The following data elements are required for district setup.
Start Page > District Setup.
On the Start Page, click the School link at the top of the page.
Choose District Office from the pop-up menu. The District Start Page appears.
Under Setup, click District.
For more information on code values, refer to the Appendix.
Data Element
Additional Information
[Table]Field Name
Length
Used in these Reports
Entering Attendance Tracking and Notification Information
Editing Tracking Methods
Attendance Tracking and Notification > Tracking Methods
Attendance Tracking and Notification can be used in combination with the basic PowerSchool attendance setup. The additional setup elements allow for tracking of truant attendance using a combination of thresholds and triggers. Each time a student meets or exceeds a specific threshold, a notification record is created in the PowerSchool database. The notification records can be used to print attendance letters for students with truant attendance.
For example, you may set up your school to track unexcused absences. Using basic PowerSchool attendance, you can report the total number of unexcused absences for a student forparticularperiod of time. Using attendance tracking, you can report when the student reaches a defined number of unexcused absences (thresholds) for multiple instances (triggers). In this example, you may track the first time the student reaches five unexcused absences, as well as the second time (ten absences) and third time (fifteen absences).
The Percent method is required for ATN functionality. This method indicates the percentage of the day the student can miss due to unlawful absences
[Gen]Name=UEAT_Percent
[Gen]Cat=Unexcused
N/A
Refresh Attendance Tracking Data
Location Fact
Location Fact Detail
Threshold
Enter a value for the threshold, as determined by your school district.
Enter a percentage of time as the threshold for the Percent tracking method. Percent is calculated as greater than the threshold. For example, if the percentage is 50 then students who are absent 51% or more of the day are counted as absent.
The maximum threshold percentage is 99 for a full day absence
[Gen]ValueLi
[Gen]Cat=Unexcused
N/A
Refresh Attendance Tracking Data
Location Fact
Location Fact Detail
Adding Unexcused Tracking Levels
Attendance Tracking and Notification > Unexcused Tracking Levels
Using tracking levels, you can report when the student reaches a defined number of unexcused absences (thresholds) for multiple instances (triggers). For example, you may want to track the first time the student reaches five unexcused absences, as well as the second time (ten absences) and third time (fifteen absences).
Each time a student reaches a threshold, a notification record is created in the database. Multiple records may exist per day if the student reaches a threshold for more than one attendance tracking level. These records can be used to print attendance letters for students who meet or exceed attendance thresholds.
Level Name
Enter the appropriate description for the unexcused tracking level, such as Unlawful
[Gen]Value
[Gen]Name=UEAT_Level
[Gen]Cat=Unexcused
N/A
Location Fact
Location Fact Detail
Tracking Method
Choose Percent from the pop-up menu.
[Gen]Value2
[Gen]Name=UEAT_Level
[Gen]Cat=Unexcused
N/A
Refresh Attendance Tracking Data
Location Fact
Location Fact Detail
Trigger
Enter the trigger value. Per PDE PIMS Manual “Habitually truant is defined by the School Code as an unlawful absence for more than six (6) days or their equivalent following the first notice of truancy given to the student. The first notice of truancy is provided to the student after six (6) school days or their equivalent of unlawful absences.
Based on this information:
1st Trigger should be set to 6
[Gen]ValueLi = 6
[Gen]Name=UEAT_Level
[Gen]Cat=Unexcused
N/A
Location Fact
Location Fact Detail
Entering District Course Information
Courses > Edit Course District Information
Course Name
Enter the course name.
[Courses]Course_Name
50
Course Template
Course Instructor Template
Course Number
Enter the locally assigned course number.
[Courses]Course_Number
12
Course Template
Course Instructor Template
Vocational Class
Select the checkbox if this is a career and technology course.
[Courses]Vocational
1
Course Template
Exclude From PIMS
Choose Yes or No to indicate whether this course should be excluded from PIMS reporting.
[S_PA_CRS_X]Exclude_From_Pims_TF
1
Course Template
Course Instructor Template
Student Course Enrollment
Honors Indicator
Choose Yes or No to indicate if this is an honors course.
[S_PA_CRS_X]Honors_TF
1
Course Template
Supplementary Course Differentiator
Choose the supplemental course differentiator that represents the general span of time in which the course and its sections are offered. This value is used as a unique indicator when the same Course Code is offered during more than one time period for the school year.
Enter the state-assigned course code for this course.
Note: Click the specific codes link to view a list of the state-assigned course codes.
[S_PA_CRS_X]Alternate_Course_Code
12
Course Template
Credit Hours
The amount of credit awarded for completing a course.
[Courses]Credit_Hours
Course Delivery Model Code
The method used to deliver instruction to the student for this section of the Course Code
[S_PA_CRS_X]Course_Delivery_Model_Code
15
Student Course Enrollment Template
Requirements Indicator Code
Choose Yes or No to indicate if this course is required for graduation.
[S_PA_CRS_X]Requirements_Code_TF
1
Course Template
Dual Credit
Choose Yes or No to indicate if the student receives dual credit for this course.
[S_PA_CRS_X]Dual_Credit_TF
1
Course Template
College Credit Hrs
Enter the number of college credit hours associated with a course.
[S_CRS_X]College_Credit_Hrs
15
Course Template
Organization Defining Course
Enter the AUN of entity with Dual Enrollment Agreement.
[S_PA_CRS_X]Defining_Org_AUN
9
Course Template
Cambridge Advanced Course Indicator
Select Yes to indicate that the course is a Cambridge Advanced course.
[S_PA_CRS_X]CAMBRIDGE_ADV_YN
1
Course Template
Advanced Placement Indicator
Choose Yes or No to indicate if this is an advanced placement course.
[S_PA_CRS_X]Advanced_Placement_TF
1
Course Template
Gifted Indicator
Choose Yes or No to indicate if this is a gifted and talented course.
[S_PA_CRS_X]Gifted_TF
1
Course Template
International Baccalaureate Indicator
Choose Yes or No to indicate whether a course is part of an international baccalaureate program
[S_PA_CRS_X]International_Baccalaureate_TF
N/A
Course Template
Keystone Test Date
Enter the Keystone test date that will apply to the students enrolled in this course
[S_PA_CRS_X]KeyTestDate
N/A
Staff Student Subtest Template
PSSA Test Date
Enter the PSSA test date that will apply to the students enrolled in this course
[S_PA_CRS_X]PSSATestDate
N/A
Staff Student Subtest Template
Keystone Subtest Identifier
Choose from a pop-up menu the Keystone Subtest Identifier that applies to this course
[S_PA_CRS_X]KeySubTestIdentifier
200
Staff Student Subtest Template
PSSA Subtest Identifier
Choose from the pop-up menu the PSSA Subtest Identifier that applies to this course
Note: If this is an Algebra course where 7th and 8th grade students are enrolled; it is required that you assign the Math Grade 8 (PSSAM8) subtest Identifier. TheStaff Student Subtest report will automatically assign the Math Grade 7 (PSSAM7) subtest identifier for 7th grade students.
[S_PA_CRS_X]PSSASubTestIdentifier
200
Staff Student Subtest Template
Defining District Information
District Information
Name of District
Enter the district name.
[Prefs]Value
[Prefs]Name=districtname
N/A
State Audit Report
District Number
Enter the district number.
