Student Setup

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

Defining General Demographics

Demographics

Name (last, first MI)

Enter the student’s name.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[Students]Legal Name

35

20

15

20

10

Student Template/ Snapshot

Student Validation

Person eTemplate

Location Fact Detail

PA State Audit Report

PIMS Discipline Domain

PA Secure ID

Homeless Initiative

Mailing Address

Enter the student’s mailing address.

[Students]Mailing_Street

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_Zip

30

25

2

10

Student Template/ Snapshot

Student Validation Report

DOB

Enter the student’s date of birth.

[Students]DOB

10

Student Template/ Snapshot

Student Validation

Incident Offender

Incident Victim

PIMS Discipline Domain

PA Secure ID

Homeless Initiative

Ethnicity: Is the student Hispanic or Latino?

Click Yes if the student’s ethnicity is Hispanic or Latino. Click No if the student’s ethnicity is not Hispanic or Latino.

This field is required for state reporting.

[Students]FedEthnicity

1

PA_Secure_ID

Student Template / Snapshot

Student Validation

Person Template

Location Fact Detail

State Audit Report

PIMS Discipline Domain

Race: What is the student's race?

Select the checkbox next to each race that applies to this student.

This field is required for state reporting.

[StudentRace]RaceCd

20

Student Validation

Person Template

Location Fact Detail

PA State Audit Report

PA_Secure_ID

Scheduling/Reporting Ethnicity

Select one alpha-numeric value that represents the student's race.

(A) Asian

(B) Black or African American

(I) American Indian or Alaska Native

(P) Native Hawaiian / Other Pac Islander

(W) White

For accurate state reporting of ethnicity and race, complete the Federal Ethnicity and Race questions above.  Values selected other than those displayed here may result in inaccurate data reporting.

[Students]Ethnicity

1

Student Template/ Snapshot

PA State Audit Report

PA Secure ID

Person Template

Gender

Choose male or female .

Note: Female is stored as F and Male is stored as M.

[Students]Gender

1

Student Template/ Snapshot

Student Validation

Person Template

Location Fact Detail

PA State Audit Report

PIMS Discipline Domain

PA Secure ID

Homeless Initiative

SSN

Enter the student’s social security number.

[Students]SSN

9

Student Template/ Snapshot

PA Secure ID

Student Number

Enter the student’s locally assigned identifier.

[Students]Student_Number

25

Student Template/ Snapshot

Student Validation

Person Template

Location Fact Detail

Homeless Initiative

Legal Name Suffix

Enter the suffix, if any, used to denote a student’s generation (e.g., Jr., Sr., III).

[S_PA_STU_X]Legal_Name_Suffix

[studentcorefields]pscore_legal_suffix

10

Student Template/ Snapshot

Defining SHARRS Information

To enter SHARRS Information:

1. On the student's record, click Health.

2. Click the Office Visits tab and add and submit an Office Visit record.

3. Click the SHARRS Info tab. The SHARRS Details page appears.

4. Under Office Visits > Edit SHARRS, click Edit. The SHARRS Info page appears.

5. Click the applicable tab.

Entering Health Services Information

Office Visits > Edit SHARRS > Health Services tab

Office Visit due to Chronic Illness?

Select Yes or No to indicate whether the office visit is for a chronic illness.

[S_PA_HOV_SharrsReport_S]AcuteChronicIllness_Flag

1

SHARRS Report

Select Chronic Illness

If applicable, choose the student’s Chronic Illness.

This field can only be edited if the previous question is set to Yes.

[S_PA_HOV_SharrsReport_S]Chronic_Illness

3

SHARRS Report

Office Visit due to acute Illness?

Select Yes or No to indicate whether the office visit is for an acute illness.

[S_PA_HOV_SharrsReport_S]Acute_Illness_YN

1

SHARRS Report

Student required skilled nursing procedures

Select Yes or No to indicate if the student required skilled nursing procedures.

[S_PA_HOV_SharrsReport_S]Required_SkilledNursing

1

SHARRS Report

Student has a plan of care (IHP, ECP, 504, IEP w/ a medical component?)

Select Yes or No to indicate if the student has a plan for medical care.

[S_PA_HOV_SharrsReport_S]Has_PlanOfCare

1

SHARRS Report

Student sent from school for Health Reasons?

Select Yes or No to indicate if the student was sent to the office from school for health reasons.

[S_PA_HOV_SharrsReport_S]Sent_HealthReasons

1

SHARRS Report

Emergency Medical Services Response (EMS) contacted?

Select Yes or No to indicate if Emergency Medical Services were contacted for the student.

[S_PA_HOV_SharrsReport_S]EMS_Contacted

1

SHARRS Report

Use of Automated External Defibrillator required?

Select Yes or No to indicate if the use of an automated external defibrillator was required.

