State Reporting 20.3.2.0 Release Notes

04_PS_Enroll: Version 1.8

If there is no value entered for the NSLELG field and report output would be blank or NULL, the extract will populate a default value of '96'.

15_StudentSecResults: Version 1.4

Final grades that are tied to standards-based courses are now included in the report. For courses that use standards-based grade scales, the color level (green, light green, yellow, orange, and red) of the proficiency grade will be output as the COURSELETTERMARK as follows:

• Green outputs as 29
• Light Green outputs as 28
• Yellow outputs as 27
• Orange outputs as 26
• Red outputs as 25

_4_PS_Enroll: Version 1.8_

The report was modified to include students with Entry dates that are earlier than the Report Start Date, but within the appropriate school year.

One of the elements that CRDC reports on is how many students passed Algebra I. To derive this information, the valid Store Code for the class Final Grade needs to be defined. Some schools may store it in S1/S2, some may store it in F1 or Y1, and so on.

This page allows each school to define what Store Code to look at to find the Final Grade, based on the Term of a particular class. This Final Grade Store Code mapping page may be accessed either through the School CRDC page (the link, Vermont Final Grade Store Code Mapping, is found under the heading COUR-4a/b. Students Who Passed Algebra I), or can be accessed from the Edit School page, just above the Civil Rights Data Collection (CRDC) link.

CRDC link is available on the Course page to go to courses/state/common/courseCRDC.html

DSED-1, DSED-2. PENR-3, PENR_4 fields are removed from the course CRDC page.

CRDC link is available on the Section page to go to sections/state/common/sectionCRDC.html

DSED-1, DSED-2. PENR-3, PENR_4 fields are removed from the section CRDC page.

You can now enter updated ADM data when enrolling a new student, creating a new enrollment, or re-enrolling a student in school.

If the District has opted to see the ADM fields only on the State AOE Census tab, the ADM fields are visible on the Enroll a New Student page.
If the District has opted to see the ADM fields on the Transfer Info pages, the ADM fields are visible on all three of these pages.

Default values for new enrollments:

• ADM Start Date defaults to the new Entry Date (can be overridden).
• District Town of Residence defaults to the District of Residence (can be overridden).
• Other ADM data defaults to the existing ADM data (can be overridden).

The ability to collect CRDC data pertaining to each School is now provided. Navigate to District Setup > Schools/School Info > Edit School > Civil Rights Data Collection (CRDC). The link to CRDC page is at the bottom of the Edit School page.

00_Staff Identity: Version 1.4
00_Staff Match: Version 1.4
11_POS: Version 1.5
11a_POSRoleTable: Version 1.5

State extracts now report Non-Teaching Staff and District Office staff. The District Office staff will have the District number as the POSID by default. Users will need to go into the district office staff VT Place of Service page and update the FTE and Roles accordingly for these staff to appear on the staff reports.

11_POS Report: Version 1.5
11a_POS_Role Report: Version 1.5

The 11_POS and the 11a_POS_Role extracts pull current school year teachers and staff, even if the RoleID, FTE, or POSENDDATE is blank. If the POSENDDATE is greater than the report run date, the POSENDDATE will be blank.

Additionally, both the reports are getting the same teachers, per requirement, even if the Role is not assigned.

16_CIRS_Incidents: Version 1.6
17_CIRS_Offenders: Version 1.7
18_CIRS_Actions: Version 1.5
19_CIRS_Victims: Version 1.8

CIRS extracts contain the provided default values only if the report results in no value from existing data.

• CIRS Incidents
  • Drug 1- No drug involved.
    • Cannot be null
  • Weapon 1- no weapon involved
    • Cannot be null
  • Violence_Related N
    • Cannot be null
  • Criminal_Offense Y
    • Cannot be null
  • Admin_Verified Y
    • Cannot be null
• CIRS Offenders
  • OFF_Disability N
  • OFF_ELL N
    • If off_type=1 (student at this school) then cannot be null
  • OFF_IEP N
    • If off_type=1 (student at this school) then cannot be null
  • OFF_Injury 3 - No injury
    • Cannot be null.
• CIRS Actions
  • Exp_Svcs N
    • if action type =5 If action_type =5 then this cannot be null
  • Restraint N
  • Seclusion N
• CIRS Victims
  • Victim_Injury 3
    • Cannot be null.
  • Victim_Choice N
    • If incident_type=15 or 16 or 49 or 102 or 103 or 107 or 110 or 113 or 114 or 117 or 119 or 120 or 121 or 122 or 126 or 128 or 129 and Victim_Choice = null

The CRDC link is available on the District Info page. This link directs the admin to go to the districtinfo/state/common/districtCRDC page in order to configure the CRDC data collection for the district.

DSED-1 field is removed from districtCRDC page

CRDC link is available on stateVTstaff.html to go to the faculty/state/common/facultyCRDC.html page.

Districts will now be able to report student data for the Civil Rights Data Collection (CRDC). This is accessible from the VT State/Province tab page and also from a link on Edit Current Enrollment for students.

Data collected are:

• HSEE-2. Does this student participate in a High School Equivalency Exam preparation program (for ages 16-19) operated by this LEA?
• PENR-6. Does this student participate in at least one credit recovery program?
• EXAM-1. SAT and ACT Participation
  Did this student take the SAT?
  Did this student take the ACT?
• EXAM-2a/b. Advanced Placement (AP) Exams Taken

Incident Management codes for OFFN-1(Offence) and Restraint have been added to the Incident management page.

To update the code, perform the following steps:

1. District Info > Load codes
2. Restart PowerSchool