General Information

Ontario Education Number

The entered value is validated using the check digit as described in the ministry OEN processing specification.

[Students]State_StudentNumber

All reports and submissions EXCEPT Continuing Education Registers (International Languages Elementary)

Exclude From Provincial Reporting

If selected, the student is excluded from all electronic submissions and selected paper reports.

[Students]State_ExcludeFromReporting

New OEN Request, OEN Validation Request, OnSIS Submissions, EQAO Submissions, OCAS/OUAC Transmissions, Enrolment Report, Elementary Progress Reports, Elementary Report Cards, Enrolment Fields Report, Student Transfer Report, SHSM Student Data Report, Independent Study and e-Learning Register for Day School Pupils, Continuing Education Registers (Summer School, Correspondence/Self-Study/e-Learning, Adult Credit, Literacy & Numeracy, Adult Native Language, International Languages Elementary), STIX

Home Schooled?

If selected, the student is identified as a home-schooled student.

[S_ON_STU_X]HomeSchooled

EQAO, Independent Study and e-Learning Register for Day School Pupils

Language Type Previous School

Choose the language type spoken at the student's previous school.

Refer to Language Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Entry_Language

OnSIS Submissions

First Language

Choose the language spoken at the student's home.

Refer to Language Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]First_Language

OnSIS Submissions, OCAS/OUAC Transmissions, STIX

Indigenous Self Identification

If applicable, choose the student's Indigenous Self Identification

Refer to Aboriginal Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Aboriginal_Type

OnSIS Submissions, EQAO Submissions

Status Card Number

Student's Indian Status Card number

S_ON_STU_X]Status_CardNumber

Not used.

Registration

Select Student, Compliance, Student Details, General Information

Regular FTE

Enter Regular FTE only to override system calculation based on student schedule.

[S_ON_STU_X]FTE

Enrolment Report, OnSIS Submissions

High Credit FTE

Enter High Credit FTE only to override system calculation based on student schedule.

[S_ON_STU_X]HighCredit_FTE

OnSIS Submissions

Attendance Type

Choose the Attendance Type only to override the system calculation based on the student schedule.

Refer to Attendance Type entries in the ministry OnSIS reference spreadsheet.

To exclude the student enrolment, from provincial reporting, select "Excluded (EX)"

[Students]EnrollmentType

Enrolment Report, OnSIS Submissions

If "EX" is selected, the student enrolment is excluded from all provincial reports, except imports, as described in the report description section of each individual report.

Legal Surname

Enter the student's legal surname only if different than the preferred last name.

If the legal surname is undefined, reports that normally use the legal name will use the preferred name instead.

[S_ON_STU_X]Legal_Last_Name

Elementary Progress Report, Elementary Report Card, Secondary Report Card, OST, SHSM Record, Office Index Card, Enrolment Report, OnSIS Submissions, New OEN Request, OEN Validation Request, OCAS/OUAC Transmissions, Independent Study and e-Learning Register for Day School Pupils, Continuing Education Registers (Summer School, Correspondence/Self-Study/e-Learning, Adult Credit, Literacy & Numeracy, Adult Native Language, International Languages Elementary), STIX, Accumulated Instruction in French

Legal First Name

Enter the student's legal first name only if different than the preferred last name.

If the legal first name is undefined, reports that normally use the legal name will use the preferred name instead.

[S_ON_STU_X]Legal_First_Name

Elementary Progress Report, Elementary Report Card, Secondary Report Card, OST, SHSM Record, Office Index Card, Enrolment Report, OnSIS Submissions, New OEN Request, OEN Validation Request, OCAS/OUAC Transmissions, Independent Study and e-Learning Register for Day School Pupils, Continuing Education Registers (Summer School, Correspondence/Self-Study/e-Learning, Adult Credit, Literacy & Numeracy, Adult Native Language, International Languages Elementary), STIX, Accumulated Instruction in French

Legal Second Name

Enter the student's legal middle name only if different than the preferred last name.

If the legal middle name is undefined, reports that normally use the legal name will use the preferred name instead.

[S_ON_STU_X]Legal_Middle_Name

Elementary Progress Report, Elementary Report Card, Secondary Report Card, OST, SHSM Record, Office Index Card, OnSIS Submissions, New OEN Request, OEN Validation Request, OCAS/OUAC Transmissions, STIX, Accumulated Instruction in French

Not Main School Flag

Select if the student has concurrent primary enrolments in more than one PowerSchool database and this school does not hold the student's OSR.

[S_ON_STU_X]Not_Main_School_Flag

[S_ON_REN_X]Not_Main_School_Flag

OnSIS Submissions

Local School Program Flag

Select if the student is in a program at his/her local school.