[S_PA_HOV_SharrsReport_S]Required_AED

1

SHARRS Report

Analgesic

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.
Dose by Standing Order (School Physician): Enter the dose between 0.5 and 10 up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Analgesic_IO

[S_PA_HOV_SharrsReport_S]Analgesic_SO

4

4

SHARRS Report

Antibiotic

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Antibiotic_IO

[S_PA_HOV_SharrsReport_S]Antibiotic_SO

4

4

SHARRS Report

Anticonvulsant: Diastat

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Diastat_IO

4

SHARRS Report

Anticonvulsant: Versed

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Versed_IO

4

SHARRS Report

Anticonvulsant: Other

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Anticonvulsant_Other_IO

4

SHARRS Report

Anthistamine/Decongestant: epinephrine (include auto auto-injector)

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Epinephrine_IO

[S_PA_HOV_SharrsReport_S]Epinephrine_SO

4

4

SHARRS Report

Antiinflammatory

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]AntiInflammatory_IO

[S_PA_HOV_SharrsReport_S]AntiInflammatory_SO

4

4

SHARRS Report

Asthma (inhaler, nebulizer, or, IV)

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Asthma_IO

[S_PA_HOV_SharrsReport_S]Asthma_SO

4

4

SHARRS Report

Diabetes: Oral

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Diabetes_Oral_IO

4

SHARRS Report

Diabetes: Insulin

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Diabetes_Insulin_IO

4

SHARRS Report

Diabetes: Glucagon

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Diabetes_Glucagon_IO

4

SHARRS Report

Diabetes: Other

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]Diabetes_Other_IO

4

SHARRS Report

Gastrointestinal: Enzymes

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]GastroEnzymes_IO

4

SHARRS Report

Gastrointestinal: Other

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]GastroOther_IO

4

SHARRS Report

Naloxone/Narcan

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Naloxone_Narcan_IO

[S_PA_HOV_SharrsReport_S]Naloxone_Narcan_SO

4

4

SHARRS Report

Other

Dose(s) by Individual Order (Primary Care Provider): Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

Dose by Standing Order (School Physician): Enter the dose, between 0.5 and 10, up to two decimals as prescribed by the school's physician.

[S_PA_HOV_SharrsReport_S]Psychotropics_Other_IO

4

SHARRS Report

Psychotropics: ADD/ADHD

Enter the dose, between 0.5 and 10, up to two decimals, as prescribed by the student's primary care provider.

[S_PA_HOV_SharrsReport_S]PsychotropicsAD_IO

4

SHARRS Report

Under School Jurisdiction?

Choose Yes (Y) or No (N) .

[S_PA_HOV_SharrsReport_S]School_Jurisdiction

1

SHARRS Report

Serious School Injury Qualifier

Choose the serious school injury qualifier .

Valid values:

• Emergency Medical Services Response (EMS)

• Immediate care by a physician or dentist (IC)

• Loss of one-half or more days of school (ATT)

[S_PA_HOV_SharrsReport_S]Serious_Injury_Qualifier

3

SHARRS Report

Nature of Injury

Choose the type of serious injury.

Note: If there are multiple injuries, select the primary injury.

[S_PA_HOV_SharrsReport_S]Nature_Injury

2

SHARRS Report

Time Period

Choose a time period to indicate when the serious injury occurred.

[S_PA_HOV_SharrsReport_S]Time_Period

2

SHARRS Report

Location

Choose the location where the injury occurred .

[S_PA_HOV_SharrsReport_S]Location

2

SHARRS Report

Recording Health Information

Physical > Add Physical

Physical Date

The date when the physical examination was completed.

[HealthPhysical]PhysicalDate

10

SHARRS Report

Screener Type

The type of screener.

[S_PA_HSP_X]screener_type

10

SHARRS Report

Concussion Form Signed

The concussion form signed date.

[HealthPhysical]ConcFormDate

10

SHARRS Report

Height

The student's height.

[HealthPhysical]Height

10

SHARRS Report

Weight

The student's weight.

[HealthPhysical]Weight

10

SHARRS Report

Blood Pressure

The student's blood pressure reading.

[HealthPhysical]BloodPressure

10

SHARRS Report

Examiner

Name of person conducting the physical examination.

[HealthPhysical]Examiner

50

SHARRS Report

Restrictions

Enter any applicable restrictions.

[HealthPhysical]Restrictions

4000

SHARRS Report

Physical Referral Completed

Choose to indicate whether the Physical Referral is completed.

Valid values:

• blank

• No (N)

• Yes (Y)

[S_PA_HSP_X]physical_referral_completed

1

SHARRS Report

Home Room

Enter the student’s homeroom number for the given school year.

This field is useful for reporting purposes in the elementary school grade levels.

Note: Optional for 2018-2019 submission.

[Students]Home_Room

20

Student Template/ Snapshot

Student Validation

District Entry Date

Enter the student’s district entry date.

For students who have been enrolled in your district since they started school, enter the original (i.e., first) date the student enrolled in the district (this may be the same as the school entry date).

For students who withdrew and then returned to the district/school, enter the date they re-enrolled in the school.

LEAs with registered Adult Affidavit Programs (AAP) may enter July 1 of the reporting year (YYYY- 07-01) for AAP grade level students.

[Students]DistrictEntryDate

6-10

Student Template/ Snapshot

Student Validation

School Entry Date

Enter the student’s school entry date.

For students who enrolled in your school prior to the current year, enter the original date. For example, if this is a fifth grade student who started attending the school in the first grade, enter the date that they enrolled in the school for the first grade.

