enrollment. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave this field blank to use district number.

[S_NJ_STU_X]DistrictCodeAttending

4

NJ SMART Extracts

Attending — School Code Override

Enter the school code for the attending school. The value entered is validated against the NJ SMART County District and School Codes list.

Note: Leave blank to extract Alternate School Number from the Edit School page. If the Alternate School Number field is blank, the School Number is extracted for the NJ SMART Extract.

[S_NJ_STU_X]SchoolCodeAttending

3

NJ SMART Extracts

ENROLLMENT / PROGRAM INFORMATION

District Entry Date

Enter the school entry date. This date must be greater than or equal to the District Entry Date.

Format: [M]M/[D]D/[YY]YY

[S_NJ_STU_X]DistrictEntryDate

School Entry Date

Enter the district entry date.

Format: [M]M/[D]D/[YY]YY

[Students]SchoolEntryDate

Year of Graduation

Enter the four-character year the student is expected to or did graduate.

Format: YYYY

The year must be between 1900 and 2100.

Note: This field is not required for SpEd students flagged as Non-Public on the NJS SpEd tab.

[Students]graduation_year

4

NJ SMART Extracts

PowerSchool Grade Level Code

PowerSchool Grade Level Code

[Students]NJ_GradeLevelCode

Part-Time Student Indicator

Enter the Part-Time Student Indicator

[S_NJ_STU_X]PartTimeStudentIndicator

NJ SMART Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

Notes:

  • If you choose (determine automatically) blank will be stored in the database and the NJ SMART Extract will determine the NJ Grade Level automatically based on the Students Grade level, their part-time student setting, and their special status setting.

  • Post Graduate (PG) has been discontinued as of the 18-19 year.

[S_NJ_STU_X]GradeLevelCode

2

NJ SMART Extracts

School Report Card

NJ ASSA Report

NJ ESSA SubGroups

NJ PreID for ASK

Program Type Code (PTC)

Enter the Program Type Code (PTC)

[S_NJ_STU_X]PTC

Gifted and Talented

Specify if the student comes under Gifted and Talented catergory.

[S_NJ_STU_X]Gifted and Talented

Retained

Choose Yes to indicate that the student is repeating their current grade level.

[S_NJ_STU_X]Retained_TF

1

NJ SMART Extracts

Special Education Classification

Enter the Special Education Classification

[S_NJ_STU_X]Special Education Classification

Special Education Declassification Date

Read-only value. If the user clicks the value, the page redirects to the NJS SpEd tab. 

[S_NJ_STU_X]DeclassificationSPEDDate

N/A

NJ SMART Extracts

Determined Ineligible

Specify if Determined Ineligible

[S_NJ_STU_X]Determined Ineligible

Deaf/Hard Of Hearing

Specify if the student is Deaf/Hard Of Hearing

[S_NJ_STU_X]Deaf

Language Acquisition

Enter Language Acquisition

[S_NJ_STU_X]LanguageAcquisition

LEP

Select Yes to indicate that the student is a Limited English Proficient (LEP) student. No is the default.

[S_NJ_STU_X]LEP_TF

1

NJ SMART Extracts

NJ ASSA Report

NJ ASSA Extracts

School Report Card

NJ ESSA Subgroups

Pre ID Test Labels for Algebra I & II

NJ SMART Pre-ID for ACCESS

Eligible for LIEP

Valid values:

  • Blank (default)

  • Yes

  • No

[S_NJ_STU_X]Eligible_for_LIEP

[S_NJ_REN_X]Eligible_for_LIEP

NJ SMART Extracts

NJ ASSA Report

NJ ASSA Extracts

School Report Card

NJ ESSA Subgroups

Pre ID Test Labels for Algebra I & II

NJ SMART Pre-ID for ACCESS

LIEP Start Date

Enter the date the student starts an LIEP program.

Format: MM/DD/YYYY

[S_NJ_STU_X]LIEPStartDate

6–10

NJ SMART Extracts

LIEP End Date

Enter the date the student successfully completes an LIEP program.

Format: MM/DD/YYYY

[S_NJ_STU_X]LIEPEndDate

6–10

NJ SMART Extracts

LIEP Start Date 2

Enter the date the student starts an LIEP program.

