District Setup

Configuring Attendance Tracking and Notification

Attendance: Attendance Tracking and Notification > Tracking Methods

Attendance Tracking and Notification can be used in combination with the basic PowerSchool attendance setup. The additional setup elements allow for tracking of truant attendance using a combination of thresholds and triggers. Each time a student meets or exceeds a specific threshold, a notification record is created in the PowerSchool database. The notification records can be used to print attendance letters for students with truant attendance.

For example, you may set up your school to track unexcused absences. Using basic PowerSchool attendance, you can report the total number of unexcused absences for a student for particular period of time. Using attendance tracking, you can report when the student reaches a defined number of unexcused absences (thresholds) for multiple instances (triggers). In this example, you may track the first time the student reaches five unexcused absences, as well as the second time (ten absences) and third time (fifteen absences). See Attendance Tracking and Notification for more information.

Name

Choose Percent from the menu.

The percent method is required for ATN functionality. This method indicates the percentage of the day the student can miss due to unexcused absences.

[Gen]Name=UEAT_Percent

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking Data

Student Record Collection

Threshold

Enter a value for the threshold, as determined by your school district.

Enter a percentage of time as the threshold for the Percent tracking method. Percent is calculated as greater than the threshold. For example, if the percentage is 50 then students who are absent 51% or more of the day are counted as absent.

The maximum threshold percentage is 99 for full day absence.

[Gen]ValueLi=50

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking Data

Student Record Collection

Defining School Day Types

Calendar: Calendar Membership Types > Edit/New Calendar Membership Type

Code

Enter the calendar membership type code.

[Gen]Cat=dailymembtypes

[Gen]Value

Max 40

Student Records Collection

Meaning

Enter the calendar membership type meaning.

[Gen]Cat=dailymembtypes

[Gen]Name

Max 50

Student Records Collection

Defining District Courses

Courses: Courses > Edit/New > District - General

Course Name

Enter the course name.

[Courses]Course_Name

Max 40

Master Schedule Collection

VA State Transcript-PDF

Course Number

Enter the course number.

[Courses]Course_Number

Max 11

VA State Transcript-PDF

Transcript Report- (legacy version)

Master Schedule Collection

Alternate Course Number

If needed, enter an additional number used to identify the course.

[Courses]alt_course_number

N/A

N/A

Credit Hours

Enter the number of credit hours a student can earn when taking this course, if the student receives a passing grade.

[Courses]Credit_Hours

N/A

Transcript Report- (legacy version)

VA State Transcript-PDF

Subject Area

Enter the subject area for the course.

[Courses]Sched_CourseSubjectAreaCode

N/A

N/A

Virginia State Information

Distance Learning Course

Choose Yes from the pop-up menu if this is a distance learning course. The default is No.

[S_VA_CRS_X]Distance_Learning

Transcript Report- (legacy version)

VA State Transcript-PDF

Dual Enrollment Course

Choose Yes from the pop-up menu if this is a dual enrollment course. The default is No.

[S_VA_CRS_X]DualEnrollment

Transcript Report (legacy version)

VA State Transcript-PDF

Master Schedule Collection

Advanced Placement Course

Choose Yes from the pop-up menu if this is an advanced placement course. The default is No.

[S_VA_CRS_X]Advanced_Placement

Transcript Report (legacy version)

VA State Transcript-PDF

Accelerated Course

Choose Yes from the pop-up menu if this is an accelerated course. The default is No.

[S_VA_CRS_X]Accelerated

Transcript Report (legacy version)

VA State Transcript-PDF

Honors Course

Choose Yes from the pop-up menu if this is an honors course. The default is No.

[S_VA_CRS_X]Honors

Transcript Report (legacy version)

VA State Transcript-PDF

International Baccalaureate Course

Choose Yes from the pop-up menu if this is an International Baccalaureate course. The default is No.

[S_VA_CRS_X]Baccalaureate

Transcript (legacy version)

VA State Transcript-PDF

Advanced Course

Choose Yes from the pop-up menu if this is an Advanced course. The default is No.

[S_VA_CRS_X]Advanced

Transcript (legacy version)

VA State Transcript-PDF

CTE Indicator

Used to Indicate the course is a CTE/Vocational Course.

[S.VA_CRS_X]CTEInd

CTECC

Master Schedule Collection

Include in 6-12 English Enrollment Report

Used to indicate that students enrolled in the course should be counted in the 6-12 English Enrollment Report.