Note: As of 2019-2020, this information is no longer required by OnSIS. Field has been removed from UI.

[S_ON_STU_X]Local_Program

OnSIS Submissions

Grade Designation Type

Choose the student's grade designation.

Only appears for secondary schools.

Refer to Grade Designation Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Grade_Designation

OnSIS Submissions

Board Residence Status

Choose the student's board residence status.

Refer to Student Board Residence Status Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Brd_Res_Status

Enrolment Report, Enrolment Fields Report, OnSIS Submissions, Independent Study and e-Learning Register for Day School Pupils

Extended Day Program Type

If the student is in an extended day program, choose the program.

Only appears for elementary students.

Refer to Extended Day Program Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]ExtendedDayProgram

OnSIS Submissions

Other Halftime Description

Only appears for elementary students.

Display only starting 2014-2015, as it applies only to halftime attendance type.

[Students]ON_HalfTimeDesc

OnSiS Submissions

Paid By

Applies only to students who are not pupils of the board (Board residence status = 02, 03, 05, 07, or 09)

[S_ON_STU_X]StudentPaidBy

Enrolment Report, Independent Study and e-Learning Register for Day School Pupils

French Admission Committee Approval Date

If applicable, enter the date the student was approved for enrolment in a French-language school.

Field applicable only for French Boards. Field removed from UI

[S_ON_STU_X]French_Approval_Date

OnSIS Submissions

Residence Status

Select the student's residency status from the menu.

This field is mandatory for all school types except Private Elementary.

[S_ON_STU_X]Residence_Status

[S_ON_REN_X]Residence_Status

OnSIS Submissions, OCAS/OUAC Transmissions, EQAO Extracts

Did this student's family come to Canada as refugees?

Select if the student's family came to Canada as refugees.

Notes:

• If Residence Status is Refugee (7), selected by default.

• If the student status is changed from refugee to any other status, the value is not changed.

• If the Country of Birth is set to Canada when selected, an error message is displayed on Submit.

[S_ON_STU_X]Refuge_Flag

Country Of Citizenship

Choose the student's country of citizenship.

Refer to Citizenship Codes in OCAS/OUAC file specification.

Note:

• If Residence Status is a code other than Canadian Citizen (1) or Indigenous Ancestry (2), Canadian citizenship codes are inactive in the drop-down list.

• If County of Birth is set to Canada or a Province of Birth is selected, only Canadian citizenship codes are enabled in the drop-down list.

[S_ON_STU_X]Citizenship

OCAS/OUAC Transmissions

Country of Birth

Choose the student's country of birth.

Refer to Country Type entries in the ministry OnSIS Reference Table Spreadsheet.

Notes:

Based on the country of birth selected, some fields in this section might be inactive. Also some field values might be changed.

When Country of Birth is Canada:

• Province of Birth is enabled

• Entry Date into Canada is inactive

• Canadian citizenship codes are the only codes available for selection for the Country of Citizenship.

If Province of Birth is populated, this field auto-populates as Canada.

[S_ON_STU_X]Birth_Country

OnSIS Submissions, STIX

Province of Birth

Choose the student's province of birth.

Refer to State Province Type entries in the ministry OnSIS Reference Table Spreadsheet.

Notes:

• This field is enabled or inactive based on the values selected in Residence Status and/or Country of Birth.

• When a Province is selected, the Country of Birth auto-populates as Canada, and only Canadian citizenship codes are available for the Country Of Citizenship.

[S_ON_STU_X]Birth_Province

OnSIS Submissions

Date of Entry Into Canada

Enter the year and month the student entered Canada.

Note: This field is enabled or inactive based on the values selected for Residence Status, Province of Birth and/or Country of Birth.

[S_ON_STU_X]Year_Of_Entry

OnSIS Submissons, EQAO Submissions, OCAS/OUAC Transmissions

DOB/Name Source Document

Choose the document used to verify the student's birth and Name

Refer to Source Document Codes in the Ministry OEN file specification.

[S_ON_STU_X]DOB_Source_Doc

New OEN Request

Previous Country

Choose the student's previous country (if not Canada).

Note: This field is only available for option selection if the entry code is mapped to code "36 - Other Country".

Refer to Country Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Entry_Country

[S_ON_REN_X]Entry_Country

OnSIS Submissions

Previous Province

Choose the student's previous province (if not Ontario).

Previous Province is selected based on the student's Entry Code.

Note: Choices for this field are only available for selection if the entry code is mapped to code "35 - Other Province".

Refer to Province State Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Entry_Province

[S_ON_REN_X]Entry_Province

OnSIS Submissions

Country (Current Residence)

If the student does not live in Canada, choose the country in which the student currently resides.