Format: MM/DD/YYYY

[S_NJ_STU_X]LIEPBeginDate2

NJ SMART Extracts

LIEP End Date 2

Enter the date the student successfully completes an LIEP program.

Format: MM/DD/YYYY

[S_NJ_STU_X]LIEPEndDate2

NJ SMART Extracts

LIEP Parent Refusal Date

Enter the date on which parents refused services.

[S_NJ_STU_X]LIEP_Parent_Refusal_Date

NJ SMART Extracts

ELP Screener Date

Enter the date of ELP screening.

[S_NJ_STU_X]ELP_Screener_Date

NJ SMART Extracts

LEP Program Refused (moved to obsolete tab)

Select Yes to indicate that the student placed into an LEP but parents refused services. No is the default.

[S_NJ_STU_X]LEP_Completion_Date_Refused

1

NJ SMART Extracts

LIEP Type (Language Instruction Educational Program)

The language of instruction for the Language Instruction Educational Program (LIEP) course in which an English language learner (ELL) is placed to develop and attain English proficiency while meeting challenging State academic standards. Functional, Policy, or Legal Document. Refer to LIEP Classification Codes.

[S_NJ_STU_X]LIEP_Type

[S_NJ_REN_X]LIEP_Type

2

LIEP Language of Instruction

Language of instruction for the LIEP.

[S_NJ_STU_X]LIEP Language

[S_NJ_REN_X]LIEP Language

IEP Graduation Course Requirement

Select if the student's Individualized Education Program (IEP) contains an exemption or modification to the state course requirement component of NJDOE graduation requirements.

  • (1) The student did not meet the state course requirements for graduation because of an exemption or modification in their IEP

  • (2) The student did meet the state course requirements

[S_NJ_STU_X]IEPGradCourseRequirement

1

IEP Graduation Course Attendance

Select if the student's Individualized Education Program (IEP) contains an exemption or modification to the local attendance requirement component of NJDOE graduation requirements.

  • (1) The student did not meet the local attendance requirements for graduation because of an exemption or modification in their IEP

  • (2) The student did meet the local attendance requirements

[S_NJ_STU_X]IEPGraduationAttendance

1

In District Placement

Select a value to indicate the student is attending a non-resident school within their resident district and their resident school offers the student’s Grade Level.

Valid values:

  • ALTREC - Attends an alternative education program or a recovery high school program in non-resident school

  • ADULT - Attends an adult high school for students pursuing a locally issued, state-endorsed diploma in non-resident school

  • SPEDCED - Student attends a specialized program for special education in a school that is not his/her resident school within his/her resident school district

  • Other - Student attends a school that is not his/her resident school within his/her resident school district for any other reason

  • ML - Student attends a language instruction education program (LIEP) in a school that is not his/her resident school within his/her resident school district

  • ELL (Obsolete ) - Student attends a specialized program for English Language Learners in a school that is not his/her resident school within his/her resident school district

Notes:

  • If In District Placement is 'SPEDCED' then Special Education Classification must be populated.

  • If In District Placement is 'ELL' then ELL Identification Date must be populated.

[S_NJ_STU_X]InDistrictPlacement

6

NJ SMART SID Mgmt

Eighth Grade Technological Literacy

If the student’s current grade level is 08, select the option that applies to this student:

  • Y if the student was evaluated and met the eighth grade criteria of technological proficiency

  • N if the student was evaluated and has not met the eighth grade criteria of technological proficiency

  • NE if the student has not been evaluated

Leave this field blank for the student’s current grade level is not 08.

For allowable values, see the Appendix.

[S_NJ_STU_X]EighthTechLit

2

NJ SMART Extracts

Title I Science 

(Discontinued and moved to the Obsolete tab.)

Select Yes to indicate that the student is eligible to participate in the Title I Science program. If this field is left blank, No is extracted.

[S_NJ_STU_X]TitleIScience_YN

1

NJ SMART Extracts

Title I Math

(Discontinued and moved to the Obsolete tab.)

Select Yes to indicate that the student is eligible to participate in the Title I Math program. If this field is left blank, No is extracted.

[S_NJ_STU_X]TitleIMath_YN

1

NJ SMART Extracts

Title I Language

(Discontinued and moved to the Obsolete tab.)