[Prefs]Value
[Prefs]Name=districtnumber
N/A
Required Setup
Entering State Report Information
District Information > State Report Information
Administrative Unit Number
Enter the 9-digit unique assigned Administrative Unit Number for the district.
[Prefs]Value
[Prefs]Name=PA_DistrictAUN
9
Required Setup
County
Enter the county name for the district.
[Prefs]Value
[Prefs]Name=PA_County
N/A
District Fact Template
Scope of Security Contract
The Scope of security services provided by the contract security company during the school year
[Prefs]PA-Contracted_Security_Scope
2
District Fact Template –Safe Schools
Pennsylvania Discipline Codes and Subcodes Status
Use the functionality to update the Incident Management Setup
N/A
Discipline Domain Reports
Enabling Sub-District Configuration
District Information > Enable Sub-District Configuration
Enable Sub-District Configuration
Select the checkbox to enable Sub-District setup on the District Setup page.
[Prefs]Name =PSSR_SubDistrict
N/A
N/A
Configuring a Sub-District
District Information > State Report Information > Sub-District Configuration > New/Edit
Use the Sub-district Configuration page only if your organization runs a single version of PowerSchool with multiple districts. You can use this option to create the CST_SUBDISTRICTS and CST_SCHOOLSUBDISTRICTS database tables to store sub-district data.
Note: For this functionality to be visible Sub-districts must be enabled. To enable Sub-District Configuration navigate to Start Page> District Setup> Enable Sub-District Configuration, and select the Enable Sub-District Configuration checkbox.
Sub-District Number*
Enter the number assigned to this district by the state.
[CST_Subdistricts]SubDistrict_Number
All
Sub-District Name*
Enter the name of the district.
[CST_Subdistricts]SubDistrict_Name
All
Abbreviation*
Enter an abbreviation to identify this district.
[CST_Subdistricts]SubDistrict_Abbr
All
Address
Enter the mailing street address for the district.
[CST_Subdistricts] SubDistrict_Address
All
City
Enter the city for the district's mailing address.
[CST_Subdistricts]SubDistrict_City
All
State
Enter the two-digit state abbreviation for the district's mailing address.
[CST_Subdistricts]SubDistrict_State
All
Zip Code
Enter the zip code for the district's mailing address.
[CST_Subdistricts] SubDistrict_ZipCode
All
Phone Number
Enter the district's phone number with area code.
[CST_SubDistrict]SubDistrict_Phone
All
Fax Number
Enter the district's fax number with area code.
[CST_Subdistricts]SubDistrict_Fax
All
Superintendent
Enter the name of the district's superintendent.
[CST_Subdistricts] SubDistrict_Superintendent
All
Superintendent Phone Number
Enter the district superintendent's phone number with area code.
[CST_Subdistricts] SubDistrict_Superintendent_Phn
All
Superintendent Fax Number
Enter the district superintendent's fax number with area code.
[CST_Subdistricts] SubDistrict_Superintendent_Fax
All
Superintendent Email
Enter the district superintendent's email address.
[CST_Subdistricts] SubDistrict_Superintendent_Eml
All
Entering Title 1 Information
District Information > State Information > PA Title 1 Information (District Fact Title 1 Extract) > New/Edit
Total number of nonpublic students in district participating in Title 1, Part A program
Enter the total number of nonpublic students in the district participating in a Title 1, Part A program
[S_PA_Title1_S]NonPub_Students
District Fact- Title 1
Total number of nonpublic students age 0-2 years in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students age 0-2 years in the district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Age02
District Fact-Title 1
Total number of nonpublic students age 3-5 years in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students age 3-5 years in the district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Age35
District Fact-Title 1
Total number of nonpublic students in kindergarten in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in kindergarten in the district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_GradeKDG
District Fact-Title 1
Total number of nonpublic students in grade level 1 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 1 in the district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade1
District Fact-Title 1
Total number of nonpublic students in grade level 2 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 2 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade2
District Fact-Title 1
Total number of nonpublic students in grade level 3 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 3 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade3
District Fact-Title 1
Total number of nonpublic students in grade level 4 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 4 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade4
District Fact-Title 1
Total number of nonpublic students in grade level 5 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 5 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade5
District Fact-Title 1
Total number of nonpublic students in grade level 6 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 6 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade6
District Fact-Title 1
Total number of nonpublic students in grade level 7 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 7 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade7
District Fact-Title 1
Total number of nonpublic students in grade level 8 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 8 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade8
District Fact-Title 1
Total number of nonpublic students in grade level 9 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 9 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade9
District Fact-Title 1
Total number of nonpublic students in grade level 10 in district participating in Title 1 nonpublic programs
Total number of nonpublic students in grade level 10 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade10
District Fact-Title 1
Total number of nonpublic students in grade level 11 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 11 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade11
District Fact-Title 1
Total number of nonpublic students in grade level 12 in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic students in grade level 12 in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_Grade12
District Fact-Title 1
Total number of nonpublic ungraded students in district participating in Title 1 nonpublic programs
Enter the total number of nonpublic ungraded students in district participating in Title 1 nonpublic programs
[S_PA_Title1_S]NonPub_GradeUng
District Fact-Title 1
District Staff Data - No Longer Collected By The State
Percentage of paraprofessionals funded in Title 1, Part A TAS program who were qualified under Section 1119(c) and (d) of ESEA
Enter the percentage of paraprofessionals funded in Title 1, Part A TAS program who were qualified under Section 1119(c) and (d) of ESEA
[S_PA_Title1_S]
District Fact-Title 1
Number of FTE teachers funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
Enter the number of FTE teachers funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
[S_PA_Title1_S]Para_TASPercent
District Fact-Title 1
Number of FTE paraprofessionals funded by a Title 1, Part A TAS program
Enter the number of FTE paraprofessionals funded by a Title 1, Part A TAS program
[S_PA_Title1_S]Teach_TASFTE
District Fact-Title 1
Number of FTE clerical support staff funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
Enter the number of FTE clerical support staff funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
[S_PA_Title1_S]
District Fact-Title 1
Number of FTE other paraprofessionals (translators, parental involvement, computer assistance) funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
Enter the number of FTE other paraprofessionals (translators, parental involvement, computer assistance) funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
[S_PA_Title1_S]Para_TASFTE
District Fact-Title 1
Number of FTE administrative (non-clerical) staff funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
Enter the number of FTE administrative (non-clerical) staff funded by a Title 1, Part A TAS program (for staff working both TAS and SWP, report only FTE attributable to TAS duties)
[S_PA_Title1_S]Cler_TASFTE
District Fact-Title 1
Percentage of paraprofessionals funded by a Title 1, Part A SWP program who were qualified under Section 1119(c) and (d) of ESEA
Enter the percentage of paraprofessionals funded by a Title 1, Part A SWP program who were qualified under Section 1119(c) and (d) of ESEA
[S_PA_Title1_S]Para_SWPPercent
District Fact-Title 1
Number of FTE paraprofessionals funded by a Title 1, Part A SWP program
Enter the number of FTE paraprofessionals funded by a Title 1, Part A SWP program
[S_PA_Title1_S]Para_SWPFTE
District Fact-Title 1
Entering District Fact LIEP Survey Information
District Information > State Information > District Fact LIEP Survey (Title III) > New/Edit
Select school year
Choose the school year from the pop-up menu.
