School Setup

Entering Attendance Codes

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

NJ Attendance Register

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

NJ Attendance Register

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A

N/A

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

N/A

N/A

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

N/A

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

N/A

Counts toward membership

Select whether the attendance code affects membership calculation.

Note: Beginning with PowerSchool version 7.10, attendance codes with this box unchecked do not count towards membership.  An example is religious holidays and take your child to work day, which should not be counted for membership and should therefore have this checkbox cleared

[Attendance_Code]Calculate_ADM_YN

N/A

N/A

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

N/A

N/A

Entering Attendance Code Categories

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

A code for Truancy is needed for calculating Cumulative Attendance counting towards Truancy on the NJ SMART reports (SID, Student Data, CTE)

The SID report requires the creation of code NJ_Excused to track state excused absences, RemoteA to track remote absent, and RemoteP to track remote present.

[Code_Entity]CE_Code

N/A

NJ Attendance Register

NJ SMART SID Management

NJ SMART Student Data

NJ SMART CTE

Name

Enter the name of the attendance code category.

The SID report requires the creation of name NJ_Excused to track state excused absences, RemoteA to track remote absent, and RemoteP to track remote present.

[Code_Entity]External_Name

N/A

NJ Attendance Register

NJ SMART SID Management

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

NJ Attendance Register

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

N/A

Setting up Attendance Conversions

Attendance Conversions > [New/Edit] > Attendance Conversion

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

50

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Adding Period-To-Day Attendance Conversions

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

N/A

N/A

Entering Code-To-Day Attendance Conversions

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Note: A Day Attendance Value must be filled in for each code defined.

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

Note:  Value should be set to 1 where student receives an attendance type of present and 0 where the student receives an attendance type of absent.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Adding Time-To-Day Attendance Conversions

Attendance Conversions > [None/Defined] > Time-To-Day Attendance Conversion

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

N/A

N/A

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value

N/A

N/A

Entering Full-Time Equivalency Codes

Full-Time Equivalencies (FTE) > [Edit/New] FTE Code

Name

Enter the FTE name.

[FTE]Name

80

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Setting up Attendance Preferences

Preferences > Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.  If Meeting is selected, also select Daily.  This is used in NJ attendance calculations for state reports.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

[Prefs]Value

where [Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

where [Prefs]Name=ATT_RecordModeDaily

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

NJ SMART SID Management

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

where [Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

NJ Attendance Summary

NJ Attendance Register

NJ ESSA SubGroups

Defining Bell Schedules

Bell Schedules > [Edit/New] Bell Schedule

Note: For each Bell Schedule, select the bridge period to be used to indicate the student attendance value for Daily attendance reporting.

Name

Enter the bell schedule name.

[Bell_Schedule]Name

50

N/A

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A

N/A

Configuring Calendar Setup

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

N/A

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

N/A

N/A

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

N/A

N/A

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

N/A

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

N/A

N/A

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

N/A

N/A

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

N/A

N/A

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

N/A

N/A

Editing Reporting Segments

Reporting Segments > Edit Next Segment

Segment Name

Enter the segment name.

[Gen]Name

where [Gen]Cat=segment

50

N/A

Start Date

Enter the start date.

Note: The date is the first day of the reporting segment.

[Gen]Value

where [Gen]Cat=segment

6-10

N/A

End Date

Enter the end date.

Note: The date is the last day of the reporting segment.

[Gen]Value2

where [Gen]Cat=segment

6-10

N/A

Setting up Activities

Activities Setup

Activity Name

Enter the activity name.

[Gen]Name

where [Gen]Cat=activity

50

N/A

Student Field Name

Enter the student field name for the activity.

[Gen]Value

where [Gen]Cat=activity

40

N/A

Activity Type

Choose the activity type for the activity from the pop-up menu.

[Gen]Value2

where [Gen]Cat=activity

40

N/A

Required

Select the required checkbox to indicate that the activity is required for all students the activity appears.

[Gen]ValueLi

where Cat=activity

N/A

N/A

Entering Fee Types

Fee Types

Fee Type

Enter the name of the fee type.

[Fee_Type]Name

50

N/A

Fee Category

Choose the fee category for the fee type from the pop-up menu.

[Fee_Type]Fee_Category_Name

20

N/A

Adding Courses

Courses > New/Edit

Exclude from Course Submission

Select Yes (1) to exclude this course from the Course Roster reports.

[S_NJ_CRS_X]Exclude_Course_Submission_TF

1

Staff Course Roster

Student Course Roster

NCES Subject Area

Select the appropriate two-digit NCES Subject Area Code from the pop-up menu.

Codes 1-22 are Secondary Subject Areas.

Codes 51-73 are Prior-to-Secondary Subject Areas.

Note: Used for CRDC and Course Submission.

[S_NJ_CRS_X]NCES_Subject_Area

2

Staff Course Roster

Student Course Roster

NCES Course Identifier

Select the appropriate Course Identifier from the pop-up menu.

The pop-up menu is populated with allowable NCES Course Identifiers based upon the Subject Area selected.

Note: Used for CRDC and Course Submission.

[S_NJ_CRS_X]NCES_Course_ID

3

Staff Course Roster

Student Course Roster

NCES Course Level

Select the one-digit NCES SCED Course Level from the pop-up menu.

Allowable values are displayed via the pop-up menu and include B, G, E, H, and X.

[S_NJ_CRS_X]Course_Level

1

Staff Course Roster

Student Course Roster

Course Sequence

Select the sequence of a course in relation to a multi-part course from the pop-up menu. 

For example, 11 denotes sequence 1 of 1; 12 denotes sequence 1 of 2.

