PIMS School Calendar Setup
Navigation: School Calendar Information
Create a school calendar for each specific calendar program that may apply to the students in the LEA
Data Element | Additional Information | [Table]Field Name | Length | Used in these Reports |
|---|---|---|---|---|
CalendarID | A unique number and/or alphabetical unit used to identify this calendar To the extent possible, create a CALENDAR ID that is descriptive of the unique calendar. Examples:
WPMS6_7_8 CTCAM | [S_PA_Calendar_S]Calendar_Id | 12 | School Calendar |
PIMS Act 80 Group | This data element will be used to associate this Act 80 approval with one or more School Calendars | [S_PA_Calendar_S]Act80_Group | 12 | School Calendar |
Calendar Description | Enter a description for the calendar. Note: This is a Free-form text description of the calendar; its purpose and target student population. Examples:
| [S_PA_Calendar_S]Calendar_Description | School Calendar | |
Rotation Pattern Code | For part-time CTC/AVTS programs, enter code for half-day, one-week, two-week, three-week, nine-week, semester rotation, or other. For part-time pre-kindergarten or kindergarten, enter code for half-day or alternate day. Valid values for CTC/AVTS programs:
Valid values for part-time pre-kindergarten or kindergarten programs:
Required only for part-time CTC/AVTS programs, and for part-time pre-kindergarten and kindergarten programs | [S_PA_Calendar_S]Rotation_Pattern_Code | 1 | School Calendar |
School Year ID | Select from the pop-up menu the school year that applies to the calendar record being created. | [S_PA_Calendar_S]School_Year_Id | School Calendar | |
Calendar Programs Code | Provides additional context for calendars created by LEAs for students in certain special situations. Required (R) fields for these reporting LEAs:
Conditionally Required (CR) for all other LEAs See Appendix R in Volume 2 of the PIMS User Manual for a complete list of valid values. | [S_PA_Calendar_S]Calendar_Program_Code | 8 | School Calendar |
Calendar Start Date | The date of the first day on the original calendar. This date could be an approved full-day Act 80 day prior to the first day of instruction. | [S_PA_Calendar_S]Calendar_Start_Date | School Calendar | |
Calendar End Date | The date of the last day on the original calendar. This date could be an approved full-day Act 80 day after the last day of instruction. | [S_PA_Calendar_S]Calendar_End_Date | School Calendar | |
Instruction Start Date | The date of the first day of instruction | [S_PA_Calendar_S]Instruction_Start_Date | School Calendar | |
Instruction End Date | The date of the last day of instruction | [S_PA_Calendar_S]Instruction_End_Date | School Calendar | |
Graduation Ceremony Date | The date of the seniors’ graduation ceremony The GRADUATION CEREMONY DATE is on or after the INSTRUCTION END DATE (Field 12). | [S_PA_Calendar_S]Graduation_Ceremony_Date | 10 | School Calendar |
Number of Scheduled School Days | Enter the number of planned instructional student instructional days. | [S_PA_Calendar_S] Num_Of_Scheduled_School_Days | 3 | School Calendar |
Instructional Min in a Standard Day | Enter the number of instructional minutes in a regular school day. Note: Minutes must be within the range of 30 to 435. | [S_PA_Calendar_S]Instruct_Min_In_Standard_Day | 3 | School Calendar |
Total Days In Session Lost Due to Strike | Enter the number of instructional days lost due to work stoppage. | [S_PA_Calendar_S]Days_In_Session_Lost_Strike | 3 | School Calendar |
Total Days In Session Lost Due to Act80 | Enter the number of instructional days lost due to PDE Approved full-day Act 80 dismissals. | [S_PA_Calendar_S]Days_In_Session_Lost_Act80 | 3 | School Calendar |
Total Days In Session Lost Due to Other | Enter the number of instructional days lost due to other reasons such as snow, flood, or adverse weather conditions. If the School Services Office granted a waiver for an emergency closing, do not include in the number of days lost. | [S_PA_Calendar_S]Days_In_Session_Lost_Other | 3 | School Calendar |
Total Make-up Days | Enter the number of instructional days made up within or beyond the original calendar. | [S_PA_Calendar_S]Total_Makeup_Days | 3 | School Calendar |
Lost Time (Instructional Minutes) Due to Planned Shorted Days and PDE Emergency Waiver | Enter the number of instructional minutes lost due to planned shorted days and PDE Emergency Waiver. Note: Enter total minutes as whole numbers. | [S_PA_Calendar_S]Total_Instruct_Minutes_Lost | School Calendar | |
Select the Sub-District number that applies to this calendar record | Select the Sub-District to which the calendar applies. Note: For information on how to enable and configure Sub-Districts, see District Information > Enable Sub-District Configuration, above | [S_PA_Calendar_S]Sub_District | School Calendar |