Select Yes to indicate that the student is eligible to participate in the Title I Language program. If this field is left blank, No is extracted.

[S_NJ_STU_X]TitleILanguage_YN

1

NJ SMART Extracts

Title I Indicator

Valid values:

  • Public Targeted Assistance Program (01)

  • Public Schoolwide Program (02)

  • Non-public school students participating (03)

  • Local Neglected Program (04)

  • Was not served (05)

[S_NJ_STU_X]TitleIIndicator

5

NJ SMART Extracts

SENIOR/GRADUATE INFORMATION

Military-Connected Student Indicator

If the student is active military connected.

  • Blank - Not connected

  • (2) Active Military Connected

  • (3) National Guard Or Reserve

  • (4) Unknown

[S_NJ_STU_X]ActiveMilitaryConnected

ELA Graduation Pathway Indicator

An indication of the recent graduate's pathway to graduation for ELA.

  • (Blank) None, or not a 12th grader

  • (A) PARCC Grade 9/NJSLA Grade 9

  • (B) PARCC Grade 10/NJSLA Grade 10

  • (C) PARCC Grade 11/NJSLA Grade 11

  • (D) SAT

  • (E) ACT

  • (F) ACP Plan (Test is no longer administered but can be used for the graduation year)

  • (G) ACPAspire (Test is no longer administered but can be used for the graduation year)

  • (H) Accuplacer WritePlacer

  • (I) Accuplacer WritePlacer ESL

  • (J) PSAT10

  • (K) PSAT/NMSQT

  • (L) ASVAB-AFQT

  • (M) Alternate requirements specified in IEP

  • (N) Portfolio appeal

  • (O) Denied graduation because of failure to pass high school end-of-course PARCC, substitute competency tests, or portfolio appeals

  • (P) Denied graduation for any other reason

  • (Q) Historical Statewide Assessment (MBS, HSPT 9, HSPT 11, SRA, HSPA, AHSA) for adult high school students only.

  • (R) Graduation assessment requirements not yet met

  • (S) NJ Grad Prof. Assessment-NJGPA

  • (W) No Graduation Assessment Requirements

Notes:

  • A value is required in this field after June 38 for all students in Grade 12 and all students with a School Exit Withdrawal Code of 'L'.

  • The ELA Graduation Pathway Indicator cannot be 'O' or 'P' when the student's Exit Withdrawal Code is 'L'.

[S_NJ_STU_X]Graduation_Pathway_ELA

1

NJ SMART Extracts

Math Graduation Pathway Indicator

An Indication of the recent graduate's pathway to graduation for Math.

  • (Blank) None, or not a 12th grader

  • (A) NJSLA Algebra I/NJSLA Algebra I

  • (B) NJSLA Geometry I/NJSLA Geometry

  • (C) NJSLA Algebra II/NJSLA Algebra II

  • (D) SAT

  • (E) ACT

  • (F) ACP Plan (Test is no longer administered but can be used for the graduation year)

  • (G) ACPAspire (Test is no longer administered but can be used for the graduation year)

  • (H) Accuplacer Elementary Algebra 

  • (I) AccuPlacer Next Generation QAS

  • (J) PSAT10

  • (K) PSAT/NMSQT

  • (L) ASVAB-AFQT

  • (M) Alternate requirements specified in IEP

  • (N) Portfolio appeal

  • (O) Denied graduation because of failure to pass high school end-of-course PARCC, substitute competency tests, or portfolio appeals

  • (P) Denied graduation for any other reason

  • (Q) Historical Statewide Assessment (MBS, HSPT 9, HSPT 11, SRA, HSPA, AHSA) for adult high school students only.

  • (R) Graduation assessment requirements not yet met

  • (S) NJ Grad Prof. Assessment-NJGPA

  • (W) No Graduation Assessment Requirements

Notes:

  • A value is required in this field after June 38 for all students in Grade 12 and all students with a School Exit Withdrawal Code of 'L'.

  • The Math Graduation Pathway Indicator cannot be 'N' or 'O' when the student's Exit Withdrawal Code is 'L'.

[S_NJ_STU_X]Graduation_Pathway_Math

1

NJ SMART Extracts

Bridge Year

Select if the student plans to or is currently participating in the "Bridge Year Pilot Program."