For students who withdrew from the school and then returned, enter the date of their reenrollment.

LEAs with registered Adult Affidavit Programs (AAP) may enter July 1 of the reporting year (YYYY- 07-01) for AAP grade level students.

[Students]SchoolEntryDate

6-10

Student Template/

Snapshot

Student Validation

Primary Language Code

Enter the code for the language or dialect used to communicate in the student's home.

Note: LEAs with registered Adult Affidavit Programs (AAP) may leave this field blank for all AAP grade-level students.

For a complete list of valid values, see the Appendix in Volume 2 of the PIMS User Manual

[Students]PrimaryLanguage

16

Student Template/ Snapshot

CTE Student Industry Credential

State/Province – PA, PA State tab

Earned Date

The date the student received the industry crendtial.

[S_PA_STU_CTE_X]Credential_Earned_Date6

[S_PA_STU_CTE_X]Credential_Earned_Date7

[S_PA_STU_CTE_X]Credential_Earned_Date8

[S_PA_STU_CTE_X]Credential_Earned_Date9

[S_PA_STU_CTE_X]Credential_Earned_Date10

[S_PA_STU_CTE_X]Credential_Earned_Date11

[S_PA_STU_CTE_X]Credential_Earned_Date12

[S_PA_STU_CTE_X]Credential_Earned_Date13

[S_PA_STU_CTE_X]Credential_Earned_Date14

[S_PA_STU_CTE_X]Credential_Earned_Date15

Credential

The industrial credential earned.

[S_PA_STU_CTE_X]Industry_Credential_Code6

[S_PA_STU_CTE_X]Industry_Credential_Code7

[S_PA_STU_CTE_X]Industry_Credential_Code8

[S_PA_STU_CTE_X]Industry_Credential_Code9

[S_PA_STU_CTE_X]Industry_Credential_Code10

[S_PA_STU_CTE_X]Industry_Credential_Code11

[S_PA_STU_CTE_X]Industry_Credential_Code12

[S_PA_STU_CTE_X]Industry_Credential_Code13

[S_PA_STU_CTE_X]Industry_Credential_Code14

[S_PA_STU_CTE_X]Industry_Credential_Code15

Test Description

Choose the code identifying the assessment.

Local assessments are defined at the district level.

[S_PA_STU_LocalAssessment_C]Test_Description

10

Local Assessment Subtest

Subtest Version ID

The code identifying the subtest version. This field is read-only and populates based on the value in the Test Description field.

[S_PA_LocalAssessments_S]Subtest_VersionID

8

Local Assessment Subtest

Subtest Area

The subtest area. This field is read-only and populates based on the value in Test Description field.

[S_PA_LocalAssessments_S]Subtest_Area

25

Local Assessment Subtest

Subtest Grade Level

The grade level for which the subtest is given.

This field is read-only and populates based on the value in the Test Description field.

Valid Values:

• Blank - default

• 03 - Reading

• 07 - Math

[S_PA_LocalAssessments_S]Subtest_GradeLevel

15

Local Assessment Subtest

Date Test Taken

Enter the date the subtest was taken.

[S_PA_STU_LocalAssessment_C]Test_Date

N/A

Local Assessment Subtest

Standard Achieved 1

Enter the standard the student must meet.

[S_PA_STU_LocalAssessment_C] Standard_Achieved_One

30

Local Assessment Subtest

Student Met Standard

Choose Yes or No to indicate whether the student met the defined standards.

[S_PA_STU_LocalAssessment_C] Student_Standard_Met_YN

1

Local Assessment Subtest

Course number

Enter the course number for the grade record.

[StoredGrades]Course_Number

8

Grade

Enter the grade the student earned for this course, expressed as an alpha value.

[StoredGrades]Grade

2

Percent

Enter the grade the student earned for this course, expressed as a numeric value.

[StoredGrades]Percent

6

Earned credit hours

Enter the number of credits the student earned for this course.

[StoredGrades]EarnedCrHrs

8

Lunch Status

Choose the lunch status .

Note: LEAs with registered Adult Affidavit Programs (AAP) may code all AAP grade-level students as N.

[Students]LunchStatus

1

Student Template/ Snapshot

Economic Status Food Participation

Choose the economic status food participation that applies to this student. This field is used to identify a student’s food program eligibility.

Valid values:

• Select a value (default)

• F - Free

• R - Reduced

• N - Neither

If the default value is selected, then a blank (no value) is displayed in this field.

[S_PA_STU_X]Food_Participation_Code

1

Student Template/ Snapshot

Exclude from S-EBT Report

Choose Yes to exclude a home-schooled or fully virtual student from the S-EBT report.

[S_PA_STU_X]Exclude_S_EBT_YN

1

Entry Date

Enter the entry date for the special program.

Note: The date is the first day of the special program enrollment.

[SpEnrollments]Enter_Date

10

Program Fact

Special Education Snapshot

Exit Date

Enter the exit date for the special program.

Notes: The date is the day after the last day of the special program enrollment. This field is required for inclusion in the Special Education Snapshot Template.

For programs 026 and 027, enter the date the student’s eligibility for tutoring ended.