[S.VA_CRS_X]EnglishEnrollment

6-12 English Enrollment Report

Transcript Information

Transcript Course Name

Enter the name of this course, as it should print on the student transcript. Use as an override.

[S_VA_CRS_X]Transcript_Course_Name

Max 25

Transcript Report (legacy version)

VA State Transcript-PDF

Transcript Course Number

Enter the number of the course, as it should appear on the student transcript. Use as an override.

[S_VA_CRS_X]Transcript_Course_Number

MAX 6

Transcript Report (legacy version)

VA State Transcript-PDF

Exclude course from transcript

Choose Yes from the pop-up menu to prevent the course from printing on the Student Transcript. The default is No.

[S_VA_CRS_X]Exclude_From_Transcript_TF

1

Transcript Report (legacy version)

VA State Transcript-PDF

Commonwealth College Course Collaborative

Choose yes from the pop-up if the course should be designated as a Commonwealth College Course Collaborative.

CC- will display in the Attributes column on the transcript for student enrolled in a course that has been indicated as a Commonwealth College Course Collaborative.

[S_VA_CRS_X]ComCollegeCrsCollabInd

VA State Transcript-PDF

Master Schedule Collection (MSC)

Exclude from Master Schedule Collection

Choose Yes from the pop-up menu to exclude this course from being included in the Master Schedule Collection extract.

[S_VA_CRS_X]Exclude_From_MSC_TF

N/A

Master Schedule Collection

SCED Subject Area

Enter the NCES-assigned number that represents the general subject area of this course. Click the link to the VA-DOE SCED Crosswalk to look-up State Subject Area Codes.

[S_VA_CRS_X]SCED_Subject_Area

2

Master Schedule Collection

VA State Transcript-PDF

SCED Course Identifier

Enter the NCES-assigned number that represents general courses within the Subject Area.

Click the link to the VA-DOE SCED Cross walk to use as look-up for State Assignment Codes.

[S_VA_CRS_X]SCED_Course_Identifier

3

Master Schedule CollectionVA State Transcript-PDF

SCED Sequence

Enter a value to indicate how school systems may “break up” increasingly difficult or more complex information.

For a list of valid SCED Course Sequence values, visit the Virginia DOE's website and search for Master Schedule Collection.

[S_VA_CRS_X]SCED_Sequence

2

Master Schedule Collection

Choose a value to indicate the level of rigor of the course.

Valid values:

• B - Basic or remedial
• G - General or regular
• E - Enriched or advanced
• H - Honors
• X - No specified level of rigor

VA Extended Description

Choose an extended description from the pop-up menu. Used to distinguish between two or more classes within the same SCED Course Code where the SCED does delineate.

[S_VA_CRS_X]ExtendedDescription

20

Master Schedule Collection

Virtual Course Indicator

Choose one of the following from the pop-up menu to indicate that this is an online course or a course that is provided between schools via satellite.

Valid values:

• 1 – School sponsored/ coordinated
• 2 – Student coordinated

Note: Leave this field blank if this is a traditional course.

[S_VA_CRS_X]VirtualCourseInd

1

Master Schedule Collection

Worked-Based Learning Code (All courses)

Choose the work-based learning code.

[S_VA_CRS_X]Work_Based_Learning_Code

1

Master Schedule Collection

Governor’s Academy Code

Indicates whether or not the course taken is at a Governor's Academy.

Valid values:

• S – Governor’s STEM Academies
• H – Governor’s Health Sciences Academies

[S_VA_CRS_X]Governors_Academy_Code

1

Master Schedule Collection

A code that indicates that the course curriculum and delivery is provided by an approved Multi-division Online Provider (MOP). To be considered a MOP, the content must be created by and taught by the approved MOP.

To enter the MOP ID, click the (MOP ID) link, and then click the desired code number in the dialog box.

CRDC Information

See CRDC District Setup (2020-2021).

Testing and Exams > Assign Associated Credential Exams

Exam Name (Exam Code)

Start typing to search for the exam name to associate with the course.

[S_VA_CrdntlExams_RelCrs_C]S_VA_CredentialExams_SID

11

CTECC- Industry Certification Report

Testing and Exams > Assign SOL Tests

Test Type

From the pop-up menu, choose the Test Type e.g., SOL, VAAP, VSEP.

