State Reporting 20.2.2.0 Release Notes

00_Staff_Identity: Version 1.3
10_EmpOrg: Version 1.2
11_POS: Version 1.4
11a_POS_Role: Version 1.4

0_Staff_Identity, 10_EmpOrg, 11_POS and 11a_POS_Role extracts display data based on the EMPORGID at each school.

00_Staff_Identity v1.3 & 10_EmpOrg: Version 1.2

The 0_Staff_Identity and 10_EmpOrg report now displays the data of school teachers assigned to more than one school or district within the Supervisory Union.

07_PS_Att: Version 1.2

For this report, the only instance of Absences where DSID_VALUE should be 0 is when ABSCATID is SNE. All instances where DAILY_STATUS=ABS and ABSCATID = EA, EXP, SUS and UA, the DSID_VALUE should be greater than 0, representing the portion of the day that the student was absent.

5A_Public_PreK_Stu_Link: Version 1.2

The PK End Date output is blank if the end date is greater than the report run date.

The following Incident Management Aggregate Report codes are corrected. A spelling error is corrected for Behavior 108 (was AGGAVATED and is corrected to AGGRAVATED). The correct codes for Time, Location, Behaviors, and Actions are now extracted on the CIRS reports.

Refer to Incident Management Code Corrections for more details.

The following updates are made:

• A new field to choose the source of ADM Data is created on the District info page.
  Values:
  • State Tabs (AOE Child Table)
  • Enrollment Pages.
• The "Disable or Enable the State/Province-VT tabs" name is changed to "Disable the State/Province-VT" tabs for clarity.

Additional Reference: PSSR-227837

Legal Name and Legal Gender fields for new students appear correctly when a new student is enrolled.

If the district elects to disable the VT-State/Province tabs (flag located on District Info page) and wants to maintain the ADM data on Enrollments pages, then these fields need to be displayed on the Edit Previous Enrollment page to be able to edit ADM history.

The Edit Previous Enrollment page now allows viewing/editing of these fields. In addition, the existing ADM fields in Current Enrollment are copied when a new enrollment is created.

A new data field, S_VT_SCHOOLSTAFF_X.EMPORGID, is now available and the same data field appears in Place of Service page for add/update options for users that have multiple Places of Service.

11_POS Extract Report: Version 1.4
11a_POS Role Extract Report: Version 1.4

The staff reports no longer pull records for staff that are not active and have no roles assigned. If a staff member teaches at multiple schools, the reports now correctly pull the Place of Service data per school.

ADM fields are available on the student's edit current enrollment pages.

The logic to extract state content in students' demographics page is updated to support all versions of PowerSchool so that every version of PowerSchool supports adding/updating state contents for student demographics.

06_PS_ADM: Version 1.6
02_TS_Stu_ADMByEnrollingOrg: Version 1.5

Now you have the option to specify on the District Info page, with the "ADM Data Source" flag, whether to use the VT State > AOE History tab or the student's Enrollment pages to store ADM data.

The reports that use this information look for the data depending on the value in the District flag - either the AOE ADM State tab page or the student's Enrollment pages (Current or Previous Enrollments).

Note: AOE ADM History does NOT automatically populate or migrate over to Previous Enrollment pages.
Therefore, if you want to start storing ADM data within Enrollments pages, it is assumed that it will be done going forward, and will not be available for prior years.

Staff_Identity: Version 1.3
Staff_Match: Version 1.3

The staff reports are running at the district and school levels without truncating or cutting off last names over 20 characters as the state allows up to 36.

Correct the Extended Field Order on Student Enrollment and Transfer Pages

The VT extended fields have been organized for usability. The updates have been done in addition to the reorganization of the order.

• IEP displayed once
• The option to Exclude Students from State Reporting ([Students]State_ExcludeFromReporting) is extended to four of the five pages listed below. It is not available on the Enroll New Student page by design.
• The Tuition Students new Org field is now labeled
• Family Receiving Food Stamps field is now extended
• Limited English Proficiency is now extended

Updated pages :
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Student Current Enrollment (transfer1VT.html)
Student Previous Enrollment (transfer2VT.html)
Enroll New Student (newstudentVT.html)
Re-enroll in School (reenrollVT.html)
Create New Enrollment (newenrollmentVT.html)