For program 032 (Homeless), enter the date the student was no longer homeless.

The Exit Date is not required for students with an Exit Reason code of '99'.

[SpEnrollments]Exit_Date

10

Program Fact

Exit Reason

Enter the exit reason for the special program.

[SpEnrollments]ExitCode

15

Program

Choose the program type .

Special programs are set up at the district level. For state reporting, you must map the appropriate PIMS program code to the special program via Start Page > District Setup > Special Programs.

[SpEnrollments]ProgramID

N/A

Program Fact

Program Intensity

Enter the total number of minutes the student receives homebound instruction and for which a subsidy is requested.

Note: This field is required if the PIMS Program code equals 013, 028H, or 028F.

[S_PA_SEN_SPED_X]Program_Intensity

N/A

Program Fact

Include in Special Education Student Snapshot?

Select the checkbox to include the record in the PIMS Special Ed Templates.

[S_PA_SEN_SPED_X]Include_State_Report_YN

1

Special Education Snapshot

Field 10. Special Ed Teacher Name

Enter the special education teacher’s last name.

[S_PA_SEN_SPED_X]SPED_Teacher_Name

20

Special Education Snapshot

Field 11. Primary Disability (Challenge Type)

Indicates the student's primary challenge.

Note: This field value is entered on the Transfer Info > Edit Current Enrollment page.

[S_PA_STU_X]Challenge_Type_Code

Special Education Snapshot

Field 12.

Secondary Disability

Choose the student’s secondary disability.

[S_PA_SEN_SPED_X]Secondary_Disability_Code

4

Special Education Snapshot

Field 15.

Amount of Special Education Services

Choose the amount of special education services.

[S_PA_SEN_SPED_X] Amount_SPED_Services_Code

2

Special Education Snapshot

Field 17.

Type of Support

Choose the type of support.

[S_PA_SEN_SPED_X]Type_Support_Code

2

Special Education Snapshot

Field 32. Non-Educational Agency Placement

Select Y or N to indicate if the student is placed in a residential facility or group home.

[S_PA_SEN_SPED_X]Primary_Placement_Type_YN

1

Special Education Snapshot

Incident Offender Template

Field 34.

Date Exited Special Education

If applicable, enter the date the student stopped receiving special education services.

[S_PA_SEN_SPED_X]SPED_Exit_Date

10

Special Education Snapshot

Field 44.

Educational Environment

Choose the student’s educational environment.

[S_PA_SEN_SPED_X] Educational_Environment_Code

2

Special Education Snapshot

Field 45. Transition IEP

Select Yes or No to indicate whether the student has a transition plan part of their IEP.

Note: If Yes, then fields 73, 74, 75, and 76 are required.

[S_PA_SEN_SPED_X]TransIEP_Status_Code

1

Special Education Snapshot

Field 52. Reason for Exiting Special Education

Choose the student’s reason for exiting the program.

[S_PA_SEN_SPED_X]Reason_Exited_SPED_Code

2

Special Education Snapshot

Field 70.

Service Provider

Enter the 9-digit AUN of the special education service provider as indicated on the IEP or Notice of Recommended Educational Placement.

If the AUN does not exist, enter the actual name of the service provider.

[S_PA_SEN_SPED_X]Service_Provider

100

Special Education Snapshot

Field 71.

Location of Special Education Services

The PDE-defined, 4-digit code identifying the school where special education services are provided.

If a student is at a location that does not have a designated school code, enter the actual name of the building.

• 9999 is not a valid value. Services being provided in IU, PRRI or APS buildings use code 0000.

• This field displays only if the Program type is Special Education.

[S_PA_SEN_SPED_X]Location_SPED_Services

100

Special Education Snapshot

Field 73. Transition IEP: Paid Work-based Learning

Select Yes or No to indicate whether the IEP contains new services that support paid work-based learning experiences in a competitive (at least minimum wage) integrated setting.

Note: Required if Transition IEP Status Code (field 45) = Y.

[S_PA_SEN_SPED_X] TransIEP_Paid_Wrkbased_Lrning

1

Special Education Snapshot

Field 74. Transition IEP: Job Supports/Coaching

Select Yes or No to indicate whether the IEP contains services that include job supports/coaching.

Note: Required if Transition IEP Status Code (field 45) = Y.

[S_PA_SEN_SPED_X] TransIEP_Job_Support_Coaching

1

Special Education Snapshot

Field 75. Transition IEP: Career Dev/Job Exploration

Select Yes or No to indicate whether the IEP contains services that include career development and job exploration.

Note: Required if Transition IEP Status Code (field 45) = Y.

[S_PA_SEN_SPED_X] TransIEP_CareerDev_JobExplor

1

Special Education Snapshot

Field 76. Transition IEP: Modified for Services

Select Yes or No to indicate whether the transition IEP has been modified to include services that support paid work-based learning experiences in a competitive (at least minimum wage) integrated setting.

Note: Required if Transition IEP Status Code (field 45) = Y.

[S_PA_SEN_SPED_X] TransIEP_Modified_For_Services

1

Special Education Snapshot

Field 7.