Valid values:

  • Blank (default)

  • (C) Student from the graduating class of 2022 has completed, or is no longer participating in, the Bridge Year program

  • Y) Student from the graduating class of 2022 is pursuing a bridge year during the current school year (discontinued)

  • (N) Student graduate/expected graduate of 2023 and not eligible to participate in program

  • (P) Student has expressed intent for the following school year

Note: This field is now only mandatory for inactive students in Grade 12. As this number differs significantly from active students, the current validation for Grade 12 is removed.

[S_NJ_STU_X]BridgeYear

4

Federal HS Math Testing Requirement

Select if the student has met the federal requirement to take Algebra I (or one of the exceptions noted below) while in high school.

[S_NJ_STU_X]FirstHSMathAssessment_YN

1

FAFSA Completion Status

Select the FAFSA completion status from following values:

  • Blank (default)

  • (C) - Completed FAFSA or NJ Alternative Financial Aid Application

  • (E) - Exempt; Waiver provided from parent or counselor

  • (N) - Student is in Grade 12 and not graduating

[S_STU_X]FAFSA

1

NJ SMART SID Mgmt

Biliterate

If this student is in Grade 12, A1, or A2 choose Yes or No to indicate whether the student has received passing scores on both a World Language Assessment and an English Assessment.

Valid values:

  • blank (default)

  • No (N)

  • Yes (Y)

Note: If the student is not in grade 12, A1, or A2, leave this field blank.

[S_NJ_STU_X]Biliterate_YN

1

NJ SMART SID Mgmt

World Language Assessment 1

The assessment for the student's first world language, other than English.

Valid values:

  • (AAPPL) Assessment of Performance toward Proficiency in Languages

  • (ALIRA) ACTFL Latin Interpretive Reading Assessment

  • (ALTA) ALTA Language Test

  • (AP) Advanced Placement language and culture exam

  • (ASLPI) American Sign Language Proficiency Interview

  • (IB) International Baccalaureate, Language B, SL, or HL

  • (OPIWPT) Oral Proficiency Interview/ Oral Proficiency Interview by Computer and Writing Proficiency Test

  • (OTHER) Other

  • (SLPIASL) Sign Language Proficiency Interview

  • (STAMP) Standards-based Measurement of Proficiency

  • (STAMP WS) Language proficiency test of less commonly taught languages (formerly World Speak)

  • (STAMP ASL) Standards-based Measurement of Proficiency for American Sign Language

  • (STAMP LAT) Standards-based Measurement of Proficiency for Latin

  • (OPIOTHER) Oral Proficiency Interview/ Oral Proficiency Interview by Computer and Other Writing Assessment

  • (WORLDSPEAK) Language proficiency test of less commonly taught languages

[S_NJ_STU_X]WorldLang_Assessment1

10

World Languages Assessed 1

The first world language, other than English, that was assessed.

[S_NJ_STU_X]WorldLang_Assessed1

3

World Language Assessment 2

The assessment for the student's second world language, other than English.

Valid values - Same as specified for World Language Assessment 1 field.

[S_NJ_STU_X]WorldLang_Assessment1

10

World Languages Assessed 2

The second world language, other than English, that was assessed.

[S_NJ_STU_X]WorldLang_Assessed2

3

World Language Assessment 3

The assessment for the student's third world language, other than English.

Valid values - Same as specified for World Language Assessment 1 field.

[S_NJ_STU_X]WorldLang_Assessment1

10

World Languages Assessed 3

The third world language, other than English, that was assessed.

[S_NJ_STU_X]WorldLang_Assessed3

3

World Language Assessment 4

The assessment for the student's fourth world language, other than English.

Valid values - Same as specified for World Language Assessment 1 field.

[S_NJ_STU_X]WorldLang_Assessment1

10

World Languages Assessed 4

The fourth world language, other than English, that was assessed.

[S_NJ_STU_X]WorldLang_Assessed4

3

World Language Assessment 5

The assessment for the student's first world language, other than English.

Valid values - Same as specified for World Language Assessment 1 field.

[S_NJ_STU_X]WorldLang_Assessment1

10

World Languages Assessed 5

The fifth world language, other than English, that was assessed.

[S_NJ_STU_X]WorldLang_Assessed5

3

ATTENDANCE INFORMATION

Days Open (Override)

Reports will calculate this value when this field is left blank.