[S_VA_Test_S]TestType

10

SOL-Student Data Upload

VGLA, VAAP, VSEP Student Data Upload

Test Category

From the pop-up menu, choose the Test Category. Making this selection filters the Tests that are displayed in the Test Field.

[S_VA_Test_S]S_VA_TEST_CATEGORY_SID

10

SOL-Student Data Upload

VGLA, VAAP, VSEP Student Data Upload

Test

From the pop-up menu, choose the test that should be assigned to the course.

[S_VA_Test_S]Code

11

SOL-Student Data Upload

VGLA, VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Update the course in the District course archive for year: [YY-YY]

Legacy

SOL Test

Choose from the pop-up menu the test to map to the course. The list that is displayed in the pop-up menu is derived from Tests.

[Courses]VA_SOL_test

No longer used in reports.

SOL Test Alternative List

Select the tests that qualify for alternative tests.

[Courses]VA_SPL_testlist

No longer used in reports

SOL Writing Test

Choose from the pop-up menu the test to map to the course. The list that is displayed in the pop-up menu is derived from Tests.

[Courses]VA_SOL_test_alt

No longer used in reports

SOL Writing Test Alternative List

Select the tests that qualify for alternative tests.

[Courses]Va_SOL_test_altlist

No longer used in reports

CTE Career Cluster Code

Use for local purposes to indicate a career cluster code for a course.

[Courses]VA_CTE_career_family

No longer used in reports

Choose the code that conveys the level of rigor of the course.

SCED Available Credit or Grade Span

For secondary courses (SCED Subject Areas 1-22), enter the number of Carnegie credits available for this course.

For non-secondary course (SCED Subject Areas 51-73), enter the grade level for which the course is appropriate.

VA State Assignment Code

Enter the state-assigned course number.

Note: Click the link to the VA-DOE SCED Cross walk to use as look-up for State Assignment Codes.

Entering District Info

District Information: District Info

Name of District

Enter the district name.

[Prefs]Name=districtname

[Prefs]Value

Transcript Report (legacy version)

VA State Transcript-PDF

District Number

Enter the district number.

[Prefs]Name=districtnumber

[Prefs]Value

3

Discipline Crime and Violence

VA State Transcript-PDF

Student Record Collection

Transcript Report (legacy version)

Master Schedule Collection

SOL Student Data Upload

VGLA, VAAP, VSEP Student Data Upload

SRI Report

SRI Exclusion

Virginia State Information

Division Number

Enter the Division number for your Division.

[Prefs]name=VA_district_number

[Prefs]Value

3

Transcript Report (legacy version)

Master Schedule Collection

Discipline Crime and Violence

CTECC

Use Links on Student Information Pages

Checking the box will change the display on the Student Selection > State/Province- VA page to a list of links versus the display of tabs.

[S_VA_PRF_X]DisplayLinkNav_TF

Civil Rights Data Collection (CRDC)

See CRDC District Setup (2020-2021).

Creating Entry and Exit Codes

Enrollment: District Setup > Code Sets > EntryCode

Code

Enter the entry code.

See the Appendix for valid values.

[CODESET]Code

2

Student Record Collection

Description

Enter the entry code description.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Student Record Collection

Enrollment: Exit Codes > Edit/New Exit Code

Code

Enter the exit code.

See the Appendix for valid values.

[CODESET]Code

2

Student Record Collection

Description

Enter the exit code meaning.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Student Record Collection

Defining Federal Race/Ethnicity Settings

Enrollment: Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Do not select; this option is not allowed for Virginia.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

1

N/A

Race Decline to Specify

Do not select; this option is not allowed for Virginia.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

1

N/A

Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Note: Review additional information about configuring VA Federal Race and Ethnicity settings.

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

N/A

Student Record Collection

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

Student Record Collection

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category to display on the Demographics page.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Student Record Collection

Defining Scheduling/Reporting Ethnicity Settings

Enrollment: Scheduling/Reporting Ethnicity Codes > Edit/New Scheduling/Reporting Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Cat=ethnicity

[Gen]Value

2

Student Record Collection

Discipline, Crime, and Violence

Description

Enter the ethnicity description.

[Gen]Cat=ethnicity

[Gen]Name

Max 50

Student Record Collection

Discipline, Crime, and Violence

Entering Discipline Log Types

Discipline and Log Entries: Log Types > Edit Log Type

Log Type

Enter Discipline as the log type.

