OnSIS Snapshot
Defining OnSIS Snapshot Information
This tab appears only for users with modify access. This tab allows creation, update, and deletion of records. A note at the bottom of the page will indicate when the record was created/updated and by whom. Records are created by the Run OnSIS Demographic Snapshot process.
Select Student, Compliance, Student Details, OnSIS Snapshot
Data Element | Additional Information | [Table] Field Name | Used in these Reports |
|---|---|---|---|
OnSIS Reporting Date | The count date from the drop-down list for which you wish to modify the snapshot fields for the student. If no data exists for the student on this date, a new snapshot record will be added when data is entered and submitted. | [ON_OnSIS_Snapshot]Count_Date | OnSIS Submissions |
Grade Level | Entries are based on the low and high grades associated with the student's current school. | [ON_OnSIS_Snapshot]Grade_Level | OnSIS Submissions |
Previous Country | Choose the student's previous country (if not Canada) as of the count date selected. Refer to Country Type entries in the ministry OnSIS Reference Table Spreadsheet. | [ON_OnSIS_Snapshot]ON_Entry_Country | OnSIS Submissions |
Previous Province | Choose the student's previous province (if not Ontario) as of the count date selected. Refer to Province State Type entries in the ministry OnSIS Reference Table Spreadsheet. | [ON_OnSIS_Snapshot]ON_Entry_Province | OnSIS Submissions |
Language Type Previous School | Choose the language type of the student's previous school as of the count date selected. Refer to Language Type entries in the ministry OnSIS Reference Table Spreadsheet. | [ON_OnSIS_Snapshot]ON_Entry_Language | OnSIS Submissions |
Postal Code | The student's postal code as of the count date selected. | [ON_OnSIS_Snapshot]Zip | OnSIS Submissions |
Board Residence Status | The student's board residence status as if the count date selected Refer to Student Board Residence Status Type entries in the ministry OnSIS Reference Table Spreadsheet. | [ON_OnSIS_Snapshot]ON_Brd_Res_Status | OnSIS Submissions |
Residence Status | The student's Residence status as of the count date selected.. Refer to Residence Status Type entries in the ministry OnSIS Reference Table Spreadsheet. | [ON_OnSIS_Snapshot]ON_Residence_Status | OnSIS Submissions |
Ontario Youth Apprenticeship Program | Select if the student is an OYAP student on the count date selected | [ON_OnSIS_Snapshot]OYAP | OnSIS Submissions |
Country ( Current Residence) | If the student does not live in Canada on the count date, choose the country in which the student currently resides. | [ON_OnSIS_Snapshot]Curr_Country | OnSIS Submissions |
Province ( Current Residence) | If the student does not live in Ontario on the count date, choose the province in which the student currently resides. | [ON_OnSIS_Snapshot]Curr_Province | OnSIS Submissions |
Gender | The student's gender. This field is mandatory. Active values as of the count date are displayed. When the Prefer to Specify (S) option or the Other (O) option is chosen, another mandatory field appears:
Refer to District Setup > Code Sets > Gender for details on how to set up new genders. | [ON_OnSIS_Snapshot]Gender [ON_OnSIS_Snapshot]Gender_Identity_Desc | OnSIS Submissions |
Online Graduation Requirement | Select the applicable online graduation requirement. | [ON_OnSIS_Snapshot]On_Online_Grad_Req | OnSIS Submissions |
Student Mature flag
| Select if the student’s age on August 31st of the current school year is 18 or over. When OnSIS Demographic Snapshot report is run on the count date, the value is copied from the student’s record When the report is run/rerun after the count date, the flag is only copied if the student is 18 or over on Aug 31 of the current school year. | [ON_OnSIS_Snapshot]STUMATURE | \OnSIS Submissions |