To override the calculated value:

  • Enter the cumulative number of membership days that apply to this student. You must enter a number between 1 and 99999.

  • Select an option to Override the calculated value or Add to the calculated value.

The resulting attendance numbers are extracted as part of the three reports using this field.

[S_NJ_STU_X]DaysOpen

5

NJ SMART SID Mgmt

NJ SMART CTE

Number of Days Present (Override)

Reports will calculate this value when this field is left blank.

To override the calculated value:

  • Enter the cumulative number of membership days that apply to this student. You must enter a number between 1 and 99999.

  • Select option to Override the calculated value or Add to the calculated value.

The resulting attendance numbers are extracted as part of the three reports using this field.

[S_NJ_STU_X]DaysPresent

5

NJ SMART SID Mgmt

NJ SMART CTE

Number of Days Absent (Override)

Reports will calculate this value when this field is left blank.

To override the calculated value:

  • Enter the cumulative number of membership days that apply to this student. You must enter a number between 1 and 99999.

  • Select option to Override the calculated value or Add to the calculated value.

The resulting attendance numbers are extracted as part of the three reports using this field.

[S_NJ_STU_X]CumulativeStateAbs

5

NJ SMART SID Mgmt

NJ SMART CTE

Number of State Excused Absences (Override)

Reports will calculate this value when this field is left blank.

To override the calculated value:

  • Enter the cumulative number of membership days that apply to this student. You must enter a number between 1 and 99999.

  • Select option to Override the calculated value or Add to the calculated value.

The resulting attendance numbers are extracted as part of the three reports using this field.

[S_NJ_STU_X]CumulativeStateAbs

REMOTE LEARNING INFORMATION

Student Learning Environment

Enter the Student Learning Environment

[S_NJ_STU_X]StudentLearningEnvironment

NJ SMART SID Mgmt

Percentage of Day for Remote Learning

Enter the percentage of day for Remote Learning

[S_NJ_STU_X]Percentagefor Remote Learning

1

NJ SMART SID Mgmt

Remote Days Present (Override)

Select the number of remote instruction days a student is marked as present during the annual reporting period from July 1 through June 30.

Note

  • Remote attendance category setup is required for calculation.

  • If the Percentage of Day for Remote Learning has a value, then Remote Days Present will be extracted based on the following.

    • Remote Days Present * (Percentage of Day for Remote Learning/100)

    • A value of .5 is used to calculate RemoteDaysPresent to count the half-day attendance of a student.

Calculated

OR

[S_NJ_STU_X]RemoteDaysPresent

[S_NJ_REN_X]RemoteDaysPresent

1

NJ SMART SID Mgmt

Remote Days Absent (Override)

Select the number of days a student is absent and scheduled to receive instruction in a remote learning environment (i.e., offsite of the school's premises) during the annual reporting period from July 1 through June 30.

Note: Remote attendance category setup is required for calculation.

Calculated

OR

[S_NJ_STU_X]RemoteDaysAbsent

[S_NJ_REN_X]RemoteDaysAbsent

1

NJ SMART SID Mgmt

Student Internet Connectivity

Select the student Internet Connectivity type:

  • 1 = Personal access

  • 2= School provided access through mobile hotspots with paid data plans

  • 3 = School provided access through Internet-connected devices with paid data plans

  • 4 = School provided access by paying the cost of home Internet subscription for student

  • 5 = School provided access through a district-managed wireless network

  • 6 = School provided access by another means

  • 7 = Other

  • 8 = Unknown

[S_NJ_STU_X]InternetConnectivity

[S_NJ_REN_X]InternetConnectivity

1

NJ SMART SID Mgmt

Student Device Owner

Select the student device owner:

  • 1 = Personal, dedicated device (student is the sole user)

  • 2 = Personal device, shared with others

  • 3 = School provided, dedicated device (student is the sole user)

  • 4 = School provided device, shared with others

  • 5 = Other

  • 6 = Unknown

  • 7 = None

[S_NJ_STU_X]DeviceOwner

[S_NJ_REN_X]DeviceOwner

1

NJ SMART SID Mgmt

Student Device Type

Select the student device type:

Valid Values:

  • 1 = Chromebooks/laptops

  • 2 = iPads/tablets

  • 3 = Other

  • 4 = Unknown

  • 5 = None

[S_NJ_STU_X]Devicetype

[S_NJ_REN_X]Devicetype

1

NJ SMART SID Mgmt

ADDITIONAL INFORMATION

City of Residence

The city of residence is entered as part of the student’s Address on the Demographics page.