Note: You must create a Discipline log type to add a discipline log entry for a student. Log entries are used to collect the discipline fields required by Virginia.

[Gen]Cat=logtype

[Gen]Name

Max 20

Discipline, Crime, and Violence

Discipline, Crime, and Violence Verification

Setting Up District Schools

District Information: Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]Name

Max 60

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

VA Individual Student Records Collection Verification Report

VA Individual Discipline, Crime and Violence Report

School Abbreviation

Enter the school’s abbreviation.

[Schools]Abbreviation

Max 20

Student Record Collection

School Address

Enter the school’s address.

[Schools]SchoolAddress

Max 60

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

VA State Transcript-PDF

School City

Enter the school’s city.

[Schools]SchoolCity

Max 35

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

School State/Province

Choose Virginia from the pop-up menu.

[Schools]SchoolState

2

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

School Postal/Zip Code

Enter the school’s postal/zip code.

[Schools]SchoolZIP

Max 10

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

School Phone Number

Enter the school’s phone number.

[Schools]SchoolPhone

Max 15

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

School FAX Number

Enter the school’s fax number.

[Schools]SchoolFax

Max 15

VA State Transcript-PDF

Transcript Report (legacy version)

School Number

Enter the school number.

[Schools]School_Number

9

VA State Transcript-PDF

Student Record Collection

Transcript Report (legacy version)

Student Record Collection VerificationMaster Schedule Collection

Discipline, Crime, and Violence Verification

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

9

Student Record Collection

VA State Transcript-PDF

Transcript Report (legacy version)

SRI Report

SRI Exclusion

StatePrId

Enter the state school ID if SIF is enabled.

[Schools]SIF_StatePrID

Max 32

SOL Student Data Upload

VGLA, VAAP, VSEP Student Data Upload

Exclude From State Reporting?

Select to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

N/A

All State Reports

Grades

Enter the school grade levels (lowest – highest).

[Schools]Low_Grade

[Schools]High_Grade

N/A

Student Record Collection

Registrar Email

Enter the e-mail address of the registrar at this school.

[Schools]Registrar_email

N/A

VA State Transcript-PDF

Civil Rights Data Collection (CRDC)

See CRDC District Setup (2020-2021).

Virginia State Information

NCES ID

Enter the NCES ID for this school. This number is assigned by the National Center for Education Statistics (NCES).

Note: For a list of valid NCES codes, visit the Virginia Department of Education's website

[S_VA_SCH_X]NCES_ID

N/A

Type of Kindergarten Program Offered

Choose the type of kindergarten program offered by this school.

Valid values:

• Blank – No Program
• 01 – Half Day Program
• 02 – Full Day Program

[S_VA_SCH_X]Kindergarten_Program

2

[S_VA_SCH_X]CEP_YN

Student Record Collection

Select a date within the active school year to enable Parent Portal access to the academic planner report. Once the date has been reached, the report will be available via a link. To disable the link, remove the date entered. A new date must be entered once the school year has ended.

Transcript

School Logo

To display the school logo on the transcript the schoollogo directory needs exist in PowerSchool\application\components\powerschool-core-X.X.X.X.\system\server\resources\web_root\admin

Max size of school logo file size needs to be 50px (width) X 35px (height).

Note: For each PowerSchool CORE update before taking the update create a backup of the schoollogo folder.

After applying the CORE update add back the schoollogo folder into the PowerSchool\application\components\powerschool-core-X.X.X.X.\system\server\resources\web_root\admin

Note: On each Core update customers.

[S_VA_SCH_X]School_Logo_Name

Transcript Report (legacy version)

VA State Transcript-PDF

School Comments

Enter comments to include on the student transcripts for this school.

[S_VA_SCH_X]Addendum_Comments

N/A

Transcript Report (legacy version)

Store Codes from this school to omit on Transcript for Previous Years

Enter one or more store codes (separated by commas) to omit from the transcript. The transcript will not include any historical grades that are associated with a previous YearID and any of the store codes listed here. Store codes are used to group grades together based on term, etc. Edit historical grades via Start Page > Student > Historical Grades > Edit Stored Grade.