[S_PA_LEP_S]YearID
Date
District Fact-ELs
Activity 07 - Supporting the development and implementation of LIEPs
Choose Yes or No to indicate whether there is support for the development and implementation of LIEP.
[S_PA_LEP_S]ACT07_YN
1
District Fact-ELs
Activity 08 - Enhancing existing LIEPs and programs for restructuring and reforming schools with ELs
Choose Yes or No to indicate whether existing LIEPs and programs for restructuring and reforming schools with ELs.
[S_PA_LEP_S]ACT82_YN
1
District Fact-ELs
Activity 09 - Supporting implementation of school-wide programs
Choose Yes or No to indicate whether there is support for implementation of school-wide programs for EL students.
[S_PA_LEP_S]ACT09_YN
1
District Fact-ELs
Activity 10 - Professional development to teachers and other personnel serving ELs
Choose Yes or No to indicate whether there is professional development for teachers and other personnel serving ELs.
[S_PA_LEP_S]ACT10_YN
1
District Fact-ELs
Activity 11 - Parent and community engagement activities
Choose Yes or No to indicate whether there are parent and community engagement activities.
[S_PA_LEP_S]ACT11_YN
1
District Fact-ELs
Activity 12 - Supporting the development and implementation of pre-school programs
Choose Yes or No to indicate whether there is support for the development and implementation of pre-school programs.
[S_PA_LEP_S]ACT12_YN
1
District Fact-ELs
Activity 13 - Improving LIEPs by upgrading curricula, instructional materials, software, and assessment procedures
Choose Yes or No to indicate whether there LIEPs are being Improved by upgrading curricula, instructional materials, software, and assessment procedures.
[S_PA_LEP_S]ACT13_YN
1
District Fact-ELs
Activity 14 - Improving instruction of ELs with disabilities
Choose Yes or No to indicate whether instruction of ELs with disabilities is improved.
[S_PA_LEP_S]ACT14_YN
1
District Fact-ELs
Activity 15 - Providing tutorials, career, and technical education
Choose Yes or No to indicate whether tutorials, career, and technical education are provided.
[S_PA_LEP_S]ACT15_YN
1
District Fact-ELs
Activity 16 - Offering programs to help ELs achieve success in post-secondary education
Choose Yes or No to indicate whether programs to help ELs achieve success in post-secondary education is offered.
[S_PA_LEP_S]ACT16_YN
1
District Fact-ELs
Activity 17 - Other
Choose Yes or No to indicate whether another activity is implemented.
[S_PA_LEP_S]ACT17_YN
1
District Fact-ELs
Explanation of Professional Development Activities
Enter details about Other activity being implemented. This field becomes active if Yes is selected for Activity 17 - Other.
[S_PA_LEP_S]EXPLAINATIONACT
Professional development provided to content classroom teachers.
Enter the code for the professional development function(s) provided to content classroom teachers.
[S_PA_LEP_S]CONTENTTEACH
11
District Fact-ELs
Professional development provided to EL classroom teachers.
Enter the code for the professional development function(s) provided to EL classroom teachers.
[S_PA_LEP_S]ELTEACH
11
District Fact-ELs
Professional development provided to principals.
Enter the code for the professional development function(s) provided to principals.
[S_PA_LEP_S]PRINCIPALS
11
District Fact-ELs
Professional development provided to administrators other than principals.
Enter the code for the professional development function(s) provided to other administrators.
[S_PA_LEP_S]ADMINISTRATORS
11
District Fact-ELs
Professional development provided to other school personnel/non administrative
Enter the code for the professional development function(s) provided to non-administrative school personnel.
[S_PA_LEP_S]OTHERS
11
District Fact-ELs
Professional development provided to community-based organization
Enter the code for the professional development function(s) provided to community-based organizations.
[S_PA_LEP_S]COMMUNITY
11
District Fact-ELs
Total number of nonpublic EL students served by Title III
Enter the total number of nonpublic EL students served by Title III.
[S_PA_LEP_S]NONPUBLICLEP
11
District Fact-ELs
Total number of nonpublic Immigrant Children and Youth served by Title III
Enter the total number of nonpublic Immigrant Children and Youth served by Title III.
[S_PA_LEP_S]NONPUBLICICY
11
District Fact-ELs
Total number of nonpublic school served by Title III
Enter the total number of nonpublic school served by Title III.
[S_PA_LEP_S]NONPUBLICSCHOOLS
11
District Fact-ELs
Does the LEA have aboard approved policy that ensures the LEA’s commitment to address the needs of ELs?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA board ensures its commitment to address the needs of ELs.
[S_PA_LEP_S]POLICY_YN
1
District Fact-ELs
Does the LEA’s local comprehensive plan address the needs of English language learners in the core foundations of the plan? Practices for English language learners should be embedded throughout the plan.
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA board addresses the needs of English language learners in the core foundations of the plan.
[S_PA_LEP_S]COMPREHENSIVE_YN
1
District Fact-ELs
Does the LEA have a written description of the K-12 English Language Instruction Educational Program (LIEP), including a detailed description of the instructional model(s) employed?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a written description of the K-12 English Language Instruction Educational Program (LIEP), including a detailed description of the instructional model(s) employed.
[S_PA_LEP_S]PROGRAM_YN
1
Has the LEA made the description of the K-12 LIEP available to every teacher?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has made the description of the K-12 LIEP available to every teacher.
[S_PA_LEP_S]PARENTS_YN
1
District Fact-ELs
Has the LEA made the description of the K-12 LIEP available to the parents of ELs?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has made the description of the K-12 LIEP available to the parents of ELs.
[S_PA_LEP_S]PARENTS_YN
1
District Fact-ELs
Does the LEA administer a Home Language Survey (HLS) to every student upon entrance to identify students who have a Primary home language other than English (PHLOTEs)?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA administers a Home Language Survey (HLS) to every student upon entrance to identify students who have a Primary home language other than English (PHLOTEs).
[S_PA_LEP_S]HLS_YN
1
District Fact-ELs
Does the LEA administer the Language Use Survey as a parent interview?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA administers the Language Use Survey as a parent interview.
[S_PA_LEP_S]LUS_YN
1
District Fact-ELs
Does the LEA maintain a Home Language Survey in the permanent record folder for all students enrolled in the district through graduation?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA maintains a Home Language Survey in the permanent record folder for all students enrolled in the district through graduation.
[S_PA_LEP_S]FOLDER_YN
1
District Fact-ELs
For students identified as PHLOTEs, does the LEA administer English language proficiency tests and begin ESL instruction within 30 days of enrollment at the beginning of the school year?
For students identified as PHLOTEs, choose Yes (Y) or No (N) to indicate if the LEA administers English language proficiency tests and begins ESL instruction within 30 days of enrollment at the beginning of the school year.
[S_PA_LEP_S]THIRTY_FOURTEEN_YN
1
District Fact-ELs
For any child entering school, after the first 30 days of the school year, does the LEA administer the English language proficiency tests and begin instruction within 14 days of enrollment?
For any child entering after the first 30 days of school, choose Yes (Y) or No (N) to indicate if the LEA administers English language proficiency tests and begins instruction within 14 days of enrollment.
