CRDC District Setup (2020-2021)

Choose Yes or No to indicate if this is a distance education course.

The VA Virtual Course Indicator/Code is used for this data element if the value is 1 or 2 (not null).

[S_VA_CRS_X]Distance_Learning

[S_VA_CRS_X]VirtualCourseInd

[S_VA_CRS_X]Dual_Enrollment_TF

[S_VA_CC_X]DualEnrollment

Choose the appropriate SCED Subject Area under which the course falls.

The SCED Subject Area field and the SCED Course Identifier determine if this is an AP subject area and to determine the subject area for single-sex classes.

Enter the appropriate SCED code that best describes this course.

Choose one of the following to indicate if this is a single-sex course:

• Not Restricted
• Male Only
• Female Only

[S_VA_CRS_X]SCED_Subject_Area

[S_VA_CRS_X]SCED_Course_Identifier

LEA ID

Enter the LEA ID provided to your district's CRDC Principal Contact Person (PCP). In most cases, it is the 7-digit unique identification number assigned to each LEA by ED’s National Center for Education Statistics (NCES).

[Prefs]CRDC_LEA_ID

LEA Questions

SSPR-4. Does the LEA provide preschool services or programs that serve children ages 3 through 5?

Choose Yes or No to indicate if the LEA provides childhood services to children ages three through five.

[Prefs]CRDC_PreKGAge3to5_YN

CRCO-1, CRCO-2. Civil Rights Coordinator

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender (Title IX).

Choose Yes or No to indicate if the LEA has a Civil Rights Coordinator for Title IX.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Gender_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_LastName

[Prefs]CRDC_Coordinator_Gender_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_Email

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin (Title VI)?

Choose Yes or No to indicate if the LEA has a Civil Rights Coordinator for Title VI.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Race_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin.

[Prefs]CRDC_Coordinator_Race_LastName

[Prefs]CRDC_Coordinator_Race_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin.

[Prefs]CRDC_Coordinator_Race_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin.

[Prefs]CRDC_Coordinator_Race_Email

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability (Section 504 and/or Title II)?

Choose Yes or No to indicate if the LEA has a Civil Rights Coordinator for Section 504 or Title III.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Disability_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_LastName

[Prefs]CRDC_Coordinator_Disability_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_Email

CRCO-3. Is this LEA covered by a desegregation order or plan?

Choose Yes or No to indicate whether the LEA is covered by a desegregation order or plan.

[Prefs]CRDC_DesegOrderOrPlan_YN

HIBD-1. Does the LEA have a written policy or policies prohibiting discriminatory harassment or bullying of students on the basis of sex, race/color/national origin, and disability?

Choose Yes or No to indicate whether the LEA has a written policy against discriminatory harassment or bullying.

[Prefs]CRDC_HarassmentBullyingPolicy_YN

HIBD-2. Enter the web link to the LEA's written policy:

If the LEA has a written policy located on the web, enter the web link to the policy.

[Prefs]CRDC_HarrassmentBullyingPolicyURL

DSED-1. Does this LEA have any students enrolled in any distance educational courses?

Choose Yes or No to indicate if the LEA has any students enrolled in distance educational courses.

[Prefs]CRDC_DistanceEdEnrolled_YN

HSEE-1. Did this LEA operate a High School Equivalency Exam preparation program for students aged 16-19?

Choose Yes or No to indicate if the LEA operated a high school equivalency exam preparation program for students ages 16-19.

[Prefs]CRDC_GEDPrepProgram_YN

SCH ID

Enter the CRDC School ID.

Required for all schools submitting CRDC data. Enter the last 5 digits of the 12-digit CRDC School ID provided in your CRDC school list, which can be accessed from the CRDC website. If multiple schools in PowerSchool are reported under the same CRDC SCH ID, enter the same ID for each school that is reported together.

[S_SCH_CRDC_X]SCH_ID

If multiple schools have the same CRDC SCH ID, is this the primary?

Select to indicate that this school is the primary of multiple schools.

If multiple schools in PowerSchool are reported under the same CRDC SCH ID, indicate one school as the primary. Results from all the schools with the same SCH ID will be aggregated under the primary school.

[S_SCH_CRDC_X]PrimarySchoolRecord_TF

LEA Questions

SSPR-2. Is this school a Non-LEA facility?