[S_NJ_CRS_X]Course_Sequence_Code

2

Staff Course Roster

Student Course Roster

Defining Cycle Days and Adding Departments

Days > Cycle Days > Edit Cycle Day

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

N/A

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

3

N/A

Day Name

Enter the day name.

[Cycle_Day]Day_Name

30

N/A

Departments > Add/Edit Department

Department

Enter the name of the department.

[Department]Description

10

N/A

Editing Periods

Periods > Edit Period

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

N/A

N/A

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

3

N/A

Period Name

Enter the period name.

[Period]Name

80

N/A

Defining Course Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

11

N/A

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

N/A

Term

Choose the term for the section from the drop-down menu.

[Sections]TermID

N/A

N/A

Teacher – Section Lead

Choose the teacher for the section from the pop-up menu.

Population the % Allocation.  Teachers with 100% Allocation are extracted for the Staff Course Roster Report unless excluded by Role.

[Sections]Teacher

N/A

Staff Course Roster

Teachers/Staff – Additional

Choose the teacher/staff member for the section from the pop-up menu. 

Population the % Allocation.  Teachers with 100% Allocation are extracted for the Staff Course Roster Report unless excluded by Role.

[SectionTeacher]TeacherID

10

Staff Course Roster

Section Number

Enter the section number.

[Sections]Section_Number

10

N/A

New Jersey State Information

[S_NJ_SEC_X]Block_Schedule_Session

Staff Course Roster

Student Course Roster

State Assessment Registration

NJ SLA (NJ Student Learning Assessment) Report 

Exclude from Course Roster Reports

Enter checkmark to designate this Section should be excluded from the Course Roster reports.

A value of 1 in this field indicates this Section is to be excluded.

If left blank, the comparable exclusion field for the Course will be honored.

[S_NJ_SEC_X]Exclude_Course_Submission_TF

1

Staff Course Roster

Student Course Roster

County Code Assigned Override

Enter the two-digit County Code of the County where the student is assigned to the section.

Leave blank for the report to extract the County Code found on the Schools/School Info page.

[S_NJ_SEC_X]CountyCodeAssigned

2

Staff Course Roster

Student Course Roster

District Code Assigned Override

Enter the four-digit District Code of the District where the student is assigned to the section. 

Leave blank for the report to extract the District Code found on the District Info page.

[S_NJ_SEC_X]DistrictCodeAssigned

4

Staff Course Roster

Student Course Roster

School Code Assigned Override

Enter the three-digit School Code of the School where the student is assigned to the section.

Leave both blank for the report to extract the School Code associated with the Section.

[S_NJ_SEC_X]SchoolCodeAssigned

3

Staff Course Roster

Student Course Roster

If the Course Value for inclusion in the NJ Student Learning Assessment - Science (NJ SLA-S) report is different for this section, select a value.

Valid values

• (Blank) - Same as Course
• (Y) - Yes
• (N) - No

Course Submission Information

NCES Subject Area

From the pop-up list provided, select one Subject Area for the Section.  

Subject areas 01-22 are used for Secondary subjects; 51-73 are used for Prior-to-Secondary subjects.

Leave blank if the Subject Area specified for the Course applies to this Section.

See the SCED Master List Version 4.0 for a list of valid subject area codes.

[S_NJ_SEC_X]NCES_Subject_Area

2

Staff Course Roster

Student Course Roster

NCES Course Identifier

Once an NCES Subject Area has been selected, a pop-up list of corresponding Course Identifiers displays.  Select one course identifier from the list provided.

Leave blank if the Course ID for the Course applies to this Section.

[S_NJ_SEC_X]NCES_Course_ID

3

Staff Course Roster

Student Course Roster

NCES Course Level

Select the Course Level for the section from the pop-up list provided.  Valid values are B, G, E, H, X

The value in this field is extracted as part of the Course Roster reports.

Leave blank if the Course Level specified for the Course applies to this Section.

[S_NJ_SEC_X]Course_Level

1

Staff Course Roster

Student Course Roster

Grade Span

Select the intended grade span for a prior-to-secondary course from the pop-up menu.

Examples:

• PKPK – the course is intended for grade PK only.
• 0103 – course is intended for grades 01 through 03.

Leave blank if the Grade Span specified for this Course applies to this Section.

[S_NJ_SEC_X]Course_Span

4

Staff Course Roster

Student Course Roster

Course Sequence

Select the sequence of a course in relation to a multi-part course from the pop-up menu.

For example, 11 denotes sequence 1 of 1; 12 denotes sequence 1 of 2.

[S_NJ_SEC_X]Course_Sequence

2

Staff Course Roster

Student Course Roster

Course Type

Select the type of instruction environment in which this section is occurring.

Refer to the Appendix for a list of valid codes.

[S_NJ_SEC_X]Course_Type

2

Student Course Roster

Assigning Industry Valued Credentials

Edit Section > Currently Assigned Industry Valued Credentials table

To assign a credential:

1. Click Assign Credential. A search field appears.
2. Use the search field to find the valid credential name and code.
3. Select code and click Assign.

Note: Only Active credentials can be assigned to sections.

[S_NJ_Credentials_S]NJ_SMART_Code

[S_NJ_Credentials_S]ID

The corresponding career.

The name of the credential.

The agency which issues the credential.

[S_NJ_Credentials_S]Issuing_Agency

Defining Years & Terms

Years & Terms > New / Edit Terms

Name of Term

Enter the name of the term.

[Terms]Name

N/A

N/A

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

N/A

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

Staff Course Roster

Student Course Roster

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

Staff Course Roster

Student Course Roster