[S_PA_LEP_S]FOURTEEN_YN
1
District Fact-ELs
Does the LEA maintain an updated list of PHLOTEs?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA maintains an updated list of PHLOTEs.
[S_PA_LEP_S]PHLOTES_YN
1
District Fact-ELs
Does the LEA maintain in each ELs' permanent record their current English language proficiency level?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA maintains the EL's current English language proficiency level in their permanent record.
[S_PA_LEP_S]LEVELS_YN
1
District Fact-ELs
For the purpose of initial placement, ongoing assessment, and reclassification, are ELs assessed for the development of listening, speaking, reading, and writing?
For the purpose of initial placement, ongoing assessment, and reclassification, choose Yes (Y) or No (N) to indicate if ELs are assessed for the development of listening, speaking, reading, and writing.
[S_PA_LEP_S]LSRW_YN
1
District Fact-ELs
Does the LEA administer a state English language proficiency assessment annually to all ELs?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA administers a state English language proficiency assessment annually to all ELs.
[S_PA_LEP_S]ASSESSMENT_YN
1
District Fact-ELs
Has the LEA incorporated the State Required Exit Criteria into its LIEP plan?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has incorporated the State Required Exit Criteria into its LIEP plan.
[S_PA_LEP_S]EXIT_YN
1
District Fact-ELs
Does the LEA monitor the progress of students exited from an LIEP for a period of two years as per the ESSA regulations?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA monitors the progress of students exited from an LIEP for a period of two years as per the ESSA regulations.
[S_PA_LEP_S]MONITOR_YN
1
District Fact-ELs
Does the LEA report former ELs as such to the state for each of the first four years after reclassification?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA reports former ELs as such to the state for each of the first four years after reclassification.
[S_PA_LEP_S]MONITOR_FOURYRS_YN
1
District Fact-ELs
Are the ELs in the LIEP guaranteed access to the full school curriculum (both required and elective courses) including career education and technology (e.g., guidance materials, registration handbook, career technology, criteria for selection, student schedules, club lists, handbooks)?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the ELs in the LIEP are guaranteed access to the full school curriculum (both required and elective courses) including career education and technology.
[S_PA_LEP_S]EEOA_YN
1
District Fact-ELs
Does the LEA provide information about assessment, academic achievement, and related issues to parents in their preferred language and mode of communication?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA provides information about assessment, academic achievement, and related issues to parents in their preferred language and mode of communication.
[S_PA_LEP_S]TRANSLATION_YN
1
District Fact-ELs
Does the LEA have a line item in the general budget for ESL instructional resources and staffing?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a line item in the general budget for ESL instructional resources and staffing.
[S_PA_LEP_S]BUDGET_YN
1
District Fact-ELs
Does the LEA have a procedure for accessing interpreters (oral) and translators (written) who can be called upon when needed?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a procedure for accessing interpreters (oral) and translators (written) who can be called upon when needed.
[S_PA_LEP_S]INTERPRETERS_YN
1
District Fact-ELs
Does the LEA provide a planned instruction for English language acquisition commensurate with proficiency level and delivered via ELDS aligned to the reading, writing, listening, and speaking standards?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA provides a planned instruction for English language acquisition commensurate a with proficiency level and is delivered via ELDS aligned to the reading, writing, listening, and speaking standards
[S_PA_LEP_S]DAILY_YN
1
District Fact-ELs
Does the LEA periodically evaluate its LIEP to ensure its efficiency?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA periodically evaluates its LIEP to ensure its efficiency.
[S_PA_LEP_S]EVALUATION_YN
1
District Fact-ELs
Does the LEA provide ELs with meaningful, comprehensible access to instruction in all content areas?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA provides ELs with meaningful, comprehensible access to instruction in all content areas.
[S_PA_LEP_S]INSTRUCTION_YN
1
District Fact-ELs
Does the LEA have a system in place to inform teachers of all ELs proficiency levels, domain strengths and challenges, and background information such as first language?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a system in place to inform teachers of all ELs proficiency levels, domain strengths and challenges, and background information such as first language.
[S_PA_LEP_S]BACKGROUND_YN
1
District Fact-ELs
Does the LEA have a procedure to inform parents of ELs about their right to refuse ESL programs and services that segregate their child for language assistance?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a procedure to inform parents of ELs about their right to refuse ESL programs and services that segregate their child for language assistance.
[S_PA_LEP_S]PROGREFUSAL_YN
1
District Fact-ELs
Does the LEA have a policy and procedure to inform parents of their right to refuse the placement of their child as they continue in the LIEP annually?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a policy and procedure to inform parents of their right to refuse the placement of their child as they continue in the LIEP annually.
[S_PA_LEP_S]PLACEMTREFUSAL_YN
1
District Fact-ELs
Does the LEA have a uniformed grading policy outlining the system in which ELs are graded in content and other classes?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a uniformed grading policy outlining the system in which ELs are graded in content and other classes.
[S_PA_LEP_S]GRADING_YN
1
District Fact-ELs
Does the LEA have a written policy stating ELs cannot be retained in a grade based solely on their lack of English proficiency?
Choose Yes (Y) or No (N) from the pop-up menu to indicate if the LEA has a written policy stating ELs cannot be retained in a grade based solely on their lack of English proficiency.
[S_PA_LEP_S]RETENTION_YN
1
District Fact-ELs
Total number of all certified/licensed teachers currently working in a LIEP
Enter the total number of all certified/licensed teachers currently working in a LIEP.
[S_PA_LEP_S]FC
1
District Fact-ELs
Total number of all teachers not fully certified currently working in a LIEP
Enter the total number of all teachers not fully certified currently working in a LIEP.
[S_PA_LEP_S]NFC
1
District Fact-ELs
Estimated total number of additional certified/licensed teachers that will be needed for your LIEP for the next five years.
Enter the estimated total number of additional certified/licensed teachers that will be needed for your LIEP for the next five years.
[S_PA_LEP_S]FIVE_YEARS
1
District Fact-ELs
Provide the dollar amount allocated to the LEA's general budget for your LIEP
Enter the dollar amount allocated to the LEA's general budet for your LIEP.
[S_PA_LEP_S]ESLBUDGET
1
District Fact-ELs
Assessment administered to ELLs upon ENTRY. (More than one may be selected)
Select the assessment(s) administered to ELLs upon school entry.
[S_PA_LEP_S]ENTRY
4000
District Fact-ELs
ONGOING Assessment administered to ELLs. (More than one may be selected)
Select the ongoing assessment(s) administered to ELLs.
[S_PA_LEP_S]ONGOING
4000
District Fact-ELs
Assessment administered to ELLs upon Exit. (More than one may be selected)
Select the assessment(s) administered to ELLs upon school exit.
[S_PA_LEP_S]EXIT
4000
District Fact-ELs
Does your LEA implement the DUAL Bilingual program model? If so, select the Language Code(s) that apply.
If the LEA implements the DUAL Bilingual program model, select the language code(s) that apply.
[S_PA_LEP_S]DUAL
4000
District Fact-ELs
Does your LEA implement the TWO-WAY Bilingual program model? If so, select the Language Code(s) that apply.
If the LEA implements the TWO-WAY Bilingual program model, select the language code(s) that apply.