Choose Yes or No to indicate if this school is a non-LEA facility.

[S_SCH_CRDC_X]NonLEAFacility_YN

School Questions

Choose the COVID-related instruction type.

SCHR-1. Grades Offered (Lowest to Highest)

The grade levels offered at this school.

[Schools]Low_Grade

[Schools]High_Grade

SCHR-2. Does this school have ungraded students?

Choose Yes or No to indicate if this school has ungraded students.

[S_SCH_CRDC_X]ProvidesUngraded_YN

Indicate whether the ungraded school has mainly elementary, middle, and/or high school students.

If the school has ungraded students, choose one of the following:

• (A) Mainly elementary school
• (B) Mainly middle school
• (C) Mainly high school

[S_SCH_CRDC_X]UngradedDetail

SCHR-3. School Characteristics

Is this a special education school?

Choose Yes or No to indicate if this is a special education school.

[S_SCH_CRDC_X]ForDisabilities_YN

Is this school either a magnet school or a school operating a magnet program within the school?

Choose Yes or No to indicate if this is a magnet school or a school operating a magnet program within the school.

[S_SCH_CRDC_X]MagnetSchoolOrProgram_YN

SCHR-4. Does the entire school population participate in the magnet school program?

If the school is a magnet school or is operating a magnet school, choose Yes or No to indicate if the entire school population participates in the magnet school program.

[S_SCH_CRDC_X]AllMagnetOnly_YN

Is this school a charter school?

Choose Yes or No to indicate if this is a charter school.

[S_SCH_CRDC_X]CharterSchool_YN

Is this school an alternative school?

Choose Yes or No to indicate if this is an alternative school.

[S_SCH_CRDC_X]AlternativeSchool_YN

SCHR-5. This alternative school is designed to meet the needs of the following. (Check all that apply)

If the school is an alternative school, then select the applicable options.

• Students with Academic Difficulties
• Students with Discipline Problems

[S_SCH_CRDC_X]AlternativeSchoolAcademic_TF

[S_SCH_CRDC_X]AlternativeSchoolDiscipline_TF

PENR-3. Does this school have any students enrolled in a dual enrollment/dual credit program?

Choose Yes or No to indicate if the school has students enrolled in a dual enrollment/dual credit program.

[S_SCH_CRDC_X]DualEnrollment_YN

COUR-4a/b. Students Who Passed Algebra 1

Specify which store codes for the school term should be considered as the final grade for a class. See CRDC District Setup (2020-2021)#Final Grade Store Codes.

[S_VA_SCH_X]MSC_Store_Codes

APIB-5. Is enrollment via self-selection by students permitted for all AP courses offered by the school?

Choose Yes or No to indicate if the school permits students to enroll through self-selection for all AP courses offered by the school.

[S_SCH_CRDC_X]APSelfParticipate_YN

Enter the following information as decimal numbers to the hundredths place.

• Total number of full-time equivalent (FTE) teachers
• Number of FTE teachers who are certified
• Number of FTE teachers who are not certified

[S_SCH_CRDC_X]NoOfFTETeachers

[S_SCH_CRDC_X]NoOfFTETeachersCert

[S_SCH_CRDC_X]NoOfFTETeachersNotCert

Enter the following information as decimal numbers to the hundredths place.

• Number of FTE school counselors

Enter the following information as decimal numbers to the hundredths place.

• Number of FTE nurses
• Number of FTE psychologists
• Number of FTE social workers

[S_SCH_CRDC_X]NoOfFTENurses

[S_SCH_CRDC_X]NoOfFTEPsychologists

[S_SCH_CRDC_X]NoOfFTESocWorkers

Enter the following information as decimal numbers to the hundredths place.

• Number of FTE sworn law enforcement officers
• Number of FTE security guards

[S_SCH_CRDC_X]NoOfFTELawEnforcement

[S_SCH_CRDC_X]NoOfFTESecGuards

[S_SCH_CRDC_X]InterschAthletics_YN

[S_SCH_CRDC_X]InterschSportsM

[S_SCH_CRDC_X]InterschSportsF

[S_SCH_CRDC_X]InterschTeamsM

[S_SCH_CRDC_X]InterschTeamsF

[S_SCH_CRDC_X]InterschParticipantsM

[S_SCH_CRDC_X]InterschParticipantsF

DISC-3. Does this school use corporal punishment to discipline students?

