The Truancy and Chronic Absenteeism Detail page provides a student-level view of attendance data used for absence review. This screen combines summary indicators, detailed attendance entries, staff notes, and action tracking in one place.
Data Disclaimer: The data on the Truancy and Chronic Absenteeism Detail screen is compiled from the available attendance data. Its accuracy depends on the source attendance data and is not guaranteed.
Page Overview
The page includes a summary area at the top, a detailed attendance section, staff notes, and a section for tracking student truancy and chronic absenteeism actions.
Summary Section
The Truancy and Chronic Absenteeism Summary area displays key attendance measures for the selected student.
Each summary column is defined as follows:
|
Summary Column |
Definition |
|---|---|
|
Total Excused Absence Hours per Year |
Excused hours for the current year. Truancy exempt hours are included. |
|
Total Absence Hours per Year / Current Possible Hours / Current Percent |
Excused and unexcused hours for the current year. Truancy exempt hours are included. The screen also displays the total possible hours up to today and the total absent percentage. |
|
Consecutive Unexcused Absence Hours |
Unexcused absences that are consecutive by day, not by hour, minus any hours considered exempt from truancy. Users should check this calculation to confirm there are no breaks due to partial-day absences. |
|
Unexcused Absence Hours per Month |
Unexcused absence hours minus any hours considered exempt from truancy for the current month. |
|
Unexcused Absence Hours per Year |
Unexcused absence hours minus any hours considered exempt from truancy for the current year. |
Student Absences
The Student Absences section displays the student's raw attendance data. No rounding rules have been applied in this view.
Users can select Add Other Attendance to add an attendance entry from this page.
|
Column |
Description |
|---|---|
|
Absence Date |
Date of the attendance record. |
|
School |
School associated with the attendance entry. |
|
Attendance Code |
Attendance code recorded for the absence. |
|
Excused Status |
Shows whether the absence is marked as excused. |
|
Absent Hrs:Min |
Amount of absence time recorded for the entry, shown in hours and minutes. |
|
Exempt Truancy Hrs:Min |
Amount of time excluded from truancy calculations, shown in hours and minutes. |
|
Cumulative Truancy |
Running total related to truancy calculations. |
|
Cumulative Chronic |
Running total related to chronic absenteeism calculations. |
Staff Notes
The Staff Notes section provides space for staff-entered notes associated with the student record.
Student Truancy and Chronic Absenteeism Actions
This section is used to add and maintain student truancy and chronic absenteeism action records, including locally tracked actions that are not EMIS reportable.
From this section, users can select New to add an action record or edit an existing record when updates are needed. PowerSchool opens the Student Truancy and Excessive Absence Record - Edit screen.
When adding or editing a record, complete the applicable fields:
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Event Date is required and identifies the date associated with the action or absence event.
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Action Taken (Non-EMIS Reportable) may be used to document district actions tracked locally.
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Absence Event (EMIS Reportable Event) may be selected when the record is associated with a reportable absence event. This field was used for EMIS reporting through FY25 and is no longer reportable. It remains available in PowerSchool for district reference and tracking purposes.
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Notes may be used to add supporting information. Notes are limited to 140 characters.
After entering the record, choose the appropriate option:
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Submit saves the record and exits the edit screen.
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Submit & Continue saves the record and keeps the user in the workflow to continue entering information.
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Submit for Selected Students adds the same event record for the entire selected group of students. Use this option only when the event details apply to every student in the current selection.
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Cancel exits without saving changes.