[S_VA_SCH_X]Transcript_Store_Codes_Ignore

N/A

Transcript Report (legacy version)

VA State Transcript-PDF

Store Codes from this school to include on Transcript for Current Year

Enter one or more store codes (separated by commas) to include on the transcript. The transcript will include historical grades associated with the current YearID and any of the store codes listed here.

Store codes are used to group grades together based on term, etc. Edit historical grades via Start Page > Student > Historical Grades > Edit Stored Grade.

[S_VA_SCH_X]Transcript_Store_Codes_Include

N/A

Transcript Report (legacy version)

VA State Transcript-PDF

Store Codes from this school to include in the MSC report

Enter one or more store codes (separated by commas) to include on the Master Schedule Data Collection report. The report will include historical grades associated with any of the store codes listed here.

Store codes are used to group grades together based on term, etc. Edit historical grades via Start Page > Student > Historical Grades > Edit Stored Grade.

[S_VA_SCH_X]MSC_Store_Codes

50

Master Schedule Collection

Defining Years & Terms

Calendar: Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

For more information, see PowerSchool Help.

[Terms]Name

N/A

Student Record Collection

First Day of Term

Enter the date of the first day of this term.

Format: MM/DD/YYYY

[Terms]FirstDay

N/A

What portion of the school year does this term represent?

The value is 1/Terms.Portion, which is later mapped to the proper text value for Session Type.

[Terms]Portion

N/A

Entering GPA Calculations

Grading: GPA Calculations > Calculation Methods > GPA Calculation Method

A GPA Calculation Method must be chosen when running the Transcript report. The GPA Calculation Method determines how grades are used to calculate the GPA. There are four GPA Calculation Methods available with PowerSchool: Simple, Weighted, Simple Percent, and Weighted Percent. These methods can be edited or new methods can be created. Review additional information about calculating the simple GPA, the Only Include Grades parameter, configuring GPA calculation type and grade scale settings, and GPA Calculation Query Options.

Method Name

Enter the name of the GPA Calculation Method.

[Gen]Name

[Gen]Cat=gpacalcmethod

0

Transcript Report (legacy version)

VA State Transcript-PDF

Formula

Enter the GPA Calculation Formula.

[Gen]ValueT

[Gen]Cat=gpacalcmethod

N/A

Transcript Report (legacy version)

Importing Data

Virginia State Information: Data Import System > SAS Import/SG Import

Choose a file to import and click Import.

Setting Up Incident IDs

Virginia State Information: IncidentID Generation Setup

Enter the number of digits the incident IDs should be. Incident IDs may be up to 10 digits.

Defining Processing Options

Virginia State Information: Processing Options

Choose the location from which the Responsible District/School and Serving District/School fields should pull.

• Yes pull from Enrollment
• No pull from Student State Page

Choose the location from which the Summer Dropout field should pull.

• Yes pull from Enrollment
• No pull from Student State Page

Choose the location from which the Primary Disability field should pull.

• Yes pull from Special Programs
• No pull from Student State Page

Choose the location from which the LEP field should pull.

• Yes pull from Special Programs
• No pull from Student State Page

Choose the location from which the Disadvantaged Status field should pull.

• Yes pull from Special Programs
• No pull from Student State Page

Setting Up State Divisions

Virginia State Information: VA Divisions and Schools > New

Refer to VA Division and School Setup for more information.

Master Schedule Collection

Student Record Collection

Select if this division qualifies as a Responsible Division.

Master Schedule Collection

Student Record Collection

Master Schedule Collection

Student Record Collection

Master Schedule Collection

Student Record Collection

VA Divisions and Schools > View/Edit Schools > [New/Edit]

Refer to VA Division and School Setup for more information.

VA State Assigned School Number

Enter the state assigned four digit number school number.

[S_VA_Division_Schools_C]SchoolNumber

20

VA State Transcript-PDF

VA State Assigned School Name

Enter the school name.

[S_VA_Division_Schools_C]SchoolName

100

VA State Transcript-PDF

Address (City, State Zip)

Enter the address, city, state and zip of the School.

[S_VA_Division_Schools_C]SchoolAddress

[S_VA_Division_Schools_C]SchoolCity

[S_VA_Division_Schools_C]SchoolState

[S_VA_Division_Schools_C]SchoolZip

79

VA State Transcript-PDF

Email

Enter the contact email address for the school.

[S_VA_Division_Schools_C]SchoolEmail

79

VA State Transcript-PDF

Phone

Enter the phone number for the school.