ACT 16 FUND CATEGORY

Choose a Special Education Act 16 Fund option .

Valid values:

• Blank

• Category 1 - $1.00 - $28,481.33

• Category 2 - $28,481.34 - $56,962.68

• Category 3A - $56,962.69 - $85,444.04

• Category 3B - $85,444.05 and over

[S_PA_SEN_X]Category_Set_Code

10

Student Fact-Special Education for the Act 16 Report

Field 23. Planned Participation in PASA

Select Yes/No

[S_PA_SEN_SPED_X]PASA_YN

No longer collected

Field 39.

Residency

Choose the student’s residency status.

[S_PA_SEN_SPED_X]Residency_Code

2

No Longer Collected

Field 41.

Neighborhood School

Choose a value to indicate whether the student attends their neighborhood school.

[SpEnrollments]PA_Neigh_Sch

2

No Longer Collected

Instructional Services

Select the Title 1 Instructional Services provided to the student.

• Reading or Language Arts

• Math

• Social Studies

• Science

• Vocation or Career Studies

• Other Subject Area

[S_PA_SEN_Title1_X]InsRLA

[S_PA_SEN_Title1_X]InsMath

[S_PA_SEN_Title1_X]InsSci

[S_PA_SEN_Title1_X]InsSoc

[S_PA_SEN_Title1_X]InsVoc

[S_PA_SEN_Title1_X]InsOth

1

District Fact Title 1

Support Services

Select the Title 1 Support Services provided to the student:

• Health Dental or Eye Care

• Guidance/Advocacy

• Other Support

[S_PA_SEN_SPED_X]SPED_Teacher_Name

[S_PA_SEN_Title1_X]SupHDE

[S_PA_SEN_Title1_X]SupGUI

[S_PA_SEN_Title1_X]SupOth

1

District Fact Title 1

Offender’s Disability

Choose the disability of the offender, if applicable.

[S_PA_LOG_X]Offender_Disability_Code

2

School Safety Incident Collection

Local Offender Number

Enter the local offender number.

This field defaults to the student’s district ID.

[S_PA_LOG_X]Location_Offender_Number

Max 30

School Safety Incident Collection

Was the student removed to an alternative education setting based on a State Hearing Officer's determination regarding likely injury

Choose Yes or No to indicate whether the offender was assigned to an alternative educational program on the recommendation of a State Hearing Officer.

[S_PA_LOG_X]Assign_Ed_Hearing_TF

1

School Safety Incident Collection

Was physical injury involved as a result of this incident?

Choose Yes or No to indicate whether the incident involved a physical injury.

[S_PA_LOG_X]Physical_Injury_TF

1

School Safety Incident Collection

Did this injury require medical attention?

If this incident involved a physical injury, choose Yes or No to indicate whether the injury required medical attention.

[S_PA_LOG_X]Medical_Treatment_TF

1

School Safety Incident Collection

Did this removal involve serious bodily injury?

If the offender was removed to an alternative education setting due to an injury, choose Yes or No to indicate whether the injury was classified as a serious bodily injury.

[S_PA_LOG_X]Serious_Bodily_Injury_TF

1

School Safety Incident Collection

Limited English Proficiency Status

Choose Yes or No to indicate whether this offender is identified as limited English proficient.

[S_PA_LOG_X]Limited_English_Proficiency_TF

1

School Safety Incident Collection

PA Victim Type

Choose the victim type, such as student, parent, etc.

[S_PA_LOG_X]Victim_Type

1

School Safety Incident Collection

Incident Victim

Age

Enter the age of the victim.

[S_PA_LOG_X]Victim_Age

Max 3

School Safety Incident Collection

Incident Victim

Referred to SAP Program

Choose Yes or No to indicate whether the victim was referred to an SAP program.

[S_PA_LOG_X]Referred_To_SAP_Program_TF

1

School Safety Incident Collection

Incident Victim

Injury Severity Code

Choose the severity of the victim’s injury.

[S_PA_LOG_X]Injury_Severity_Code

20

School Safety Incident Collection

Incident Victim

Required Medical Treatment

Choose Yes or No to indicate whether the victim required medical treatment.

[S_PA_LOG_X]Medical_Treatment_TF

1

School Safety Incident Collection

Incident Victim

Reason for Medical Treatment Incident Victim Comment

If Required Medical Treatment is Yes, then enter the reason for the medical treatment.

[S_PA_LOG_X]Medical_Treatment_Reason

500

School Safety Incident Collection

Incident Victim

Course

The course name, followed by the course number and section number in parenthesis.

[Courses]Course_Name

[CC]Course_Number

[CC]Section_Number

N/A

Student Course Enrollment

Enroll Date

Enter the date the student enrolled in the course.

[CC]DateEnrolled

10

Student Course Enrollment

Exit Date

Enter the date the student left the course.

[CC]DateLeft

10

Student Course Enrollment

Exclude From PIMS

Choose Yes or No to indicate whether to exclude the course enrollment from PIMS.

[S_PA_CC_X]Exclude_From_Pims_TF

N/A

Student Course Enrollment

Request Sequence

Enter the Request Sequence used to distinguish between enrollments in identical Course/Section combinations for the same student. Identical enrollments may occur for Independent Study projects or Study Hall, for example.