[S_PA_LEP_S]TWO_WAY
4000
District Fact-ELs
No Longer Collected Fields - District Fact LIEP Survey (Title III)
Activity 01 - Instructional strategies for EL students.
Choose Yes or No from the pop-up menu to indicate if instructional strategies are used for EL students.
[S_PA_LEP_S]ACT01_YN
1
District Fact-ELs
Activity 02 - Understanding and implementation of assessment of EL students.
Choose Yes or No from the pop-up menu to indicate if assessment of EL students is implemented.
[S_PA_LEP_S]ACT02_YN
1
District Fact-ELs
Activity 03 - Understanding and implementation of ELD standards and academic content standards for EL students.
Choose Yes or No from the pop-up menu to indicate if ELD and academic content standards are implemented for EL students.
[S_PA_LEP_S]ACT03_YN
1
District Fact-ELs
Activity 04 - Alignment of the curriculum in LIEP to ELD standards.
Choose Yes or No from the pop-up menu to indicate if LIEP curriculum aligns properly with ELD standards.
[S_PA_LEP_S]ACT04_YN
1
District Fact-ELs
Activity 05 – Subject matter knowledge for teachers.
Choose Yes or No from the pop-up menu to indicate if teachers have sufficient subject knowledge.
[S_PA_LEP_S]ACT05_YN
1
District Fact-ELs
Activity 06 - Other
Choose Yes or No from the pop-up menu to indicate if another activity is implemented.
Please email the professional development activity to PDE to the following email: ra-liep@pa.gov.
[S_PA_LEP_S]ACT06_YN
1
District Fact-ELs
Adding Districts of Residence
Districts of Residence
District ID
Enter the district number.
[Gen]Value
[Gen]Cat=districts
PA State Audit Report
PA Secure ID
Student Calendar
Student/Student Snapshot template
District Name
Enter the district name.
[Gen]Name
[Gen]Cat=districts
Sort Order
Enter a sort order for this district of residence, for display purposes.
[Gen]SortOrder
[Gen]Cat=districts
District Boundary
Click Edit Boundary to open a map and define the boundaries of the district. Enter the address of the district and click Search. To begin defining the boundary, click Add Point and then click the map to assign a point. Repeat to add additional points.
Note: Address Management must be enabled in order to use the District Boundary feature, Start Page > District Setup > 3rd Party Configuration. See the PowerSchool Helpwithin the application for details.
Note: Required for Field 8 Enrollment Code on the School Enrollment Template. Data will not be extracted on the School Enrollment Template unless the mapping of codes is complete.
[Gen]PIMS_EntryCode
3
School Enrollment Template
Defining Federal Ethnicity and Race Settings
Federal Ethnicity and Race Settings
Ethnicity Decline to Specify
Do not select the checkbox; this option is not allowed for Pennsylvania.
N/A
N/A
Not Allowed
Race Decline to Specify
Do not select the checkbox; this option is not allowed for Pennsylvania.
N/A
N/A
Not Allowed
Federal Race Categories
Setup should mirror the following:
N/A
N/A
N/A
District Race Codes:
Setup should mirror the following:
N/A
N/A
N/A
Adding Federal Race Category
Federal Ethnicity and Race Settings > New/Edit Federal Race Category
Choose the associated federal race category from the pop-up menu.
[Gen]Value
[Gen]Cat=race
N/A
Alt Race Code
Enter an alternate, equivalent race code.
Note: This field can be used for SIF.
[Gen]Value2
[Gen]Cat=race
N/A
Adding School Information
Schools/School Info > Edit School
School Name
Enter the school name.
[Schools]Name
N/A
CTE Student Industry Credential
CTE Student Fact
PA State Audit Report
SHARRS Report
School Number
Enter the school number.
You may enter the 4-digit state assigned school number in this field. If you enter a locally defined school number, then enter the PDE 4-digit school number in the Alternate School Number field.
[Schools]School_Number
4
Required Setup
Alternate School Number
Enter the alternate school number.
If you entered a locally assigned value in the School Number field above, then enter the unique PDE 4-digit number in this field.
[Schools]Alternate_School_Number
4
PA Secure ID
Exclude from State Reporting?
Select the checkbox to exclude the school from state reporting.
If not populated, reports will reference Alternate School Number or School Number.
"0000" is a valid location code.
[S_PA_SCH_X]PIMS_Location_Code
4
Course Template
Course Instructor Template
CTE Student Fact
CTE Student Industry Credential
Program Fact
School Enrollment
Special Education Events
Education Services
Special Education
Student Course Enrollment
Staff Template/Snapshot
Staff Assignment/ Snapshot
Student Template/ Snapshot
Incident Template
Student Grades Template
Location Fact
Location Fact Detail
Intermediate Unit Number
Enter the Intermediate Unit number under which most of the student population is reported.
[S_PA_SCH_X]IU_Number
16
Defining School Title 1 Information
Schools/School Info > School Title 1 Information
Select school year
Select a school year for the title 1 data that you are populating
[S_PA_SCH_Title_C]YearID
11
District Fact Template- Title 1
School Wide Program
Check box to indicate that this school falls under the SWP program –meaning the entire school qualifies for Title
[S_PA_SCH_Title_C]SWP
1
District Fact Template- Title 1
SWP Public School Only 0-2
Total number of students in school age 0-2 years participating in Title 1 SWP programs
[S_PA_SCH_Title_C]PUBSWP02
11
District Fact Template- Title 1
SWP Public School Only 3-5
Total number of students in school age 3-5 years participating in Title 1 SWP programs
[S_PA_SCH_Title_C]PubSWP_Age35
11
District Fact Template- Title 1
TAS Public School Only 0-2
Total number of students in school age 0-2 years participating in Title 1 TAS programs
[S_PA_SCH_Title_C]PubTAS_Age02
11
District Fact Template- Title 1
TAS Public School Only 3-5
Total number of students in school age 3-5 years participating in Title 1 TAS programs
[S_PA_SCH_Title_C]PubTAS_Age35
11
District Fact Template- Title 1
Updating Special Program Information
Special Programs > Edit/New Special Program Information
Program Name
Enter the special program name.
Note: A special program will need to be created for each program reported on the Program Fact Template as well as the Special Education Snapshot Template. The names are locally defined and related to the PIMS Program Codes for the Program Fact Template report. Review PIMS Programs Codes for valid values
For the Special Education Fact Template
[Gen]Name
[Gen]Cat=specprog
4
Program Fact
District Fact –Title 1
Qualifies as a special education program
Select the checkbox to indicate a special education program. Required for the Special Education Snapshot data elements to be displayed on the Students > Special programs data entry page.
[Gen]spedindicator
[Gen]Cat=specprog
Special Education Snapshot
PIMS Programs Code
PIMS Program Codes are used to indicate that the student is enrolled into a Program and reported on the Program Fact Template.
Choose the PIMS Program Code associated with the appropriate program offered in the district.
Note: PIMS Title I program codes must be applied to locally-created programs for data to be extracted and for the data elements to be displayed on the students >special programs data entry page:
Title I Part A (015)
Title I Part B- Even Start Program (016)
Title I Part C – Even Start Program
Title I Part D (018)
Note: PIMS EL codes must be applied to locally created programs for EL data to be extracted on the District Fact-Title 1 Template:
Refer to the PIMS Manual Volume 2 appendix for the appropriate codes
[Gen]PA_Program_Code
[Gen]CAT=specprog
3
Program Fact
District Fact Title 1
Program Comment
Required if a PIMS Program Code of 001 or 012 has been selected for the PIMS Programs Code.