Choose Yes or No to indicate if this school uses corporal punishment to discipline students.

[S_SCH_CRDC_X]CorpPunishment_YN

OFFN-2. Has there been at least one incident at your school that involved a shooting (regardless of whether anyone was hurt)?

Choose Yes or No to indicate if there has been at least one shooting incident at the school (regardless of whether anyone was hurt).

[S_SCH_CRDC_X]FirearmUse_YN

OFFN-3. Have any of your school's students, faculty, or staff died as a result of a homicide committed at your school?

Choose Yes or No to indicate if any of the school’s students, faculty, or staff have died as a result of a homicide committed at the school.

[S_SCH_CRDC_X]Homicide_YN

Enter the number of documented incidents of offenses committed by a school staff member that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffRape

[S_SCH_CRDC_X]IncStaffSexAsslt

Enter the number of allegations against a school staff member of offenses that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffResignOrRetdRape

[S_SCH_CRDC_X]IncStaffResgnOrRetdSexAsslt

Enter the number of allegations against a school staff member of offenses that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffDetdRespRape

[S_SCH_CRDC_X]IncStaffDetdRespSexAsslt

Enter the number of allegations against a school staff member of offenses that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffDetdNotRespRape

[S_SCH_CRDC_X]IncStaffDetdNotRespSexAsslt

Enter the number of allegations against a school staff member of offenses that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffDetdPendRape

[S_SCH_CRDC_X]IncStaffDetdPendSexAsslt

Enter the number of allegations against a school staff member of offenses that occurred at school.

• Rape or attempted rape
• Sexual assault (other than rape)

[S_SCH_CRDC_X]IncStaffDutyReasgmntRape

[S_SCH_CRDC_X]IncStaffDutyReasgmntSexAslt

Choose the description that best describes the justice facility.

Valid values:

• Does Not Apply
• (PRE) Pre-adjudication/Pre-conviction facility
• (POST) Post-adjudication/Post-conviction facility
• (BOTH) Pre- and post-adjudication/conviction facility

JUST-2. Enter the number of days that make up the justice facility’s regular school year

When Does Not Apply is selected for Justice Facility type, enter the number of days that make up the justice facility’s regular school year.

[S_SCH_CRDC_X]JusticeFacilityDays

JUST-3. Indicate the hours per week that the educational program is offered during the regular school year

When Does Not Apply is selected for Justice Facility type, indicate the hours per week that the educational program is offered during the regular school year.

[S_SCH_CRDC_X]JusticeFacilityHours

INET-1. Internet Access and Devices

Is this school connected to the internet through a fiber-optic connection?

Does this school have Wi-Fi access in every classroom?

Does this school allow students to take home school-issued devices that can be used to access the internet for student learning?

Does this school allow students to bring to school student-owned devices that can be used to access the internet for classroom or student learning?

INET-2. Wi-Fi Enabled Devices

Enter the number of Wi-Fi enabled devices provided by the school to students for student learning use.

Term

Choose the term that represents the section length to which this mapping applies.

[Terms]Name

Store Code List (separated by a comma and without spaces)

Specify which store codes for the school term should be considered as the final grade for a class for the defined term length.

[S_VA_SCH_X]MSC_Store_Codes

District Setup > Grade Scales > Edit Scale > Select Grade

Grad Credit

Select the checkbox to indicate that the grade earns graduation credit.

[GradeScaleItem]GraduationCredit

Code

Enter the ethnicity/race code.

[Gen]Value

[Gen]Cat=FederalRace

Description

Enter a description of the ethnicity/race.

[Gen]ValueT

[Gen]Cat=FederalRace

[Gen]SortOrder

[Gen]Cat=FederalRace

Ethnicity Codes > New/Edit Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Cat=ethnicity

[Gen]Value

Description

Enter the ethnicity description.

[Gen]Cat=ethnicity

[Gen]Name

Code

Enter the exit code.

[Gen]Cat=exitcodes

[Gen]Name

Meaning

Enter the exit code meaning.

[Gen]Cat=exitcodes

[Gen]Value