Note: A value of 0 is reported by default if no value is entered.

[S_PA_CC_X]Request_Sequence_Code

3

Student Course Enrollment

Student Grades Template

Course Delivery Model Code

Choose the method used to deliver course instruction to the student.

[S_PA_CC_X]Course_Delivery_Model_Code

4

Student Course Enrollment

Dual Credit

Select to indicate whether the student is enrolled in Dual Enrollment.

[S_PA_CC_X]Dual_Credit

1

CRDC

Dual Credit Taken

Choose Yes to indicate the student has taken the Dual Credit offered for a Dual Credit Course.

Valid values:

• Blank

• Yes

• No

[S_PA_CC_X]Dual_Credit_Taken

1

Student Course Enrollment

Dual Credit Pass

Choose Yes to indicate by the student course if the dual credit course has been passed.

• The Exclude From PIMS field must have No selected for this field to appear.

• If there is no value selected for this field then value entered in Dual Credit Taken is reported.

[S_PA_CC_X]Dual_Credit_Pass

1

Student Course Enrollment

Field 10. Keystone Indicator:

Indicate whether the student for whom the exemption is reported has completed and passed the Keystone trigger course.

Valid Values:

• Blank (default)

• Y-Yes

• N-No

[S_PA_CC_X]KeystoneCompleteInd_YN

1

Student Fact Template - Keystone Exemption

School Enrollment Template Exit Code Override

The Exit Code used in the School Enrollment Template. Select a code only if needed as an override for use in the School Enrollment Template.

Note: This field is also available on the Transfer Info > Current/Previous Enrollment pages. Changes made to values in those fields are reflected here.

[S_PA_STU_X]PIMS_ExitCode

6

School Enrollment Template

School Choice Transfer Indicator

Select Yes or No to indicate whether the student who transferred in or out of the school did so during the school year under the provisions for public school choice in accordance with Title I, Part A, Section 1116.

[S_PA_STU_X]School_Choice_Indicator

[S_PA_REN_X]School_Choice_Indicator

Y/N

School Enrollment Template

Graduation Status Code

Choose the student's graduation status code to indicate whether the student graduated, dropped out, or transferred.

[S_PA_STU_X]Graduation_status_code

1

Student/Student Snapshot Template

Entry Date

Enter the student’s entry date for this school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

10

CTE Student Fact

CTE Student Industry Credential

School Enrollment

Special Education Snapshot

Student Calendar

Student Template/ Snapshot

Student Validation

State Auditors Report

PA Secure ID

Entry Code

Choose the entry code for the school enrollment.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

N/A

School Enrollment

Student Vali

Exit Date

Enter the student’s exit date for this school enrollment.

Note: The date is the day after the last day of school enrollment.

[Students]ExitDate

[ReEnrollments]ExitDate

10

CTE Student Fact

CTE Student Industry Credential

School Enrollment

Special Education Events

Education Services

Special Education

Student Calendar

Student Template/ Snapshot

Student Validation PA State Auditors Report

PA Secure ID

Exit Code

Choose the exit code for this school enrollment.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

N/A

PA State Auditor’s Report

Full-Time Equivalency

Choose the student’s full-time equivalency for this school enrollment.

Full-Time Equivalencies are set up via Start Page > School Setup > Full-Time Equivalencies.

[Students]FTEID

[ReEnrollments]FTEID

N/A

PA State Auditors Report

Grade Level

Choose the student’s grade level for this school enrollment.

Note: Kindergarten students should also have a value selected in Grade Code field under Pennsylvania State Information.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

School Enrollment

Student Template/Snapshot

Student Validation

Incident Offender

Incident Victim

Location Fact Data

PA State Auditors Report

PA Secure ID

Track

Choose the track for this school enrollment.

[Students]Track

[ReEnrollments]Track

1

Student Validation

PA State Auditors Report

District of Residence

Choose the student’s district of residence for this school enrollment.

PDE-4002: You must select a district

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

Student Calendar

PA Secure ID

Student Template/ Snapshot

PA State Auditors Report

Exclude this student from State Reporting

Select the checkbox to exclude this student from state reporting.

Note: If the checkbox is selected for a current enrollment, it it is automatically selected on the State/Province - PA > PA State tab. If the checkbox is selected for a previous enrollment, it is not be automatically selected on the PA State tab.

[Students]State_ExcludeFromReporting

[S_PA_REN_X]State_ExcludeFromReporting

N/A

CTE Student Fact

CTE Student Industry Credential

Program Fact

Special Education

Student Calendar

Student Course Enrollment

Student Template/ Snapshot

PIMS Discipline Templates

PA State Auditor Report

Homeless Initiative

Exclude this enrollment from State Reporting

Choose Yes or No to indicate whether to exclude this enrollment from state reporting.

[S_PA_STU_X]State_ExcludeEnrollment

[S_PA_REN_X]State_ExcludeEnrollment

N/A

Student Calendar

Student Validation

PA State Auditors Report

PA Secure ID

School Enrollment Template Entry Code Override

Entry Code used for School Enrollment Report.

