PIMS School Calendar Setup

CalendarID

A unique number and/or alphabetical unit used to identify this calendar

To the extent possible, create a CALENDAR ID that is descriptive of the unique calendar.

Examples:

• ABCElemKHT

WPMS6_7_8

CTCAM

[S_PA_Calendar_S]Calendar_Id

12

School Calendar

PIMS Act 80 Group

This data element will be used to associate this Act 80 approval with one or more School Calendars

[S_PA_Calendar_S]Act80_Group

12

School Calendar

Calendar Description

Enter a description for the calendar.

Note: This is a Free-form text description of the calendar; its purpose and target student population.

Examples:

• ABC_Elementary_KHT

• William-Penn-Middle School

• CTC_all-AM-Sessions

[S_PA_Calendar_S]Calendar_Description

School Calendar

Rotation Pattern Code

For part-time CTC/AVTS programs, enter code for half-day, one-week, two-week, three-week, nine-week, semester rotation, or other.

For part-time pre-kindergarten or kindergarten, enter code for half-day or alternate day.

Valid values for CTC/AVTS programs:

• H – half day

• 1 – one week

• 2 – two week

• 3 – three week

• 9 – nine week

• S – semester

• O- other

Valid values for part-time pre-kindergarten or kindergarten programs:

• H – half day

• A – alternate day

Required only for part-time CTC/AVTS programs, and for part-time pre-kindergarten and kindergarten programs

[S_PA_Calendar_S]Rotation_Pattern_Code

1

School Calendar

School Year ID

Select from the pop-up menu the school year that applies to the calendar record being created.

[S_PA_Calendar_S]School_Year_Id

School Calendar

Calendar Programs Code

Provides additional context for calendars created by LEAs for students in certain special situations.

Required (R) fields for these reporting LEAs:

• CTC

• PRRI

• APS

Conditionally Required (CR) for all other LEAs

See Appendix R in Volume 2 of the PIMS User Manual for a complete list of valid values.

[S_PA_Calendar_S]Calendar_Program_Code

8

School Calendar

Calendar Start Date

The date of the first day on the original calendar. This date could be an approved full-day Act 80 day prior to the first day of instruction.

[S_PA_Calendar_S]Calendar_Start_Date

School Calendar

Calendar End Date

The date of the last day on the original calendar. This date could be an approved full-day Act 80 day after the last day of instruction.

[S_PA_Calendar_S]Calendar_End_Date

School Calendar

Instruction Start Date

The date of the first day of instruction

[S_PA_Calendar_S]Instruction_Start_Date

School Calendar

Instruction End Date

The date of the last day of instruction

[S_PA_Calendar_S]Instruction_End_Date

School Calendar

Graduation Ceremony Date

The date of the seniors’ graduation ceremony

The GRADUATION CEREMONY DATE is on or after the INSTRUCTION END DATE (Field 12).

[S_PA_Calendar_S]Graduation_Ceremony_Date

10

School Calendar

Number of Scheduled School Days

Enter the number of planned instructional student instructional days.

[S_PA_Calendar_S] Num_Of_Scheduled_School_Days

3

School Calendar

Instructional Min in a Standard Day

Enter the number of instructional minutes in a regular school day.

Note: Minutes must be within the range of 30 to 435.

[S_PA_Calendar_S]Instruct_Min_In_Standard_Day

3

School Calendar

Total Days In Session Lost Due to Strike

Enter the number of instructional days lost due to work stoppage.

[S_PA_Calendar_S]Days_In_Session_Lost_Strike

3

School Calendar

Total Days In Session Lost Due to Act80

Enter the number of instructional days lost due to PDE Approved full-day Act 80 dismissals.

[S_PA_Calendar_S]Days_In_Session_Lost_Act80

3

School Calendar

Total Days In Session Lost Due to Other

Enter the number of instructional days lost due to other reasons such as snow, flood, or adverse weather conditions. If the School Services Office granted a waiver for an emergency closing, do not include in the number of days lost.

[S_PA_Calendar_S]Days_In_Session_Lost_Other

3

School Calendar

Total Make-up Days

Enter the number of instructional days made up within or beyond the original calendar.

[S_PA_Calendar_S]Total_Makeup_Days

3

School Calendar

Lost Time (Instructional Minutes) Due to Planned Shorted Days and PDE Emergency Waiver

Enter the number of instructional minutes lost due to planned shorted days and PDE Emergency Waiver.

Note: Enter total minutes as whole numbers.

[S_PA_Calendar_S]Total_Instruct_Minutes_Lost

School Calendar

Select the Sub-District number that applies to this calendar record

Select the Sub-District to which the calendar applies.

Note: For information on how to enable and configure Sub-Districts, see District Information > Enable Sub-District Configuration, above

[S_PA_Calendar_S]Sub_District

School Calendar