[Gen]PA_Prog_Comment
Special Education Snapshot
Program Provider Type Code
(Discontinued for 2018-2019)
Required if a PIMS Program Code of 003 or 004 is selected for the PIMS Program Code
[Gen]PA_ProgProvTypeCd
Special Education Snapshot
Defining Location Fact - Safe School Information
Updating Fire and Security Drill Data Entry (All Schools)
Location Fact - Fire and Security Drill Data Entry (All Schools) > Edit/New
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu
Field #3. Select school year
Choose the school year for the drill from the pop-up menu.
[S_PA_SCH_FireDrill_C]SchoolYear
10
Location Fact - Fire and Security Drill
Field #5. Drill Type
Choose the type from the pop-up menu.
Valid values:
Fire
Security
[S_PA_SCH_FireDrill_C]Fire_Drill_Type
2
Location Fact - Fire and Security Drill
Field #6. (CATEGORY 3) Month
Choose the month for the drill from the pop-up menu:
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
[S_PA_SCH_FireDrill_C]Fire_Drill_Month
3
Location Fact - Fire and Security Drill
Field #18. Was a drill held this month?
Indicate whether a drill was held during the month.
[S_PA_SCH_FireDrill_C]Fire_Drill_Indicator_YN
1
Location Fact - Fire and Security Drill
Field #7. (CATEGORY 4) Indicator for reason drill was not held
Choose the reason the drill was not held from the pop-up menu.
Note: This field is required if a drill was not held this month (Field #18).
[S_PA_SCH_FireDrill_C]Fire_Drill_Reason
2
Location Fact - Fire and Security Drill
Field #22. Enter Comment as to why a required drill was not conducted
Enter any additional comments as to why the drill was not conducted.
Note: This field is required if a drill was not held this month (Field #18).
[S_PA_SCH_FireDrill_C]Fire_Drill_Comment
250
Location Fact - Fire and Security Drill
Field #20. Date on which the drill was conducted
Enter the date on which the drill was conducted.
[S_PA_SCH_FireDrill_C]Fire_Drill_Date
Date
Location Fact - Fire and Security Drill
Updating District Fire and Security Drill Data Entry (District Only)
Location Fact - Fire and Security Drill Data Entry (District Only) > Edit/New
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu
Field #3. Select school year
Choose the school year of the drill from the pop-up menu.
[S_PA_DIST_FireDrill_S]SchoolYear
11
Location Fact - Fire and Security Drill
Field #5. Drill Type
Choose the drill type from the pop-up menu.
Valid values:
Fire
Security
[S_PA_DIST_FireDrill_S]Fire_Drill_Type
2
Location Fact - Fire and Security Drill
Field #6. (CATEGORY 3) Month
Choose the month for the fire drill from the pop-up menu:
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
[S_PA_DIST_FireDrill_S]Fire_Drill_Month
3
Location Fact - Fire and Security Drill
Field #18. Was a drill held this month?
Indicate whether a drill was held during the month.
[S_PA_DIST_FireDrill_S]Fire_Drill_Indicator_YN
1
Location Fact - Fire and Security Drill
Field #7. (CATEGORY 4) Indicator for reason drill was not held
Choose the reason the drill was not held from the pop-up menu.
Note: This field is required if a drill was not held this month (Field #18).
[S_PA_DIST_FireDrill_S]Fire_Drill_Reason
2
Location Fact - Fire and Security Drill
Field #22. Enter Comment as to why a required drill was not conducted
Enter any additional comments as to why the drill was not conducted.
Note: This field is required if a drill was not held this month (Field #18).
[S_PA_DIST_FireDrill_S]Fire_Drill_Comment
250
Location Fact - Fire and Security Drill
Field #20. Date on which the drill was conducted
Enter the date on which the drill was conducted.
[S_PA_DIST_FireDrill_S]Fire_Drill_Date
Date
Location Fact - Fire and Security Drill
Updating AED Data Entry (All Schools)
Location Fact - AED Data Entry (All Schools) > [New/Edit]
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu
School Name
Select the school name from the pop-up menu.
[S_PA_SCH_AED_C]SchoolsDCID
Location Fact - AED Extract
No AED Unit
If there are no AED units at the school, select the checkbox.
[S_PA_SCH_AED_C]NO_AED_UNIT
1
Location Fact - AED Extract
School Year
Select the school year from the pop-up menu.
[S_PA_SCH_AED_C]YearID
10
Location Fact - AED Extract
AED#
The Automatic External Defibrillator (AED) number, 01 through 16.
[S_PA_SCH_AED_C]RecNo
2
Location Fact - AED Extract
Condition
Choose the condition of the AED from the pop-up menu:
Valid values:
(NA) Not Applicable
NEW
GOOD
FAIR
POOR
[S_PA_SCH_AED_C]Condition
10
Location Fact - AED Extract
Indicator
Choose Yes or No to indicate whether the location has an AED.
[S_PA_SCH_AED_C]Indicator_YN
1
Location Fact - AED Extract
Service Date
Enter a single date indicating the school year during which the AED was placed in service.
Notes:
June 30 at the end of the standard school year is used to designate a school year; for example, 2017-2018 school year would be indicated by 2018-06-30.
The service date must fall within a school year defined in the school's Years & Terms setup.
[S_PA_SCH_AED_C]Sevice_Date
N/A
Location Fact - AED Extract
Inspection Expires Date
Enter the date on which the current AED inspection expires. If none, report the earliest date of expiration of any of the components (batteries, pads, etc.)
[S_PA_SCH_AED_C]Inspection_Expires_Date
N/A
Location Fact - AED Extract
Placement
Enter a brief description of the location of the AED within the school.
[S_PA_SCH_AED_C]Placement
3000
Location Fact - AED Extract
Updating AED Data Entry (District Only)
Location Fact - AED Data Entry (District Only) >[New/Edit]
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu.
No AED Unit
Select the checkbox to indicate if there are no AED units at the district.
[S_PA_DIST_AED_S]NO_AED_UNIT
1
Location Fact - AED Extract
School Year
Select the school year from the pop-up menu.
[S_PA_DIST_AED_S]YearID
10
Location Fact - AED Extract
AED#
The Automatic External Defibrillator (AED) number, 01 through 16.
[S_PA_DIST_AED_S]RecNo
2
Location Fact - AED Extract
Condition
Choose the condition of the AED from the pop-up menu:
Valid values:
(NA) Not Applicable
NEW
GOOD
FAIR
POOR
[S_PA_DIST_AED_S]Condition
10
Location Fact - AED Extract
Indicator
Choose Yes or No to indicate whether or not the location has an AED.
[S_PA_DIST_AED_S]Indicator_YN
1
Location Fact - AED Extract
Service Date
Enter a single date indicating the school year during which the AED was placed in service
Note: June 30 at the end of the standard school year is used to designate a school year. Thus, the 2017-2018 school year would be indicated by 2018-06-30.
[S_PA_DIST_AED_S]Sevice_Date
N/A
Location Fact - AED Extract
Inspection Expires Date
Enter the date on which the current AED inspection expires. If none, report the earliest date of expiration of any of the components (batteries, pads, etc.)