Note: Enter only if needed as override for use in School Enrollment Template.

[S_PA_STU_X]PIMS_EntryCode

6

School Enrollment Template

Keystone State Challenge Academy program participant?

Select to indicate that the student is participating in the Keystone State Challenge Academy program.

If selected, the enrollment is excluded from the Student Calendar Fact Template.

[S_PA_STU_X]KeystoneChallenge_Indicator

[S_PA_REN_X]KeystoneChallenge_Indicator

1

Student Calendar Fact Template

School Enrollment Template Exit Code Override

The Exit Code used in the School Enrollment Template. Select a code only if needed as an override for use in the School Enrollment Template.

Note: This field is also available on the Functions > Transfer out Of School > Transfer Student Out field. Changes to the value in that field are reflected here.

[S_PA_STU_X]PIMS_ExitCode

6

School Enrollment Template

Is this student a Summer Withdrawal for purposes of School Enrollment Template?

Choose Summer Withdrawal Flag (Y/N)(Used for PIMS School Enrollment Template).

[S_PA_STU_X]Summer_Withdrawal_YN

1

School Enrollment Template

Student Mobility

For students not being educated at your LEA, choose the student education status .

Note: The field value should be blank for students educated at your LEA.

Valid values:

• A - No Show or Drop Out - Student who was never educated by this LEA in the reporting SY

• B - Summer Transfer - Student who was never educated by this LEA in the reporting SY

• C - Other - Student who was never educated by this LEA during the reporting SY.

• Blank

[S_PA_STU_X]Student_Mobility

[S_PA_REN_X]Student_Mobility

1

Student Template Snapshot

Membership Share

Enter the membership share for this school enrollment. This value determines the membership value for a student for any given day of membership.

Note: Enter a value for part-time students; otherwise enter 1 for full-time students.

[Students]MembershipShare

[ReEnrollments]MembershipShare

N/A

State Audit Reports

Grade Code

The grade code for kindergarten, unclassified elementary, and unclassified secondary students (populated during pre-registration or enrollment).

Notes: Unclassified elementary and secondary students are specified using this field instead of a special program.

[S_PA_STU_X]State_Grade_Code

[S_PA_REN_X]State_Grade_Code

N/A

Student Validation Report

Incident Offender

Incident Victim

Location Fact Detail

PA State Auditors Report

PIMS Location Code of Residence (LCR)

Enter the location code of Residence.

[S_PA_STU_X]PIMS_Location_Residence_Code

4

Graduation Status Code

Choose the student's graduation status code to indicate whether the student graduated, dropped out, or transferred.

[S_PA_STU_X]Graduation_status_code

1

School Enrollment Template

Diploma Type Code

Choose the type of diploma/credential awarded to the student in recognition of the student’s completion of the curricular requirements.

Valid values:

• 806 – Regular Diploma

• 816 – GED Credential

[S_PA_STU_X]Diploma_Type_Code

3

Residence Status Code

Choose a residence code for all non-resident students. Leave this field blank for resident students.

Note: Specifying a residence code indicates that the student is a non-resident. Otherwise, the student is considered a resident.

[S_PA_STU_X]Residence_Status_Code

[S_PA_REN_X]Residence_Status_Code

N/A

PA State Auditors Report

School Enrollment Template

Student Calendar Fact Template

Economically Disadvantaged

Choose Yes or No to indicate whether this field is applicable to the enrollment.

[S_PA_STU_X]EconomicDisadvantage_TF

[S_PA_REN_X]EconomicDisadvantage_TF

N/A

Student Template/ Snapshot

PA State Auditors Report

Migrant

This field is no longer collected. It was moved to the archived section of the PIMS Student Template Data Fields.

[S_PA_STU_X]Migrant_TF

[S_PA_REN_X]Migrant_TF

1

PA State Auditors Report

Student Template/ Snapshot

English Language Learner

Choose Yes or No to indicate whether this field is applicable to the enrollment.

[S_PA_STU_X]ELL_TF

[S_PA_REN_X]ELL_TF

N/A

PA State Auditors Report

Student Template/ Snapshot

EL Status

Choose the student’s EL program status.

[S_PA_STU_X]LEP_ELL_Status_Code

2

Title III Eligibility

A Title III indicator to identify which EL students are Title III served.

This field is conditionally required for ELs with a Valid Value of 01 in Field 41 (EL STATUS)

Valid Values:

• Y – Title III served

• N – Not Title III served

[S_PA_STU_X]LEP_Eligibility_YN

1

Special Education Indicator

Choose Yes or No to indicate whether this field is applicable to the enrollment.

[S_PA_STU_X]IS_SPED_Student_YN

[S_PA_REN_X]IS_SPED_Student_YN

N/A

PA State Auditors Report

Student Template/ Snapshot

Student Validation

AVTS Program

Choose Yes or No to indicate whether this field is applicable to the enrollment

[S_PA_STU_X]AVTSProgram_TF

[S_PA_REN_X]AVTSProgram_TF

1

PA State Auditors Report

IU Inclusion

Choose Yes or No to indicate whether this field is applicable to the enrollment

[S_PA_STU_X]IUInclusion_TF

[S_PA_REN_X]IUInclusion_TF

1

PA State Auditors Report

Special Education IEP Indicator

Provide an indication of whether the student is a special education student. This field is used for tracking presence of IEP for Precode.