Example: xxx-xxx-xxxx

[S_VA_Division_Schools_C]SchoolPhone

31

VA State Transcript-PDF

NCES Assigned School Number

Enter the NCES number.

Note: Use the link to the NCES website for the purpose of obtaining numbers.

[S_VA_Division_Schools_C]SchoolNCESNumber

20

VA State Transcript-PDF

Active

Clear the checkbox if the school should not be displayed throughout various smart search drop-down lists.

[S_VA_Division_Schools_C]isActive

1

VA State Transcript-PDF

Defining Credential Exams

Virginia State Information: Credential Exams > [New/Edit] Exam

Refer to Career and Technical Education Credential Collection (CTECC) for more information.

Exam Code

Enter the examination number for specific credential from list of CTE Credentialing Examination Codes.

[S_VA_CredentialExams_S]ExamCode

20

CTECC (Industry Credential Certification)

VA State Transcript-PDF

Academic Planner

Credential Exam Name

Enter the exam name.

[S_VA_CredentialExams_S]ExamName

400

CTECC (Industry Credential Certification)

VA State Transcript-PDF

Academic Planner

Transcript Exam Name

Enter the name to be displayed on the transcript.

[S_VA_CredentialExams_S]TranscriptExamName

30

CTECC (Industry Credential Certification)

VA State Transcript-PDF

Exam Cost

Enter the default cost of the examination to a student or school division.

[S_VA_CredentialExams_S]ExamCost

25

CTECC (Industry Credential Certification)

Active

Select if the credential exam is active.

[S_VA_CredentialExams_S]Active

1

CTECC (Industry Credential Certification)

Exclude from State Reporting

Select to exclude the credential exam from state reporting.

[S_VA_CredentialExams_S]State_ExcludeFromReporting

1

CTECC (Industry Credential Certification)

VA State Transcript-PDF

Exclude from Transcript

Select to exclude the credential exam from the transcript.

[S_VA_CredentialExams_S]ExcludeFromTranscript

1

CTECC (Industry Credential Certification)

VA State Transcript-PDF

Setting Up SOL Testing

Virginia State Information: SOL Testing

Refer to SOL Testing Setup for more information.

Defining Performance Levels

Virginia State Information: SOL Testing > Performance Levels > [New/Edit]

Defining SOL Test Categories

Virginia State Information: SOL Testing > SOL Test Categories > [New/Edit]

Defining SOL Tests

Virginia State Information: SOL Testing > SOL Tests > [New/Edit]

SRI Report

SRI Exclusion

[S_VA_TEST_S]Grad_Subject_Area

Select if the test is required for federal accountability.

Select to indicate that this SOL test is actively used.

When Active is selected, the Test Activation Date is displayed.

Enter the date the test became active.

Note: The Test Activation Date is only displayed when Active is selected.

Defining VGLA, VAAP, and VSEP Tests

Virginia State Information: SOL Testing > [Test Type] Tests > [New/Edit]

Click the link for VGLA, VAAP, or VSEP to define tests for that SOL test type.

SRI Report

SRI Exclusion

Defining Substitute Tests

Virginia State Information: SOL Testing > Substitute Tests > [New/Edit]

Choose the substitute test from the pop-up menu.

Viewing Legacy Fields

Legacy: SOL State Test Mapping > Edit

[S_VA_SOL_TEST_MAP_S]sol_test_[Number]

[S_VA_SOL_TEST_MAP_S]sol_testid_[Number]

254

50

Legacy: Schools Attended > [New/Edit]

School Number

Enter the school number.

[S_VA_SchoolsAttended_S]School_Number

N/A

Transcript Report (legacy version)

School Name

Enter the school name.

[S_VA_SchoolsAttended_S]School_Name

N/A

Transcript Report (legacy version)

School Address (City, State, Zip)

Enter the school address.

[S_VA_SchoolsAttended_S]School_Address

[S_VA_SchoolsAttended_S]School_City

[S_VA_SchoolsAttended_S]School_State

[S_VA_SchoolsAttended_S]School_Zip

N/A

Transcript Report (legacy version)

School Email

Enter the school email address.

[S_VA_SchoolsAttended_S]School_Email

N/A

Transcript Report (legacy version)

School Phone

Enter the school phone number.

[S_VA_SchoolsAttended_S]School_Phone

N/A

Transcript Report (legacy version)