[S_PA_DIST_AED_S]Inspection_Expires_Date
N/A
Location Fact - AED Extract
Placement
Enter a brief description of the location of the AED.
[S_PA_DIST_AED_S]Placement
3000
Location Fact - AED Extract
Updating Bus Evacuation Drill Data Entry (All Schools)
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu.
School Name
Choose the school for which the bus drill will occur.
[Schools]Name
10
LocationFact - Bus Drill
Off SiteLocation
Select the checkbox if the drill will occur at an offsite location.
[S_PA_SCH_BusDrill_C]OffSiteLocFlag_TF
1
LocationFact - Bus Drill
School Year
Choose in which school year the bus drill will occur.
[S_PA_SCH_BusDrill_C]YearID
10
LocationFact - Bus Drill
Bus Drill Type
The type of bus drill. This field is read-only.
[S_PA_SCH_BusDrill_C]DrillType
8
LocationFact - Bus Drill
Indicator
Choose (Y) Yes or (N) No from the pop-up menu to indicate if a drill took place.
[S_PA_SCH_BusDrill_C]DrillIndicator_YN
1
LocationFact - Bus Drill
Date
Enter the date for the bus drill.
[S_PA_SCH_BusDrill_C]DrillDate
N/A
LocationFact - Bus Drill
Comment
Enter any additional comments.
[S_PA_SCH_BusDrill_C]DrillComment
250
LocationFact - Bus Drill
Updating Bus Evacuation Drill Data Entry for District Only
Location Fact - Bus Evacuation Drill Data Entry (District Only) > New/Edit
Note: To apply a filter and override the year selected in the Term field, choose a year from the Filter By Year pop-up menu.
School Year
Choose in which school year the bus drill will occur.
[S_PA_DIST_BusDrill_S]YearID
10
LocationFact - Bus Drill
Bus Drill Type
The type of bus drill. This field is read-only.
[S_PA_DIST_BusDrill_S]DrillType
8
LocationFact - Bus Drill
Indicator
Choose (Y) Yes or (N) No from the pop-up menu to indicate if a drill took place.
[S_PA_DIST_BusDrill_S]DrillIndicator_YN
1
LocationFact - Bus Drill
Date
Enter the date for the bus drill.
[S_PA_DIST_BusDrill_S]DrillDate
N/A
LocationFact - Bus Drill
Comment
Enter any additional comments.
[S_PA_DIST_BusDrill_S]DrillComment
250
Location Fact - Bus Drill
Defining School Calendar Information
School Calendar Information
Create a school calendar for each specific calendar program that may apply to the students in the LEA
CalendarID
A unique number and/or alphabetical unit used to identify this calendar
To the extent possible, create a CALENDAR ID that is descriptive of the unique calendar.
Examples:
• ABCElemKHT
WPMS6_7_8
CTCAM
[S_PA_Calendar_S]Calendar_Id
12
School Calendar
PIMS Act 80 Group
This data element will be used to associate this Act 80 approval with one or more School Calendars
[S_PA_Calendar_S]Act80_Group
12
School Calendar
Calendar Description
Enter a description for the calendar.
Note: This is a Free-form text description of the calendar; its purpose and target student population.
Examples:
ABC_Elementary_KHT
William-Penn-Middle School
CTC_all-AM-Sessions
[S_PA_Calendar_S]Calendar_Description
School Calendar
Rotation Pattern Code
For part-time CTC/AVTS programs, enter code for half-day, one-week, two-week, three-week, nine-week, semester rotation, or other.
For part-time pre-kindergarten or kindergarten, enter code for half-day or alternate day.
Valid values for CTC/AVTS programs:
H – half day
1 – one week
2 – two week
3 – three week
9 – nine week
S – semester
O- other
Valid values for part-time pre-kindergarten or kindergarten programs:
H – half day
A – alternate day
Required only for part-time CTC/AVTS programs, and for part-time pre-kindergarten and kindergarten programs
[S_PA_Calendar_S]Rotation_Pattern_Code
1
School Calendar
School Year ID
Select from the pop-up menu the school year that applies to the calendar record being created.
[S_PA_Calendar_S]School_Year_Id
School Calendar
Calendar Programs Code
Provides additional context for calendars created by LEAs for students in certain special situations.
Required (R) fields for these reporting LEAs:
CTC
PRRI
APS
Conditionally Required (CR) for all other LEAs
See Appendix R in Volume 2 of the PIMS User Manual for a complete list of valid values.
[S_PA_Calendar_S]Calendar_Program_Code
8
School Calendar
Calendar Start Date
The date of the first day on the original calendar. This date could be an approved full-day Act 80 day prior to the first day of instruction.
[S_PA_Calendar_S]Calendar_Start_Date
School Calendar
Calendar End Date
The date of the last day on the original calendar. This date could be an approved full-day Act 80 day after the last day of instruction.
[S_PA_Calendar_S]Calendar_End_Date
School Calendar
Instruction Start Date
The date of the first day of instruction
[S_PA_Calendar_S]Instruction_Start_Date
School Calendar
Instruction End Date
The date of the last day of instruction
[S_PA_Calendar_S]Instruction_End_Date
School Calendar
Graduation Ceremony Date
The date of the seniors’ graduation ceremony
The GRADUATION CEREMONY DATE is on or after the INSTRUCTION END DATE (Field 12).
[S_PA_Calendar_S]Graduation_Ceremony_Date
10
School Calendar
Number of Scheduled School Days
Enter the number of planned instructional student instructional days.
[S_PA_Calendar_S] Num_Of_Scheduled_School_Days
3
School Calendar
Instructional Min in a Standard Day
Enter the number of instructional minutes in a regular school day.
Note: Minutes must be within the range of 30 to 435.
[S_PA_Calendar_S]Instruct_Min_In_Standard_Day
3
School Calendar
Total Days In Session Lost Due to Strike
Enter the number of instructional days lost due to work stoppage.
[S_PA_Calendar_S]Days_In_Session_Lost_Strike
3
School Calendar
Total Days In Session Lost Due to Act80
Enter the number of instructional days lost due to PDE Approved full-day Act 80 dismissals.
[S_PA_Calendar_S]Days_In_Session_Lost_Act80
3
School Calendar
Total Days In Session Lost Due to Other
Enter the number of instructional days lost due to other reasons such as snow, flood, or adverse weather conditions. If the School Services Office granted a waiver for an emergency closing, do not include in the number of days lost.
[S_PA_Calendar_S]Days_In_Session_Lost_Other
3
School Calendar
Total Make-up Days
Enter the number of instructional days made up within or beyond the original calendar.
[S_PA_Calendar_S]Total_Makeup_Days
3
School Calendar
Lost Time (Instructional Minutes) Due to Planned Shorted Days and PDE Emergency Waiver
Enter the number of instructional minutes lost due to planned shorted days and PDE Emergency Waiver.
Note: Enter total minutes as whole numbers.
[S_PA_Calendar_S]Total_Instruct_Minutes_Lost
School Calendar
Select the Sub-District number that applies to this calendar record
Select the Sub-District to which the calendar applies.