[S_PA_STU_X]Special_Education_IEP_Code

[S_PA_REN_X]Special_Education_IEP_Code

Student Template/Snapshot

Special Education Snapshot

Challenge Type

Student’s primary Challenge Type

This often is referred to as Disability throughout PDE.

Note: This should match Field 11 (PRIMARY DISABILITY) of the Special Education Snapshot template.

[S_PA_STU_X]Challenge_Type_Code

[S_PA_REN_X]Challenge_Type_Code

Student template/Snapshot

ADA Status Indicator (504 Plan)

Choose Yes or No to indicate whether the student qualifies as an individual with any disability (as defined in section 3 of the Americans with Disabilities Act of 1990 (ADA)). Under section 3(2) of the ADA, the term “disability” means, with respect to an individual, (A) a physical or mental impairment that substantially limits one or more of the major life activities of such individual; (B) a record of such an impairment; or (C) being regarded as having such impairment.

[S_PA_STU_X]IS_504_YN

[S_PA_REN_X]IS_504_YN

1

Student Template/ Snapshot

Program Services Code (Title I Part A)

A Title I Part A indicator to identify which EL students are Title I Part A served.

Valid Values:

• Y – Title I Part A

• N – Not Title I Part A

[S_PA_STU_X]Title_1_TF

1

Student/Student Snapshot Template

HSTW

Choose Yes or No to indicate whether this field (High Schools That Work) is applicable to the enrollment.

[S_PA_STU_X]HSTW_TF

[S_PA_REN_X]HSTW_TF

N/A

N/A

PIMS Homeless Participation Info Code

Choose the student’s homeless status.

[S_PA_STU_X]PIMS_Homeless_Code

[S_PA_REN_X]PIMS_Homeless_Code

1

Program Fact

PIMS Residence Status Code

Choose the student’s PIMS Residence Status code.

[S_PA_STU_X]PIMS_Residence_Status_Code

[S_PA_REN_X]PIMS_Residence_Status_Code

1

Student Calendar

School Enrollment

PA State Audit Reports

Funding District Code

Enter the AUN (Administrative Unit Number) for the school district that is financially responsible for the student.

[S_PA_STU_X]Funding_District_Code

[S_PA_REN_X]Funding_District_Code

9

Student Template

Calendar Identifier

Choose the calendar that applies to the student.

[S_PA_STU_X]Calendar_ID

[S_PA_REN_X]Calendar_ID

11

Student Calendar Fact Template

PA State Auditors Report

Out of District School Identifier

Choose the Identifier if the student is out-of-district.

[Students]PA_OutDisCal

[ReEnrollments]PA_OutDisCal

9

Student Calendar

Sending Charter School Code

Enter the school number of the charter school that contracted with the educating LEA to educate a charter school student.

Note: If there is a value in this field, you must enter a value in the District Code of Sending Charter School field.

[S_PA_STU_X]Charter_School_Location_Code

[S_PA_REN_X]Charter_School_Location_Code

9

Student Calendar

District Code of Sending Charter School

Enter the district number of the charter school that contracted with the educating LEA to educate a charter school student.

Note: If there is a value in this field, you must enter a value in the Sending Charter School Code field.

[S_PA_STU_X]Charter_School_Code

[S_PA_REN_X]Charter_School_Code

9

Student Calendar

Homebound Instructional Minutes

Enter the total homebound instructional minutes for each enrollment record.

Note: Homebound Instructional Minutes will not be collected for 2017-18 state reporting.

[S_PA_STU_X]Homebound_Ints

11

Student Calendar

Career Standards Benchmarks Indicator

Choose Yes (Y) or No (N) to indicate whether the student meets career standards benchmarks.

[S_PA_STU_X]Benchmarks_Indicator

[S_PA_REN_X]Benchmarks_Indicator

3

Student Fact Benchmarks

School Building Override

Enter the school building number.

Override field for local use only. If populated, student school number/location code may differ across PIMS reporting. Validation: Only whole numbers must be entered. Letters or decimal values are not allowed.

[S_PA_STU_X]BuildingOverride

[S_PA_REN_X]BuildingOverride

4

Student Template

Student Status

Choose the status of the student.

[S_PA_STU_X]Student_Status_Code

1

LIEP Type

Choose the student's Language Instruction Educational Program (LIEP) type.

Note: This field is only required if EL Status is 01 or 06.

[S_PA_STU_X]LIEP_Type

2

Student/Student Snapshot Template

Legacy IEP (not Gifted)

Choose Yes or No to indicate whether this field is applicable to the enrollment.

[S_PA_STU_X]IEP_Not_Gifted_YN

[S_PA_REN_X]IEP_Not_Gifted_YN

N/A

N/A

Legacy Gifted and GIEP

Choose Yes or No to indicate whether this field is applicable to the enrollment.

[S_PA_STU_X]Gifted_TF

[S_PA_REN_X]Gifted_TF

N/A

Student Template/ Snapshot