[Students]City

Max 50

NJ SMART Extracts

Student Health History and Appraisal

Migrant Status

Choose Yes to indicate that the student meets the criteria for a Migrant status. No is the default.

[S_NJ_STU_X]Migrant_TF

1

NJ ESSA SubGroups

NJ SMART Extract

NJ Pre-ID Test Labels

School Report Card

Home Language

Select a valid Federal Language code that identifies the language most frequently spoken in the student’s home.

Click the codes link to select the language code from a Federal Language List.

This field is required except for SpEd students flagged as Non-Public on the NJS SpEd tab.

When this field is left blank, “eng” is extracted if the Extract Home Language is English (eng) and if No Home Language Provided is Yes on the NJ SMART Student Data Submission Report parameter page.

Note: If the language code is imported for a group of students, the language name must also be imported; if the code is imported and the name is not, the name will be blank.

[S_NJ_STU_X]Home_Language

[S_NJ_STU_X]Home_Language_Name

6

NJ SMART Extracts

Home Language 2

Enter the second home language of the student.

[S_NJ_STU_X]Home_Language2

[S_NJ_STU_X]Home_Language_Name2

6

NJ SMART Extracts

Home Language 3

Enter the third home language of the student.

[S_NJ_STU_X]Home_Language3

[S_NJ_STU_X]Home_Language_Name3

6

NJ SMART Extracts

Home Language 4

Enter the fourth home language of the student.

[S_NJ_STU_X]Home_Language4

[S_NJ_STU_X]Home_Language_Name4

6

NJ SMART Extracts

Home Language 5

Enter the fifth home language of the student.

[S_NJ_STU_X]Home_Language5

[S_NJ_STU_X]Home_Language_Name5

6

NJ SMART Extracts

Homeless

If the Homeless Primary Nighttime Residence field is not blank, you must choose the student's homeless code.

Valid values:

  • Y1 - Yes, student was homeless at any time during the school year and has been in the physical custody of a parent or legal guardian.

  • Y2 - Yes, student was homeless at any time during the school year and was NOT in the physical custody of a parent or legal guardian (unaccompanied).

  • N - No, student was not homeless.

[Students]homeless_code

1

NJ SMART Extracts

Homeless Primary Nighttime Residence

If the Homeless field is set to Y1 or Y2, you must enter the student’s primary nighttime residence.

Refer to the Appendix for a list of valid codes.

[S_NJ_STU_X]HomelessPrimaryNighttimeRes

1

NJ SMART Extracts

Homeless Instructional Service

Valid values:

(N) No, student does not receive instructional services 

(Y) Yes, student receives instructional services

[S_NJ_STU_X]HomelessInstructionalService

1

NJ SMART Extracts

Homeless Support Service

Valid values:

(N) No, student does not receive support services 

(Y) Yes, student receives support services

[S_NJ_STU_X]HomelessSupportService

1

NJ SMART Extracts

Alternative Education Program

Enter a Y if this student participates in an alternative education program. Leave the field blank to type N if this student does not participate in an alternative education program.

[S_NJ_STU_X]AlternativeEducationProgram_YN

1

NJ SMART Extracts

Health Insurance Status

Choose Yes to indicate that the student has health insurance coverage. You must choose Yes if the Health Insurance Provider field is not blank.

[S_NJ_STU_X]HealthInsStatus_YN

1

NJ SMART Extracts

Health Insurance Provider

Enter the complete name of the health insurance coverage provider of the student if applicable. If you enter the Health Insurance Provider, you must enter Yes in the Health Insurance Status field.

Note: The field type is changed from Alpha to type Alphanumeric to support the entry of providers with numbers in their name.

[S_NJ_STU_X]HealthInsProvider

50

NJ SMART Extracts

Consent to Release Information to NJ Family Care

Choose Yes or No to indicate whether to release health information to NJ Family Care.

[S_NJ_STU_X]Family_Care_Relase_YN

1

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