Note: For information on how to enable and configure Sub-Districts, see District Information > Enable Sub-District Configuration, above
[S_PA_Calendar_S]Sub_District
School Calendar
Setting up NCES Language Codes
NCES Language Codes Setup > New/Edit
NCES Code
Enter the NCES code for primary languages.
[S_PA_LANGUAGE_CODE_S]NCES_Code
10
ISO Code
Enter the International Standard Code for primary languages.
[S_PA_LANGUAGE_CODE_S]ISO_Code
100
Description
Enter a code description.
[S_PA_LANGUAGE_CODE_S]Description
4000
Active
Select the checkbox to indicate that the code is in active use.
[S_PA_LANGUAGE_CODE_S]Active
1
Updating Industry Credential Certification Codes
Industry Credential Certification Codes > [New/Edit]
Industry Credential Code
Enter the state-assigned industry credential code.
Note: See the PIMS Manual,available through the Pennsylvania DOE, for a list of all valid credential codes.
[S_PA_IndustryCredentials_S]Code
12
CTE Student Industry Credential
Industry Credential Description
Enter the state-assigned description of the industry credential.
[S_PA_IndustryCredentials_S]Description
500
CTE Student Industry Credential
Industry Credential Category
Enter the state-assigned industry credential category.
[S_PA_IndustryCredentials_S]Category
200
CTE Student Industry Credential
Active
Select the checkbox to make the credential active.
[S_PA_IndustryCredentials_S]Active
N/A
CTE Student Industry Credential
Adding a PA Student Local Assessment
PA Student Local Assessment > [New/Edit]
If a local assessment is linked to a student, the local assessment record cannot be deleted and only the test name can be edited. To delete a local assessment, first, remove the local assessment from all student records.
This page does not allow duplicate records. When a new record matches the Test Description, Local Assessment Test Name, Subtest Area, Subtest Grade Level, and Subtest Version ID of an existing record, the record is not accepted.
Test Description
Choose the PDE-defined code that identifies the assessment.
Valid values:
[Blank]
LOCAL
ACADIENCE,
AIMSWEB
DIBELS
DRA
EASYCBMK-8
EASYCBM1-8
EASYCBM2-8
EXACTPATH
FP
IREADYK-8
IMAGINELEARNING
IXL, LINKIT
MAPGROWTH
RENSTAR
STARCBMREADINGK-6
FASTBRIDGE
GETMOREMATH
I-READYK-8
NWEAMAP
SPRINGMATH
[S_PA_LocalAssessments_S]Test_Description
10
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Local Assessment Test Name
Enter the name of the subtest. If the Test Description is not LOCAL, then this field is disabled or uneditable.
[S_PA_LocalAssessments_S]Test_Name
25
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Subtest Area
Choose the subtest area from the pop-up menu. If the Test Description is LOCAL, then only MATH and READING display as options. If the Test Description is not LOCAL, then only ELA and MATH display as options.
Valid values:
[Blank]
ELA
MATH
READING
[S_PA_LocalAssessments_S]Subtest_Area
25
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Subtest Grade Level
The grade level for which the subtest is administered.
If the Test Description is LOCAL, this field automatically populates based on the Subtest Area field:
If the subtest area is Math, 07 populates this field.
If the subtest area is ELA, 02 populates this field.
If no subtest area is selected, the field defaults to blank.
If the Test Description is not LOCAL, then choose the applicable grade level from the Grade Level Codes pop-up menu.
[S_PA_LocalAssessments_S]Subtest_GradeLevel
15
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Subtest Version ID
Enter the code identifying the subtest version. If the Test Description is LOCAL, then the only valid value for this field is 1. If the Test Description is not LOCAL, these options display: COMPST, ORF, DORF, CIL, WRF, PRF, MCRC, READING, LAS, TEXTLVL, ROS, LITERACY, LANGUAGE, OLAS, TOTAL, READING, READ-SP, LANGUAGE, LANG-SP, EARLYLIT, POR, MATH, AMATH, MOS, OMS, AREADING, ERE, and EARLYMATH.
[S_PA_LocalAssessments_S]Subtest_VersionID
8
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Active
Select the checkbox to indicate if the subtest is in active use.
[S_PA_LocalAssessments_S]Active
1
Local Assessment Subtest
Local Assessment for Reporting and Analytics
Updating SHARR Contact Data
SHARR Data - Contacts > [New/Edit]
School Name
Enter the school name.
[S_PA_SHARR_S]SchoolID
4
SHARRS Report
Dental Program
Choose the Dental Program from the pop-up menu.
Valid values:
Mandated Program (MDP)
Dental Hygiene Services Program (DHSP)
Null
[S_PA_SHARR_S]DentalProgram
4
SHARRS Report
Institution Type
Choose the Institution Type from the pop-up menu.
Valid values:
School District (SD)
Charter School (CS)
Cyber Charter School (CCS)
Comprehensive Career and Technology Center (CCTC)
Null
[S_PA_SHARR_S]InstitutionType
50
SHARRS Report
PENN*LINK Email Address
Enter the PENN*LINK Email Address
[S_PA_SHARR_S]EmailAddress
50
SHARRS Report
Current Record
If this is the school's current SHARR record, select this checkbox.
Note: Only one record can be selected as the Current Record for each school.
[S_PA_SHARR_S]Current_Record_TF
1
SHARRS Report
SHARR Primary Contact
Name (First & Last)
Enter the primary contact's first and last name.
[S_PA_SHARR_S]PrimaryContact1_FirstName
[S_PA_SHARR_S]PrimaryContact1_LastName
50
50
SHARRS Report
Title
Choose the contact's title from the pop-up menu.
Valid values:
Business Manager (BM)
CSN School Hygienist (CSN)
Superintendent/CEO (SCEO)
Support Staff (SS)
Other (O)
Null
[S_PA_SHARR_S]PrimaryContact1_title
4
SHARRS Report
Phone Number
Enter the primary contact's phone number.
[S_PA_SHARR_S]PrimaryContact1_PhoneNumber
30
SHARRS Report
Ext
Enter the primary contact's extension.
[S_PA_SHARR_S]PrimaryContact1_ext
30
SHARRS Report
Email Address
Enter the primary contact's email address.
[S_PA_SHARR_S]PrimaryContact1_EmailAddress
50
SHARRS Report
SHARR Secondary Contact
Name (First & Last)
Enter the secondary contact's first and last name.
[S_PA_SHARR_S]PrimaryContact2_FirstName
[S_PA_SHARR_S]PrimaryContact2_LastName
50
50
SHARRS Report
Title
Choose the secondary contact's title from the pop-up menu.
Valid values:
Business Manager (BM)
CSN School Hygienist (CSN)
Superintendent/CEO (SCEO)
Support Staff (SS)
Other (O)
Null
[S_PA_SHARR_S]PrimaryContact2_title
4
SHARRS Report
Phone Number
Enter the secondary contact's phone number.
[S_PA_SHARR_S]PrimaryContact_PhoneNumber
30
SHARRS Report
Ext
Enter the secondary contact's extension.
[S_PA_SHARR_S]PrimaryContact2_ext
30
SHARRS Report
Email Address
Enter the secondary contact's email address.
[S_PA_SHARR_S]PrimaryContact2_EmailAddress
50
SHARRS Report
Adding Staff Vacancies
District Info, Pennsylvania State Information, Staff Vacancies