Refer to Country Type entries in the ministry OnSIS Reference Table Spreadsheet.

Note: If Country (Current Residence) is selected, Residence Status must be one of the following:

• Not Applicable

• Canadian Citizen

[S_ON_STU_X]Curr_Country

Province (Current Residence)

If the student lives in a province other than Ontario, choose the province in which the student currently resides.

Refer to Province State Type entries in the ministry OnSIS Reference Table Spreadsheet.

Notes:

• This field is inactive if Country (Current Residence), above, is not Canada.

• If this field is selected, Residence Status cannot be "Not Applicable"

[S_ON_STU_X]Curr_Province

Previous School BSID

Enter the BSID of the student's previous school.

This field is used to search for school in the ministry reference file. Enter at least 2 characters of the school BSID, school name or board acronym, then select the school from the list of matching schools displayed. Once selected the School Name, School Address and Language Type are populated from the ministry saved reference table.

Field size is limited to 9 characters.

[S_ON_STU_X]Previous_School_BSID

[S_ON_REN_X]Previous_School_BSID

Ministry schools reference files are stored in s_ON_MINISTRYSCHOOLS_S.

( S_ON_MINSTRYSCHOOLS_S.SCHOOL_NUMBER, S_ON_MINSTRYSCHOOLS_S.SCHOOL_NAME, S_ON_SCHOOL_BOARDS_S.BOARD_ABBREVIATION)

The field is not currently used in any of the Ontario reports.

Previous Previous School Name

Enter the name of the student's previous school.

This field is disabled if the "Force Use of School Search" flag in District Info is selected.

[S_ON_STU_X]Previous_School_Name

[S_ON_REN_X]Previous_School_Name

Office Index Card, Continuing Education Registers (Summer School)

Receiving School Address (Full)

Enter the full address of the student's previous school.

This field is disabled if the "Force Use of School Search" flag in District Info is selected.

The Postal code displayed in the school address for public and private schools (not for private overseas schools) is formatted as: XXX XXX - Example: M4N 3N1

[S_ON_STU_X]Previous_School_Address

[S_ON_REN_X]Previous_School_Address

Office Index Card

Language Type

Choose the language type for the student's previous school.

This field is disabled if "Force Use of School Search" flag in District Info is selected.

Refer to Language Type entries in the ministry OnSIS Reference Table Spreadsheet.

[S_ON_STU_X]Entry_Language

[S_ON_REN_X]Entry_Language

OnSIS Submissions

Alternate Report Card Flag (Term 1)

Select if the student will receive an alternate report card for term 1.

[S_ON_STU_X]AltReportCard

[S_ON_REN_X]AltReportCard

OnSIS Submissions

Alternate Report Card Flag (Term 2)

Select if the student will receive an alternate report card for term 2.

[S_ON_STU_X]AltReportCard2

OnSIS Submissions

Designated School

A list of open public schools based on the selected student's grade. Secondary public schools are displayed when the student is in grade 9 or higher and elementary public schools are displayed when the student is in grade 8 or lower.

Schools with "Section 23 School" or "School is Closed" selected are not included in the list.

Designated schools are listed by [school number(BSID)].

[S_ON_STU_X]Designated_SchoolsDCID

[S_ON_REN_X]Designated_SchoolsDCID

OnSIS ECPP School Submission

ECPP Facility

Select an ECPP Facility school.

The drop-down list contains only schools that have the Section 23 School Flag selected.

[S_ON_STU_X]CTCC_SchoolsDCID

[S_ON_REN_X]CTCC_SchoolsDCID

OnSIS ECPP School Submission

Residence Type

Choose the ECPP school Residence type.

Refer to Care Treatment Residence Type entries in the ministry OnSIS Reference Table Spreadsheet.

If users do not have access to this field, '***' will be displayed instead of the value

[S_ON_STU_X]Care_Trtmnt_Res

[S_ON_REN_X]Care_Trtmnt_Res

OnSIS Submissions

Exclude Weekends & Holidays

Select to exclude weekends and holidays from the calculation of the number of days the student resided in the facility,

This field is enabled only if the ECPP school's Program Type is 1 or 3 and Residence type is set to blank, 1, 3 or 4; otherwise, the checkbox is inactive and cannot be selected.

The school's Program Type is for the ECPP facility if the facility is defined; otherwise, it is for the school to which the enrolment belongs.

[S_ON_STU_X]Exclude_Holidays

OnSIS ECPP School Submission

Full Time on October 31st

Note: Only set this field if you want to override the value calculated by the system for provincial reports.

Select if the student is or was at another school full time on October 31st.

Full Time on March 31st

Note: Only set this field if you want override the value calculated by the system for provincial reports.

Select if the student is or was at another school full time on March 31st.